2017-12-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                    12 DECEMBER 2017


Previous Council Consideration
Ordinary Meeting, 24 September 2015, Item 12, Page 9
That Council note the report by the Procurement and Contracts Advisor to the Planning &
Organisation Committee Meeting dated 15 September 2015 and:
A.       Establish a register of prequalified suppliers (RPQS) for trade services and general
         maintenance for those suppliers listed in Attachment 1 for a term of 1 year commencing
         25 September 2015; and
B.       Authorise the Chief Executive officer to approve options to extend the RPQS:
         1.     For 3 terms of up to 12 months each;
         2.     For a potential completion date of the RPQS of 24 September 2019.

Finance
Adoption of this RPQS provides opportunities for many local businesses to provide their services
to Council. Local trade services are often able to deliver more timely and cost effective services
without the inefficiencies of travel required from outside the local area.

Risks & Opportunities
Establishment of the new panel (with proposed option periods) will allow Council to regularly
review the performance of each panel member and make informed decisions regarding future
panel member arrangements. Establishment of the new panel also allows staff to engage pre-
qualified suppliers to undertake works in a timely manner without the need for an extended
quotation process.

Consultation
External Consultation - Community & Stakeholder
Nil.

Internal Consultation
Departments/Sections Consulted:

       Chief Executive Officer   X   Community Services                      X   Corporate Services
       Executive Officer             Community Development                       Financial Services
       Executive Support             Community Facilities                        ICT
                                 X   Community Support                       X   Procurement & Fleet
                                     Libraries & Galleries                       Property
                                     Local Laws                                  Revenue Services
                                     Waste & Environmental Health

X      Executive Services            Environment & Sustainable Development   X   Infrastructure Services
       Community Engagement          Building & Plumbing Services                Asset Management
       Customer Service              Development Assessment                  X   Buildings and Facilities
       Governance                    Economic Development                        Civil Operations
X      People and Culture            Environmental Services                      Disaster Management
                                     Strategic Land Use Planning                 Infrastructure Planning,
                                                                                 Design and Delivery




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