2017-03-07 Planning & Environment Committee Agenda

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA                                   7 MARCH 2017


 Clause 5.1 (b) – Develop an Operational Plan and Budget aligned with the objectives for the
   Company and the Public Trust for each financial year and submit to Council for review no
   later than three months before the beginning of each financial year. In accordance with
   advice provided in December 2016, NBRF have advised that they will not need to draw down
   on all of their operational funding for the 2016/17 financial year. As such, NBRF have drawn
   down $70,000 of their operational funding for 2016/17 and have not drawn down the balance
   operational funding of $70,000 resulting in a saving to Council’s budget (general rate funded).
   The project funding of $250,000 for 2016/17 has been drawn down (environment levy
   funded). In relation to the 2017/18 budget, the CEO is meeting with the Chairperson of
   NBRF shortly to discuss their proposed budget for next year. This can be considered by
   Council as part of the 2017/18 budget process.

 Clause 5.1 (e) – In conjunction with the Council, develop appropriate key performance
   indicators that best reflect the performance of the NBRF against the objects of the Public
   Trust and submit to Council for review no less than 3 months before the beginning of each
   financial year. Council may recall that NBRF reported to Council in its last annual report on a
   range of KPIs that related to specific projects using a traffic light system. The CEO believes
   that there is an opportunity to improve those KPIs and will be meeting with the Chairperson of
   the NBRF Board shortly to formalise the final set of KPIs which needs to be agreed by both
   parties. This was intended to be finalised prior to this time but has been delayed by other
   priorities.

 Clause 5.2 (a) – Prepare an annual report for each financial year and submit to Council no
   later than 30 November each year. The annual report is to include evidence that the funding
   is being successfully applied to the objects of the company and public trust and particularly to
   the delivery of projects funded by the Council contribution. The NBRF Board reported on this
   at the end of 2016 and that report was provided to Council in December 2016. (Note that an
   annual report was not required in November 2015 as there was no Council funding provided
   in 2014/15 – refer Council resolution dated 7 May 2015).

 Clause 5.2 (b) – Prepare a progress report against the utilisation of the funding towards the
   NBRF program and performance against agreed key performance indicators to 31 December
   each year (6 month progress report) and submit to Council no later than 31 January each
   year. This report attaches the NBRF 6 monthly report to 31 December. Of interest is the
   proposed establishment of a Governance Sub-Committee and new members of the Board.

 Clause 5.2 (c) – Provide an audited financial report (which identifies the use of the funding
   provided by Council for the NBRF program). This was provided to the December 2016
   Council meeting.


Previous Council Consideration

Ordinary Meeting, 15 December 2016, Page 11, Item 9
That Council note the report by the Chief Executive Officer to the General Committee Meeting
dated 12 December 2016 and note the annual report for the financial year 2015/16 to Council by
the Noosa Biosphere Reserve Foundation which also incorporates their September 2016
quarterly report.




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