2022-07-12 Services & Organisation Meeting Minutes

Section 2

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                          12 JULY 2022



1.   ATTENDANCE & APOLOGIES


     COUNCILLORS
     Cr Joe Jurisevic (Chair)
     Cr Amelia Lorentson
     Cr Frank Wilkie


     EXECUTIVE
     S Waters, Chief Executive Officer
     L Sengstock, Director Infrastructure Services
     K Contini, Director Community Services


     APOLOGIES
     Cr Clare Stewart


     The meeting commenced at 1.30pm.


2.   CONFIRMATION OF MINUTES
     Committee Resolution
     Moved:          Cr Wilkie
     Seconded:       Cr Lorentson
     The Minutes of the Services & Organisation Committee Meeting held on 7 June 2022 be
     received and confirmed.
                                                                  Carried unanimously.


3.   PRESENTATIONS

     Nil.




4.   DEPUTATIONS

     Nil.




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Section 3

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                12 JULY 2022


5.   REPORTS FOR CONSIDERATION OF THE COMMITTEE


1    CONTRACT NO. T000063 – DESIGN AND CONSTRUCT OF PEREGIAN BEACH
     DIGITAL HUB BUILDING EXPANSION

     Committee Recommendation
     Moved:          Cr Wilkie
     Seconded:       Cr Lorentson
     That Council note the report by the Special Projects Coordinator to the Services &
     Organisation Committee Meeting dated 12 July 2022 and award Contract No. T000063
     Design and Construct of Peregian Beach Digital Hub Building Expansion to Carfax
     Commercial Constructions Pty Ltd for the lump sum price of $1,936,720.93 (excl. GST).
                                                                       Carried unanimously.



2    SHIRE RESEAL PROGRAM -T000065 – TENDER ACCEPTANCE
     Committee Recommendation
     Moved:           Cr Lorentson
     Seconded:        Cr Wilkie
     That Council note the report by the Civil Works Maintenance Coordinator to the Services
     and Organisation Committee Meeting dated 12 July 2022 and:

     A.   Award tender Shire Reseal Program - T000065 to the following contractors:
          i.      Portion A – Asphalt Resurfacing, Rehabilitation & Construction Program: to
                  Allroad Surfaces Pty Ltd
          ii.     Portion B – Bitumen Sealing: to RPQ Pty Ltd
     B.   Award the Contract for an initial term of up to three (3) years, with an option to
          extend for two (2) further periods of up to twelve (12) months each. The option to
          extend will be at Council’s own discretion and subject to the Contractor’s ability to
          meet the requirements under the Contract.
                                                                       Carried unanimously.



3    GOVERNANCE FRAMEWORK
     Committee Recommendation
     Moved:             Cr Wilkie
     Seconded:          Cr Jurisevic
     That Council note the report by the Governance Manager to the Services & Organisation
     Committee Meeting dated 12 July 2022 and:
     A.        Adopt the Governance Framework.
     B.        Authorise the Chief Executive Officer (CEO), if required, to make any minor
               amendments to the document prior to publication.
                                                                       Carried unanimously.




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Section 4

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                   12 JULY 2022


4    COMMUNITY TENURE RENEWALS
     Committee Recommendation
     Moved:             Cr Wilkie
     Seconded:          Cr Lorentson
     That Council note the report by the Property Officer to the Services & Organisation
     Committee Meeting dated 12 July 2022; and

     A.     Authorise the Chief Executive Officer to enter into tenure renewal negotiations with
            community organisations noted in Attachment 1, in accordance with the Community
            Purpose Land and Infrastructure Tenure Policy; and

     B.     Apply the exception to the requirement for tendering under Section 236 (1) (b) (ii) of
            the Local Government Regulation 2012 for disposal of a non-current asset other
            than by tender or auction if the valuable non-current asset is disposed of to a
            community organisation.
                                                                        Carried unanimously.



5    APPOINTMENT OF 2023 SHOW HOLIDAY
     Committee Recommendation
     Moved:             Cr Jurisevic
     Seconded:          Cr Wilkie
     That Council note the report by the Chief Executive Officer to the Services & Organisation
     Committee Meeting dated 12 July 2022 and request the Chief Executive Officer to apply
     to the Office of Industrial Relations for the appointment of Friday, 8 September 2023 as a
     special holiday for Noosa Shire.
                                                                          Carried unanimously.



6.   REPORTS FOR NOTING BY THE COMMITTEE


6    MOBILE LIBRARY REPLACEMENT PLAN UPDATE
     Committee Recommendation
     Moved:           Cr Wilkie
     Seconded:        Cr Lorentson
     That Council note the report by the Branch Libraries Team Leader to the Services &
     Organisation Committee Meeting dated 12 July 2022 on the update of the Mobile Library
     replacement Project Plan.
                                                                         Carried unanimously.


7.   CLOSED SESSION

     Nil.


     Meeting closed at 2.28pm


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