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2017-12-12 Services & Organisation Committee Agenda
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AGENDA
Services & Organisation
Committee Meeting
Tuesday, 12 December 2017
commencing at 1.30pm
Committee Room, 9 Pelican Street, Tewantin
Committee: Crs Frank Pardon (Chair), Jess Glasgow, Tony Wellington, Frank Wilkie
“Noosa Shire – different by nature”
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Section 2
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
REPORTS FOR CONSIDERATION OF THE COMMITTEE 3
1 DRAFT NOOSAVILLE FORESHORE LAND USE MASTER PLAN 3
2 REGISTER OF PREQUALIFIED SUPPLIERS FOR THE SUPPLY OF TRADE
SERVICES AND GENERAL MAINTENANCE/ ASSISTANCE SERVICES -
1718T026 19
3 1718T040 NOOSA RIVER HOLIDAY PARK AMENITIES CONSTRUCTION
TENDER 32
4 BOREEN POINT CAMPGROUND MANAGEMENT CONTRACT 1314T001 -
PROPOSED OPTION 38
5 NOOSA HOLIDAY PARKS FEES AND CHARGES 40
6 NOOSA COUNCIL ORGANISATIONAL STRUCTURE AND POSITION
ESTABLISHMENT 44
7 ANNUAL REVIEW OF DELEGATIONS OF AUTHORITY 52
REPORTS FOR NOTING BY THE COMMITTEE 67
8 2016-17 BUDGET WRAP UP 67
9 TOURISM NOOSA 2016-17 ANNUAL REPORT 74
CLOSED SESSION -
Page 2 of 79
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 DRAFT NOOSAVILLE FORESHORE LAND USE MASTER PLAN
DOCUMENT INFORM AT ION
Author Denis Wallace, Property Advisor
Corporate Services Department
Index ECM/Subject/46.28 Noosaville Foreshore Land Use Master Plan
Attachments 1. Draft Noosaville Foreshore Land Use Master Plan (26 pg attachment
provided separately to this report)
2. Noosa Waterfront Restaurant Submission
EXECUTIVE SUMMARY
The Noosaville Foreshore Land Use Master Plan project aims to develop a tool to improve
management of the use of foreshore parks along Gympie Terrace. The area is a favourite of
both locals and visitors and consultation undertaken for the project received excellent traction
and community feedback. The extent of feedback provided a good basis for the drafting of the
Foreshore Plan, with the strongest visions relating to protecting the foreshore’s open spaces for
low-key recreational enjoyment by the public.
The Draft Foreshore Plan presents a framework to guide use of the foreshore recreation reserves
over a 10 year planning horizon. A range of key issues are considered by the Plan, reflecting the
differing physical attributes, character and patterns of use across the Noosaville foreshore. Land
use issues addressed include community, recreation and commercial uses, with some raising
infrastructure issues requiring further review. The Draft Plan adopts an overarching vision
statement and supporting land use principles to assist decision making. The proposed vision for
the foreshore is:
The Noosaville foreshore is a peaceful, relaxing public open space for people to enjoy the river.
The Plan breaks the foreshore into 6 precincts, with specific land use tables that provide
assessment criteria and management actions for events, weddings, fitness operators and kiosks.
The report seeks adoption of the Draft Foreshore Plan so that further community consultation can
be undertaken in the new year and allow the project to progress toward completion.
RECOMMENDATION
That Council note the report by the Property Advisor to the Services & Organisation Committee
Meeting dated 12 December 2017 and agree to adopt the Draft Noosaville Foreshore Land Use
Master Plan and proceed to further community consultation, as detailed in the report.
REPORT
1. Background
The Noosa River foreshore is a principal recreation area in Noosa and one of the region’s most
valued natural assets, with the parklands along Gympie Terrace loved by locals and visitors alike.
Council infrastructure upgrades undertaken in the year 2000 were highly successful and led to
increased visitation and use of the foreshore, but the area’s popularity poses some long-term
risks if not well managed. Council officers identified the need to better plan for increasing
demands to use the foreshore’s open spaces and commenced a new master planning project in
2016.
Page 3 of 79
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
In February 2017 Council engaged consultants Place Design Group to prepare a Noosaville
Foreshore Land Use Master Plan (the Foreshore Plan). The project aims to develop a land use
plan to help guide decision making relating to future use of the foreshore. Council’s vision for the
Foreshore is its natural attributes and attractiveness are retained and sustainable use of the area
occurs in the form of low-impact uses consistent with the Noosa community’s values.
The Noosaville foreshore study area comprises of Recreation Reserve parkland extending from
Chaplin Park at the western extent to Pelican Beach Park to the east, as shown below.
Figure 1 – Foreshore Plan Study Area
The recreation reserves forming the study area are State Land for which Council is trustee. By
undertaking formal planning for the reserves Council’s Foreshore Plan is intended to become a
Land Management Plan recognised by the Department of Natural Resources and Mines under
the provisions of the Land Act 1994 and will provide a tool to assist assessment of future uses
within the park reserves. The Plan is proposed to have an initial planning horizon of 10 years (to
2027) but may be revised during that time.
The purpose of this report is to seek adoption of the Draft Foreshore Plan prior to proceeding to
further community consultation.
2. Initial Community Consultation
Initial community consultation for the project ran from 26 April 2017 until 26 May 2017 and
included:
An online public survey;
Public “pop-up events” on the foreshore; and
Stakeholder workshops.
The initial consultation sought to garner community opinions about the foreshore prior to drafting
the Foreshore Plan. Project information is maintained on Council’s Your Say Noosa webpage
and includes a document library. Place Design Group’s Initial Consultation Summary report can
be accessed at: https://yoursay.noosa.qld.gov.au/25814/documents/58978.
Page 4 of 79
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Figure 2 – Foreshore Pop-Up Public Consultation Event
The consultation was publicised through local media, Council web pages and social media and
achieved good community traction, with over 18,000 views of the project video and a total reach
of Facebook posts of 55,471 people. These figures are the highest achieved by a Council project
to date and suggest the foreshore is a favourite area of many residents. Community participation
in the consultation was excellent with 1,008 surveys submitted, 320 attendees at pop-up events
and stakeholder workshops well attended.
Place Design Group’s Initial Consultation Summary report can be accessed at:
https://yoursay.noosa.qld.gov.au/25814/documents/58978. The report outlines quantitative and
qualitative findings, including:
Demographics;
Visitation frequency;
Transport modes;
Use habits; and
Views and opinions on foreshore uses.
The strongest consultation feedback related to protecting the foreshore’s public open spaces and
included:
94% support for the vision “The foreshore should be peaceful, relaxing open space where I
can enjoy the river”.
92% support for the vision “The foreshore should be a family friendly park where children play
and parents can chat”.
There were mixed views on some issues, such as creating a dog off-leash area and the need for
more events, things to do and activation of spaces.
There was reasonably strong opposition to increasing the commerciality of the foreshore, such as
expansion of existing commercial premises, addition of more retail businesses, construction of a
dedicated wedding chapel or allowing more fitness trainers.
Whilst the project is focussed on use of the foreshore rather than infrastructure, members of the
public inevitably raised infrastructure issues such as pathway standards and the need for more
toilets. Infrastructure issues identified during the project are proposed to be separately identified
and further investigated where appropriate.
Page 5 of 79
Section 6
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
3. Draft Foreshore Plan
The Draft Noosaville Foreshore Land Use Master Plan prepared by Place Design Group is
included as Attachment 1 and is structured as follows:
An overarching “land use vision” for the foreshore is identified together with supporting
“land use principles”.
The foreshore area is broken into 6 precincts (Chaplin Park; Yacht and Rowing Club; Lions
and Apex Parks; Quota Park; Boat Ramp and Ely Park; and Massoud and Pelican Beach
Parks).
Each precinct identifies land uses allowed in that location.
Land Use tables detail the nature and frequency expected for each land use.
Precinct maps show an indicative area expected for land use activities (i.e. permit area
extent).
The Foreshore Plan’s overarching vision for the area reflects the statements that received the
strongest support in the community consultation, it reads:
The Noosaville foreshore is a peaceful, relaxing public open space for people to enjoy the river.
The supporting land use principles proposed are:
1. The foreshore is a public space, available for the community and visitors to enjoy.
2. Land use within the foreshore ensures the celebration and preservation of its natural values
and qualities.
3. The foreshore offers a diverse range of low-impact activities and recreational opportunities
for locals and visitors promoting social interaction and engagement.
4. Open space recreation areas within the foreshore are retained and enhanced.
5. Commercial businesses along the foreshore do not encroach onto public land and remain
wholly within commercial jetty leases or freehold lot boundaries.
6. Future infrastructure planning increases green open spaces rather than reduces them.
The land use principles are intended to guide decisions about future uses on the foreshore.
A range of issues to be considered have been identified during the project, reflecting the differing
physical attributes, character and patterns of use within each precinct. The primary issues
addressed by the Draft Foreshore Plan are briefly detailed below.
New Boat Ramp and Trailer Parking
The Department of Transport and Main Roads (DTMR) has previously indicated there is a need
for additional recreational boating facilities in Noosa and presented concept plans to Council for a
new boat ramp and trailer carpark at the end of Mill Street in Chaplin Park. The concept would
require more than 2 hectares of Chaplin Park to be converted for the facility. There was little
community support for the idea and it would conflict with the land use principles that seek to
protect, enhance and enlarge the foreshore’s open spaces. A new boat ramp and carpark on the
Noosaville Foreshore is not supported. Alternate locations west along the river should be
investigated if additional or improved boating facilities are to be provided in Noosa.
Dog Off-Leash Area
There were mixed views on establishing a dog off-leash area within Chaplin Park. Given the
apparent demand from dog owners and the available space within the park, the Foreshore Plan
supports creation of a new fenced off-leash area. An indicative location is shown to the east of
the Mill Street slipway. This approach raises infrastructure and financial implications for Council
that require further planning.
Page 6 of 79
Section 7
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
New Wedding Chapel
Wedding industry representatives sought construction of a public wedding chapel to provide an
all-weather Council venue for ceremonies, with Chaplin Park the suggested location. There was
little community support for construction of a new chapel, however, an improved roofed structure
(to replace an existing shelter in the northeast of Chaplin Park) is proposed to provide a multi-use
all-weather location for a range of events and would be subject to a booking process.
New Noosa Outrigger Lease Area and Clubhouse
The Noosa Outrigger Club currently has a permit to occupy a portion of Chaplin Park for it to
store boats and equipment. The Club seeks an expanded area under a formal lease
arrangement to allow it to access grant funding and construct a clubhouse and storage building.
The historic approach of sporting clubs constructing individual clubhouses has shown to be
problematic in Noosa and many other areas, principally due to maintenance costs. A
contemporary approach of consolidating facilities is widely accepted as the more sustainable
model and strongly preferred by Council Community Development officers. The Outrigger Club’s
request to create a new lease area would mean the loss of further valued public open space,
conflict with the Foreshore Plan’s land use principles and is not supported.
Consolidated Multi-Use Precinct at Noosa Yacht Club
In addition to the Outrigger Club’s requests, the Noosa Yacht and Rowing Club (NYRC) has
indicated a desire to expand and it is likely other groups, such as the coastal rowers or other
emerging water sports, will also seek facilities. The Foreshore Plan identifies an opportunity to
consolidate these sporting uses around the NYRC building (see precinct map extract below).
Figure 3 – Yacht and Rowing Club Precinct Map Extract Showing Location for Consolidated Sporting Groups
Page 7 of 79
Section 8
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
The NYRC’s current lease area is generally limited to the existing building footprint but its storage
and back-of-house activities have historically extended over a larger area that includes the rear
carpark and adjacent land. Whilst the area forms part of the recreation reserve, it has been
unable to be used by the public for recreation purposes and suffers from poor amenity. The
concept of a new multi-use water sports precinct would allow:
Efficient land use via the creation of planned storage and manoeuvring areas to meet the
needs of multiple users and watercraft;
New opportunities for clubs to expand, improve and to access funding.
A planned and collaborative approach to improving the amenity of the area surrounding the
NYRC;
Completion of missing pathway links around the existing club building; and
Improved public use and activation of the area and increased patronage at the club building.
Whilst the precinct approach poses clear benefits, it would be a significant master planning
project in itself and would need to address challenges that include:
Accommodating storage, manoeuvring and clubhouse needs within a limited area subject to
various constraints (such as location of existing toilet buildings, vegetation and road access);
Adequacy of existing and future access to the water for a range of craft;
Parking and access needs for an increased number of users; and
Sustained support and cooperation of key stakeholders over a likely delivery period of 5 -10+
years.
Infrastructure implications of the new precinct approach are further discussed later in this report.
Noosa Waterfront Restaurant Lease
Noosa Waterfront Restaurant (NWR) seeks ongoing rights to use 102m2 of recreation reserve
land adjacent to its premises to allow it to conduct functions. A detailed report on the matter was
considered at Council’s April round of meetings. Ongoing use of the area was not supported by
Council at that time but the business was advised it should make a formal submission to the
Foreshore Plan to allow further consideration. NWR’s submission is included as Attachment 2.
It suggests five options to allow it to use the area but Council officers have previously confirmed
that formal tenure and a development approval for the function centre use are required to allow
the ongoing use. Providing NWR tenure over the recreation reserve land is not supported for the
following reasons:
Community feedback opposed businesses expanding commercial activities onto the
foreshore;
An application to DNRM seeking consent for the commercial use would be inconsistent with
the foreshore's status as a reserve for recreation and is generally not supported by DNRM
policy; and
If it were to consider making an application to DNRM for consent for a commercial lease (or
other form of tenure), Council must be satisfied the lease would not create unintended
consequences along the foreshore. It is anticipated that if a lease was granted to the
Waterfront Restaurant a precedent would be set for commercial jetty leaseholders resulting in
further lease applications which, if approved, would decrease the community’s access to the
foreshore for recreation purposes (which is the prescribed purpose of the land).
The Foreshore Plan proposes to continue to allow couples to conduct wedding ceremonies in the
area beside Noosa Waterfront Restaurant but does not support ongoing commercial use of the
recreation reserve land in any location.
Page 8 of 79
Section 9
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Markets
Markets represent a very challenging issue on the foreshore. Community feedback was divided
but included reasonably strong support for the market use, as well as for increasing activities and
entertainment on the foreshore. There is little doubt a market could attract strong patronage but
the foreshore parks are highly constrained in regard to available underutilised space, parking
availability and manoeuvring space. The Draft Foreshore Plan adopts the view that the foreshore
is already highly utilised and a regular market would be better suited to an area requiring
additional activation. The market use is only supported on the foreshore as one-off events,
subject to formal Council approval on a case-by-case basis.
Fitness Operators
The foreshore is popular location for fitness trainers but community feedback indicated a
preference for not allowing fitness operators to increase in numbers and that they be better
regulated. The Foreshore Plan recommends:
Fitness operators continue to be supported on the foreshore;
The number of fitness trainers permitted be reduced in some precincts;
Council undertake a regular compliance program to ensure non-permitted operators do not
use the foreshore, permit holders comply with permit conditions and display their permit; and
Future permits focus on alternate locations, such as sports grounds, to ease pressures on the
foreshore.
Kiosks and Coffee Sales
Community feedback about coffee sales from commercial jetties indicated broad acceptance of
these businesses, provided they remain small scale and do not encroach onto public open
spaces. Similarly, Noosa’s Commercial Boatman’s Association, which represents the majority of
the jetty businesses, supports all uses remaining within lease areas and requests clearly defined
limits on food and beverage businesses. The Draft Foreshore Plan proposes to acknowledge
coffee businesses as ongoing minor retail components of commercial jetties, which have
historically sold bait, ice, cold drinks, etc.
A new kiosk term is proposed to be incorporated in Noosa’s new planning scheme to allow minor
ancillary food and drink businesses. The kiosk use is drafted to read:
A single kiosk is permissible for each commercial lease, where it is a small-scale ancillary
component of marine facilities uses within the lease. Retail sales are limited to non-alcoholic
drinks (including coffee), refreshments and snacks. Meals are not provided and there is no on-
site food preparation. Gross floor area is limited to 10m2. Seating for a maximum of 10 people
may be provided, which must be wholly located within the lease area.
By addressing the kiosk issue the Foreshore Plan aims to communicate Council’s view of that
commercial use, provide clarity for operators, provide direction for Noosa’s new planning scheme
and inform future dealings with DNRM about its lessees.
Page 9 of 79
Section 10
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
4. Infrastructure Issues
A number of infrastructure issues and commitments are raised in the Draft Foreshore Plan. The
following table summarises them and provides a preliminary indication of cost implications:
Item Infrastructure Description Initial Cost Ongoing
Issue Estimate Costs?
1 New DTMR boat Council to work with DTMR to identify alternate Nil No
ramp and trailer locations to the west of the foreshore plan area
parking suitable for upgrades and/or new boating facilities,
2 New fenced dog Design and construct a new dog off-leash $50k-100k Yes
off-leash area in enclosure.
Chaplin Park
3 New roofed Design and construct new multi-use roofed shelter $200k Yes
structure near for ceremonies and gatherings available for
Chaplin Park booking.
foreshore
4 Multi-use water Significant master planning and infrastructure TBC Yes
sports precinct project to cater for needs of multiple sporting clubs (requires
at Noosa Yacht and redevelop the area adjacent the existing Yacht investigation)
& Rowing Club Club building.
5 Public toilets Investigate opportunity to provide additional public TBC TBC
toilets between existing toilets at Lions Park to the (requires
west and Ely Park 900m to the east. investigation)
6 Pathway Review public comments regarding standard of Nil No
standards pathways within the foreshore.
7 Traffic and Review public comments regarding traffic and Nil No
transport parking, including:
planning - Changing Gympie Terrace to a one-way street
- Reduce parking and create more green space
- Public transport
- Pathway links to Tewantin
It is proposed these infrastructure issues would be progressed with the appropriate sections of
Council for action, via Council resolution, when the final Foreshore Plan is adopted in 2018.
5. Next Steps
Following adoption of the Draft Noosaville Foreshore Land Use Master Plan, the final project
components proposed are:
Further community consultation on the Draft Foreshore Plan through Council’s Your Say
Noosa website, with public submissions open from 22 January 2018 to 22 February 2018.
Final Foreshore Plan to be reported to Council with details of responses to issues raised by
submissions.
Adoption of the Foreshore Plan via Council resolution.
The proposed further consultation period is scheduled to commence after the summer school
holidays to allow residents opportunity to be involved.
Page 10 of 79
Section 11
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Previous Council Consideration
Ordinary Meeting, 16 March 2017, Item 2, Page 11
That Council note the report by the Property Advisor to the Services & Organisation Committee
meeting dated 7 March 2017 and authorise the Chief Executive Officer (CEO) to:
A. Write to the Queensland Government (DNRM) confirming Council’s support of their
proposed compliance action to ensure its lease holders remain within approved lease
areas;
B. Write to commercial jetty leaseholders along Gympie Terrace advising them to cease
encroachments onto reserve land;
C. Seek to develop a Memorandum of Understanding between DNRM and Council to
establish:
1. a regular compliance inspection program of commercial river leases identified in
Figure 1 of the report; and
2. a process by which the parties consult prior to consenting to any new sub-leases or
uses.
D. Note that matters arising from conflicts with the planning scheme by commercial jetty
leaseholders are currently on hold while Council waits for advice from DNRM with regards
to their intended actions, in particular in respect of the leases being for “marine facilities
purposes.
Ordinary Meeting, 20 April 2017, Item 4, Page 10
That Council note the report by the Property Advisor to the Services & Organisation Committee
meeting dated 11 April 2017 and:
A. Agree to issue Temporary Event Permits to the Noosa Waterfront Restaurant for existing
event bookings to 21 July 2017.
B. Advise Noosa Waterfront Restaurant that, should it seek ongoing access to the reserve
land for commercial purposes, it should make a submission to the upcoming Noosaville
Foreshore Land Use Master Plan project.
C. Further consider longer-term tenure associated with the Noosa Waterfront Restaurant’s
use of the reserve land where it is recommended in the final adopted Noosaville Foreshore
Land Use Master Plan.
Ordinary Meeting, 18 May 2017, Item 2, Page 2
That the petition tabled by Cr Jackson requesting that Council negotiate and advocate with all
government stakeholders to allow the Noosa Waterfront Restaurant to use neighbouring
parklands next to their business for wedding events until 30 November 2017 be received and
referred to the Chief Executive Officer to determine appropriate action.
Ordinary Meeting, 18 May 2017, Item 1, Page 3
That Council:
A. Note the Council resolution at the Ordinary Meeting of 20 April 2017;
B. Seek Ministerial approval of the inconsistent use pursuant to section 52 of the Land Act, to
enable it to lawfully issue Temporary Event Permits to the Noosa Waterfront Restaurant for
existing event bookings to 30 November 2017; and
C. Subject to grant of the Ministerial approval, issue those Temporary Event Permits to the
Noosa Waterfront Restaurant.
Page 11 of 79
Section 12
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Finance
Adoption of the Draft Foreshore Plan does not raise immediate finance implications, however, the
report notes a range of infrastructure and financial implications that may be enlivened by the
adoption of the final Plan. It is proposed these issues will be formally addressed via Council
resolution in conjunction with consideration of the final Foreshore Plan in 2018.
Risks & Opportunities
The Foreshore Plan project aims to address risks and community expectations associated with
Council’s management of the foreshore. There has been some negative feedback that Council’s
project has taken too long but adoption of the Draft Plan will allow community engagement to
continue.
Consultation
External Consultation - Community & Stakeholder
The Draft Foreshore Plan prepared by Place Design Group involved broad consultation with
the Noosa community and business, community and government stakeholders.
Department of Natural Resources and Mines
Internal Consultation
Director Corporate Services
Director Environment and Sustainable Development
Planning Scheme Project Manager
Planning and Environment Manager
Manager Local Laws
Manager Property
Community Development Manager
Principal Strategic Planner
Development Planner
Project Officer, Infrastructure Planning Design and Delivery
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer x Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
x Local Laws x Property
Waste & Environmental Health Revenue Services
Executive Services X Environment & Sustainable Development X Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service x Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
x Strategic Land Use Planning x Infrastructure Planning,
Design and Delivery
Page 12 of 79
Section 13
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
ATTACHMENT 2
Page 13 of 79
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
ATTACHMENT 2
RESTAURANT & tea f not
Noosaville Foreshore Management Plan
Background
The Noosa River Foreshore is one of the most valued natural assets in Noosa Shire. The
parklands along Gympie Terrace are loved by locals and visitors alike but could suffer from the
pressures of increased visitation and use if not managed well.
Noosa Council has appointed consultants Place Design Group to prepare a Noosaville
Foreshore Land Use Master Plan. The aim of the Plan will be to protect the integrity of the
foreshore by carefully considering the balance between recreational use and commercial
activities, events, markets and the like.
Council’s vision for the foreshore is its natural beauty is retained and use of the area ensures
it can be enjoyed by future generations.*
Thank you for taking the time to consider the unique circumstances that presently exists at the
Noosa Waterfront Restaurant at 142 Gympie Terrace Noosaville. Our submission is one that is
personalised to our specific issue but we have considered the broader context within which the use
of public land may be considered and the opportunities that may exist for a long term tenure
solution.
Submission
Our Submission proposes that a solution be agreed upon by all stakeholders regarding being able
to gain a lawful permit / ownership / lease / ongoing tenure to use a small portion of parkland
(Appendix 1) that fronts the Noosa Waterfront Restaurant for primarily weddings (refer Figure 1
and 2 below). We are seeking this solution as a long term solution to be able to provide an ongoing
strong commitment to economic growth within the Wedding Market for the Noosa Region.
Economic Modelling undertaken estimates a conservative direct impact to the Noosa Community
of $68,283 for each wedding that is able to be held at the Noosa Waterfront Restaurant. Our own
data and industry knowledge also is able to provide the analysis that without the opportunity for
use of this land up to 36% of weddings wishing to use the Noosa Waterfront will either seek
locations external to the Noosa Shire. This is modelled at a$10mil loss to the Noosa economy.
Weare able to confidently predict this through the lack of forward bookings on a yearly comparison
since the issue of tenure has become one of public discussion.
1 https://yoursay.noosa.qid.gov.au/projects/noosa-river-foreshore-management-plan
Page 13 of 79Section 14
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Page 14 of 79
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Economic Modelling provides details as it relates to weddings and the individual micro clusters
that form within the wedding sector. These sectors include,
e The Function and Venue Hire
e Suppliers of produce and beverages
e Celebrant
e Guest accommodation — average stay in Noosa 2.3 days per visiting family, 3.7 if from
Interstate
e Hair and Make up for Bridal party
e Floral arrangements
e Event styling and theming
e Music and Entertainment
e Car Hire
e Photography and Video
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Page 14 of 79Section 15
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Page 15 of 79
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
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Figure 2
Land Tenure Options
In considering the future options one must first of all consider the public need, desire, current and
future usage of the parcel of land.
The portion of land that the restaurant is wishing to be considered (which IS NOT the entire parcel
adjoining) at present even during times of peak demand for foreshore usage has little or absolutely
no usage by the Noosa community and visitors. It is isolated, does not provide good passive
surveillance and security sightlines to amenities for users, does not provide a safe and equitable
access to the water and directly affronts a portion of a man made canal that receives high volume
of motorised watercraft entering and departing Noosa Waters. It cannot be said with any
confidence that this aspect of the Noosaville River is a desirable one for the community to
undertake swimming and water activities.
We believe that ourselves as the operators, and the key stakeholders being DNRM, and Council
consider the following options and diligently work through them to arrive at an outcome which
meet community expectations, enable a strong wedding sector providing broad economic growth
to our community and does not impact on community or adjoining expectations.
Page 15 of 79Section 16
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Page 16 of 79
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
1. Council issue Event Permits for use in line with current event approvals given to a maximum
of 3 per week. The current conditions relating to hours of operation, noise, informing
adjoining properties etc. be included with the approvals;
2. Council issue a yearly Low Use Commercial Permit for the use again with similar reasonable
and relevant conditions to its use, hours of operation etc. The use presently directly aligns
with adopted Policy Guidelines and Compliance requirements, Councils adopted Fees and
Charges register recognises that within Low Use Commercial Events that itinerant food
vendors and other commercial activities may occur;
Compliance with Council Guiding Principles — Low Use Permit
e The community’s use and need for the land takes precedence over commercial operators’
need;
This small isolated parcel of land receives NO community use due to its location, lack of
facilities and infrastructure.
e Council’s consideration of new commercial use activities will be primarily driven by direct
community evidence and demand for that activity;
The community need relates to the demand that has occurred for the use to hold limited
functions in this space as complimentary to an existing operation.
e The commercial use activity must enhance the visitor and local experience of Noosa Shire;
For 2017 ALL functions proposed are for visitors to the Noosa Shire. These visitations
provide 4,220 bed nights and along with catering, other noosa experiences, meals outside
of the function. Economic impact directly for the functions is projected at $3,955,500. The
local experience is enhanced through opportunities for employment and the provision of
the ancillary wedding services, i.e. flowers, photography, vehicle hire and staging costs.
e The commercial use must not adversely impact the community asset or the environment; and
The area of land in consideration is complimented with the Waterfront restaurant
maintaining through watering and mowing additional to Councils services. The entrance
garden bed is fully maintained by contractors on behalf of the Waterfront Restaurant.
e A permit holder may only be granted two permits from the range available to reduce the
likelihood of a monopolistic permit environment while providing the opportunity for added
local employment.
The Waterfront restaurant is only seeking one permit location. Significant opportunities are
generated through the functions with the restaurant employing up to 21 staff.
Compliance with Council Low Use Permit
e One year permit;
Noosa Waterfront Restaurant is only seeking a one year permit.
Page 16 of 79Section 17
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Page 17 of 79
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
e Generally, operates 3 days per week or less;
This requirement could be included as a reasonable conditioning of any permit.
e Low community impact;
OLGR requirements are such that no outside music or amplification is allowed. Staff monitor
and measure sound levels on a hourly basis at the nearest receptor and record within a log
book the readings.
e May not operate ina Commercial High Use Permit location; and
The area has not been identified as a High Use location.
e Applications may be considered at any time.
3. DNRM consider the opportunity to undertake a land swap for Garden land directly adjoining
the Northern side of the building within Freehold Title for the requested portion within the
adjacent park land. There is sufficient land for a like for like transfer, the land is still meeting
the restaurants Landscaped Open Space requirements and this is a plausible option that has
occurred in many other localities within Queensland;
4. The portion of land is exercised from the State Land and through and expression of interest
process an opportunity is available for purchase of the land; and
5. DNRM create a lease over the portion of land and directly lease the portion to the operators
of the restaurant.
Conclusion
The land is well located for the holding of wedding event which is of significant economic benefit to
the general community. It is a parcel of land that is not used by the community due to its small size,
problematic access to the canal and separated from the major areas of the Noosaville Foreshore.
Whilst it may be considered an incorrect use of State Land for which Council is the trustee, upon
closer inspection of relevant legislation, frameworks are available to manage a reasonable outcome
within a small portion of adjacent land to an existing commercial operation.
We respectfully request that diligent and due consideration is given to our submission and
appropriate ongoing discussions occur as part of the future engagement on the Noosaville Foreshore
Management Plan.
Page 17 of 79Section 18
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
APPENDIX 1 – PROPOSED PERMIT AREA
Page 18 of 79
Section 19
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
2 REGISTER OF PREQUALIFIED SUPPLIERS FOR THE SUPPLY OF TRADE SERVICES
AND GENERAL MAINTENANCE/ ASSISTANCE SERVICES - 1718T026
DOCUMENT INFORM AT ION
Author Procurement and Contracts Advisor, Leigh Mooney
Corporate Services Department
Index ECM/44.09 Invitation to Tender
Attachments 1. 1718T026 Tender Evaluation Matrixes
(for recommended award categories only)
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Procurement and Contracts Advisor to the Services &
Organisation Committee Meeting dated 12 December 2017 and:
A. Approve the establishment of Panel Arrangement 1718T026 - Register of Prequalified
Suppliers (RPQS) - Supply of Trade Services and General Maintenance/ Assistance
Services as noted in Tables 1 and 2 of the report for an initial period of one (1) year
commencing 22 January 2018; and
B. Authorise the Chief Executive Officer to approve three (3) optional periods of up to one (1)
year each; with discretion to exclude suppliers who have not satisfactorily provided
services in the preceding period, and with each new period to include the supplier’s
updated pricing.
REPORT
Council commits significant annual expenditure towards trade and reactive general maintenance
services through the engagement of multiple industry suppliers. At Council’s Ordinary Meeting in
September 2015, Council resolved to establish a Trade Services and General Maintenance panel
allowing staff to engage pre-qualified suppliers to undertake works in a timely manner without the
need for an extended quotation process. The establishment of panel arrangements is in
accordance with the Local Government Regulation 2012.
The current contract for Council’s Trade Services and General Maintenance panel included a one
year term and options to extend for three (3) terms of up to twelve (12) months each, for a
potential completion date of 24 September 2019. However, it has become evident this panel
arrangement is inefficient due to the limited number and availability of suppliers.
Given the current inefficiencies of the existing panel arrangement, Council invited tenders
through LG Tenderbox for the establishment of a new RPQS for Trade Services and General
Maintenance/ Assistance Services on 21 July 2017 and advertised in the Sunshine Coast Daily
and the Noosa News on 22 and 25 July 2017.
Page 19 of 79
Section 20
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
The scope of works under the new RPQS was divided into fifteen (15) categories including:
1. Carpentry;
2. Building maintenance and minor construction;
3. Plumbing;
4. Painting;
5. Electrical;
6. Data cabling;
7. Steel fabrication;
8. Glass Glazing;
9. Fleet Servicing;
10. Gutter cleaning;
11. Fencing;
12. Pressure cleaning;
13. Graffiti removal;
14. Handyman services; and
15. In-home assistance services;
An evaluation panel comprising staff from Council’s Building, Parks, Fleet and Workplace Health
and Safety Branches reviewed 50 submissions in accordance with the following evaluation
criteria:
Price;
Contract experience, capability and resourcing;
Reporting;
Health and safety;
Environment and sustainability; and
Contribution to local economy
In addition to the above, categories 2, 4, 14 and 15 also required mandatory criteria to be
addressed, to meet the specific nature of the works under the category.
Due to no submissions or a single submission only received by Council, the following six (6)
categories have been withdrawn from the proposed RPQS:
1. Painting
2. Glass Glazing
3. Gutter cleaning
4. Fencing
5. Handyman services
6. In-home assistance services
The demand for these service areas are considered to be low in volume and therefore will be
sourced under Council’s standard Invitation to Quote procurement process.
The following contractors listed in Table 1 and 2 below are proposed to be included on panel
arrangement 1718T026 - Register of Prequalified Suppliers (RPQS) for the supply of Trade
Services and General Maintenance/ Assistance Services. Each applicant’s submission
demonstrated sufficient competence to meet all of the price and non-price evaluation criteria.
Page 20 of 79
Section 21
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Table 1 - Panel Arrangement 1718T026 - Register of Prequalified Suppliers (RPQS) -Supply
of Trade Services and General Maintenance/Assistance Services
Table 1 - Panel Arrangement 1718T026 - Register of Prequalified Suppliers (RPQS) -
Supply of Trade Services
Category Recommended Supplier/s
Carpentry Duncan Squires Building Pty Ltd 6
KW Building Pty Ltd
Lennocs Developments Pty Ltd
NGL Constructions
R&L Jones Constructions Pty Ltd
Tom Riley Constructions Pty Ltd
Building maintenance & Coastal Building Projects Pty Ltd 6
minor construction Duncan Squires Building Pty Ltd
KW Building Pty Ltd
NGL Constructions
R&L Jones Constructions Pty Ltd
Tom Riley Constructions Pty Ltd
Plumbing Brooke Plumbing & Gas Services Pty Ltd 4
Spot On Plumbing
The Plumbing Group
Wurtulla Plumbing & Drainage
Electrical Laguna Electrical Services 5
J&P Richardson Industries Pty Ltd
Nicklin Electrical
Paul Matters Electrical Pty Ltd
Platinum Electricians Buddina (Powerage)
Data cabling Asset Maintenance & Repairs Pty Ltd 2
Laguna Electrical Services
Steel fabrication Studio Steel Pty Ltd 2
Sunrise Hills Welding & Engineering
Fleet - servicing Evolution Fleet Services Pty Ltd 3
Mechanicare Noosa (Noosa Prestige)
Steve's Radio Services
Table 2 - Panel Arrangement 1718T026 - Register of Prequalified Suppliers (RPQS) -
Supply of General Maintenance/Assistance Services
Category Recommended Supplier/s
Pressure cleaning Lennocs Developments Pty Ltd 2
Surface Maintenance
Graffiti removal Lennocs Developments Pty Ltd 2
Surface Maintenance
Page 21 of 79
Section 22
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Previous Council Consideration
Ordinary Meeting, 24 September 2015, Item 12, Page 9
That Council note the report by the Procurement and Contracts Advisor to the Planning &
Organisation Committee Meeting dated 15 September 2015 and:
A. Establish a register of prequalified suppliers (RPQS) for trade services and general
maintenance for those suppliers listed in Attachment 1 for a term of 1 year commencing
25 September 2015; and
B. Authorise the Chief Executive officer to approve options to extend the RPQS:
1. For 3 terms of up to 12 months each;
2. For a potential completion date of the RPQS of 24 September 2019.
Finance
Adoption of this RPQS provides opportunities for many local businesses to provide their services
to Council. Local trade services are often able to deliver more timely and cost effective services
without the inefficiencies of travel required from outside the local area.
Risks & Opportunities
Establishment of the new panel (with proposed option periods) will allow Council to regularly
review the performance of each panel member and make informed decisions regarding future
panel member arrangements. Establishment of the new panel also allows staff to engage pre-
qualified suppliers to undertake works in a timely manner without the need for an extended
quotation process.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
X Community Support X Procurement & Fleet
Libraries & Galleries Property
Local Laws Revenue Services
Waste & Environmental Health
X Executive Services Environment & Sustainable Development X Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment X Buildings and Facilities
Governance Economic Development Civil Operations
X People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 22 of 79
Section 23
ATTACHMENT 1
Page 23 of 79
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
ee iitcsancsisssisnce ATTACHMENT 1
Maintenance/Assistance
NAME OF TENDERER HOURLY RATE Carpent
(Conforming Tenders Only) (excl of GST) P ry
1 10% Mark up
2 20% Mark up
3 [Maintain Australia Pty Ltd 10% Mark up
4 10% Mark up
5 10% Mark up
6 [Tom Riley Constructions 10% Mark up
7 [Duncan Squires Building Pty Ltd 10% Mark up
8 |Coastal Building Projects 20% Mark up
9 10% Mark up
10 20% Mark up
11 [Lennocs Developments } «$60 10% Mark up
NON-CONFORMING TENDERS
1 2 3 4 5 6 7 8 9 10 11
PART A- Non price elements KW Building Kimini Construction |Maintain Australia Pty Tom TS) Co Squires Coastal pote Jethro Hitchens
een eon price cements PTYLTD ltd Constructions Building Pty Ltd Projects Developments
Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant
Evaluation Criteria Weighting (%) score x Score score x score x score x Score score x score x score x score x score x score x score x
weighting weighting weighting weighting weighting weighting weighting weighting weighting weighting weighting
. ; 7
pow i sf f_fef=t=>e=le>e=[=|@[=|[@[e[@[=[=|=,|=|=|=|@|@|
Normalised Technical Score (Tn)
TT PTYLTD ltd Constructions Building Pty Ltd Projects Developments
Total Fees (Pc) 35% $55 $52 $65 $55 $50 $60 $70 $65 $75 $95 $60
Average Fees (Pav) $.....scsssssseceseseeee $64
Weighted Price Score (Pw)
Total Score of price and non price elements
The Contract Administrator confirms the above scores
Contract Administrator & Assesment Panel Member 1 Building and Facilities Co-ordinator and weightings of this evaluation
Assesment Panel Member 2 Facility Officer
Assesment Panel Member 3 Parks Supervisor Contract Administrator's signature: Building and Facilities Co-ordinator
Assesment Panel Member 4 Workplace Health and Safety Advisor (1)
Assesment Panel Member 5 Workplace Health and Safety Advisor (2)
Page 23 of 79Section 24
Page 24 of 79
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
PEE ictcsance/esisance
maintenance/assistance
| \Conforrning Tenders On) (excl of GST) Building Maintenance & Minor Construction
NAME OF TENDERER HOURLY RATE snas . . .
1 10% Mark Up
2 20% Mark Up
3 [Maintain Australia Pty Ltd 10% Mark Up
4 10% Mark Up
5 10% Mark Up
6 10% Mark Up
7 [Duncan Squires Building Pty Ltd 10% Mark Up
8 [Coastal Building Projects 20% Mark Up
9 |Queensland Plumbing 15% Mark Up
10 10% Mark Up
a1 fAspec 95 }10% Mark Up
12 [Coastal Building Projects | «S65 ]20% Mark Up
NON-CONFORMING TENDERS
Dormakaba
5% Mark Up
20% mark up No Signature. No Insurances provided. Asbestos licence not provided (currently completing cert.)
1 2 3 4 5 6 7 8 9 10 11 12
| Pat Acnenpwcnatements, | kw outing | Mori [ud | MotContructon | rationes | contmctions | suiting ried | projects | ptmbing_|_‘ontctens | Aspe |
PART A - Non price elements KW Building PTY LTD ltd NGL Construction R & LJones Constructions Building Pty Ltd Projects Plumbing Jethro Hitchens Projects
eee
Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant
Weighting (%) score x score x Score score x Score score x Score score x Score score x score x Score score x score x score x score x score x
weighting weighting weighting weighting weighting weighting weighting weighting weighting weighting weighting weighting
Resourcing
ota Tec score po Tee | es |e Tom eT | |e |e ||| eas
Normalised Technical Score (Tn)
| ener cecement | suttng | Merve [tig | MoLCosrcton | nations | contin | auiting ytd | projec | pumbing | 'voweRems | avec |
PART B - Price element KW Building PTY LTD Ltd NGL Construction R&LJones COT Building Pty Ltd Projects Plumbing Jethro Hitchens Projects
Total Fees (Pc) $55 $52 $65 $55 $50 $60 $70 $65 $50 $75 $95 $65
Average Fees (Pav) $....s.scssscsssesessseeee
Weighted Price Score (Pw)
Total Score of price and non price elements
The Contract Administrator confirms the above scores
Contract Administrator & Assesment Panel Member 1 Building and Facilities Co-ordinator and weightings of this evaluation
Facility Officer
Assesment Panel Member 3 Parks Supervisor Contract Administrator's signature: Building and Facilities Co-ordinator
Assesment Panel Member 4 Workplace Health and Safety Advisor (1)
[| Assesment Panel Members| Workplace Health and Safety Advisor (2)Section 25
Page 25 of 79
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
Maintenance/Assistance
NAME OF TENDERER HOURLY RATE .
: Plumbing
(Conforming Tenders Only) (excl of GST)
1 [Bones Plumbing and Roofing 10% Mark up
2 [Brolga T/A Wurtulla Plumbing 10% Mark up
3 [Brooke Plumbing 10% Mark up
4 |Hi Tech Drain Cleaning No Mark up
5 [QLD Plumbing No Mark up
6 [Spot On Plumbing No Mark up
7 |The Plumbing Group No Mark up
8
Sp
M0
NON-CONFORMING TENDERS
Prime Facility No Mark Up or Pricing Po
a
1 2 3 4 5 6 7
PART A - Non price elements Brolga) ure a Brooke Plumbing QLD Plumbing Spot On Plumbing | The Plumbing Group
Roofing Plumbing Cleaning
Resultant Resultant Resultant Resultant Resultant Resultant Resultant
Evaluation Criteria Weighting (%) score x score x score x score x Score score x score x score x
weighting weighting weighting weighting weighting weighting weighting
E :
eee Pm fo fm pe pw fe pew pe pm |]
Resourcing
Normalised Technical Score (Tn)
PART B - Price element Eas arte a Brooke Plumbing QLD Plumbing Spot On Plumbing |The Plumbing Group
~~ _— Roofing Plumbing Cleaning
Total Fees (Pc) 35% $70 $82 $65 $70 $50 $70 $80
Average Fees (Pav) $......ssscssssseseeseene $70
Price Score 99 82 107 99 128 99 85
Normalised Price Score (Pn) 78 64 83 78 100 78 66
Weighted Price Score (Pw)
Total Score of price and non price elements
The Contract Administrator confirms the above scores
Contract Administrator & Assesment Panel Member 1 Building and Facilities Co-ordinator and weightings of this evaluation
Assesment Panel Member 2 Facility Officer
Assesment Panel Member 3 Parks Supervisor Contract Administrator's signature: Building and Facilities Co-ordinator
Assesment Panel Member 4 Workplace Health and Safety Advisor (1)
Assesment Panel Member 5 Workplace Health and Safety Advisor (2)
Page 25 of 79Section 26
Page 26 of 79
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
RSPC Arrangement for Trade Services & General
Maintenance/A ance
NAME OF TENDERER HOURLY RATE
(Conforming Tenders Only) (excl of GST)
1 |Laguna Electrical 10% Mark up
2. [J&P Richardson 15% Mark up
3 ohn Buckley Electrical No Mark up
4 |M2 Electrical 7.5% Mark up
5 [Nicklin Electrical 10% Mark up
6 10% Mark up
7 5% Mark up
8 10% Mark up
Sp
MO
NON-CONFORMING TENDERS
Two Forty Volt No Mark Up - Limited information provided
Pride Electrical No Mark Up - Pricing to high $120
1 2 3 4 5 6 7 8
Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant
Evaluation Criteria Weighting (%) score x score x score x score x Score score x Score score x score x Score score x
weighting weighting weighting weighting weighting weighting weighting weighting
pee | fo fem fm [mp po [elle [le l@wle [=| a,
Resourcing
Normalised Technical Score (Tn)
PART B - Price element Laguna Electrical J&P Richardson John Buckley Electrical M2 Electrical Nicklin Electrical Paul Matters
Total Fees (Pc) $75 $97 $80 $58 $55 $70 $72 $90
Average Fees (Pav) $......cccsssssseeeeeeee
Price Score 99 70 93 122 126 106 104 79
Normalised Price Score (Pn) 79 55 73 97 100 84 82 63
Weighted Price Score (Pw)
Total Score of price and non price elements
The Contract Administrator confirms the above scores
Contract Administrator & Assesment Panel Member 1 Building and Facilities Co-ordinator and weightings of this evaluation
Assesment Panel Member 2 Facility Officer
Assesment Panel Member 3 Parks Supervisor Contract Administrator's signature: Building and Facilities Co-ordinator
Assesment Panel Member 4 Workplace Health and Safety Advisor (1)
Assesment Panel Member 5 Workplace Health and Safety Advisor (2)
Page 26 of 79Section 27
Page 27 of 79
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
RPOS Arrangement tor Trade services & Genera
Maintenance/Assistance
NAME OF TENDERER HOURLY RATE Data Cablin
(Conforming Tenders Only) (excl of GST) &
1 10% Mark up
2 |Laguana Electrical 10% Mark up
3 [John Buckley Electrical | S80 ]No Mark up
NON-CONFORMING TENDERS
Two Forty Volt No Mark Up - limited information provided across
a
1 2 3
PART A - Non price elements | awe Laguana Electrical |John Buckley Electrical
Resultant score Sea Resultant score
Evaluation Criteria Weighting (%) oe score x Score oo
x weighting weighting x weighting
pee le Po fo [fe
Resourcing
Normalised Technical Score (Tn)
PART B - Price element | awe Laguana Electrical |John Buckley Electrical
Total Fees (Pc) $72 $75 $80
Average Fees (Pav) $.....sssesseesesserseee
Price Score 105 101 94
Normalised Price Score (Pn) 100 96 90
Weighted Price Score (Pw)
Total Score of price and non price elements
The Contract Administrator confirms the above scores
Contract Administrator & Assesment Panel Member 1 Buildings & Facilities Coordinator and weightings of this evaluation
Assesment Panel Member 2 Facility Officer
Assesment Panel Member 3 Contract Administrator's signature: Buildings & Facilities Coordinator
Assesment Panel Member 4 Workplace Health and Safety Advisor (1)
Assesment Panel Member 5 Workplace Health and Safety Advisor (2)
Page 27 of 79Section 28
Page 28 of 79
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
souls
Maintenance/Assistance
NAME OF TENDERER HOURLY RATE . .
Steel Fabrication
(Conforming Tenders Only) (excl of GST)
1 [AJ Steel 45 % Mark Up | S85 J45% Mark up
2 [Studio Steel No Mark Up |} ————————___«S85]No Mark up
3 [Sunrise Hills 20% Mark Up 20% Mark up
Bp
ST
6
Dp
Bp
ST
MO
NON-CONFORMING TENDERS
1 2 3
PART A - Non price elements AJ Steel 45 % Mark Up eucie) “ Ro cre nrise ", ce
Resultant Resultant Resultant
Evaluation Criteria Weighting (%) score x Score score x score x
weighting weighting weighting
Resourcing
a
Normalised Technical Score (Tn)
PART B - Price element AJ Steel 45 % Mark Up rude “ cor | Sune “ oe rid
Total Fees (Pc) 35% $85 $85 $90
Average Fees (Pav) $.....ccsssssscesseeeeee $87
Price Score 102 102 96
Normalised Price Score (Pn) 100 100 94
Weighted Price Score (Pw)
Total Score of price and non price elements
The Contract Administrator confirms the above scores
Contract Administrator & Assesment Panel Member 1 Building and Facilities Co-ordinator and weightings of this evaluation
Assesment Panel Member 2 Facility Officer
Assesment Panel Member 3 Contract Administrator's signature: Building and Facilities Co-ordinator
Assesment Panel Member 4 Workplace Health and Safety Advisor (1)
Assesment Panel Member 5 Workplace Health and Safety Advisor (2)
Page 28 of 79Section 29
Page 29 of 79
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
maintenance/assistance
NAME OF TENDERER HOURLY RATE a
Fleet Servicing
(Conforming Tenders Only) (excl of GST)
1 [Evolution Group
2 [Steves Radio Service
3
BT
Sf
6p
Pf
Bf
Sp
OQ
NON-CONFORMING TENDERS
1 2 3
PART A - Non price elements Evolution Group Steves Radio Service
Resultant Resultant Resultant
Evaluation Criteria Weighting (%) Score score x Score score x Score score x
weighting weighting weighting
Contract Experience, Capability and | ase | 28.00 76.25 26.69 73.75 25.81
pene fe pe fo | |
Resourcing
Normalised Technical Score (Tn)
PART B - Price element Evolution Group Steves Radio Service
Total Fees (Pc) $90 $95 $95
Average Fees (Pav) $.....s.scssssesseeseeee
Price Score 104 98 98
Normalised Price Score (Pn) 100 95 95
Weighted Price Score (Pw)
Total Score of price and non price elements
The Contract Administrator confirms the above scores
Contract Administrator & Assesment Panel Member 1 and weightings of this evaluation
Assesment Panel Member 2 Procurement & Contract Advisor to Fleet
Assesment Panel Member 3 PO Contract Administrator's signature: Fleet Supervisor
Assesment Panel Member 4 PO
Assesment Panel Member ty
Page 29 of 79Section 30
Page 30 of 79
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
RSPCA d B
Viaintenance/A ance
NAME OF TENDERER Seas Pressure Cleanin
(Conforming Tenders Only) (excl of GST) 8
1 No Mark up
2. |Master Maintenance Group 10% Mark up
3 [Precision Cleaning No Mark up
4 No Mark up
5 10% Mark up
6 [One Clean Window No Mark up
Te
Bd
Sp
Op
NON-CONFORMING TENDERS
Prime Facility No Mark Up or Pricing Po
Gutter Vac No Mark Up
1 2 3 4 5 6
Resultant Resultant Resultant Resultant Resultant Resultant
Evaluation Criteria Weighting (%) score x Score score x Score score x Score score x Score score x score x
weighting weighting weighting weighting weighting weighting
pene Pp Pm pe pe fe | fe pe fo few] | |
Resourcing
Normalised Technical Score (Tn)
Master Maintenance
PART B - Price element Grou Precision Cleaning |Surface Maintenance Water Blast One Clean Window
Total Fees (Pc) $70 $65 $45 $40 $80 $55
Average Fees (Pav) $.....sscsecssessseeeee
Price Score 82 90 124 132 65 107
Normalised Price Score (Pn) 62 68 94 100 49 81
Weighted Price Score (Pw)
Total Score of price and non price elements
The Contract Administrator confirms the above scores
Contract Administrator & Assesment Panel Member 1 Building and Facilities Co-ordinator and weightings of this evaluation
Assesment Panel Member 2 Facility Officer
Assesment Panel Member 3 Parks Supervisor Contract Administrator's signature: Building and Facilities Co-ordinator
Assesment Panel Member 4 Workplace Health and Safety Advisor (1)
Assesment Panel Member 5 Workplace Health and Safety Advisor (2)
Page 30 of 79Section 31
Page 31 of 79
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
RSPO Arrangement tor Trade services & Genera
Maintenance/Assistance
NAME OF TENDERER HOURLY RATE _
. Graffiti Removal
(Conforming Tenders Only) (excl of GST)
1 No Mark up
2 [Masta Maintenance Group 10% Mark up
3 No Mark up
i
Sd
i a
Fd
Bp
Sp
Mop
NON-CONFORMING TENDERS
KW Building 10% Mark Up no mandatory painting licence
Urban Maintenance Systems 12.5% Mark Up - no mandatory
1 2 3
Resultant Resultant Resultant
Evaluation Criteria Weighting (%) score x score x Score score x
weighting weighting weighting
fownne Pf pf Pm | fe |
Resourcing
Normalised Technical Score (Tn)
PART B - Price element | tennocs | Surface Maintenance
~—_ Group
Total Fees (Pc) 35% $50 $65 $40
Average Fees (Pav) $....sssssssssseseseeeee $52
Price Score 103 74 123
Normalised Price Score (Pn) 84 61 100
Weighted Price Score (Pw)
Total Score of price and non price elements
The Contract Administrator confirms the above scores
Contract Administrator & Assesment Panel Member 1 Building and Facilities Co-ordinator and weightings of this evaluation
Assesment Panel Member 2 Facility Officer
Assesment Panel Member 3 Contract Administrator's signature: Building and Facilities Co-ordinator
Assesment Panel Member 4 Workplace Health and Safety Advisor (1)
Assesment Panel Member 5 Workplace Health and Safety Advisor (2)
Page 31 of 79Section 32
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
3 1718T040 NOOSA RIVER HOLIDAY PARK AMENITIES CONSTRUCTION TENDER
Author Project Officer, Paul Brennan
Infrastructure Services Department
Index ECM\ Projects (T1)\ Noosa River Holiday Park, Sml Amenities -
CAP.WORK – 500662
ECM/ Projects (T1)\Noosa River Holiday Park, Lge Amenities – CAP. Work
500663
ECM\ Subject\ Project Management\ Council Properties
Attachments 1. Noosa River Holiday Park – Amenities Construction Tender
Assessment
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Project Officer to the Services & Organisation Committee
Meeting dated 12 December 2017 and award tender 1718T040 Noosa River Holiday Park -
Amenities Construction to Midson Construction (Qld) Pty Ltd for the lump sum price of $936,298
(excluding GST).
REPORT
This project involves the replacement of the small amenities building and the refurbishment of the
large amenities building at the Noosa River Holiday Park located at Munna Point, Noosaville.
Construction will be in a staged process commencing from late January 2018 with completion
scheduled for November 2018.
1. Design
The new small amenities building will incorporate 11 showers and toilet cubicles (2 more than the
existing small amenities building) and a dedicated Persons-With-Disability (PWD) facility. The
refurbishment to the large building will remove asbestos linings, improve functionality and
aesthetics for patrons and ensure a compliant-PWD facility.
Large Amenities Building Perspective
Page 32 of 79
Section 33
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Small Amenities Building Perspectives
2. Tender Process
Council called a public tender for the construction works through the LG Tender Box on 21
September 2017, with advertising in both the Noosa News and Sunshine Coast Daily on 22 and
23 September 2017. The tender closed on 24 October 2017 with seven (7) conforming tenders
received.
3. Tender Assessment
The tender evaluation panel undertook an assessment of the tender submissions from the
following respondents:
1) Ambrose Building Pty Ltd;
2) Build 4 U Quality Constructions;
3) Infraco Pty Ltd;
4) Midson Construction (Qld) Pty Ltd;
5) Murphy Builders;
6) PJ McCarthy; and
7) Ram Contractors Qld Pty Ltd.
The tenders were evaluated using the following criteria:
Capability and resourcing;
Contract experience and track record;
Timeline and methodology;
Quality;
Health and safety;
Environment and sustainability;
Contribution to local economy; and
Price.
Page 33 of 79
Section 34
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
The tendered price from Midson Construction (Qld) Pty Ltd at $936,298 excluding GST
represents a competitive price, together with their demonstrated ability to meet the non-price
criteria of the tender. Midson Construction (Qld) Pty Ltd demonstrated significant previous
experience with construction of similar projects, a strong track record, are a local Noosa business
and have the necessary resources to meet Council’s program to complete these works by
November 2018.
The tender evaluation panel considers the submitted tender to be the most advantageous to
Council, and presents the best value for money.
4. Program & Next Steps
Pending Council approval, Midson Constructions propose to construct the project inclusive of wet
weather allowances within 34 weeks, with a targeted commencement of works at the beginning
of February 2018 and practical completion achieved before 31 October 2018, in time for the 2018
holiday season. The program is based on staged works that minimise impact on the Holiday
Park operations and ensures that at least two amenities buildings are open at any one time. The
majority of works will be undertaken over the autumn and winter periods. Easter and Spring
holiday periods are nominated as ‘downtime’ where little or no construction activity will take place
in order to reduce the impact to patrons.
5. Construction Management and Inspections
Under the construct only delivery model, Council will maintain the overall project management
role. This will be supported by an externally appointed superintendent and specialist architectural
and engineering consultants to administer the contract and progressively inspect the works,
ensuring project deliverables are met.
Finance
Council has allocated a total of $1.2 million for this project in the 5-year capital program, with
$800,000 in the current 2017/18 capital works budget for the small amenities building
construction, and $400,000 place marked in the 2018/19 budget for construction of the large
amenities building and completion of the project.
The total budget for the construction and refurbishment of the Amenities Buildings at Noosa River
Holiday Park is sufficient to complete the project as outlined below.
Item Cost
Costs to Date (up to November 2017) $9,267
Tendered Contract Value $936,298
Council Project Manager $10,000
Superintendent $45,000
Engineering consultants $10,000
QLeave (on $1.01M) $4,800
Subtotal $1,015,365
Contingency $75,000
Total $1,090,365
Project Budget $1,200,000
Page 34 of 79
Section 35
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Risks & Opportunities
Financial risks
Client request for scope changes. This will be mitigated through Project Control Group
management and limitation of client requested scope variations.
Latent conditions. Typically a geotechnical risk, previous investigations have mitigated much
of this risk. There is some residual risk associated with the large amenities refurbishment and
potential hidden defects that will be carefully monitored.
Costs relating to service connections such as Energex and Unity Water. This has been
mitigated through careful investigation of the scope requirements with some allowances
based on industry experience for similar constructions.
Variation risks. This has been partly mitigated through the lump sum construction
procurement method with further mitigation through post-tender clarifications, committing
Midson Constructions firmly to the scope of works.
Contingency amount being insufficient. This risk may be mitigated through the adoption of
saving options negotiated with Midson Constructions. The risk profile for the nature of the
construction for this project has also informed an appropriate allocation of contingency level.
Customer dissatisfaction leading to lost revenue. This has been mitigated by careful
management of pre-bookings and the development of a construction schedule that seeks to
minimise as much as possible impact on patrons, including limited daily works hours,
downtime during peak holiday periods, on-site pedestrian and traffic management.
Time risks
Wet weather delays. Construction during the typically dry season aims to mitigate this. Some
wet-weather day allocations have been built into the program.
Delays in obtaining final approvals have been built into the pre-construction program.
Delays from complex activities such as asbestos removal have been mitigated through
previous investigations of extent of asbestos and industry-advised timeframes for this type of
activity being built into the program.
Safety Risks
Midson Constructions will be appointed as the Principal Contractor and responsible for
Workplace Health and Safety (WHS) of the construction sites. Prior to construction
commencing, WHS and pedestrian and traffic management plans will be required to be
submitted to Council for approval. Council will undertake regular audits on contractor
compliance with these approved plans throughout construction.
Asbestos removal. Only licensed and accredited subcontractors will be used for this activity,
and a safety management plan will be submitted for approval by them prior to
commencement of this activity.
Scope & Quality
The risk of meeting project objectives will be managed via Council staff reviews supported by
specialist consultants who developed the performance specifications.
Resourcing
Midson Constructions have nominated a highly capable team for this project limiting the
resourcing risks to this project. Council will engage an external superintendent and
architectural / engineering consultants to further mitigate any risk.
Page 35 of 79
Section 36
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
External Consultation - Community & Stakeholder
Consultation for this project has been undertaken with the on-site Managers, in conjunction with
Council’s Property Officer. Direct mail-outs have been made to affected patrons informing them
of the project. A Project News is available on the Noosa Council website which is periodically
updated.
Internal Consultation
Corporate Services (Property, Procurement)
Infrastructure Services
Environmental & Sustainable Development
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Community Development X Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries X Procurement & Fleet
Local Laws X Property
X Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
X Community Engagement X Building & Plumbing Services X Asset Management
Customer Service X Development Assessment X Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 36 of 79
Section 37
ATTACHMENT 1
Page 37 of 79
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
a ATTACHMENT 1
Penna sow SSCS
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1 |Midson Construction (Qld) Pty Ltd
2 [Ram Contractors Qld Pty Ltd
3 [Murphy Builders l
4 67,2
5
6 |Ambrose Building Pty Ltd
7 [Build 4 U Quality Constructions
Be
Sp
Op
NON-CONFORMING TENDERS
1 2 3 4 5 6 7
| eastacnonprinetements, [Maia pyitd | yd | MuehySuiders | rimecarty | irocommyied | Arg | constructions _ |
PART A - Non price elements Qld) Pty Ltd Pty itd Murphy Builders PJMcCarthy Infraco Pty Ltd Pty Ltd Bante
FART A -Non price elements
Resultant Resultant Resultant Resultant Resultant Resultant Resultant
Evaluation Criteria Weighting (%) score x score x score x score x score x score x score x
weighting weighting weighting weighting weighting weighting weighting
pene | me = Pee pe ff fo | [ow] [om | [of [oe
pw Tp pm pep fe pm [app pw] [wl fw
Normalised Technical Score (Tn)
| eanrsrrcestoment Mai yttd | yued | Meh Sutders | mecarty | nrocommyied | Arig | constructions
PART B - Price element Qld) Pty Ltd Pty ttd Murphy Builders PJMcCarthy Infraco Pty Ltd Pty ted Ce
Total Fees (Pc) 50% $936,298 $1,117,283 $1,139,556 $1,167,280 $1,246,331 $1,546,385 $1,908,086
Average Fees (Pav) $.......cssssesesseseseeee $1,294,460
Price Score 128 114 112 110 104 81 53
Normalised Price Score (Pn) 100 89 88 86 81 63 41
Weighted Price Score (Pw)
Total Score of price and non price elements
The Contract Administrator confirms the above scores
Contract Administrator & Assesment Panel Member 1 Property Officer (PB) and weightings of this evaluation
Assesment Panel Member 2 Health & Safety Officer (PR)
Assesment Panel Member 3 Project Manager (AB) Contract Administrator's signature: Property Officer (PB)
Consulting Contracts & Procurement Adviser (AH)
Assesment Panel Member 5 po
Page 37 of 79Section 38
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
4 BOREEN POINT CAMPGROUND MANAGEMENT CONTRACT 1314T001 - PROPOSED
OPTION
DOCUMENT INFORM AT ION
Author Property Manager, Clint Irwin
Corporate Services Department
Index ECM/ 8.03; 8.06; 8.1 Noosa Holiday Parks Admin
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Property Manager to the Services & Organisation Committee
Meeting dated 12 December 2017 and authorise the CEO to exercise the option to extend the
current management agreement for the Boreen Point Campground to Crimmins Enterprises Pty
Ltd aft The Crimmins Trust for a further one (1) year period commencing 7 April 2018.
REPORT
Council operates one holiday park and two campgrounds which offer a wide variety of unique
experiences for visitors. All holiday parks operate under management agreements with varying
terms to suite the scale of the operation.
The current managers of the Boreen Point Campground are Crimmins Enterprises Pty Ltd who
have been operating the Boreen Point Campground since 7 April 2014. Pursuant to the
management agreement the manager was awarded the first of 2 x 1 year options commencing 7
April 2017. An additional option falls due in April 2018 and the incumbent has requested in writing
to exercise the final one (1) year option, commencing 7 April 2018.
Accordingly, the purpose of this report is to seek Council approval to extend the current
management agreement by exercising the option for one year commencing 7 April 2018. The
incumbent has satisfactorily discharged its obligations in relation to the current management
agreement to date.
Previous Council Consideration
Ordinary Meeting, 19 January 2017, Item 10, Page 22
That Council note the report by the Property Officer to the General Committee Meeting dated 16
January 2017 and authorise the CEO to exercise the option to extend the current management
agreement for the Boreen Point Campground to Crimmins Enterprises Pty Ltd aft The Crimmins
Trust for a further one (1) twelve month period commencing 7 April 2017.
Page 38 of 79
Section 39
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Ordinary Meeting, 3 April 2014, Item 9, Page 8
That Council note the report by the Property Officer, Property and Land Management to the
Planning & Organisation Committee dated 25 March 2014 and:
A. Award contact 1314T001 to Crimmins Enterprises Pty Ltd for the Boreen Point
Campground Management Service Agreement for an initial three year period commencing
7 April 2014 and expiring 6 April 2017, and
B. Authorise Property and Land Management to exercise future options to extend the contract
for a further two (2) periods by twelve (12) months subject to satisfactory performance.
Finance
Boreen Point Campground is an integral part of Council’s Holiday Parks business activity. Profits
from the campground (2017/18 budget $156,000) are utilised to offset the need for higher
general rating levels to comply with Council financial sustainability policy requirements.
Exercising the option provides no foreseeable negative financial impact to Council given financial
performance meeting expectations under the existing management agreement to date.
Risks & Opportunities
Failure to extend the current management agreement exposes Council to contractual risk and
succession planning risks should the current manager not continue for the additional period.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Nil
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws X Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 39 of 79
Section 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
5 NOOSA HOLIDAY PARKS FEES AND CHARGES
DOCUMENT INFORM AT ION
Author Property Officer, Michelle Stirling
Corporate Services Department
Index ECM/ Subject /8.03; 8.06; 8.1 Noosa Holiday Parks Admin
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Property Officer to the Services & Organisation Committee
Meeting dated 12 December 2017 and:
A. Set fees and charges for the Noosa Holiday Parks to align with the cessation of the end of
the July 2019 Queensland school holidays; and
B. Adopt the Proposed General Cost Recovery Fees and Commercial Charges schedule for
Noosa Holiday Parks for the period ending Monday 17 July 2019 as detailed in the tables
contained within the report.
REPORT
Current fees and charges for the Noosa Holiday Parks apply until the end of the summer peak
season on 29 January 2019. Council maintains an ‘advance’ fees and charges schedule for the
parks to allow for forward booking of sites by customers. Twice yearly Council reviews and
amends the fees as required to maintain the forward booking period. The purpose of this report is
to propose the adoption of fees and charges for a further 6 months to the end of the June - July
2019 school holiday period.
In summary, the following changes are reflected in the revised fees and charges schedule for
consideration:
Table 1:
Noosa River Holiday Park, Boreen Point and Noosa North Shore Campground tariffs are
proposed to increase by 1.6%-3.4% in line with inflation (and rounding).
Table 2:
Long Term Sites Boreen Point– Storage fees are proposed to increase from $26 per week to
$27 per week.
Extra Persons Nightly – Over 5 Years – Boreen Point & Noosa North Shore Campgrounds
tariffs are proposed to increase from $11 per night to $11.50 per night.
Extra Persons Nightly – Over 5 Years tariffs are proposed to increase from $13 per week to
$13.50 per week.
Due to Council’s planned upgrade of the Noosa North Shore Beachfront Campground, forward
bookings after April 2018 have been suspended however the ‘advance’ fees and charges
schedule is proposed to be adopted for the period from the expected early 2019 reopening until
the end of the June - July 2019 school holiday period. A full fee review will be undertaken once
the redevelopment is completed and full cost pricing outcomes are known.
Page 40 of 79
Section 41
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Table 1 - Noosa Holiday Parks Site Fee Schedule
30 January 2019 to 17 July 2019 Fees and Charges Schedule
Noosa Holiday Parks
OFF PEAK SHOULDER PEAK
Current Proposed Change Current Proposed Change Current Proposed Change
TOURIST POWERED SITES
Boreen Point $35.00 $36.00 2.8% $35.00 $36.00 2.8% $40.00 $41.00 2.5%
Noosa North Shore $37.00 $38.00 2.7% $37.00 $38.00 2.7% $42.00 $43.00 2.3%
Noosa River $47.00 $48.00 2.1% $54.00 $55.00 1.8% $62.00 $63.00 1.6%
UNPOWERED CAMP SITES
Boreen Point $29.00 $30.00 3.4% $29.00 $30.00 3.4% $34.00 $35.00 2.9%
Noosa North Shore $29.00 $30.00 3.4% $29.00 $30.00 3.4% $35.00 $36.00 2.8%
Noosa River $39.00 $40.00 2.5% $45.00 $46.00 2.2% $52.00 $53.00 1.9%
OTHER NOOSA RIVER
Noosa River –
$45.00 $46.00 2.2% $52.00 $53.00 1.9% $60.00 $61.00 1.6%
tourist unpowered camp waterfront
Noosa River –
$42.00 $43.00 2.3% $49.00 $50.00 2.0% $58.00 $59.00 1.7%
Long RV Powered Site
Noosa River -
Tourist unpowered short term budget site $30.00 $30.00 0% $30.00 $30.00 0% $30.00 $30.00 0%
– All Periods
Note: Shoulder season tariffs do not apply for BPCG or NNSCG – but are listed for clarity
Page 41 of 79
Section 42
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Table 2 – Noosa Holiday Parks other charges all periods
30 January 2019 to 17 July 2019 Fees and Charges Price Schedule - All periods
Current Proposed Change
Long Term Sites – Storage - Boreen Point $26.00 $27.00 3.8%
Extra Persons Nightly – Over 5 Years – $11.00 $11.50 4.5%
Boreen Point & Noosa North Shore Campgrounds
Extra Persons Nightly – Over 5 Years $13.00 $13.50 3.8%
Extra Vehicles Nightly – if space allows $5.50 $5.50 0%
Public Use of Amenities – Per Day $4.00 $4.00 0%
Group Fee (20 +) – per booking $12.00 $12.50 4.1%
Late Checkout $16.50 $16.50 0%
Washing Machine Charges $4.00 $4.00 0%
Dryer Charges $2.00 $2.00 0%
Previous Council Consideration
Ordinary Meeting, 20 April 2017, Item 6, Page 7
That Council note the report by the Property Officer to the Services & Organisation Committee
Meeting dated 11 April 2017 and:
A. Set fees and charges for the North Shore Beachfront Campground to align with the
cessation of the July 2018 Queensland school holidays;
B. Adopt the Proposed Commercial Charges Schedule for the Noosa North Shore Beachfront
Campground for the period ending 16 July 2018 as detailed in the tables contained within
the report; and
C. Authorise the Chief Executive Officer to enter into an extension to the current management
agreement with Beachfront Caravan Park Pty Ltd for 10 months commencing 1 August
2017.
Ordinary Meeting, 19 January 2017, Item 11, Page 22
That Council note the report by the Property Officer to the General Committee Meeting dated 16
January 2016 and:
A. Set fees and charges for the Noosa Holiday Parks to align with the cessation of the July
2018 Queensland school holidays; and
B. Adopt the Proposed General Cost Recovery Fees and Commercial Charges schedule for
Noosa Holiday Parks for the period ending 16 July 2018 as detailed in the tables contained
within the report.
Finance
Holiday Park profits (estimated at $1.1 million) contribute to Council’s annual operating surplus
target, and to ensure Council complies with its financial sustainability policy requirements.
Page 42 of 79
Section 43
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Risks & Opportunities
1. Failure to apply the competition neutrality principle via full cost pricing is a breach of the
Local Government Act 2009, and could also potentially result in competitive neutrality
complaints.
2. Failure to extend the tariff period exposes Council to a reduction in forward bookings, which
effects Councils financial returns and ability to forward financial plan.
3. Fees are set to ensure ongoing cost recovery for the Noosa Holiday Parks business
activity.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Director Corporate Services.
Property Manager.
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws X Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 43 of 79
Section 44
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
6 NOOSA COUNCIL ORGANISATIONAL STRUCTURE AND POSITION
ESTABLISHMENT
DOCUMENT INFORM AT ION
Author Director Executive Services, Debra Iezzi
Executive Services Department
Index ECM/ 53.32 Organisation Structures, Staff Management
Attachments 1. Current Functions
2. Proposed Functions
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Director Executive Services to the Services & Organisation
Committee Meeting dated 12 December 2017 and:
A. Note the changes made to the organisational structure and position establishment since 1
July 2017; and
B. Approve the changes which will result in an increase in the permanent position
establishment of the organisation (as outlined in Attachment 2 to the report).
REPORT
The purpose of this report is to highlight changes which have occurred to the organisational
structure and position establishment since 1 July 2017 and to also seek Council’s approval to
increase the number of permanent full-time equivalent positions (FTE) of the Corporate Services
Department.
Any permanent increase in the approved establishment must be approved by Council and
adequate funding must be provided for within the budget.
The organisational structure was approved at Council’s Special Budget Meeting of 29 June 2017
together with the 2017/18 Operational Plan and Budget. The number of permanent FTE positions
within the organisational structure was identified at 359.47, made up of:
Corporate Services - 40.6 FTE;
Community Services - 127.52 FTE;
Environment and Sustainable Development – 44 FTE;
Executive Services - 25.55 FTE;
Infrastructure Services - 117.8 FTE; and
CEO’s Office – 4 FTE
Page 44 of 79
Section 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Changes to Council’s Organisational Structure
Since 1 July 2017 a number of changes have occurred to the organisational structure and these
are summarised for Council’s information below and outlined in Table 1 of the report.
Corporate Services Department
ICT / Financial Services Branches
o The transfer of the permanent full time position of ICT Systems Analyst (LGOA5)
from the ICT Branch to the Financial Services Branch including the redesign of the
position to Financial Systems Analyst (LGOA5). This redesign does not have any
FTE or budget implications for Council.
Property Branch
o An internal service review of the Property Branch was completed in April 2016. It was
identified that the permanent part-time position of Property Support Officer (0.6 FTE)
(LGOA2) was required to provide support to the Property Officer for customer
requests, enquiries and complaints in relation to the use of Council parks, reserves
and foreshores pertaining to weddings, footpath trading, temporary events and
permits.
o Since the review, workloads within Property have continued to increase and approval
is now sought to redesign and reclassify the position of permanent part-time Property
Support Officer (LGOA2) to the full-time position of Property Officer (LGOA3). If
approved, this would increase the permanent establishment of the branch by 0.4 FTE
from 5.6 to 6 FTE and the Corporate Services Department from 40.6 to 41 FTE.
Infrastructure Services Department
At the Ordinary Meeting on 16 November 2017, Council approved changes to the establishments
of the Asset Management Branch and the Infrastructure Planning, Design and Delivery Branch
as follows:
Asset Management Branch
o The two temporary full time positions of Technical Officer - Asset Planning (LGOA5)
and Technical Officer - Capital Planning (LGOA5) were converted to permanent
positions;
o A new position of Technical Officer - Asset Inventory (LGOA5) was created; and
o The permanent full time position of Technical Support Officer (LGOA2) was
redesigned and reclassified to Asset Management Officer (LGOA3-4).
Infrastructure Planning, Design and Delivery Branch
o The two temporary full time positions of Project Officer (LGOA6) and Designer -
Capital Works (LGOA5) were converted to permanent full time positions;
o Two additional temporary 3 year fixed term positions of Designer – Capital Works and
Project Officer (LGOA5) were approved; and
o The permanent full time position of Technical Officer – Coastal and Foreshores
(LGOA5) was redesigned and reclassified to Project Coordinator – Flooding, Coastal
and Foreshores (LGOA6).
The above changes resulted in an increase of the FTE of the Department by 5 positions, from
117.8 to 122.8 FTE. It should be noted that temporary positions are not counted in Council’s
overall FTE.
Page 45 of 79
Section 46
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Details of the changes to the organisational structure including FTE numbers are outlined in the table below:
Table 1: Changes to Organisational Structure
Department Former New FTE Notes
FTE
CEO’s Office 4 4 No change.
Community Services 127.52 127.52 No change.
Corporate Services 40.6 41 Increase of 0.4 FTE is subject to Council approval.
Financial Services Branch 8 9 Increase of 1 FTE with the inclusion of the Financial Systems Analyst position
(LGOA5) (formerly position of ICT Systems Analyst).
ICT Branch 14.5 13.5 Decrease of 1 FTE with the removal of the ICT Systems Analyst position to
Financial Services (LGOA5).
Property Branch 5.6 6 Proposed increase of 0.4 FTE with the part time Property Support Officer Support
position (LGOA2) being redesigned and reclassified to permanent full-time
Property Officer (LGOA3).
Environment & Sustainable Development 44 44 No change.
Executive Services 25.55 25.55 No change.
Infrastructure Services 117.8 122.8 Approved FTE at Council’s Ordinary Meeting on 16 November 2017.
Asset Management Branch 4 7 Increase of 1 FTE with the Technical Officer – Asset Planning position
(LGOA5) becoming a permanent full time position (formally a 2 year
temporary position).
Increase of 1 FTE with the Technical Officer – Capital Planning position
(LGOA5) becoming a permanent full time position (formally a 2 year
temporary position).
Increase of 1 FTE with the inclusion of a new position of Technical Officer –
Asset Inventory (LGOA5).
Redesign and reclassification of the Technical Support Officer position
(LGOA2) to Asset Management Officer (LGOA3-4).
Page 46 of 79
Section 47
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Department Former New FTE Notes
FTE
Infrastructure Planning, Design and Delivery 13.6 15.6 Increase of 1 FTE with the Project Officer position (LGOA6) becoming a
Branch permanent full-time position (formally a 3 year temporary position).
Increase of 1 FTE with the Designer – Capital Works position (LGOA5)
becoming a permanent full-time position (formally a 3 year temporary
position).
An additional temporary position of Designer - Capital Works, 3 year fixed-
term (LGOA5) (Note: Temporary positions are not counted in the FTE)
An additional temporary position of Project Officer, 3 year fixed-term (LGOA5)
(Note: Temporary positions are not counted in the FTE)
Redesign and reclassification of the Technical Officer – Coastal and
Foreshores position (LGOA5) to Project Coordinator – Flooding, Coastal and
Foreshores (LGOA6).
TOTAL 359.47 364.87
Page 47 of 79
Section 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Previous Council Consideration
Ordinary Meeting, 16 November 2017, Item 6, Page 13
That Council note the report by the Asset Planning Manager and Infrastructure Planning, Design
and Delivery Manager to the General Committee Meeting dated 13 November 2017 and approve
changes to Council’s organisational structure as detailed in the report.
Special Meeting, 29 June 2017, Item 3, Page 5
That Council adopt its Organisational Structure which is provided as Attachment 13.
Ordinary Meeting, 17 November 2016, Item 6, Page 8
That Council note the report by the Design Services Coordinator to the Services & Organisation
Committee Meeting dated 8 November 2016 and endorse changes to Council’s organisational
structure that includes an increase of two fulltime equivalent (FTE) staff, one a permanent FTE
and one a three year fixed term position in the Infrastructure Planning & Design Branch.
Ordinary Meeting, 20 October 2016, Item 1, Page 7
That Council note the report by the Asset Planning Coordinator to the Services & Organisation
Committee Meeting dated 11 October 2016 and endorse changes to Council’s organisation
structure that includes an increase of two fulltime equivalent (2 FTE) two year fixed term
positions in the Asset Planning Team.
Finance
Provision exists within the 2017-18 budget to fund the proposed changes in the organisational
structure. As previously detailed in the report to the General Committee Meeting of 13 November
2017 there will be funding implications to consider for future budgets.
Risks & Opportunities
The changes identified within this report in the Infrastructure Services Department are the result
of emerging issues in capital delivery and asset management. Insufficient staffing resources in
the Infrastructure Planning, Design and Delivery Branch and the Asset Management Branch will
negatively impact on the delivery of capital programmes and the development of asset
management plans which are a high priority for Council. In relation to the Corporate Services
Department, the consistent increase workloads of the Property Branch mean that the part-time
position is insufficient to meet service levels and customer expectations.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
The People and Culture Manager and Director Corporate Services have been consulted on this
matter.
Page 48 of 79
Section 49
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Departments/Sections Consulted:
X Chief Executive Officer Community Services X Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
X Executive Services Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
X People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 49 of 79
Section 50
ATTACHMENT 1
Page 50 of 79
Current Functions ATTACHMENT 1
TOTAL EFT — 359.47
| Internal Audit | I
— | Chief Executive Officer
|
(CEO's Office | | 1 EFT
3 EFT \
| (Environment and {
he Executive Services Sustainable Community Services Corporate Services
117.8 EFT 25.55 EFT Development 127.52 EFT 40.6 EFT
, \ \ 44 EFT \ \ }
¢ Infrastructure Planning, ¢ People and Culture * Strategic Land Use ¢ Community Development ¢ Financial Services
Design and Delivery * Governance Planning ¢ Community Facilities * Revenue Services
* Asset Management * Customer Service * Economic Development ¢ Libraries and Gallenes * Information,
¢ Buildings and Facilities ¢ Community Engagement ¢ Development ° Locallaws Communications and
© Civil Operations Agsecament e Waste and Environmental Technology
¢ Building and Plumbing Health e Procurement and Fleet
e Environmental Services e Property
Note — Fixed term appointments approved by Council as part of the 17/18 budget are not included within the EFT totals as shown on this structure.
Further details are available on the individual branch/team structures.
Page 50 of 79Section 51
ATTACHMENT 2
Page 51 of 79
Proposed Functions
ATTACHMENT 2
TOTAL EFT — 364.87
Internal Audit |
ee Chief Executive Officer
“CEO's Office” VEFT
: 3 EFT a
Environment and
sc Executive Services Sustainable Community Services Corporate Services
122.8 EFT 25.55 EFT Development 127.52 EFT 41 EFT
; , J ; 44 EFT ; ; /
¢ Infrastructure Planning, ¢ People and Culture ¢ Strategic Land Use * Community Development ¢ Financial Services
Design and Delivery ¢ Governance Planning ¢ Community Facilities ¢ Revenue Services
° Asset Management * Customer Service e Economic Development e Libraries and Galleries * Information,
e Buildings and Facilities ¢ Community Engagement ¢ Development * Locallaws Communications and
¢ Civil Operations Assessment e Waste and Environmental Technology
¢ Building and Plumbing Health ¢ Procurement and Fleet
e Environmental Services e Property
Note — Fixed term appointments approved by Council as part of the 17/18 budget are notinduded within the EFT totals as shown on this structure.
Further details are available on the individual branch/team structures.
Page 51 of 79Section 52
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
7 ANNUAL REVIEW OF DELEGATIONS OF AUTHORITY
DOCUMENT INFORM AT ION
Author Governance Officer, Cliona Smith
Executive Services Department
Index ECM/ Governance/ Delegation of Authority
Attachments 1. Delegations of Authority: Council to Chief Executive Officer
2017/2018 (Updated 2017/18)
2. Delegations of Authority: Council to Chief Executive Officer
(Reviewed 2017/18)
(Note: Both attachments provided separately to this report)
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Governance Officer to the Services & Organisation
Committee Meeting dated 12 December 2017 and:
A. Pursuant to section 257 of the Local Government Act 2009, agree to delegate the powers
of the Local Government to the Chief Executive Officer outlined in the Delegations of
Authority provided at Attachment 1; and
B. Pursuant to section 257 of the Local Government Act 2009, agree to delegate the powers
of the Local Government to the Chief Executive Officer outlined in the Delegations of
Authority provided at Attachment 2.
1 BACKGROUND
In accordance with section 257 of the Local Government Act 2009 (LGA), a Local Government
may by resolution delegate a power of the Local Government under the LGA or another Act to
the Mayor or Chief Executive Officer.
Pursuant to section 259 of the LGA, a CEO may delegate their direct powers to an appropriately
qualified employee or contractor of the Local Government. The CEO is also able to on-delegate
powers that have been delegated to the CEO from Council.
The diagram below obtained from a Local Government Association of Queensland (LGAQ)
publication titled ‘Local Government Delegations’ provides an illustrative overview of the
Queensland delegations model.
Page 52 of 79
Section 53
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Queensland Delegations Model1
As a general guide, where a legislative instrument refers to a particular power of a ‘Local
Government’ this is a power of Council and therefore that power is only able to be exercised by
Council unless it has been appropriately delegated to the CEO, and then on delegated to
employees (where appropriate).
In some instances, the CEO will have particular powers provided by legislation by virtue of
holding the position of CEO within the Local Government. Such powers can be identified where
the legislative instrument refers to a particular power of a “Chief Executive Officer’ as opposed to
a ‘Local Government’.
It is important to note that if the CEO or Local Government delegates a particular power, they can
still utilise this power and if required, retract a delegated power from a person to whom they have
delegated the power, or amend or condition the delegation as desired.
2 REPORT
Pursuant to section 257(4) of the LGA, delegations to the CEO by Council must be reviewed
annually. This ensures that the delegations align with any relevant legislative changes and new
legislation enacted during the previous year. Council previously adopted the majority of its
current delegations at its Ordinary Meeting of 20 October 2016.
1 Local Government Association of Queensland ‘Local Government Delegations Guideline’.
Page 53 of 79
Section 54
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
2.1 Council’s Delegations Register
In accordance with the LGA, Council has in place a Register of Delegations recording all
delegations made by the Council to the CEO, and the delegations which the CEO has on
delegated to various employees. The Register of Delegations must be made available to the
public for review upon request.
Pending adoption by Council, the updated Delegations of Authority (summarised in Table 1
below) and the reviewed Delegations of Authority not requiring any changes (except for updated
conditions) will be included into Council’s Delegations Register. The CEO will then on-delegate
various powers to relevant positions within the organisation to ensure operational efficiency.
2.2 2017/2018 Annual Delegations Review Process
The LGAQ provides Councils with a ‘Delegations Register Service’. This service outlines all
possible delegable powers within the list of local government related legislation in the following
two documents:
1. The Register of Delegations – Council to CEO; and
2. The Register of Delegations – CEO to Employee or Contractor.
The LGAQ engages King & Company Solicitors to provide assurance that its Delegation
Registers are up to date and can be relied upon by local governments. The LGAQ undertakes
comprehensive reviews of its Delegations Register each year. Updates to the LGAQ register may
result from:
1. Changes to relevant State legislation; or
2. Improvements to the register as identified by King and Company Solicitors.
The LGAQ provides that it is unlikely that all of the powers identified in its Delegation Registers
will be applicable to any one Council, and it is up to each particular Council to decide the powers
that are relevant to its operations and are required to be delegated. In not delegating a particular
power of a local government, Council alone (not the CEO) may exercise the power in the event
that it is required to be exercised by the organisation.
The Governance Team recently completed the prescribed annual review of delegations for the
2017/2018 period. The review process is outlined in the diagram below.
LGAQ via King and Company makes updates to its Delegation Registers.
Governance Team reviews LGAQ updates and determines in consultation with relevant operational teams ,
Directors and CEO whether the update is required and apprioriate timing.
Where changes to the register are appropriate for Noosa Council, a new Delegation of Authority or an updated
Delegation of Authority is prepared, which outlines the relevant powers to be delegated, and is reported to
Council for approval.
Once the delegation is approved by Council, the CEO where relevant and appropriate will on delegate the authority to
exercise that power to various positions within the organisation.
Page 54 of 79
Section 55
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
2.3 Outcomes of 2017/2018 delegations review
2.3.1 Required updates to current delegations
The delegation review has identified a number of required amendments to the current Council to
CEO delegations relating to the following Acts:
Animal Management (Cats and Dogs) Act 2008;
Acquisition of Land Act 1967;
Building Act 1975;
Development Assessment Rules;
Environmental Protection Act 1994;
Environmental Protection Regulation 2008;
Fire and Emergency Services Act 1990;
Information Privacy Act 2009;
Land Act 1994;
Local Government Act 2009;
Plumbing & Drainage Act 2002;
Standard Plumbing & Drainage Regulation 2003;
State Penalties Enforcement Act 1999;
Waste Reduction and Recycling Regulation 2011; and
Work Health and Safety Act 2011.
A summary of the changes required to the delegations relating to the above is outlined in Table 1
below. By having these delegations in place, official approval by Council is not required in the
event that the CEO or an appropriate on delegate is required to exercise the relevant power
referred to in the delegation.
Copies of the complete updated delegations by Council are provided at Attachment 1. The
complete Delegations of Authority include powers delegated by Council that have not changed or
require updating from last year’s review.
Table 1: Updated Council to CEO Delegations
Animal Management (Cats and Dogs) delegation under the Animal Management (Cats and Dogs)
Act 2008
(Confirmed as required by Local Laws Manager)
New powers
The following powers have been added to the delegation in line with changes to LGAQ Delegations
Register and confirmation from Council’s Local Laws Manager.
Section 89(1)
Power to make:-
(a) a dangerous dog declaration;
(b) a menacing dog declaration;
(c) a restricted dog declaration.
Section 89(4) Power to determine whether a dog is of a breed mentioned in section 63(1).
Page 55 of 79
Section 56
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Building Delegation under the Building Act 1975
(Confirmed as required by Building and Plumbing Services Manager)
New Powers
The following powers have been added to the delegation in line with changes to the LGAQ Delegations
Register and confirmation from Council’s Building and Plumbing Services Manager
Section 34A(2) Power, as an assessment manager, to determine whether a building development
application complies with the building assessment provisions and if it does, to approve the application.
Section 41(1) Power, as an assessment manager, to consult with the chief executive about the variation
application.
Section 46(5) Power, as a referral agency, to appoint or employ a building certifier to carry out the
assessment against the fire safety standard.
Section 221(4) Power to decide the application and give the owner an information notice about the
decision.
Section 244 Power to keep a copy of each exemption granted and make the copy available for inspection
and purchase as if it were a document, that under the Planning Act, the local government must make
available for inspection and purchase.
Updated powers
The following powers have been updated to the delegation in line with changes to the LGAQ Delegations
Register.
Building Act 1975
Section 54 Power to accept and, without further checking, rely and act on a document, given to Council by
a private certifier for a building development application, for the purpose of making it available for
inspection or purchase as required by the Planning Act.
Section 55 Power, as assessment manager, in relation to undecided building development applications
and lapsed building development approvals, to resume or start the development assessment process
under the Planning Act at any stage the assessment manager considers appropriate.
Section 97(2) Power to consult with a private certifier with regard to further extensions of the period under
the Planning Act, s 341 (When approval lapses if development not started).
Section 221(2)(b) and 3 Power to consult with a private certifier with regard to further extensions of the
period under the Planning Act, s 341 (When approval lapses if development not started).
Section 231AL Power, as local government, on an application by the owner of an RCB for a later day to
obtain a fire safety compliance certificate or certificate of classification to:
(a) consult on the application;
(b) decide the application;
(c) impose conditions on the grant of an application;
(d) give an information notice about the decision.
Section 238 Power to give notice of Council’s decision (including an information notice about the
decision).
Section 245FA(2) Power to keep a copy of each exemption available for inspection and purchase as if it
were a document that, under the Planning Act, must be available for inspection and purchase.
Page 56 of 79
Section 57
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Environmental Protection Delegation under Environmental Protection Act 1994 and Environmental
Protection Regulation 2008
(Confirmed as required by Director Environment & Sustainable Development)
New powers
The following powers have been added to the delegation in line with changes to the LGAQ Delegations
Register.
Environmental Protection Act 1994
Section 172 Power, as an administering authority, to issue an environmental authority.
Section 177 Power, as an administering authority, to include a copy of the environmental authority in the
relevant register.
Section 198(2) Power, as an administering authority, to give an information notice to the applicant for an
environmental authority.
Section 198(4) Power, as an administering authority, to give an information notice about the decision to
any submitter for the application.
Environmental Protection Regulation 2008
Section 81ZS Power to administer and enforce chapter 5A, part 2
Section 81 ZT Power, as the owner, operator or controller of a waste facility, to administer and enforce
chapter 5A, part 3.
Fire and Emergency Services Delegation under Fire and Emergency Services Act 1990
Updated Powers
The following powers have been updated on the delegation in line with changes to the LGAQ Delegations
Register.
Fire and Emergency Services Act
Section 113(6) Power to amend, revoke or revoke and give a new levy notice if the chief executive allows
an appeal.
Information Privacy Delegation under Information Privacy Act 2009
(as confirmed by Governance Advisor)
New powers
The following powers have been added to the delegation in line with changes to the LGAQ Delegations
Register as confirmed by the Governance Advisor.
Information Privacy Act 2009
Section 53(2) Power, as agency, to contact the person and tell them how the application does not comply
with a relevant application requirement.
Section 53(6) Power, as agency, to give prescribed written notice of the decision.
Section 89 Power, as agency, to give access to a copy of a document from which the exempt information
has been deleted.
Page 57 of 79
Section 58
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Information Privacy Delegation under Information Privacy Act 2009
(as confirmed by Governance Advisor)
Section 90 Power, as agency, to give access to a copy of a document from which the contrary to public
interest information has been deleted.
Section 115 Power, as agency, to conduct a particular further search or to conduct further searches
directed by the information commissioner.
Section 127 Power, as agency, to apply to the information commissioner for declaration that at person is a
vexatious applicant.
Updated Powers
The following powers have been updated on the delegation in line with changes to the LGAQ Delegations
Register.
Information Privacy Act 2009
Section 53(3) Power, as agency, to refuse to deal with an access or amendment application if:
(a) the application does not comply with all relevant application requirements; and
(b) the applicant has been afforded a reasonable opportunity to consult with a view to making the
application comply.
Section 88 Power, as agency, to delete irrelevant information from a copy of a requested document when
giving access to that requested document, if the agency considers it is reasonably practicable to give
access to the copy.
Land Delegation under the Land Act 1994 and Acquisition of Land Act 1967
(as confirmed by Director of Corporate Services)
New Powers
Land Act 1994
The following powers have been added to the delegation in line with changes to the LGAQ Delegations
Register and confirmation from the Director of Corporate Services.
Section 13AC Power, as a person an adjacent owner for the land, to consent to the dedication of non-tidal
watercourse land or non-tidal lake land as a reserve.
Section 164(1) Power, as a lessee under a rolling term lease, to apply to the Minister for an extension of
the term.
Section 164C (7) Power, as a lessee under a rolling term lease, to appeal to the Minister’s refusal of an
extension of the term.
Section 288(1) Power, as a transferor or a person creating the interest, or the transferee or the person in
whose favour the interest is to be created, to sign a document transferring a lease, sublease or licence or
creating an interest in a lease or sublease.
Section 288(1)(b) Power, as a transferee or the person in whose favour the interest is to be created, to
authorise a legal practitioner to sign a document transferring a lease, sublease or licence or creating an
interest in a lease or sublease on Council’s behalf.
Section 322(5) Power, as a lessee, licensee or the holder of a sublease, to apply to the Minister to extend
the time mentioned in subsection 322(4).
Page 58 of 79
Section 59
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Land Delegation under the Land Act 1994 and Acquisition of Land Act 1967
(as confirmed by Director of Corporate Services)
Section 372(2) Power to apply to the Minister for approval for a public utility easement to continue over
unallocated State land when the deed of grant in trust, lease or licence ends or the dedication of the
reserve is revoked.
Section 372(5) Power to apply to the Minister for approval for a public utility easement to continue over
unallocated State land when the freehold land is surrendered.
Section 373A Power, as the trustee, lessee or sublessee of nonfreehold land the subject of a trust, lease
or sublease, to consent to the creation of a covenant on the land.
Acquisition of Land Act 1967
The following powers have been added to the delegation as they have been identified as being required by
staff and confirmed by the Director of Corporate Services.
Section 4B (2) Power as an entity taking the resource interest to give the relevant chief executive for the
resource interest written notice.
Section 7 Power to prepare, serve and amend a Notice of Intention to Resume, to discontinue a
resumption and to give notice to the land registry.
Section 8 Power to hear the objector, consider the grounds of objection to the taking of land and to amend
the notice of intention to resume or discontinue the resumption.
Section 9 Power to apply to the Minister that the land be taken and to respond to requests from the
Minister for further particulars or information.
Section 12(5A) Power to agree with the Claimant on the amount of compensation payable.
Section 12(7) Power to serve the gazette resumption notice upon every person who is entitled pursuant to
section 18 to claim compensation or is a mortgagee of the land.
Section 12A Power to lodge with the registrar of titles a plan of survey showing a new boundary for a lot or
common property.
Section 12B Power to dedicate land taken under the Act as a road.
Sections 13(1) and (1A) Power to take additional land.
Sections 13(2) and (2A) Power to take additional land.
Section 13 (3) Power to sell or otherwise deal with additional land taken.
Section 15B Power to take land pursuant to a resumption agreement and to take all steps necessary to
prepare and enter the resumption agreement.
Section 15C Power to apply to the Minister to take land pursuant to a resumption agreement and to
respond to requests from the Minister for further particulars or information.
Section 15D Power to declare by gazette notice that land taken pursuant to a resumption agreement is
taken for the purpose stated in the notice.
Section 16(1) Power to serve a notice of discontinuance of a resumption.
Section 16(1B) Power to agree with the claimant about the amount of compensation payable under
subsection (1A) or to refer the issue for determination by the Land Court.
Page 59 of 79
Section 60
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Land Delegation under the Land Act 1994 and Acquisition of Land Act 1967
(as confirmed by Director of Corporate Services)
Section 16(1C) Power to have the amount of compensation payable under subsection (1A) taxed by an
officer of the Supreme Court.
Section 17(1) Power as a gazetting authority to, by gazette notice, revoke a gazette resumption notice.
Section 17(1A) Power to agree in writing with the person entitled as owner to compensation in respect of
the taking of the land to the revesting of the land or part of it, to which a gazette resumption notice will
relate.
Section 17(2)(c) Power to lodge a gazette copy of the revoking gazette notice with the land registry.
Section 17(5) Power to agree upon the amount of compensation to be paid under subsection (4) or to
agree that the amount be determined by the Land Court.
Section 19 Power to accept and deal with a claim for compensation served by the claimant within 3 years
after the day the land was taken.
Sections 19(4) and 19(6) Power to accept and deal with a claim for compensation served by the claimant
more than 3 years after the day the land was taken.
Section 21(1) Power to agree to grant the claimant, in satisfaction wholly or partly of the claimant’s claim
for compensation, any easement, right of way, lease or other right of occupation, or any other right,
privilege or concession in, upon, over or under the land taken or any other land the property of Council.
Section 21(1A) Power to agree to transfer land held in fee simple by Council to the claimant in satisfaction
wholly or partly of the Claimant’s claim for compensation.
Section 21(2) Power to agree with the Claimant that the extent to which the grant or transfer shall satisfy
the claim for compensation be determined by the Land Court.
Section 23(2) Power to make an advance on compensation to the Claimant.
Section 23(5) Power to, before paying the advance, require the claimant to satisfy Council regarding
taxes, rates and other moneys which, if unpaid, would be a charge upon the land, and to decide to reduce
an advance by any such amount.
Section 23(6) Power to reduce the advance by the sum due to the mortgagee.
Section 23(7) Power to pay to Council, the Crown or a mortgagee any amount by which the advance has
been reduced.
Section 24(1) Power to refer a claim for compensation to the Land Court.
Section 24(4) Power to apply to the Land Court for further or other particulars of a claim for compensation.
Section 25(1) Power to apply to the Land Court for the Claimant to enter an appearance on the reference.
Sections 29 & 30 Power to pay the amount of compensation agreed upon or determined into the Supreme
Court.
Section 32 Power to pay to a mortgagee so much of the amount of compensation as does not exceed the
sum due to the mortgagee.
Section 35 Power to deduct from an amount of compensation and pay to the Crown or to Council any
amount of taxes, rates or other moneys charged upon the land taken in favour of the Crown or Council.
Page 60 of 79
Section 61
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Land Delegation under the Land Act 1994 and Acquisition of Land Act 1967
(as confirmed by Director of Corporate Services)
Section 36(1) Power to authorise a person to exercise the powers in section 36(1) on Council’s behalf.
Section 36(3) Power to give 7 days’ notice in writing of the intention to enter the land.
Section 37(1) Power to temporarily occupy and use any land for the purpose of constructing, maintaining
or repairing any works and to exercise the powers prescribed in subsection (1).
Section 37(2) Power to give notice to the occupier or owner of the intention to temporarily occupy and use
the land.
Section 37(5) Power to agree with the Claimant upon the amount of compensation to be paid under
section 37 or to agree that such amount be determined by the Land Court.
Section 38(1) Power to issue a warrant to the sheriff to deliver up possession of the land taken or
occupied under the Act.
Section 41(1) Power to offer for sale land taken under the Act to the former owner of the land.
Local Government Delegation under the Local Government Act 2009
(as confirmed by Infrastructure Planning, Design and Delivery Manager, People and Culture
Manager and Director Executive Services)
New Powers
The following powers have been added to the delegation in line with changes to the LGAQ Delegations
Register.
Local Government Act 2009 – Local Government Delegation - Roads & Stormwater
Section 72(2) Power, in the circumstances set out in subsection 72(1), to require the entity that is
conducting the activity to provide information that will enable the local government to assess the impact of
the activity on the road.
Section 72(5) Power to recover an amount of compensation payable under subsection 72(3)(b)(ii) in a
court.
The following powers have been added to the delegation in line with changes to the LGAQ Delegations
Register and confirmation from People and Culture Manager and Director Executive Services.
Local Government Act 2009 – Local Government Delegation - Payroll
Section 219(1) Power, as a prescribed employee’s employer, to pay superannuation contributions payable
for the employee into LGIAsuper.
Section 219(2) Power, as a prescribed employee’s employer, to pay superannuation contributions payable
for the employee into another fund directed by the employee.
Section 219A Power, as a local government other than the Brisbane City Council, to comply with a notice
giving by the LGIAsuper Trustee under subsection 219A(1).
Section 220A(4) Power, as a local government, to deduct all or part of the employee’s contributions from
the employee’s salary or any money that the employee owes to Council.
Page 61 of 79
Section 62
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Local Government Delegation under the Local Government Act 2009
(as confirmed by Infrastructure Planning, Design and Delivery Manager, People and Culture
Manager and Director Executive Services)
Section 220B(2) Power, in the circumstances set out in subsection 220B(1), to agree in writing with an
employee:-
(a) to reduce the pre-agreement contributions to the amount equal to the employee’s concessional
contributions cap for the financial year; and
(b) if a yearly contribution made under section 220A(3) is part of the pre-agreement contributions – on
the extent, if any to which a contribution mentioned in 220B(1)(a) of (b) will be reduced to achieve
the reduction.
Section 220B(3) Power, where the pre-agreement contributions are reduced under subsection 220B(2), to
pay the amount of the reduction to the employee as salary.
Section 221(2) Power, as an employer, to agree in writing with an employee:-
(a) that the employee is exempt, on the grounds of the employee’s financial hardship, from paying all or
a stated part of the contributions payable under section 220A(2) by the employee; and
(b) on the period, of not more than 1 year, of the exemption.
Section 221(4) Power, as an employer, to give a copy of the agreement made under subsection 220(2) to
the relevant trustee.
Section 222(3) Power, as an employer who has received a notice from the employee under subsection
222(2), to calculate the yearly contributions payable for the employee based on the employee’s salary
before it was decreased.
Section 224(2) Power, in the circumstances set out in subsection 224(1), to pay interest on the amount of
the contribution to the relevant fund for the employee.
Section 226(1) Power, as a local government (other than the Brisbane City Council), to, for its councillors:-
(a) establish and amend a superannuation scheme; or
(b) take part in a superannuation scheme
Section 226(2) Power, as a local government who has exercised its power under subsection 226(1), to
pay an amount from its operating fund to the superannuation scheme as a contribution for its councillors.
Updated Powers
The following powers have been updated to the delegation in line with changes to the LGAQ Delegations
Register.
Local Government Act 2009 – Local Government Delegation - Roads & Stormwater
Section 71(1) and (3) Power to fix and advise the owner or occupier or change the permanent level of a
road under section 71 of the Local Government Act 2009.
Section 71(4) Power to agree the amount of compensation payable under section 71 of the Local
Government Act 2009.
Section 72(3) Power, in the circumstances set out in subsection 72(1), to assess impact of the activity on
the road.
Section 72(3)(a) and (b) Power to give the entity conducting an activity a direction about the use of the
road to lessen the impact or to require the entity to carry out works to lessen the impact or to pay an
amount as compensation for the impact.
Page 62 of 79
Section 63
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Planning Delegation under Development Assessment Rules
(as confirmed by Director Environment & Sustainable Development)
New Powers
The following powers have been added to the delegation in line with changes to the LGAQ Delegations
Register and confirmation from Director Environment & Sustainable Development.
Section 19.3 Power, as an assessment manager, to agree to a further period to consider the submissions.
Updated Powers
The following powers have been updated to the delegation in line with changes to the LGAQ Delegations
Register.
Section 7.1 Power, as a referral agency, to give a referral confirmation notice.
Plumbing and Drainage Delegation under the Plumbing and Drainage Act 2002
Updated Powers
The following powers have been updated to the delegation in line with changes to the LGAQ Delegations
Register.
Section 85 Power to respond to a compliance request for compliance assessment of a plan for compliance
assessable work, including requesting further information, deciding the request, imposing reasonable and
relevant conditions and giving or refusing to give the compliance permit.
Section 86 Power to assess and decide all requests for compliance assessment for compliance
assessable work according to the provisions of the Plumbing and Drainage Act 2002 and Standard
Plumbing and Drainage Regulation 2003 including giving or refusing to give the compliance certificate.
Section 86(10) Power to give a copy of a compliance certificate to:
a) The owner of premises to which a permitted certificate relates; and
b) The water services provider, where Council is not the provider, and the work involves the installation
of water meters.
Section 86A Power to decide a request for compliance assessment of compliance assessable work in a
remote area to which a resolution under section 86A(1)(b) applies and to give the compliance certificate or
refuse to give the compliance certificate and issue an information notice.
SPER Delegation under State Penalties Enforcement Act 1999
(as confirmed by Director Community Services and Local Laws Manager)
New Powers
The following powers have been added to the delegation in line with changes to the LGAQ Delegations
Register and confirmation from the Director of Corporate Service and Local Laws Manager.
Section 15(1) Power, as administering authority, to approve a form for an infringement notice.
Section 157(2) Power, as an administering authority, to state any matter in subsection (2) is evidence of
the matter.
Updated Powers
The following powers have been updated to the delegation in line with changes to the LGAQ Delegations
Register.
Section 28 Power, as administering authority, to withdraw an infringement notice at any time before the
fine is satisfied in full.
Page 63 of 79
Section 64
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Waste Reduction and Recycling Delegations under the Waste Reduction and Recycling Regulation
2011
Updated Powers
The following powers have been updated to the delegation in line with changes to the LGAQ Delegations
Register.
Section 7(b) Power, where Council has, by resolution, designated areas to conduct general waste or
green waste collection, to decide the frequency of general waste or green waste collection in designated
areas.
Workers Compensation Delegation under Work Health and Safety Act 2011
(as confirmed by (People and Culture Manager and Director Executive Services)
New Powers
The following powers have been added to the delegation in line with changes to the LGAQ Delegations
Register and confirmation from the Director of Executive Services and People and Culture Manager.
Section 142(4) Power to apply to the Commission for it to deal with the dispute.
Updated Powers
The following powers have been updated to the delegation in line with changes to the LGAQ Delegations
Register.
Section 141 Power to ask the regulator to appoint an inspector to attend the workplace to assist in
resolving the dispute.
2.3.2 Summary of current delegations not requiring changes
The current Council Delegations of Authority listed below require no changes to the previous
year.
Asbestos (Public Health Act 2005);
Biosecurity (Biosecurity Act 2014);
Body Corporate & Community Management (Body Corporate and Community Management
(Specified Two-lot Schemes Module) Regulation 2011;
Disaster Management (Disaster Management Act 2003);
Environmental Offset (Environmental Offsets Act 2014);
Food Premises (Food Act 2006 & Food Production Safety Act 2000);
Integrity Act (Integrity Act 2009);
Land Valuation Act (Land Valuations Act 2010);
Liquor (Liquor Act 1992);
Local Laws (Local Government Act 2009 & Council Local Laws);
Procurement & Contracting (Local Government Act 2009 and Local Government Regulation
2012);
Public Health (Public Health Act 2005 & Public Health Regulation 2005);
Public Health Infection Control (Public Health (Infection Control for Personal Appearance
Services Act 2003);
Public Interest Disclosure (Public Interest Disclosure Act 2010);
Right to Information (Right to Information Act 2009);
Page 64 of 79
Section 65
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Statutory Bodies Financial Arrangement (Statutory Bodies Financial Arrangements Act 1982);
Survey Mapping & Infrastructure (Survey Mapping & Infrastructure Act 2003);and
TORUM (Transport Operations (Road Use Management) Act 1995).
The complete Delegations of Authority relating to the above list are provided at Attachment 2.
Council’s delegation of these powers remain unchanged from the previous year.
Previous Council Consideration
Ordinary Meeting, 20 October 2016, Item 8, Page 8
That Council note the report by the Governance Advisor to the Services & Organisation
Committee Meeting dated 11 October 2016 and:
A. Pursuant to section 257 of the Local Government Act 2009 (LGA), agree to delegate the
powers of the Local Government outlined in Table 1 and Table 2 of the report (and
provided at Attachment 1), to the Chief Executive Officer;
B. Repeal Council’s current Land Protection Delegation 2015-24; and
C. Note that the current delegations of authority outlined in the report have been reviewed and
require no changes.
Special Meeting, 29 June 2017, Item 3, Page 5
That Council note the report by the Manager, Planning & Environment regarding new delegations
for the Planning Act 2016, Planning Regulation 2017 and Development Assessment Rules to the
Special Meeting dated 29 June 2017 and:
A. Repeal the delegations for the Planning Act 2016 as adopted by Council at the Ordinary
Meeting of 15 June 2017;
B. Pursuant to section 257 of the Local Government Act 2009, agree to delegate the powers
for the Planning Act 2016, Planning Regulation 2017 & Development Assessment Rules as
detailed in Attachment 1 to the report.
Finance
Nil.
Risks & Opportunities
If delegations are not current or officers operate outside of their delegated authority, relevant
decisions made and action taken may be considered unauthorised and potentially subject to legal
challenge. This may expose Council to the risk of unnecessary and expensive legal action by
third parties and result in reputational damage.
The majority of Council’s delegations contain the following conditions to manage the risk of
Officers acting beyond the appropriate delegated authority:
“1. The delegated officer must exercise this delegation in accordance with Council resolutions,
policies, guidelines, procedures, industrial instruments and agreements.
2. If the CEO on delegates any of these powers the delegated officer must exercise any
delegated power in accordance with the scope and limitations of the subject officer’s letter
of appointment and/or, position description, qualifications, technical knowledge and
legislative requirements.
Page 65 of 79
Section 66
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
3. In the event that there is a change to any Delegate Position as set out in the schedule of
this instrument (Former Delegated Position) which is not then reflected in this Instrument:
a. for any Former Delegated Position that remains in existence and has been renamed,
the reference in this Instrument to the Former Delegated Position will be read as a
reference to the renamed position; and
b. for and Former Delegated Position that ceases to exist, the reference in this
Instrument to the Former Delegated Position will be read as being a reference to the
position that then most closely resembles the Former Delegated Position.”
The Planning, Procurement and Contracting, and Land Delegations have further specific
conditions relevant to those particular matters.
All Council Officers and Contractors with delegated powers approved by the CEO are provided
with a memorandum outlining the powers delegated to them and the abovementioned conditions
upon appointment and following the annual delegation review.
Consultation
External Consultation - Community & Stakeholder
The Governance Team consults with the Mark Leyland, Principal Advisor of LGAQ in relation to
delegation matters as required. The Governance Officer also attended the Clayton UTZ Statutory
Delegations and Authorisations training in May 2017.
Internal Consultation
The Governance Team has consulted with the CEO and relevant Directors, Managers and
Officers across the organisation in order to identify and confirm which powers from an operational
viewpoint should be delegated to ensure efficient and effective operations.
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
X Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 66 of 79
Section 67
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
REPORTS FOR NOTING BY THE COMMITTEE
8 2016-17 BUDGET WRAP UP
DOCUMENT INFORM AT ION
Author Director Corporate Services, Michael Shave
Corporate Services Department
Index ECM/ 22.09 – Monthly Financial Performance Report
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Director Corporate Services to the Services & Organisation
Committee Meeting dated 12 December 2017 providing a summary of Council’s financial
performance against the 2016/17 budget.
REPORT
As part of routine monthly financial performance reporting against budget, a report was provided
to the General Committee on 17 July 2017 outlining Council’s interim financial performance for
the full 2016/17 year against budget. Now that the financial statements and annual report have
been completed it is timely that Council is provided with a final summary of overall performance
against budget. A budget wrap up report is considered necessary given that the detail in the
financial statements is different to that reported in the budget reports and includes adjustments
that make it difficult to assess Council’s overall performance against budget.
Overall Operating Performance
Operating financial performance relates to the business as usual services provided by Council to
the community and excludes the capital program. From a financial sustainability perspective an
operating surplus reflects the fact that day to day services are being appropriately funded and
sufficient cash is being collected to reflect infrastructure consumption (and as such is allowing for
ongoing asset renewal via funding of the capital program).
The table below outlines Council’s operating performance against budget once all year end
adjustments were processed.
Operating Summary to 30 June 2017
Budget Actual Variance $m Variance
$m $m %
Operating Revenue $90.4 $93.6 $3.1 3.5%
Operating Expense $89.8 $88.8 $1.0 1.1%
Operating Surplus $0.6 $4.7 $4.1
Operating Surplus Ratio 0.7% 5.0%
Page 67 of 79
Section 68
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
A breakdown of revenue and expense performance against budget will be provided further in this
report. Council has achieved another solid annual financial result which reflects responsible
budget management by Council managers and staff on behalf of our community.
Council has met the requirements of its financial sustainability policy with respect to the operating
surplus ratio, with the ratio of 5% comfortably at the mid-point of the 0-10% target range set by
the state government.
Operating Revenue
Council achieved $93.6 million of operating revenue against budgeted revenue of $90.4 million
for the full year, reflecting the prudent budgeting approach adopted to manage any downside
revenue risk. A breakdown on each of Council’s revenue streams is contained in the following
table:
Table 1: Operating Revenue Performance by Type
Revenue Type Budget Actual Variance
$m $m $m
Rates $62.3 $62.5 $0.2
Fees $4.9 $5.5 $0.6
Sales $8.0 $8.6 $0.6
Dividend $1.7 $1.6 ($0.1)
Tax $1.5 $1.5 $-
Interest $4.4 $4.8 $0.4
Other $2.0 $2.8 $0.8
Grants $5.7 $6.3 $0.6
Total $90.4 $93.6 $3.1
Note: Some rounding
Rates and Levies – $62.5m of actual revenue was received against the annual budget of
$62.3m. The majority of the additional revenue collected related to additional and prepaid
general rates.
Fees and Charges – Actual fees and charges collected of $5.5m exceeded budget by
$600k. Planning related fees ($309k), local law infringements ($92k), community land use
fees ($71k) and rates search fees ($104k) are some of the fee types that exceeded budget
forecasts. Cemetery fees ($72k) and plumbing fees ($36k) did not achieve expected revenue
targets.
Sales – Actual sales of $8.6m exceeded budget by $600k. Income streams that exceeded
budget included waste disposal and recyclable sales ($226k), holiday park entry ($214k), and
other various community facility revenues (i.e. the J, Leisure Centre and Aquatic Centre).
Interest Received – Interest earned of $4.8m exceeded budget by $400k. Interest revenue
sources include Unitywater loans ($2.6m), interest on cash ($1.7m) and interest on overdue
rates ($504k). Higher end of year cash balances as well as additional interest on overdue
rates reflected the positive position against budget.
Dividend and Tax – Actual Dividend and tax payments from Unitywater of $3.2m were
marginally behind budget (offset by additional interest on Unitywater loans).
Other Revenue – $2.8m of actual other revenue was received against the annual budget of
$2.0m. Other income streams that exceeded budget included recoveries for Unitywater
charges on Council leases, recovery of costs associated with debt recovery (SPER, CITEC),
lease revenues and fleet small plant disposals via auction.
Grants, Subsidies and Contributions – Operational grants of $6.3m received exceeded the
annual budget of $5.7m. This difference includes 50% of the 2018/19 financial assistance
grant being received in advance in June ($1m), with the Translink contribution towards the
deferred electric bus trial ($480k) no longer required.
Page 68 of 79
Section 69
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Figure 1: Operating Revenue Position by Type (Excluding Rates)
Gra nts
Other
Tax
YTD Actual ($m)
Sale s Divi dend Inte rest
YTD Budget ($m)
Fees
$0.0 $2.0 $4.0 $6.0 $8.0 $10.0
Operating Expenditure
Council spent $88.8 million on its operating expenditure compared to the budget of $89.8 million
for the full year. A breakdown on each of Council’s expenditure sources is outlined below:
Table 2: Operating Expenditure Performance by Type
Revenue Type Budget Actual Variance
$m $m $m
Employees $28.8 $28.9 $0.1
Materials $40.9 $37.8 ($3.1)
Finance Costs $2.6 $4.4 $1.8
Depreciation $17.4 $17.7 $0.3
Total $89.8 $88.8 ($1.0)
Note: Some rounding
Employee Costs – Costs of $28.9m exceeded the $28.8m annual budget by $50k.
Materials and Services – Actual costs of $37.8m for materials and services were incurred
compared to the budget of $40.9m. Of the $3.1m variance approximately $2.5m related to
levy expenditure which is restricted for future use (in particular public transport, environment,
heritage, transport, main beach and Hastings St maintenance). The remaining positive
variances primarily relate to under-expenditure against contract services, in particular savings
against ICT costs ($374k), waste management costs ($429k), asset condition assessments
($162k) and streetlighting charges ($113k). Council did incur over expenditure in some areas
in particular the clean-up costs resulting from ex tropical cyclone Oswald ($524k), legal costs
associated with development appeals ($141k) and arborist costs ($63k).
Finance Costs – Actual finance costs of $4.4m exceeded budget by $1.8m due primarily to a
year-end adjustment in the calculation to value Council’s future landfill rehabilitation provision
(a non-cash adjustment with the provision fund being gradually cash backed over the life of
the landfill).
Depreciation – Actual depreciation expense exceeded budget by $300k reflecting additional
depreciation associated with road, bridge and footpath assets.
Page 69 of 79
Section 70
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Figure 2: Operating Expenditure Position by Type
Depreciation
YTD Actual ($m)
Finance
Costs
YTD Budget ($m)
Materials
Employees
$0 $10 $20 $30 $40 $50
Capital Revenue
Recorded capital revenue for Council totalled $9.8m against a budget of $6.5m. A breakdown of
capital revenue items appears in the table below:
Table 3: Capital Revenue Performance by Type
Revenue Type Budget Actual Variance
$m $m $m
Developer Cash Contributions $1.7 $3.1 $1.4
Contributed Assets $- $3.2 $3.2
Grants $4.8 $3.2 ($1.6)
Investment Property Revaluation $- $0.3 $0.3
Total $6.5 $9.8 $3.3
Note: Some rounding
Capital revenue associated with grants for capital works was $1.6m below budget due to
Queensland government funding being tied to projects carrying over to 2017/18 (i.e. Hilton
Terrace intersection, various cycle related projects), roads to recovery funding received below
forecast, and TIDS funding being deferred for use in 2017/18.
The investment property valuation increase relates to the annual valuation required for the
Sunrise Shops which is based on a cash flow valuation methodology to comply with accounting
standards. As this is a non-cash movement it is not budgeted nor anticipated each year.
Capital Expenditure
Actual capital expenditure of $20.5m achieved 83% of the total budget of $24.6m. $3.5m of
works in progress were carried over to the current 2017/18 budget.
Council’s achieved an asset sustainability ratio for the 2015/16 year of 90.6% (when including the
replacement of plant and fleet assets), above the state government hurdle of 90%.
Page 70 of 79
Section 71
0%
20%
40%
60%
80%
100%
120%
140%
$0
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$9,000
below:
Asset Mgt Asset Mgt
Bridges Bridges
Coastal Canals and… Coastal Canals and…
Cemeteries Cemeteries
Commercial Land &… Commercial Land &…
Community Facilities Community Facilities
was made to purchase after BR3).
Corporate Buildings Corporate Buildings
Environmental Environmental
Fleet & Plant Fleet & Plant
Gravel Roads Gravel Roads
Holiday Parks Holiday Parks
ICT ICT
Parks & Playgrounds Parks & Playgrounds
Pathways Pathways
Planning Scheme Planning Scheme
Figure 3: Capital Expenditure per Program ($’000)
Public Transport Public Transport
Sealed Roads Sealed Roads
Sports Grounds Sports Grounds
Stormwater Drainage Stormwater Drainage
Figure 4: Capital Expenditure Completion Rate per Program
Streetscapes Streetscapes
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA
Transport Transport
Waste Waste
Note: $200k of costs associated with the John Landing land purchase were omitted given no budget was allocated (Council decision
A breakdown of spend and also completion % per capital program is outlined in the graphs
Page 71 of 79
12 DECEMBER 2017
Section 72
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Cash and Debt
The graph below shows Council’s cash and debt holdings as at 30 June 2017 compared to the
previous 2 years. Cash levels have increased with debt levels decreasing as Council continues to
minimise its debt position. Council’s net financial liabilities ratio of -12% improved from the
previous year -1.5% and remains well within the Queensland government benchmark of not
greater than 60%.
Figure 5: Cash and Debt Comparison ($’000)
$70
$60
$50
$40
$30
$20
$10
$0
Debt
Cash
2015 2016 2017
Previous Council Consideration
Ordinary Meeting, 17 November 2016, Item 2, Page 10
That Council note the report by the Director Corporate Services to the General Committee
Meeting dated 14 November 2016 providing a summary of Council’s 2015/16 budget
performance.
Finance
Refer to the report detail.
Risks & Opportunities
Council’s financial sustainability risks are managed through appropriate financial modelling,
annual budgeting, budget management and via regular reporting of performance to identify any
areas of concern.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Nil.
Page 72 of 79
Section 73
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Departments/Sections Consulted:
Chief Executive Officer Community Services x Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 73 of 79
Section 74
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
9 TOURISM NOOSA 2016-17 ANNUAL REPORT
DOCUMENT INFORM AT ION
Author Chief Executive Officer, Brett de Chastel
CEO’s Office
Index ECM/ Subject/ Tourism Noosa
Attachments 1. Tourism Noosa Annual Report 2016/17
(26 pg attachment provided separately to this report)
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Services & Organisation
Committee Meeting dated 12 December 2017 regarding Tourism Noosa’s annual report for the
2016/17 financial year (including the 2016/17 financial statements) as provided at Attachment 1
to the report.
REPORT
Council has now received the annual report from Tourism Noosa pursuant to section 9 (b) of the
new Funding Agreement entered into in August this year. The Funding Agreement includes a
number of reporting and other requirements in clauses 5 (f) and 9. Those key reporting
requirements are set out below:
Clause 5 (f) – Tourism Noosa is required to provide a detailed submission prior to 15 March
each year as part of their recommendation to Council for the annual contribution to them from
the Tourism and Economic Levy. This occurs as part of the annual Council budget process
and includes a requirement that Tourism Noosa provide their proposed annual business plan,
proposed detailed budget and detailed financial information from the previous financial year.
This information will enable the Council to understand Tourism Noosa’s financial position and
assist Council in making decisions on the appropriateness of the funding request during its
annual budget process
Clause 9 (a) – This clause requires Tourism Noosa to provide six monthly updates in
February and August each on their implementation of their Business Plan and Tourism
Strategy. The first of these under the new funding deed was provided to Councillors on 31
August. These updates are aimed at informing Councillors on implementation progress
during the year, and includes measurement results based on Tourism Research Australia
data. The Funding Agreement also requires a series of KPIs to be reported, which have
currently not been finalised will be finalised between the respective CEO’s before the next
update in February 2018.
Clause 9 (b) – This clause requires Tourism Noosa to provide a copy of their annual report
and audited financial statements by 30 November each year. A copy of their annual report
(incorporating their audited financial statements) was provided to Council on 26 October 2017
and is attached to this report. The remainder of this report addresses Tourism Noosa’s
annual report.
Page 74 of 79
Section 75
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
There are a number of key issues in the annual report that are of note:
1. Focus on interstate and overseas markets to dive yield
The annual report discloses that interstate visitor spend, numbers and nights all achieved record
levels ie:
Spend up 7.8% to $476.6M
Visitor numbers up 0.6% to 363,000
Number of nights up 28% to 2.5M.
In short, interstate visitors are staying longer and spending more.
For the international market, the Global Market strategy is in its second year. International visitor
spend, numbers and nights all increasing ie:
Spend up 0.7% to $101.6M
Visitor numbers up 16% to 170,000
Number of nights up 24% to 1.1M.
The UK, New Zealand and Germany remain the biggest three overseas markets with Germany
having the biggest percentage increase.
(All statistics are drawn from Tourism Research Australia data specific to the Noosa Shire area).
Page 75 of 79
Section 76
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
2. Value over Volume
In accordance with the Tourism Strategy, Tourism Noosa has focused higher yield markets rather
than higher volume markets. As an example:
Interstate visitors accounted for 363,000 visitors and had an economic impact of $477M
Visitors from the SEQ/Brisbane area accounted for 332,000 visitors and had an economic
impact of $154M.
Visitors from New Zealand accounted for 25,000 visitors and had an economic impact of
$24M.
3. Brand Refresh
Following market research, Tourism Noosa undertook a brand re-positioning focusing on Noosa
as the Relaxation Capital of Australia. Campaigns were undertaken in interstate markets in
particular. There was a focus on the Noosa Country Drive and a series of operator meetings
were held in Kin Kin, Pomona, Eumundi and Cooroy.
4. Audited Annual Financial Statements
Tourism Noosa have provided a copy of the annual audited financial statements each year since
2015. This allows for some consideration of trends over time in terms of financial analysis. The
following are of interest:
Revenue Growth and Mix
Over the three financial years, revenue has grown from $2.2 million to $3.3 million, an increase of
$1.1 million or 50%. This revenue growth has resulted from increases in the levy of $763k or 44%
(resulting from funding being redirected to Tourism Noosa previously allocated to other parties -
i.e. Sunshine Coast Destinations Limited, Triathlon sponsorship) and increases in other revenue
sources of $293k or 55% (relating to membership fees and marketing increases of $35k and
$63k respectively, and one off Skilling Queensland for Work funding of $205k in 2016/17).
Booking centre revenues have declined between 2016 and 2017 possibly reflecting a move to
other online platforms by customers.
Total Revenue Growth ($’000)
$3,500
$3,000 $830
$2,500 $638
$2,000 $537
$1,500
$2,272 $2,495
$1,000
$1,732
$500
$-
2015 2016 2017
Actual Actual Actual
Levy Other Income
Page 76 of 79
Section 77
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Other Income Growth Breakdown ($’000)
$1,000
$800
$600
$400
$200
$-
2015 2016 2017
Actual Actual Actual
Industry & Development Membership
Bank Interest Booking Centre
Destination Marketing Visitor Information Centre
Expenditure Growth and Mix
Over the three financial years, overall expenditure has increased in line with revenue growth from
$2.3 million to $3.3 million, an increase of $1 million or 50%. Expenditure has increased
significantly in three areas namely employee costs ($224k or 28%), marketing ($596k or 51%)
and most significantly in percentage terms for industry development ($244k or 1356%)
Total Expenditure Growth ($’000)
$4,000
$3,500 $3,323
$2,867
$3,000 $2,261
$2,500
$2,000
$1,500
$1,000
$500
$-
2015 2016 2017
Actual Actual Actual
Expenditure Growth Breakdown($’000)
$3,500
$3,000
$2,500
$2,000
$1,500
$1,000
$500
$-
2015 2016 2017
Actual Actual Actual
Employee Costs Depreciation Vehicles
Rent / Utilities Marketing VIC / Booking Centre
Industry Development Other
Page 77 of 79
Section 78
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Financial Sustainability
Tourism Noosa remains sustainable with small annual operating surpluses for all three years, a
working capital ratio consistent with the industry benchmark of 1.4 times, and sufficient cash
reserves to mitigate any unexpected shocks.
Operating Surpluses ($’000)
$50
$45
$40
$35
$30
$25
$20
$15
$10
$5
$-
2015 2016 2017
Actual Actual Actual
Working Capital Ratio (Times)
3.0
2.0
1.0
-
2015 2016 2017
Actual Actual Actual
Working Capital Ratio Working Capital Benchmark
Note: The working capital ratio is calculated by dividing total current assets by current liabilities
Free Cash Holdings ($’000)
$300
$290
$280
$270
$260
$250
$240
$230
2015 2016 2017
Actual Actual Actual
Note: Free cash reflects available cash at bank less current liabilities owing to suppliers and employee provisions payable
Page 78 of 79
Section 79
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 DECEMBER 2017
Previous Council Consideration
Ordinary Meeting, 17 August 2017, Item 3, Page 7
That Council note the report by the Chief Executive Officer to the Services and Organisation
Committee Meeting dated 8 August 2017 and authorise the Chief Executive Officer to enter into a
Funding Agreement with Tourism Noosa generally in accordance with the terms and conditions
set out in the draft Funding Agreement provided at Attachment 1 to the report.
Finance
Council collects funds via the Tourism and Economic Levy and $2,520,000 of that funding is
provided to Tourism Noosa under the current funding agreement.
Risks & Opportunities
It is important that Council retain oversight of this significant expenditure to ensure that funds
collected under the Tourism and Economic Levy are expended wisely to maintain our competitive
advantage in Tourism. Council has a Councillor who is an observer on the Tourism Noosa Board.
Consultation
External Consultation - Community & Stakeholder
Tourism Noosa has provided their Annual Report and audited financial statements.
Internal Consultation
Nil
Departments/Sections Consulted:
X Chief Executive Officer Community Services X Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 79 of 79