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2014-11-17 General Committee Agenda
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AGENDA
General Committee
Meeting
Monday, 17 November 2014
commencing at 10am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Tony Wellington (Chair), Bob Abbot, Sandy Bolton,
Joe Jurisevic, Frank Pardon, Noel Playford, Frank Wilkie
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Section 2
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
Nil.
ITEMS REFERRED FROM INFRASTRUCTURE & SERVICES COMMITTEE -
Nil.
ITEMS REFERRED FROM PLANNING & ORGANISATION COMMITTEE
4 DEVELOPMENT APPLICATION MCU14/0049 & OPW14/0276 - MATERIAL CHANGE OF
USE FOR INDUSTRIAL BUSINESS TYPE 1 WAREHOUSE (SELF STORAGE FACILITY)
& OPERATIONAL WORKS SIGNAGE AT 64-66 RENE STREET, NOOSAVILLE
(Previously distributed in the Planning & Organisation Committee Agenda, Page 12)
Reason for referral: Cr Wellington disagrees with the Recommendation.
6 SEPTEMBER 2014 QUARTERLY BUDGET REVIEW
(Previously distributed in the Planning & Organisation Committee Agenda, Page 49.)
Reason for referral: Significance of issue and request for a further report amending
Attachment 1.
(Further Report provided at Item 2, Page 15.)
REPORTS DIRECT TO GENERAL COMMITTEE 3
1 REQUEST TO CHANGE A CONDITION OF EXISTING APPROVAL FOR A
MATERIAL CHANGE OF USE AND RECONFIGURING A LOT FOR 174
DETACHED HOUSING LOTS AT GREENWOOD GROVE, GARNET ST COOROY
-132004.240018.A - FURTHER REPORT 3
2 SEPTEMBER 2014 QUARTERLY BUDGET REVIEW - FURTHER REPORT 15
3 FINANCIAL PERFORMANCE REPORT OCTOBER 2014 28
4 2014/2015 COMMUNITY GRANTS SECOND ROUND RECOMMENDATIONS 37
5 2014/2015 REGIONAL ARTS DEVELOPMENT FUND ROUND 1 GRANT
RECOMMENDATIONS 43
6 NOOSA BIOSPHERE RESERVE MANAGEMENT ARRANGEMENTS 47
CLOSED SESSION -
Nil
Page 2 of 49
Section 3
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
REPORTS DIRECT TO GENERAL COMMITTEE
1 REQUEST TO CHANGE A CONDITION OF EXISTING APPROVAL FOR A MATERIAL
CHANGE OF USE AND RECONFIGURING A LOT FOR 174 DETACHED HOUSING
LOTS AT GREENWOOD GROVE, GARNET ST COOROY -132004.240018.A -
FURTHER REPORT
OCUMENT IN FOR MATI ON
Author Senior Development Planner, Denis Wallace
Planning & Infrastructure Department
Index ECM / Application / 132004.240018.A
in for matio n
Attachments 1. Applicant’s Response to Outstanding Issues dated 5/11/14
2. Resident’s Submitted Peer Review dated 6/11/14
BACKGROUND
A report regarding a request to change existing approval 132004.240018 was included as Item 2,
page 6, of the Planning & Organisation Committee Agenda dated 14 October 2014. The item was
referred to the General Committee where a further report was requested addressing issues
associated with the clearing of debris from Cooroy Creek and additional modelling of extreme
flood events.
Further modelling of 100 year ARI and 500 year ARI events was provided by the applicant and
circulated to Councillors on 17 October 2014.
A further report regarding debris removal from Cooroy Creek was included as Item 1, page 3, of
the General Committee Agenda dated 20 October 2014. At its Ordinary Meeting of 23 October
2014 Council resolved:
That Council note the report by the Senior Development Planner to the Planning & Organisation
Committee Meeting dated 14 October 2014 and the further report to the General Committee
Meeting dated 20 October 2014 regarding a request to change existing approval 132004.240018
and defer consideration of the matter to a future Council meeting to allow further consideration
and discussions with the owners of the adjacent properties.
A site meeting was held on 31 October 2014 to allow adjacent residents the opportunity to further
discuss their concerns with the works. Attendees were Cr Bolton, Cr Jurisevic, Cr Pardon, Cr
Wellington, Jane and Dennis Pitman (residents), Glen Frew (developer - PEET), Rob Stewart
(applicant’s hydrologist), Chris Green (applicant’s civil engineer), Brad Downes (applicant’s Civil
engineer) and Denis Wallace (Council planner).
Following the meeting the applicant’s engineer, SMEC Australia provided a written response to
Dennis Pitman’s summary concerns, which he raised at the conclusion of the site meeting. A
copy of the SMEC response is included as Attachment 1 and has also been provided to the
residents.
The residents also arranged a peer review of the applicant’s flood material. The review by Grant
Witheridge of Catchments & Creeks Pty Ltd is included as Attachment 2.
FURTHER REPORT
The residents’ concerns were discussed at length at the site meeting. Some queries were
answered and further responses agreed to for others. The primary issues are:
Access Impacts
The residents were concerned that access to their property will be impacted in some modelled
flood scenarios. The applicant’s previously submitted modelling shows:
Page 3 of 49
Section 4
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Reduction in flood levels across the driveway in a 10 year ARI and 2 year ARI floods, with
reduced inundation times.
No increase in flood depth across the driveway within the site for the design case in a 100
year ARI Flood and a 10 – 50mm increased depth within the road reserve. Inundation time
is reduced and access and egress from the site is not currently available in an existing 100
year ARI flood event.
Up to 100mm increased depth within the site and up to 150mm within the road reserve over
the access in the extreme 50% blockage case submitted for sensitivity analysis.
No increased flood depth for a 500 year ARI flood.
The applicant’s response to outstanding issues in Attachment 1 also states that the access
arrangement for the site will be generally unaffected by the works. Overall, the proposed design
is considered to improve access to the residents’ property in more common flood events and no
unacceptable impacts are posed during larger events.
Flood Freeboard
The residents were concerned that adequate freeboard will be maintained to the floor level of
their house during extreme events. The applicant’s response in Attachment 1 confirms that
greater than 500mm freeboard will be maintained in the extreme 50% blockage case for the
modelled 100 year ARI flood event.
Impacts at Rear of Site
The residents were concerned structures at the rear of their house (studio outbuilding,
greenhouse, etc. near the southern boundary) had not been considered and may be impacted by
increased flooding. The previously submitted modelling shows no increased flood depths behind
the house and no increased flood impacts are posed to those structures.
Blockage Provision
The residents questioned whether the 20% design blockage provision represents industry best
practice and has considered the latest Australian Rainfall & Runoff 2014 methodology for
blockage assessment. The residents also requested engineering certification be provided
confirming the design blockage provision. The applicant’s response in Attachment 1 includes
certification provided by its hydrologist.
The peer review subsequently submitted by the residents included as Attachment 2 agrees with
20% design blockage provision to the pipes and culverts but suggests that a 100% blockage
should be assumed for solid guard rails and recommends that alternatives be considered. An
additional condition is included in the amended recommendation in this report to provide this at
Operational Works approval stage.
Screening to Pipework, Debris Deflectors and Traps
The peer review provided by the residents included in Attachment 2 raises some new issues
with respect to the design of the works. The review generally supports the approach Council has
taken in setting and reviewing the design standards and design of the Garnet Street upgrade
works but identifies pipe screens, debris deflectors/traps and, in particular, vehicle barriers as
aspects that should be further considered. These aspects have been considered in the
applicant’s design process to date, however, the finalised design for the works is yet to be
submitted to Council for operational works approval and opportunity exists to further review them.
An additional condition is included in the amended recommendation below for that purpose.
Vegetation
The residents raised concerns with the extent of vegetation removal within the road reserve that
may be required by the works. The applicant’s engineers explained the layout and footprint to the
residents on site and made an undertaking to minimise vegetation removal at the edge of the
works where possible. Minimisation of vegetation clearing will also be considered as part of the
operational works approval stage.
Page 4 of 49
Section 5
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Previous Recommendation to the Planning and Organisation Committee dated 14 October
2014
That Council note the report by the Senior Development Planner to the Planning & Organisation
Committee Meeting dated 14 October 2014 and the further report to the General Committee
Meeting dated 20 October 2014 regarding a request to change existing approval 132004.240018
and approve a change to Condition 65.1.2 as follows:
Condition 65.1.2
The remaining section of Garnet Street extending from the Pine Street intersection (and
excluding the section to be upgraded to an external Urban Collector Road) to approximately
inline with the eastern boundary of Lot 189 on MCH 976 shall be upgraded to an External Rural
Distributor Road. The upgrading of Garnet Street shall also be designed to enable flood free
access to the site during a 1 in 2 year Average Recurrence Interval (ARI) flood event with a
maximum trafficable depth of 200mm for a 1 in 10 year ARI flood event and with the product of
flow depth and velocity being less than 0.4m2/s. This part of the road must be completed prior to
the sealing of the survey plan for Stage 3 or any other subsequent stage of the development,
unless an alternative agreement is entered into by the Developer and Council by way of an
Infrastructure Agreement.
Based on the further assessment undertaken since the previous Council meeting, an amended
recommendation is proposed.
PROPOSED RECOMMENDATION
That Council note the report by the Senior Development Planner to the Planning & Organisation
Committee Meeting dated 14 October 2014 and the further report to the General Committee
Meeting dated 17 November 2014 regarding a request to change existing approval
132004.240018 and:
A. Approve a change to Condition 65.1.2 as follows:
Condition 65.1.2
The remaining section of Garnet Street extending from the Pine Street intersection (and
excluding the section to be upgraded to an external Urban Collector Road) to
approximately inline with the eastern boundary of Lot 189 on MCH 976 shall be upgraded
to an External Rural Distributor Road. The upgrading of Garnet Street shall also be
designed to enable flood free access to the site during a 1 in 2 year Average Recurrence
Interval (ARI) flood event with a maximum trafficable depth of 200mm for a 1 in 10 year ARI
flood event and with the product of flow depth and velocity being less than 0.4m 2/s. This
part of the road must be completed prior to the sealing of the survey plan for Stage 3 or any
other subsequent stage of the development, unless an alternative agreement is entered
into by the Developer and Council by way of an Infrastructure Agreement.
B. Include the following additional condition:
The design of the works must be in accordance with the relevant industry standard blockage
factors for pipes, safety barriers, hand rails, fencing and the like and include appropriate
structures to manage debris.
Page 5 of 49
Section 6
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health X DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
X Civil Operations
Environment
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 6 of 49
Section 7
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 7 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Celis SMEC
, °
Lecal People, Global Experience.
Level 1, Building C, 6 Innovation Parkway
Birtinya, QLD 4575, Australia
(PO Box 179, Buddina, QLD 4575, Australia)
T +61 7 3029 6700 F +61 7 5437 6525 E [email protected]
www.smec.com
5 November 2014
Noosa Council
Po Box 141
Tewantin QLD 4565
Attention: Mr Denis Wallace,
RE: Greenwood Grove - Garnet Street Upgrade
Response to Dennis Pitman
Further to our site inspection and subsequent correspondence issued Friday, 31 October 2014, SMEC and
Hydrology & Water offer the following:
Item 1 - Confirm / Certify that the 20% blockage factor has been assessed in accordance with ARR 2014
methodology.
Response: Attached with this letter is a response from Hydrology & Water dated 5 November 2014.
Item 2 - Confirm that modelling shows 300mm + freeboard is maintained to Pitman’s house. Council’s records
indicate their FFL is at 110.565.
Response: Hydrology & Water has confirmed that the “1 in 100 Annual Exceedance Probability (AEP) design
flood level, adjacent to the main building on the Pitman’s property, for the upgraded Garnet Street culvert case
with a 50% blockage factor is up to a maximum of 110.06m AHD. This means that, even under high blockage
conditions, the building will still have over 500mm freeboard to the peak 1 in 100 AEP flood level”.
Item 3 - Confirm that consideration for their access provisions accords with QUDM.
Response: Hydrology & Water has reported the small culvert crossing under the Pitman’s driveway will be
subject to reduced flood levels during the Q10 event (and smaller) due to the Garnet Street culvert upgrade.
As part of the Garnet Street upgrade a new breakout type driveway will be constructed to tie-in with the new
kerb. Beyond this, the Pitman’s driveway will remain unchanged as this is outside the current scope of works.
Please do not hesitate to contact the undersigned should you have any queries or require further information.
Regards,
FA ray =
Brad Downes
Urban Engineering Principal — Sunshine Coast
Fm nny a Pem, ay
CONSULT AUSTRALIA SMEC Holdings Ltd ABN 84 057 274 049 SMEC international Pry Ltd ABN 32 085 440619 i si (e % iF *
Se SMEC Australis Pty Ltd ABN 47 085 475 149 SMEC Services Pry Lee ABN 79 056 504 792 i
Bare | Pngeeng | On mr Clone Mart comav® = Giekatateomay® — Glehal Mat vom av
Page 7 of 49Section 8
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 8 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
PO Box 120 Coolum Beach Qld 4573
Hydrology & Water Tel 07 5448 2839 Mob 0405 194 639
. Email [email protected]
Management Consulting Web www.hydrologyandwater.com.au
ABN 25 153 466 981 ACN 153 466 981
5'" November 2014 Our Reference: J00155Lt4
Denis Wallace
Noosa Council
By Email: [email protected]
Garnet Street Design Blockage Factor
Dear Denis,
Rob Stewart of Hydrology and Water Management Consulting Pty Ltd (HWMC) hereby certifies that
the 20% design blockage assumption used for our modelling of the Garnet Street Culvert upgrade is
in accordance with the latest Australian Rainfall and Runoff guidelines (refer HWMC report
‘J00155R1V3' dated 29/7/2014 and our letter JOO155Lt3 dated 17/10/2014).
Kind Regards,
Rob Stewart MIEAust CPEng
Director
RPEQ 13272
eee eee reer eee eee eee
Page 8 of 49Section 9
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 9 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Date: 6 November 2014
Your Reference: cay
Mr Dennis Pitman Catchments & Creeks Pty Ltd
51 Garnet St ABN 34 078 164 119
COOROY Qld 4563 P.O. Box 314
Ferny Hills, Qld 4055
WIH: 07 3351 3505
Mobile: 0417 733 396
E-mail: [email protected]
Specialists in creek engineering, soil
erosion, stormwater management
FLOOD IMPACTS OF PROPOSED GARNET STREET UPGRADE
Executive summary
In brief:
e Even though debris blockage in excess of 20% is possible at this site, it would appear to me
that in this case 20% blockage is an acceptable value to use for most design purposes;
however, | have expanded on this issue in Table 1.
e Inregards to potential adverse impacts on your property, the biggest concern | have with
the road upgrade proposal is the placement of crash barriers along the floodway. | believe
that in this environment it would be reasonable to expect 100% blockage of solid steel crash
barriers (this is a design condition that was regularly adopted in Brisbane City Council).
Introduction
| refer to your e-mail of 4 November 2014 concerning the potential flood impacts of the proposed
Garnet Street upgrade and our meeting on the same day. In preparing this report | have
reviewed the following reports:
e 16 June 2010, letter from Sunshine Coast Council to Max Watterson & Associates
e 4March 2013, Water Technology report to Sunshine Coast Council: ‘Garnet Street Upgrade,
Cooroy — Technical Review of Proposed Culvert Upgrade Works’
e 29 July 2014, Hydrology & Water report prepared for Peet Limited: ‘Garnet Street Culvert
Upgrade Hydraulic Assessment’
e 14 October 2014, Noosa Council ‘Planning & organisation Committee Meeting Agenda
e 17 October 2014, letter from Hydrology & Water to Noose Council: ‘Proposed Garnet Street
Culvert Upgrade — Additional Flood Model Results’
e 23 October 2014, letter from D.Pitman to Noosa Council
It is noted that in conducting this review | have not performed the following tasks:
e checking the catchment hydrology
e checking the set-up and operation of any numerical models
e checking the development codes relating to minimum floor levels, and road and culvert
design, adopted by Noosa Council
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Page 9 of 49Section 10
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 10 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
e checking the detailed design of the culverts with respect to gradients, inverts, inlet and outlet
aprons, etc.
e checking of the fish passage proposal.
| would like to note that upon reviewing my files it appears likely that | had in fact inspected this
culvert during a general site inspection of various waterways in the Noosa Council area in the
company of council officer Dave Burrows on 4 December 2013. The culvert and creek
conditions on that date are presented in figures 1 and 2.
Tee Ta CO aces se ‘ P
: ee : ‘ mS,
ee SF ee.
’ woes pieuter ane" : an . Ponies wt.
o Vi Fagg eee) ee 0 eee eae
; rt REE Bf Be ee
¥ We = SRR ASA ge meee eee,
y F ¢ bers Ws MONG PO ee eee > | ca
\ Pr eg oe Th LPG vs ae a ee vi
, EPP a Baus Weed era 7 ae As \
Poi Sta . = iy LS RS: ee fe See ee q
Figure 1 — Culvert inlet Figure 2 — Looking upstream from culvert
Relevance of my experience to this subject
| believe it to be relevant at this point to outline aspects of my work experience that allows me
to conduct this review and provide the enclosed recommendations.
e |am the principal author of the revised Queensland Urban Drainage Manual (QUDM)
editions of 2007 and 2013.
e |am one of the primary authors of the Australian Rainfall and Runoff, Project 11 Stage 2
report, ‘Blockage of Hydraulic Structures’, and the author of the ‘Scheme B’ method of
assessing design blockage conditions.
e | was a development assessment officer (stormwater) for Brisbane City Council during
the periods 1991 to 1994, and 1995 to 1997.
Recommendations on the selection of a ‘design’ blockage factor
There are several blockage conditions that should be considered at this site, those being:
e A ‘design’ blockage condition applied to the design of the culvert and road floodway
(overtopping flows). This blockage condition should represent the ‘AEP neutral’ condition,
that is, the ‘average’ blockage condition expected during the nominated design storm.
e A ‘severe’ blockage condition that may be applied to a lesser design storm. This blockage
condition represents an extreme blockage condition that is considered possible, but unlikely
to occur on a regular basis during a particular design storm (i.e a non AEP-neutral
condition). For example, if a 20% blockage condition is adopted as the ‘design’ blockage
condition for a 10% AEP (1 in 10 year) design storm, then it may be considered reasonable
to check the flow conditions for a ‘severe’ blockage condition during the 63% AEP (1 in 1
year) storm.
e A ‘severe’ blockage condition can also be used to check the suitability of the nominated
freeboard of habitable floor levels. However, it should be noted that currently it is not normal
practice for this design check to be performed. In any case, this design philosophy is based
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Page 10 of 49Section 11
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 11 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
on the concept of setting minimum floor levels as the greater of:
(i) the flood level generated by the nominated design storm with ‘design’ blockage conditions,
plus the nominated freeboard (in this case the nominated design storm does not refer to
the 10% AEP design storm used in the design of the roadway, but the 1% AEP [1 in 100
year] storm nominated by the state government)
(ii) the flood level generated by the 1% AEP design storm with ‘severe’ blockage included, but
with no freeboard added to the flood level.
e Time restrictions have not allowed me to conduct a detailed assessment of the site based
on the AR&R Project 11 Stage 2 report ‘Blockage of Hydraulic Structures’, but with my
knowledge of the ‘intent’ behind the Project 11 report | have summarised in Table 1 my
recommendations for the use of blockage factors as applicable to the Garnet Street
upgrade.
Table 1 —- Recommended design blockage conditions
Recommended blockage conditions
Design of Garnet Q100 (1% AEP) ‘design’ storm conditions:
Street upgrade and 20% blockage of culvert inlet for unscreened culverts
assessing of ‘no % block f aiptet
worsening’ condition 100% blockage of screened inlets
100% blockage of solid steel traffic barriers
100% blockage of cable zone {i.e flow passes underneath wires)
of a wire cable traffic barrier system
No increase in flood levels compared to existing conditions if Q100
freeboard to habitable floor levels is less than 300 mm
Otherwise, a minimum Q100 freeboard to habitable floor levels of
300 mm
Design ‘check’ of Q100 (1% AEP) ‘design’ storm conditions:
Garnet Street upgrade | 599% blockage of culvert inlet for unscreened culverts
and assessing of ‘no ° f int
worsening’ condition 100% blockage of screened inlets
100% blockage of solid steel traffic barriers
100% blockage of cable zone (i.e flow passes underneath wires)
of a wire cable traffic barrier system
No increase in flood levels compared to existing conditions if
floodwaters overtop habitable floor levels
Otherwise, zero freeboard to habitable floor levels
The setting of minimum | Q100 (1% AEP) ‘design’ storm conditions:
pares of ‘new 100% blockage of culvert inlet for unscreened culverts
100% blockage of screened inlets
100% blockage of solid steel traffic barriers
100% blockage of cable zone {i.e flow passes underneath wires)
of a wire cable traffic barrier system
Minimum 300 mm freeboard to habitable floor levels
Recommendations with regard to debris management along Cooroy Creek
| refer to the recommendaiions contained with the ‘Hydrology & Water’ report of 29 July 2014,
page 13. The recommendations presented here with respect to Noosa Council conducting ‘on-
going inspections of this culvert’ and the removal of loose debris from the creek, needs to be
taken in context. In this case | would suggest that these recommendations represent only the
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Page 11 of 49Section 12
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 12 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
views of a hydraulic consultant working for a developer.
A local government such as Noosa Council must consider a wide range of often conflicting
interests and expert opinions when determining their maintenance schedule and their strategy
for the management of waterways. The opinions expressed with the ‘Hydrology & Water’ report
may be appropriate purely from a flood management perspective, but may not be appropriate
when all issues are considered, including available funds.
On this matter, it is my opinion that:
e Clearing natural wood debris from creeks can reduce the risk of debris blockages, but also
increases flow velocities within creeks, which increases the risk of channel erosion, which
increases the risk of more woody debris becoming available.
e Thus, there is the risk that clearing woody debris simply increases the risk of more woody
debris becoming available.
e Rather that taking the environmentally destructive option of removing woody debris from
creeks, the best option is to incorporate design features into road culverts that reduce the
risk of this debris adversely impacting upon flood levels.
e In most cases it is my recommendation that ‘natural’ woody debris should remain within
creeks, and only removed when it collects against structures such as debris traps and
culverts.
Culvert design options for the management of debris at the culvert
Design options for the management of debris blockages at road culverts include:
e Use of debris deflector walls (usually used in association with box culverts).
e Use of debris collection poles (able to be used adjacent both pipe and box culverts).
In this case | would consider the use of treated timber debris collection poles the likely best
treatment option.
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a y s = r se ta ‘ Pare
: ° in r | Fer Wake ;
‘ Be aoe ee aes 4 Ir EN -
i 2, roo ‘ he at aks a
mr Bo :; a bey
s es SS : ey c : ri a
Figure 3 — Debris deflection walls Figure 4 — This is not a good example of
debris collection poles
Recommendations with regards to the overall design of the Garnet Street upgrade
With regards to the overall design of the road upgrade | offer the following recommendations:
e Adopt the debris blockage conditions as outlined in Table 1.
e Consider all design options that would avoid the use of solid traffic barriers along the
floodway, such as:
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Page 12 of 49Section 13
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 13 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
(i) installing a traffic calming (traffic slowing) system on the road at each end of the floodway
(1st preference)
(ii) adopting a wire cable traffic barrier (2nd preference)
(iii) widening the road embankment (3rd preference simply because of the expected culvert
design complications and loss of trees associated with this option).
« Consider the safety benefits of a flat (no undulations) road surface along the length of the
floodway.
¢ Consider the incorporation of debris capture poles upstream of the main channel culvert.
e Consider any possible design variations that could reduce the length of the long 3/2100 pipe
culvert, such as releasing it into a constructed open channel.
e Though not directly related to the road design, | have taken a casual glance at the proposed
Erosion and Sediment Contro! Plan prepared by SMEC Urban (plan 334006E-EW-111B)
and | believe it to be grossly inadequate. The plan refers to an outdated reference
document, and does not appear to present adequate information fo manage soil erosion and
sediment runoff during the construction phase.
Recommendations with regards the need for safety screens on the inlet of the proposed
3/2100 long culvert
| have not had time to review the need for safety screens to be placed on the long 3/2100 pipe
culvert in accordance with chapter 12 of QUDM (2013), but from a brief review it would appear
that the need for such screens may be exist some time in the future. Consequently, it would be
highly beneficial if a design option could be found that would reduce the length of these culverts.
The issue of ‘no worsening’
It is my opinion that the use of terms such as ‘no worsening’ or ‘no worse off are inappropriate
when applied to the potential flood outcomes associated with road upgrades that seek to reduce
the flood potential of a road by raising the road.
If these terms are used in the setting of development conditions, then there is the potential that
the terms would be considered unlawful because they fail the overriding ‘fare and reasonable’
test, which must be applied to all laws, and all development conditions.
The problem is, that if taken literally, then there can be no hydraulic solution that could possibly
achieve ‘no worsening’ outcomes for all residents both upstream and downstream of the road,
during in ail possible flood events. Therefore, if there is no possible solution that achieves all
the required outcomes, then the condition, if applied literally, could be considered unreasonable
and therefore unlawful.
The proposed Garnet Street upgrade is a classic case. If you design the culvert for a specified
debris blockage of 20% such that upstream flood levels are equivalent to the existing conditions,
then the following possible ‘real world’ outcomes exist:
e If the actual debris blockage during a particular flood is less than 20%, then upstream flood
levels will be lower than the ‘existing case’ and therefore there will be less flood storage and
less flood attenuation. Consequently the peak discharge passing the road will increase and
therefore downstream properties will be ‘worse off.
e If the actual debris blockage during a particular flood is greater than 20%, then upstream
flood levels will be higher and therefore upstream residents will potentially be ‘worse off,
while downstream properties will be better off.
In my opinion, there is no feasible design option that can achieve a ‘no worse off’
outcome for everyone in all possible ‘real’ storms.
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Page 13 of 49Section 14
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 14 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
The only option regulators have is to define their meaning of ‘no worsening’, or to nominate the
test conditions for assessing a ‘no worsening’ outcome. This is in fact what the water
engineering profession has indirectly done; it has assumed that the ‘no worsening’ outcome
applies only to the normal design storms operating under average catchment conditions.
General comments on the quality of the ‘engineering design’ and the ‘fit for purpose’
design outcomes of this road upgrade
The following are general comments that outline my assessment of the ‘design and review’
process adopted for this proposed road upgrade, and the design standards set for the road by
the council. These comments are provided for your benefit so you can obtain an understanding
of the degree of effort placed in the design of this road upgrade relative to the numerous other
designs | have observed and reviewed over the past 20 years. In making these comments | note
that | have not conducted a detailed engineering review, nor have | been able to read all the
relevant correspondence between the council and the developer/designers.
e In general, the quality of the hydraulic engineering appears better than | have often
observed. Even though some mistakes and possible poor design choices have been made,
the overall quality of the design and technical review appears high.
e The degree of hydraulic modelling and model checking appears to be greater than | would
normally have expected for such works.
e The Q100 (1% AEP) design standard initially set by council appears suitable as an initial
target. The later lowering of this design standard to a Q10 trafficable road appears to be an
appropriate council decision given the expense and design difficulties of applying a Q100
standard to this road.
e Based on my limited knowledge of this residential area, | believe the Q10 design standard
is ‘fit for purpose’. | agree with council that it would be undesirable to lower this standard
below Q10.
e | believe that the design and construction of this road upgrade will place a significant (though
not necessarily unreasonable) financial burden on the land developer (I note that this is a
‘planning’ issue that is not my area of expertise). | do not believe that society should
consider councils and land developers as having an open cheque book. In the real world
there is no such thing as a ‘no worsening’ development. All developments in some small
way cause adverse impacts on existing residents. It is all about finding the right balance,
and the current design proposal appears (to me) to be very close to the right balance,
though possibly needing some fine-tuning with regards to traffic control barriers.
e If the community’s expectations on land developers are too high, then this ultimately places
unreasonable pressures on the cost of living, including the price of land, and the cost of
building homes. | believe that it is appropriate for councils to seek contributions from land
developers for the upgrading of associated services, but it is also appropriate for councils
to control the extent of this expenditure. In the case of the Garnet Street upgrade, it would
appear to me that Noosa Council has taken appropriate steps to find a balance between
council/developer expenditure and community outcomes.
Grant M Witheridge
Director
RPEQ 3591
Printed: 06 November 2014 CREEKS: CORRIDORS OF OPPORTUNITY Page 6.
Page 14 of 49Section 15
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
2 SEPTEMBER 2014 QUARTERLY BUDGET REVIEW - FURTHER REPORT
OCUMENT IN FOR MATI ON
Author Director Corporate Services, Michael Shave
Corporate Services Department
Index ECM/Subject/7.06 -2014/2015 Budget
Attachments 1. Amended Proposed Budget Adjustments
2. Revised Budget Financial Statements
FURTHER REPORT
A report on this matter was considered by the Planning and Organisation Committee on 11
November 2014. Subsequent to the report, a further late budget review item relating to the
funding of the installation and removal of community Christmas lights has been added to
Attachment 1. Attachment 2 has no amendments.
RECOMMENDATION
That Council note the report by the Manager Financial Services to the Planning & Organisation
Committee Meeting dated 11 November 2014 and the Further Report by the Director Corporate
Services to the General Committee dated 17 November 2014 and adopt the requested changes
to the budget for the 2014/2015 financial year, as outlined in the attached Budget Financial
Statements.
Previous Council Consideration
Planning and Organisation Committee 11 November 2014.
Finance & Risk
Nil
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Nil.
Departments/Sections Consulted:
x Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
X Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 15 of 49
Section 16
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 16 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
September Quarter Budget Review
September 2014
Supporting
Document Capital /
Reference Cost Centre/Project Financial Statement Amount!Operating ‘Comment
OPERATING
‘CEOO1 ~~ (CEO... |Materialsand Services. ~—~—~—~—~*«| $45,184.00 [Operating |LGAQOnlinenotinoriginalbudget. = = ~~~~~~—~—~CS73}ZH ECS
CEO CE nnn "TMateriais and Services ——~S*~*|-$ 13,446.33 [Operating |Savingin Council of Mayors subscription. —~SsSC~CS~<‘“~;~S;*;é‘;7TX¥TSSC<S*”*é<=:;=~=*=~=~=~S~*~*~CS~S:tS
‘CEO03"—~C*<CCCEO” tt S—~—~CS«S Materia and Services ———~—~—~—~—« S-'1,472.73 [Operating |LGMAsubscriptionnotinonginalbudget = = = ~~ ~~~ ~~Sst~CS~S;é<‘<;<C;«SC;C;SCTCSSP
‘CS001~—~«*([Noosa Leisure Centre. ~*|[Materialsand Services. ~—~—~—~*|-$_ 12,000.00 [Operating |PMI#58 Purchase of Table Tennis Tables Savings - project initiated in previousyear. == = = = ~~ ~—~SsSsSCS
‘CS002————«[Community, Culture and Sport. —~—~—~—~—~«[Grants and Subsidies - Operating |-§ 25,000.00 [Operating [Additional RADF grantreceived ===S*S*~=<“‘“‘;7«CX'CTStéi‘i<;72CXS WS*<‘;72;3CSCS™”*”*””tS
‘CS002-————«([Community, Culture and Sport’ —~—~S*W Materials and Services ~—~—~*«| $25,000.00 [Operating |RADF grantexpenditure = = ~~ ~S~*~i<C<~S;7;]7]:}tSt*~<S;T TO
‘CS003-—~—~—~«*«Animal'Control =—=—=S*=<“*~*‘“‘“‘<;*S”SC*WR eS AM CHAges”~—~~~™~*~*~S*~S*~~ «YS ~81,416.00 [Operating [Revenue from cat registrationsremoved-Councildecision ~~~ ~~~SC~CSC<‘“<;<C;S!*S*<S*~<S*”:”:S
‘Cs00a" "Respite "TSrants and Subsidies - Operating |-§ 105,704.34 [Operating findexation of Noosa Community Care grant SSSsSsSC~‘C;~CS;S;*é‘;S*;*;*;*;™;O”!OCO™OO
‘CS004"——— Respite ~~ St*=<CS~*~=<S~S*~*~:CSW Materials and Services ——————~—~—~*«| S 72,298.12 [Operating |indexationof Noosa CommunityCare grant. == = = ~~ ~S~S*<CS~S;<S;<C;7;<;<S;<;<7;7;S;7C;3CT OS
"CS006 "Noosa Leisure Centre" Employee Benefits. ——S*dY:*S «80,000.00 [Operating |Leisure Centre Coordinator position funding overlooked in originalbudget—=S*=~C~CS~S~<Ssé‘™S™SCO”*™*™*™*C*~™S
‘CS007—~—~—«*«(Cooroy Butter Factory ~~*«(|Sales and Recoverable Works |-§ 9,414.96 [Operating |Cooroy Butter Factory - Service review revenue reduction applied to one line in OB - now split based on forecast to 31 Dec
“C8007 "| Cooroy Butter Factory Fees & Charges 9497496 Operating” ~~” |Cooroy Butter Factory - Service review revenue reduction applied to one line in OB - now split based on forecast to 31 Dec
‘CS008~—~—~*«|Pest Animal Control —~—~=~S*S*<CS*S*S*«~CMateriais and Services ~~—~—~—~—~*«| $18,967.50 [Operating |WildDogscontrolprogam == ~~~ ~~ ~S*i~<CS;CS;~S;S;<;<;<SC;«SC;SC;C OS
‘C8010 "Respite "Materials and Services. ~~~-~«(| S 8,600.00 [Operating [Respite Centre - Extension to gardens to accommodate extra day of Horticulture Therapy service output SSS
‘CS011—-'[Noosa Leisure Centre ~*«(Matteriaisand Services. ~~~~‘|-8 30,000.00 [Operating |Leisure Centre Contractor - replaced with casual employee (reallocation nilimpact). = ~=~SCS;<S;«S;<S;<;<S;<S;<S*W
‘CS0iT "Noosa Teisure Centre Employee Benefits "$30,000.00 [Sperating” ~~” [Leisure ‘Centre Contractor - repiaced with casual employee (reallocation niiimpact)—SSsSsSCSCSCSCSCSC:s~CS~S
‘CS012~—~—«*([Noosa Leisure Centre ~*‘([Fees&Charges.~=~—~«-$ 12,000.00 [Operating |Leisure Centre New Yoga model - contractors now paying venue hire (reallocation nilimpact) = = ~~
‘CS012 "Noosa Leisure Centre "Materials and Services —~—~—~S~S~*(-$ 20,000.00 [Operating |Leisure Centre New Yoga model (leased arrangement) -realiocation nilimpact. ~—~S*~CS
‘CS0i2—~—~—«*«([Noosa Leisure Centre. ~=~=~=~*(rees&Charges.~=~S*&~SC«S «32,000.00 Operating |Leisure Centre New Yoga model (leased arrangement) -reallocationnilimpact. = ~~ ~~~S~SsS~CS<;<C;<CS~S~S*S
‘CS013"———*«(Sunshine Beach Skate Park —~—~—~*‘(Matterialsand Services. ~—~*||-8 4,000.00 [Operating [Aquatic Centre / Skate Park Contractor - replaced with casual employee (reallocation nilimpact) ~~~
‘CS013-—~—~—~«(Sunshine Beach Skate Park ~*([Employee Benefits. ~(|$ 4,000.00 \Operating [Aquatic Centre / Skate Park Contractor - replaced with casual employee (reallocation nilimpact) SS
‘C8015 ibrary Program & Services" Materials and Services" |'$""5,096.00 [Operating "SCC Libraries ‘iiteracy program eee
‘CS017—~-~« (Community, Culture and Sport. ~~~‘ [Grants and Subsidies - Operating |-§ 21,705.45 [Operating [Graffiti StopGrantrevenuerecewed = ==~=S=SS*=C<=~S*‘“‘S;SCS*~<;‘ *;*;<;<;TE
‘C8017 |Community, Cuiture and Sport —~—*dWMaterials and Services. ~—~—~«(| $21,705.45 |Operating |Graffiti Stop Grantrelated expenditure. ~=~=~S*~CS;7T«<S;7 ]3}TS*é<;<S;«S;<;<S;SCS
S018 Vat Re is and Stacie Operating 1S" 10,6380 [Operating Get Ready Giant evens
‘CS0i8~—~«Get Ready ~—~—S=*=C*“‘<“‘~*”S”S”~”:*C*@W*Materitis and Services ~—~—~*«| $10,035.00 [Operating |GetReadyGrantrelatedexpendiure. ~~ ~~ ~~~~Ss*<CS;S;<7T;7S;7;7;<S;<7;7;7;7;7;7;7;7;7;7 SPS
0008 saa a png ss erating Savings in Noosa Tatton badge
"E0005" Noosa Junction Levy S*S~S*~*«<the@r Expenses ———~~—~—~~S*«(Y:S.- 9,539.25 [Operating | Transfer 2013/14 remaining unspent levy balance to Noosa Junction Traders. SSsS=~=~S~“—~=~“~“<“<S*é‘=~™~™:S:S
"E0006" "Noosa Junction Levy —S—~=<CS*~S*~<S*~*~*~*:*Materricls and Services —~—~~~*«Y'-S 90,480.00 [Operating |reallocate to correct natural account-niibudgetimpact. ~Ss*sé<C~S;7;7;7T;7S;SCSCSCS*~<CS:”é<C=;CS*;é*é*‘<CS:StSSSS
“E6006 "Noosa ‘unction tevy ther Expenses "$9480.00 [Operating |realiocate to ‘correct natural account - nil budget impact —————_—_—eeeeeeee
Pagel Budget Review 2 -2014-15
Page 16 of 49Section 17
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 17 of 49
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: Ss 3 © | | i ia |Section 18
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 18 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Supporting
Document Capital /
Reference == "iCost Centre/Pr0) ec ee Cal Satenen Amount|Operating "—_.jcomment
0S001 Various Other Expenses -$ 21,885.72 Operating Fire levy adjustment
‘OS001~—~—~S«(Various.—~S=~<CS*é“‘<;S*”*!*”*”*~”*@IMermai Charges ~~~ *(-$ 166,886.22 [Operating |Natural Account tidy up- Individual amounts not substantial = ~~~ ~SSstCS;S;7;«<;7TC;SCS;<;<;7;7;7;7ST;S SSF
“O8007 " WWarious—nrnnTinternal Recoveries. ~~—~S~S~S*«dSC‘S 166,886.22 [Operating |Natural Account tidy up - individual amounts not substantial —S—Ssst=C“C~*=“<“<*<*=<“<;327 3SPS*<=<=<=<=<=<=CSC:t”S”SS
eae ees eas enn OTe eS eee nmf 8. 167,486.80 [Operating [Natural Account tidy up individual amounts not substantial eee nnnnnneeeeeeeennnnn
0S001 Various Internal Recoveries -$ 167,486.80 [Operating Natural Account tidy up - Individual amounts not substantial
‘0S8004"— ICT Applications =—=~S*~=<C*~*<“*~“*“*~*”:*WCMatteritis and Services ~——~—~—~—~—~—~«&YS S 40,488.27 [Operating [TechnologyOneHRlicencecosts. = ~~ ~SC*CS:*é‘“‘;73XTSS*<S;7TST
“OS010TICT Appiications nn ateriais and Services —~—~—~—~S~S*dY«$~~«2,050.00 [Operating [Additional drafting software licence costs. ~=~SCtéCS;7;7;7;7S;7S;7S;7;7;7;7;7;7;7; COST
“OS010——*[iCT Applications Materiais and Services —~—~—~S*&Y:SS «29,688.59 [Operating |Technology One Assets software licencing ~~~ ~~~ ~~ ~SSst~CS;S;7T;«7;3C;7SC]CS;CS*é<;7T
‘O8010 "TiC “Appiications i fatteriais and Services" $"5349 84 "Operating [Technology Gne HRM WH&S and ELT software licence costs "nnn eee
‘OS010.~—~*([iCT Applications =~=~SCS*<“<«~*Mattervicis and Services ~*«(| $4,235.40 [Operating |Black Mountain lower PowerConsumption. =~ ~SC~<CS*‘“‘<;7<SC XSFTS*é<S; TST
‘08010 JicT'Appiications “materials and Services SSSSS*dY S «5,495.50 [Operating [Duncan Autolssue and handset software maintenance" —Sss=C~=~=~‘“<;72S;S}S*<S*=<S~S*~<CSS
‘OS010. ‘(ICT infrastructure ~=~~~*‘(Materialsand Services. ~*«(|$ 5,349.84 [Operating |11CloudfeeEIL-GiSintegration. ==
08010 ‘ICT infrastructure" Materiais and Services. ~—~—~—~—~*«(| $7,600.00 [Operating |Sensis advertising (Whitepages) =~=~=~=~SC~CS;S;<ST;7<S;7<;7;<;7SCS«SCS;CSCSCSSPF®®Tt:t:”:*~<S~S*tt”
S018 ee Saal arena ens and See a eng a Re RS
‘OS017 [Accounting Other ----——————"Tintermal Recoveries ~~~—~—~~-~(|-S 38,000.00 Operating [Recognise internal plant hire for capital projects. ~=~=~S*~CSC<“‘<“<;<SC;~S;S*‘<“‘;7x3+RSStStSCS:*CS:S
‘C8019: [Community , Culture and Sport —S*~dCMaateriais and Services ~—~—~—~*(| $28,000.00 [Operating |Fundingfor Xmas lights inNoosacommunities. == = ~~ ~S*C<CSCS;S;*é‘<;7;<S;«<C;<S;<;C; CSS
‘C8019 [Community , Culture and Sport" [Materials and Services. ——~—~—~—~«*«(-S_ 20,000.00 [Operating |Savingingrantsprogam = —=~=~S*~CS;«ST«7S*é<=<S*é‘ié‘(SSS*S*~<C;‘;‘; ORS
‘CS019.~~~—*|Financial Accounting +~~*|[Materialsand Services. ~*«(-$ 8,000.00 |Operating _|Savingsinassetrevaluationbudget. =
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Page 18 of 49Section 19
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 19 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Sr eae |
Document Capital /
Reference Cost Centre/Project Operating
CP003 Transport Infrastructure Planning Grants and Subsidies - Capital -$ 205,000.00 |Capital Bus Stop Program additional funding for 9 bus stops (50% funding).
‘CP003” [Transport infrastructure Planning ~~‘ |Materialsand Services. ~~ | $410,000.00 |Capital. [Bus Stop Program capital expenditure (Counciltofund50%)=~=~SCS;S;7«7;<S;7;7;7;7;7;<7;<;7<;<;7;<7 TS
‘CP003-~—~«*(SealedRoads==—=S=*=<—*~*=“‘“‘*~*~”;:C*@(Materiis ad Services ~—~—~—~—~*|-$ 205,000.00 [Capital [NSC contribution reallocated from contingentrenewalsfunds == = = ~~~ ~SsCS;ST«<T;7<7T;<;<S<;<7;<;<7;<;«SC;«SC;<;CS!
‘CP001-—~—~—~«[Noosa Aquatic Centre ~~=~S*S*«~&SMaatteriais an Services —~=~—~*«(| $7,710.00 |Capital. [Noosa Aquatic Centre Pool Blanket. Winch modifications. ==~=~=~=~~~~~S*SC~CS;<TC;«;«7«<S 3SS*é<~;<CS;S;SCS
‘CP001~*(|SealedRoads=~=~=~=~S*é«*~C:*«*&Y*Matterriis and Services ~=~—~—~*Y-$ 7,710.00 [Capital [Noosa Aquatic Centre Pool Blanket. Emergent infrastructure Renewal. Reallocated from contingentfunds. SS
“CP00a" Fransport infrastructure Pianning [Grants and Subsidies - Capital” |’$""57,600.00 [Capital Noosa ‘Bus Stations Safer Program. Adjustment for reduced grant funding —Ss=—=<~S~*=<“<“<S;*;*‘<=‘; C:*:<SSS
‘CP004—-—*ITransport Infrastructure Planning ~—‘|Materials and Services. ~—~*|-8 57,600.00 |Capital [Noosa Bus Stations Safer Program. Adjustment for reduced grantfunding =~ ~~~ ~SsCS;«7«<;7T:;<S;<;<;<;«7<S;<;<;<C;«C«CS!
“CP005”" Fransport infrastructure Planning -~*||Materiais and Services. —~—~—~—~—~*«([-S_ 15,019.00 |Capital. Whole of Shire - On Road Cycle Network. Savings to purchase It program. —~—SCS~=<“<~S*“‘“<~*~*~S~S~S
‘CP005~—~«*«(CICT Applications. =~=~=~S*S*«&WCMateriais and Services ~=~—~—~*«| $15,019.00 [Capital [Purchase of CAD engineering drafting || progam === ~~~ ~~~S:*<CS;~<‘<;<SC;«SC;SCS;S;*”*<S;SCS*S*SSSS
‘CP002——~—~S*dSeaied Roads ——~=*~=<~*~*=<~*~*~“*~*~”:C*WCMatteriais and eerie ~~—~—~~*| $553,610.00 [Capital [Additional Roads to Recovery Grant applied to Walter Hay Driveresealing = ~~~ ~~~~S~S*CST«T«7;<S;7<7;<;7<7;<;<;<;<;<C;<CST
‘CP002—~*«WSSeled Roads»=—=S=<C~*~*<“‘<‘“*~*~”:C*XdCGG rants; Sidi - Capital —~—~—~*|-$ 553,610.00 [Capital [Recognition of additional Roads to Recoverygrant. = | ~~~~S~CS;ST«<;7;7C;3C]CS*é<;7TCSTT
‘CP006-~=«<SSealed Roads —=—=<“~*~*“‘“~*~*S”S:”S;SS:C@CG rants, Subsidies - Capital —~—~——*([-$ 42,500.00 [Capital [Grant Funding Eenie Creek Rd/Walter Hay Drive intersection Safety Upgrade (50% funding) ~~SCS
‘CP006~*(|SealedRoads=—=~=~=~*S*S*=<“«~‘“*~*~”:C*@WCMateriais and Services ~~—~*«| $85,000.00 [Capital |Eenie Creek Rd/Walter Hay Drive Intersection Safety Upgrade (Councilfunding50%) =~ =~ ~~ ~SsSCS<S;<;<S;~S~S*S
“CPOO7"Fransport infrastructure Planning -‘|Grants, subsidies - Capital ~-~'| $10,000.00 [Capital “Sunrise Beach - Ben Lexcen Dr school. Grant Reduction —S—s—~CS*=“‘“‘<;73}>PDSé<S”*é<=SCS*é=<=S:SSS
‘CP007 | Transport infrastructure Planning —‘|Materials and Services. ~~—~*«| $10,000.00 [Capital [Sunrise Beach- BenLexcen Dr school. GrantReduction. = ~~~ ~S*<CS;«CT;«<S;]7S]}STS*é<;7<CSCSSt*<SCS*;*<CS*S:SS
‘CP008 [Transport infrastructure Planning‘ |Grants, subsidies - Capital |-$ 115,000.00 [Capital [Grant Funding Cooroy Noosa Rd Corridor Improvement (50% funding) ~S*CS<S;«7T«S SFS*<S~;<S;«S*é<=S*CS~S
‘CP008 ~~‘ Transport Infrastructure Planning ~‘|Materials and Services. ~—~—~—~*| $ 230,000.00 [Capital |Cooroy Noosa Rd Corridor Improvement (Council funding50%) == = =~ ~StC<;7;<S ]3EFt*é<S;7TCS
‘CP009.—~*«‘“‘SiPathways=~=~=<~*~“‘“*”S”~”~”:”;+#SCG rants, Subsidies - Capital ~—~~—*[-$ 20,000.00 |Capital [Grant Funding Eenie Creek Pathway (Cycle Grant 50% funding) =~ ~~ ~StstCS;é‘;7}3XTS*é<S;CO
‘CP009.~*«WPathways=~=~=*=C<“*‘“‘“‘*”S”S”~”~”~”:*#*@WMateriais and Services ~~*(| $ 40,000.00 [Capital |Eenie Creek Pathway (Councilfunding50%) === ~~ ~~~ ~~StstCS;S;<S;<7;7<7;7;7;7;7;7;7;7S SST
‘CPOI0 "Pathways mmm "Grants, Subsidies - Capital |-§ 200,000.00 [Capital [Grant Funding Wallace Park Shared Pathway (Cycle Grant 50% funding) —S—=s=<“CS~S*é“‘“‘;73RESS:*<CS:S
‘CPOi0..~*|Pathways.=S=<“~*~*=*‘“~*””~”~™”:*C*@*Materiais and Services ~~—~—~—~—~*«| $ 400,000.00 [Capital [Wallace Park Shared Pathway (Councilfundingo0%) = ~~~ ~~~~S~S~s~t~CS;<ST;«7;7;<S;7<;<7;7;7;7;7;<SC; SSF
ee0 TT ee see coo oy ora emma aterials and Services." T's "9,338.50 [Capital |Cooroy Library Tactile Marker Replace net nn mnmnynenepeennnnnn
CP011 Sealed Roads Materials and Services -$ 9,338.50 [Capital (Cooroy Library Tactile Marker. Emergent all Infrastructure Renewal. Reallocated from contingent funds.
“CPOi2” "Parks and Gardens" ateriais and Services" |'$""24500.00 [Capital "Botanical Gardens Park Furniture Renewal SSCS~™~—~SSCSSSCSCOCSCSS
‘CP012,~—«*«(SealedRoads.==—=~=S=~*~*=<“<‘“‘*~”*C*WMatteriis ad Services ~~~—~—~*|-$ 24,500.00 [Capital | Botanical Gardens. Emergent all infrastructure Renewal. Reallocated from contingentfunds. = = = SSS
‘CP0i3"—— ‘(Drainage Materials and Services. ~~~~«| § 50,000.00 |Capital. [Noosa RiverFlood mitigation strategy =~=~=~S*~CS~*~<“‘<;72XS SC*<S*é‘;7}+TSSt*<S*é‘<;<;CS;<ST
C014 [iransport infrastructure Planning [Materials and Services [$50,000.00 |Capital New Noosa Bus Shelters oes commen nneeennep
CP014 Sealed Roads Materials and Services -$ 50,000.00 {Capital New Noosa Bus Shelters - Design. Emergent all Infrastructure Renewal. Project cost reallocated from contingent funds.
‘CP016 [Environmental Services Co-ordination [Materials and Services. ~~~‘ | $ 300,000.00 |Capital. |NoosaRiverHydraulic Model. === = ~~ ~~SstéCS;S;<S;<S;<;<S;<;<SC;«SCS;SCS;S”®®
‘GP0i7 "|Community Leases" Materials and Services" |'$"10,000.00 [Capital |Girraween Sports Complex Lighting eee
CP018 Sealed Roads Materials and Services -$ 30,000.00 {Capital Borreen Point Tennis Court. Emergent all Infrastructure Renewal. Project cost reallocated from contingent funds.
‘CP0i8” "[Boreen Point Caravanpark—S*S~S*~S*«~diMateriaiiss and Services ~~—~—~«(| $30,000.00 |Capital. [Borreen Point Tennis Courtrefurbishment. —~—~SC~CS~<“<~S*‘;7}+TSSt*C<CS*é<S;CS;*tSS
‘CP0i9.~—~«<(Canalsand Waterways. ~=~™S*«W(Matterials and Services ~—~—~«| $60,000.00 |Capital |‘ [MunnaPointForeshore Stabilisation == ~~ ~~S~*~<CS~S;7;«7A}t*~<;7T TT
‘CP020——*([Commercial Land & Property. ~—~—~*«[Materialsand Services. ~—~—~—~«(| $750,000.00 |Capital. ‘|LandAquisiion. =~ ~~~S*<C~S;7;<S;7T]SS*~<S~;S;S;S”®®®!””””t”*~<S:t
‘CP021~~~+‘|RoadFumitue | ~~~«*J/Materialsand Services. ~—~—~*&(-$ 29,085.25 [Capital | |Eumundi Rd Corridor Improvement. Realloaction. = = =~ ~~~~~~S~té<CS;<S;7;7;<C;<S;«<C;<7;7;7;7C;7S;SCTCS
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GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 20 of 49
Supporting
Document Capital /
Reference _|Cost Centre/Project meme inancial Statement em Amount|Operating ___|Comment
CcP021 ‘Transport Infrastructure Planning Materials and Services $ 29,085.25 {Capital Eumundi Rd Corridor Improvement. Realloaction.
‘CP022-—* [Transport infrastructure Planning ~~‘ |Materialsand Services. ~—~«(|$ 5,100.00 |Capital. [Noosa Junction Disabled Parking. Original estimate excluded designand survey. =~~S~S*CS<S;<S;XTCS*<S
“CP023-——*«([Canais and Waterways. —~=~=~S*S*~CS*«~CMatterviais and Services ~—~*«| $20,000.00 [Capital |Noosaville - Gympie Ice / Williams St. Increased design costs due to enhanced scope. ~~ ~~~—~SCS;<T«<;«7;<7;<;«S;«C;<CS
“CP024"” [Noosa Aquatic Centre —~S*~S*”:* Matters ad Services ~~*«('-$ ~—~6,648.18 [Capital [Noosa Aquatic Centre - pool cleaner. Project compieted below budget —=~=~SC~CS=<“<S;7; ;2CS~S”*<=CS*é<=S*;*~S
“CP025- "Public Amenities “TE pioyee Benefits 1°$""20.000.00 [Capital "| Whoie of Shire- ‘public toilet 7 Sewerage. Deferred Handover of STP from Unitywater onhoid
‘CP026 ~~‘ |PublicAmenities.~*«(Materialsand Services. ~—~~*|-$ 15,000.00 [Capital |Whole of Shire- public toilet / sewerage. Deferred Handover of STP from Unitywateronhold| ~—~—~—~SCS«*S
“CP027- "Environmental Services Co-ordination” |empioyee Benefits. ~~~~~*«|-$ 200,000.00 [Capital |Weyba Creek - bank erosion restoration. Deferred to 15/16 capital progam —SsSCSCS~*=“~*~S*~*~*~=<CS~S~S~S~S~SSSSSSS~—S
‘CP028——*«(ParksandGardens.=~=~S~S*<CS*S*«~CEmiplyee@ Benefits ~—~—~—~—~«*«(-$ 6,000.00 |Capital. [Noosaville - Munna Pk basket ball court. Project completed below budget = = == ~~ ~~ ~~ ~SSSSCS;~S;~S;<;<C;~S*S
“CP029" (Parks and Gardens —=—=S*=<“<*~*“*~*Mattervicis ad Services ~~—~—~—~—~*Y-$ 11,058.38 [Capital |Noosaville -Gympie Tce Foreshore BBQs. Project completed below budget =~ ~~ ~~ SSSCS<S;<;«7;«S;«S;<;7;7;COS:”
“CP029°” "(Parks and Gardens —=*=<—*~*~=~*=<*~*CMatterricis ad Services ~~ ~*«(Y $60,000.00 [Capital [Change scope to provide better structure Noosvilie Lions Park Pirate Playground. =~=~=~S*~CS;~S;~S;«S;<S;«S;<S;S;S;S*é‘<=CS:*~S™”
“CP029"" "Parks and Gardens "Materials and Services |-$ 60,000.00 [Capital [emergent all infrastructure Renewal. Project cost reallocated from contingent funds. SssSsSSSSSSCSC~C~CS
‘GP030 [Parks and Gardens eee nmmmnnnd Materials and Services |'$ 10,000.00 [Capital Whole of Shire “ playaround renewal program. Additional urgent (pag a mmnmnnrconrenmpennn
CP030 Parks and Gardens Materials and Services -$ 10,000.00 |Capital Whole of Shire - playground renewal program. Emergent all Infrastructure Renewal. Project cost reallocated from contingent
funds.
GPO31 [Parks and Gardens ee mmmmmnnnd Materials and Services |'S.10,000.00 [Capital Tewantin - pathway upgrade and lighting. Additional Urgent epg mnmmrnmnnerennernmnnn
CP031 Parks and Gardens Materials and Services -$ 10,000.00 |Capital Tewantin - pathway upgrade and lighting. Emergent all Infrastructure Renewal. Project cost reallocated from contingent funds.
CBORD PRaways mmr Sais, Subsidies ~ Capital” $280 600100 [Capital Noosa Heads “Wain Beach boardwalk” Unsuccessiul Grant application (grant revenue reducedy
ooo eee ee oath ays eee nmmsnnmannnnnnf employee Benefits" [$500,000.60 [Capital "Noosa Heads - Main Beach boardwalk. Unsuccessful Grant (expenditure reduced eee eee
CP033 Pathways Grants, subsidies - Capital $ 425,000.00 |Capital Noosa Heads - Park Rd boardwalk stage 3a. Unsuccessful Grant application (grant revenue reduced)
“CP033" Pathways" SS*S:*~S~<CS~S:SCd Emptvyece® Benefits SSSSSS*d-$ 850,000.00 |CCaapital ~~ [Noosa Heads - Park Rd boardwalk stage 3a. Unsuccesful Grant (expenditure reduced) —s—=“=~“~*=‘“‘“‘;<;S*é‘<=~S~*S*~S~SCS
‘CP034‘ISportand Community ——~—~S*S*S*«~CEmiplyee Benefits —~—~—~—~—~—~*«(-$._ 12,000.00 |Capital. |Girraween Sports Ground imigation. Completed under budget. =~=~=S=SOSCSséi‘™S™O™SONC
“CP035 Pathways Taterials and Services. -~~-~*|-§. 43,400.00 |Capital [Pomona State School Station Street Pathway improvemenis. Project to be redesigned —Ss=~CS~S~S
‘CP036-~~—~—~«SeaiedRoads==—=—=S=*=<~*~*=<“*~*~*~”:*@CMateritis and Services ——~—~—~—~—~—~«*Y(-S~—-2,797.00 [Capital ‘[Eenie Creek Road/ Langura Street intersection safety upgrade. Completed under budget =—=SOSC*~CS
‘GP037 [Sealed Roads ...| Materials and Services" |'$"30,000.00 [Capital |Noosaville - Eumundi Noosa Road corridor additional works requiem
CP038 Transport Infrastructure Planning Grants, subsidies - Capital $ 62,500.00 |Capital Whole of Shire - On Road Cycle Network grant funding reduction. Cycle networks no improvements identified, green treatments
ipl i i i Al yaa ance SasoaN ERROR ONE RY ROBO TOIT ssa Sa A ia ai
CP038 Transport Infrastructure Planning Materials and Services -$ 109,981.00 |Capital Whole of Shire - On Road Cycle Network expenditure reduction. Cycle networks no improvements identified, green treatments
ccentenmenannaeennnennfvnnunnimninieninenmumnimnnannnmnnmmnsnnennnanaennennnel meninnenunnnmnnnnmannaanenmmnunennnl ummnemmnarnuerannfummmnnenmunnmand O08, GONE DY ESCA PLOQTAM .. unummnnnnnannnnansnnnenunaetnanninnannnnnnanaennsennneninnenenunntnntinninnanmnnnt
.GPO39 Noosaville Landfill Eumundi Road. Employee Benefits. summnanenSun00i000.00 [Capital Noosaville Landfill. stormwater. Works not able to be Undertaken a smmmmantnnuuntinnnsnnenunnnninnnntnnninuinnn
CP040 Noosa Waters Canal Management Levy _| Materials and Services $ 150,000.00 |Capital Noosa Waters - scour protection stage 2b. Addional due to extra section being completed in sequence.
CBORT TF neat is and Sewvices YS" 35 G60 [Capital Wihcie GF She = FeeH Ge THR module” Not purchasing all modules. rn
“CP042" "Transport infrastructure Pianning [Materials and Services. ~~~-~*|-§ 25,000.00 [Capital |Standards Review - Standard Drawings. Scope changed tofocus onoldredbook—s—~<CS*é=“‘“‘;73}>PS:é<S~S*~CSC~S
RR GO GY (YQ
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Page 20 of 49Section 21
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 21 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
FAINT ROCUN OI ie ae
FINANCIAL STATEMENTS
2014/2015
BUDGET REVIEW 2
September Quarterly Review
TO GOAT OTAT—C—~—“Cs“‘(‘(’SNNNSOTVVVVSection 22
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 22 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Noosa Shire Council
2014/15 Budget Statements
For the period ending 30 June
|_AnnualResult-TotalCouncit | Original | BR1_ | oBR2o | recast,
2015 2015 2015 Pa) Pd 2018 2019 2020 2021 PLuyy) 2023 Puyy|
Statement of Comprehensive Income $,000 $,000 $,000 $,000 $,000 EMIT $,000 $,000 $,000 $,000 $,000 $,000
Revenue
Recurrent revenue
Net rates, levies and charges 60,515 60,515 60,515 62,402 64,346 66,349 68,413 70,361 72,362 74,420 76,534 78,707
Fees and charges 9,577 9,754 9,998 10,248 10,504 10,741 10,982 11,230 11,482 11,741
Rental income 1,114 1,114 1,114 1,141 1,170 1,199 1,229 1,257 1,285 1,314 1,344 1,374
Interest received 4,467 4,587 4,800 5,039 5,214 5,528 5,737 5,981 6,236 6,522
Other income 4,708 5,078 5,205 5,335 5,468 5,592 5,717 5,846 5,978 6,112
Grants, subsidies, contributions and donations 5,322 5,621 5,762 5,906 6,053 6,190 6,329 6,471 6,617 6,766
Total recurrent revenue 85,702 88,584 91,281 94,076 96,882 99,667 102,413 105,261 108,191 111,222
Capital revenue Pp
Grants, subsidies, contributions and donations 4588 1,500 3,500 6,500 6,500 6,500 6,500 6,500 6,500 6,500
pe
Total revenue 90,291 90,084 94,781 100,576 103,382 106,167 108,913 111,761 114,691 117,722
Capital income
Total capital income 427 427 427 - - - - - - - - -
Expenses poh
Total income 90,718 90,084 94,781 100,576 103,382 106,167 108,913 111,761 114,691 117,722
Recurrent expenses PT
Employee benefits 27,743 27,554 28,243 29,050 29,776 30,625 31,388 32,282 33,087 34,029
Materials and services 34,165 35,019 35,895 36,792 37,620 38,466 39,332 40,217 41,122
Finance costs 2,525 2,525 2,525 2,453 2,279 2,099 1,909 1,710 1,491 1,262 1,018 760
Depreciation and amortisation 18,006 18,297 18,564 18,832 19,131 19,412 19,599 19,803 19,807
Other expenses 4,674 4,939 5,063 5,189 5,319 5,439 5,561 5,686 5,814 5,945
Total recurrent expenses 87,117 88,900 90,797 92,628 94,523 96,318 98,161 99,939 101,663
po
Net result 5,074 2,966 5,880 9,779 10,754 11,644 12,595 13,600 14,752 16,059
J
Recurrent revenue 88,584 91,281 94,076 96,882 99,667 102,413 105,261 108,191 111,222
Recurrent expenses 87,117 88,900 90,797 92,628 94,523 96,318 98,161 99,939 101,663
Operating result 1,466 2,380 3,279 4,254 5,144 6,095 7,100 8,252 9,559
Page 22 of 49Section 23
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 23 of 49
Noosa Shire Council
2014/15 Budget Statements
For the period ending 30 June
Annual Result | original [BRIT BR2 recast
PIE PAE 2015 2016 Pld 2018 2019 PLyi) 2021 Ply 2023 Ply
SIE mem eyed Paul) Pee Pay Pai Paul Prey Pay Pai Pauly Pad Pail Y Pai
Assets PT
Current assets a a
Cash and cash equivalents 32,215 31,980 34,046 36,002 39,067 43,137 47,416 52,619 58,199
Trade and other receivables 11,655 11,655 11,971 12,363 12,732 13,113 13,435 13,840 14,218 14,606 14,964
Inventories 101 101 101 101 101 101 101 101 101 101 101
Total current assets 44,287 44,444 46,879 49,217 52,603 57,078 61,735 67,326 73,265
Non-current assets
Investments 60,978 60,978 60,978 60,978 60,978 60,978 60,978 60,978 60,978 60,978 60,978 60,978
Property, plant & equipment 987,726 1,015,320 1,045,049 1,076,247 1,107,141 1,138,603 1,171,158 1,204,453 = 1,238,886
Other non-current assets 3,682 3,350 2,831 2,276 2,233 1,869 1,579 1,118 814
Lt
Total non-current assets 1,052,387 1,079,649 1,108,858 1,139,502 1,170,352 1,201,450 1,233,715 1,266,549 1,300,679
Po
Total assets 1,096,674 1,124,093 1,155,738 1,188,718 1,222,956 1,258,528 1,295,450 1,333,875 1,373,944
Trade and other payables 4,279 4,398 4,511 4,623 4,721 4,843 4,958 5,072 5,179
Borrowings 2,802 2,802 2,802 2,976 3,156 3,346 3,545 3,764 3,993 4,237 4,495 4,772
Provisions 1,023 1,023 1,023 1,023 1,023 1,023 1,023 1,023 1,023 1,023 1,023 1,023
Total current liabilities 8,278 8,576 8,880 9,191 9,508 9,859 10,218 10,590 10,975
Non-current liabilities
Borrowings 35,976 35,976 35,976 33,000 29,844 26,498 22,953 19,189 15,195 10,959 6,464 1,691
Provisions 2,747 2,747 2,747 2,747 2,747 2,747 2,747 2,747 2,747 2,747 2,747 2,747
Total non-current liabilities 38,723 38,723 38,723 35,747 32,591 29,245 25,700 21,936 17,942 13,706 9,211 4,439
Total liabilities 44,025 41,168 38,125 34,891 31,443 27,801 23,924 19,801 15,413
P|
Net community assets 1,052,648 1,082,925 1,117,612 1,153,827 1,191,512 1,230,727 1,271,526 1,314,074 1,358,530
a
Asset revaluation surplus 204,592 204,592 228,533 252,930 277,838 303,298 329,339 355,959 383,158 410,954 439,351
Retained surplus 820,818 824,115 829,995 839,775 850,529 862,173 874,768 888,368 903,120 919,179
J
Total community equity 1,052,648 1,082,925 1,117,612 1,153,827 1,191,512 1,230,727 1,271,526 1,314,074 1,358,530
age OoSection 24
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 24 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Noosa Shire Council
2014/15 Budget Statements
For the period ending 30 June
Annual Result | original | BRI | opr2 | Frecast
2015 2015 2015 2016 PA 2018 2019 2020 2021 yA y 3 2023 2024
Statement of Cash Flows $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 EAT) $,000 $,000
Cash flows from operating activities PE
___...._]
Receipts from customers 66,362 74,019 76,189 78,518 80,884 83,177 85,394 87,779 90,193 92,710
Payments to suppliers and employees (66,812) (68,448) (70,263) (72,017) (73,828) (75,536) (77,427) (79,246) (81,231)
Dividend received 2,841 2,841 2,841 2,912 2,984 3,059 3,136 3,206 3,278 3,352 3,427 3,504
Interest received 4,467 4,467 4,467 4,587 4,800 5,039 5,214 5,528 5,737 5,981 6,236 6,522
Rental income 1,067 1,067 1,067 1,139 1,167 1,197 1,227 1,255 1,283 1,312 1,341 1,372
Non-capital grants and contributions 5,101 5,611 5,749 5,894 6,041 6,180 6,316 6,460 6,605 6,755
Borrowing costs (2,235) (2,235) (2,235) (2,211) (2,037) (1,857) (1,667) (1,468) (1,249) (1,020) (776) (518)
Net cash inflow from operating activities 19,245 20,404 21,586 22,818 24,050 25,224 26,437 27,780 29,115
Cash flows from investing activities Pf
_———__....._.
Payments for property, plant and equipment (18,032) (20,932) (22,765) (23,915) (23,290) (23,540) (24,315) (24,740) (25,440)
Payments for intangible assets (790) (867) (230) (100) (100) (650) (350) (350) (100) (100)
Proceeds from sale of property, plant and equipm4 427 - - - - - - - - -
Grants, subsidies, contributions and donations 4,588 1,500 3,500 6,500 6,500 6,500 6,500 6,500 6,500 6,500
Other cash flows from investing activities (2,230) (2,230) (2,230) - - - - - - - - -
Net cash inflow from investing activities (17,399) (17,662) (16,365) (17,515) (17,440) (17,390) (18,165) (18,340) (19,040)
Cash flows from financing activities Pf
Proceeds from borrowings 794 794 794 - - - - - - - - -
Repayment of borrowings (2,626) (2,626) (2,626) (2,802) (2,976) (3,156) (3,346) (3,545) (3,764) (3,993) (4,237) (4,495)
Net cash inflow from financing activities (1,832) (1,832) (1,832) (2,802) (2,976) (3,156) (3,346) (3,545) (3,764) (3,993) (4,237) (4,495)
Total cash flows
Dt
Net increase in cash and cash equivalent held (957) (235) 2,066 1,957 3,065 4,070 4,279 5,203 5,580
CT
Opening cash and cash equivalents 41,964 41,964 33,171 32,215 31,980 34,046 36,002 39,067 43,137 47,416 52,619
ps
Closing cash and cash equivalents 32,215 31,980 34,046 36,002 39,067 43,137 47,416 52,619 58,199
Page 24 of 49Section 25
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 25 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Noosa Shire Council
2014/15 Budget Statements
For the period ending 30 June
[_AnnualResut original | BRIT BR2 Precast
2015 2015 2015 2016 2017 2018 2019 2020 2021 2022 PAVE) 2024
Statement of Changes in Equity $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000 $,000
Asset revaluation reserve PT
Opening balance 181,256 181,256 181,256 204,592 228,533 252,930 277,838 303,298 329,339 355,959 383,158 410,954
Net result na na na na na na na na na na na na
Increase in asset revaluation surplus 23,336 23,336 23,941 24,397 24,908 25,461 26,041 26,620 27,199 27,796 28,397
Internal payments received | na na na na na na na na na na na
Internal payments made na na na na na na na na na na na
Closing balance 204,592 204,592 228,533 252,930 277,838 303,298 329,339 355,959 383,158 410,954 439,351
_——
Opening balance 821,149 824,115 829,995 839,775 850,529 862,173 874,768 888,368 903,120
Net result 2,966 5,880 9,779 10,754 11,644 12,595 13,600 14,752 16,059
Increase in asset revaluation surplus } na} nf sal na na na na na na na na na
Closing balance 820,818 824,115 829,995 839,775 850,529 862,173 874,768 888,368 903,120 919,179
PT
Opening balance 1,025,741 1,052,648 1,082,925 1,117,612 1,153,827 1,191,512 1,230,727 1,271,526 1,314,074
Net result 2,966 5,880 9,779 10,754 11,644 12,595 13,600 14,752 16,059
Increase in asset revaluation surplus 23,941 24,397 24,908 25,461 26,041 26,620 27,199 27,796 28,397
Closing balance 1,052,648 1,082,925 1,117,612 1,153,827 1,191,512 1,230,727 1,271,526 1,314,074 1,358,530
Page 25 of 49Section 26
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 26 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Noosa Shire Council
2014/15 Budget Statements
For the period ending 30 June
PAnnualResult | Budget Precast
2015 2016 2017 yA Ts} 2019 2020 2021 YAY 2023 2024
Financial Sustainability Ratios $,000 $,000 $,000 $,000 $,000 PAE) $,000 $,000 $,000 $,000
Operating Surplus Ratio 0.0% 1.7% 2.6% 3.5% 44% 5.2% 6.0% 6.7% 7.6% 8.6%
Net Financial Liabilities Ratio 2.1% -0.3% -3.6% -9.3% -14.8% -21.2% -28.6% -35.9% -43.9% -52.0%
Asset Sustainability Ratio 103.6% 104.3% 105.7% 106.4% 107.8% 108.3% 109.3% 110.9% 111.9% 113.9%
Operating Surplus Ratio
Measures the extent to which revenues raised cover operational expenses
only or are available for capital funding purposes or other purposes.
Calculation: Net result divided by total operating revenue, expressed as a %.
Target: between 0% and 10%
Net Financial Liabilities Ratio
Measures the extent to which the net financial liabilities of Council can
be repaid from operating revenues.
Calculation: (total liabilities less current assets) divided by
total operating revenue, expressed as a %.
Target: not greater than 60%.
Asset Sustainability Ratio
This ratio reflects the extent to which the infrastructure assets managed by Council
are being replaced as they reach the end of their useful lives.
Calculation: capital expenditure on the replacement of infrastructure assets
(renewals) divided by depreciation expense, expressed as a %.
Target: greater than 90%.
Page 26 of 49Section 27
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 27 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Noosa Shire Council
2014/15 Budget Statements
For the period ending 30 June
Original 2014/15 2014/15
Budget BR1 2) 4
2014/15 REVISED REVISED
Bridges 2,466 2,661 2,661
Cemeteries 13 13 13
Coastal, Canals and Waterways 1,505
Commercial Land and Property -
Community Facilities 878
Corporate buildings 90 90 90
Environmental Assets, bushland tracks & Trails 289 289 8
Fleet - Plant Replacement 1,735 1,735 1,735
Gravel Road Network 410 410 410
Holiday Parks 135 aaa)
Information Technology 525 653 633
Parks & Playgrounds 334
Pathways & Enabling Facilities 1,820
Planning Scheme 265
Public Transport Infrastructure 696
Sealed Road Network 7,840
Sports Grounds & Facilities 28 28 26
Stormwater Drainage 2,340 2,396 2,396
Streetscapes and Road Corridor 170 201 201
Transport and Infrastructure Management 345
Waste Management 794
Total Capital works Program 22,677 23,941 24,835
Page 2Z7or4G —————“i‘“‘“‘“‘OSOCO™;™;™;™;™COCOCOOOOOOCCSection 28
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
3 FINANCIAL PERFORMANCE REPORT OCTOBER 2014
DOCUMENT IN FOR MATI ON
Author Manager Financial Services, Wayne Jensen
Corporate Services Department
Index ECM / Subject / 22.09 – Monthly Exception Report
Attachments 1. Statement of Comprehensive Income
2. Capital Works Schedule
EXECUTIVE SUMMARY
Overall financial performance as at 31 October 2014 shows a favourable year to date variance
but it should be noted that requested changes to the budget (as included in the report to the 11
November Planning and Organisation Committee meeting) are not yet included in the
comparative budget figures.
Summary Financial Performance Statements
Current Budget
YTD Actual Variance
$ YTD YTD
$ %
Total Operating Revenue 37,416,923 38,171,982 2.0%
Total Operating Expense 26,753,247 26,043,359 2.7%
Operating Result 10,663,676 12,128,623 13.7%
Capital Revenue 1,833,378 1,951,064 6.4%
Net Result 12,497,054 14,079,686 12.7%
Capital Works Program
YTD Actual Expenditure $2,220,309
Remaining Capital Expenditure $21,720,559
Full Year Budgeted Expenditure $23,940,868
RECOMMENDATION
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 17 November 2014 providing the October monthly financial performance report.
REPORT
Each month a full review of Council’s financial performance against budget is undertaken to
highlight any variances, to ensure tight budgetary control, and to identify opportunities and risks
that may have arisen during the period.
Page 28 of 49
Section 29
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
1. Operating Position
The year to date operating result is generally in accordance with the forecast position. Income
has exceeded budget predictions in some key areas, and overall expenditure has been less than
forecast to date, with material variances discussed below. The accumulated surplus for the year
to date is $12.1m compared to a forecast of $10.7m.
30,000 30,000
25,000 25,000
20,000 20,000
15,000 15,000
$,000
10,000 10,000
5,000 5,000
0 0
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
(5,000) (5,000)
(10,000) (10,000)
Budget Accum Actual (RHS) Accum Budget (RHS) Actual
2. Operating Revenue
Operating revenue is generally in accordance with budget forecasts, with a minor favourable
variance shown. Note that a number of budget adjustments have been proposed as part of the
September quarter budget review, but there are other areas where it is still too early to predict
annual trends from the first 4 months of operations.
40,000 120,000
35,000
100,000
30,000
25,000 80,000
20,000
$,000
60,000
15,000
10,000 40,000
5,000
20,000
0
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
-5,000 0
Budget Actual Accum Budget (RHS) Accum Actual (RHS)
Detailed commentary for significant items appears below:
Page 29 of 49
Section 30
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Rates – generally as per original forecasts.
Fees and Charges – development related activity and search fees remain ahead of
forecasts, but this is offset by lags in some other Council areas which was analysed as part
of the September quarterly budget review (see comments above).
Interest Received – remains ahead of forecasts due to higher levels of cash available for
investment (i.e. particularly the timing of capital works program delivery).
Grants and Subsidies – variances have been addressed as part of the September quarter
budget review.
Other Revenue – generally in accordance with budget predictions, with sale of recyclables
from waste facilities showing favourable variances.
3. Operating Expenses
Operating expenditure is generally below forecast levels and shows an accumulated favourable
variance of $1.5m.
12,000 120,000
10,000 100,000
8,000 80,000
$,000
6,000 60,000
4,000 40,000
2,000 20,000
0 0
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Budget Actual Accum Budget (RHS) Accum Actual (RHS)
Detailed commentary for significant items appears below:
Employee Costs – YTD actuals are less than budgeted, with a number of items addressed
as part of the September quarterly budget review.
Materials and Services – contract services are generally behind budgeted levels, and whilst
some items have been addressed as part of the budget review, there are other areas
where the first 4 months are not considered indicative and which will continue to be
monitored for possible review with the December quarter review.
Finance Costs – generally in accordance with budget.
Other Expenses – generally in accordance with budget.
4. Capital Works Program
Year to date capital expenditure is $2.2 million against a revised budget of $1.8 million. It should
be noted that the program has been adjusted to accommodate changes proposed in the
September quarter budget review and to reflect the revised expenditure profile presented by
program managers.
Page 30 of 49
Section 31
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
8,000,000 29,000,000
6,000,000 24,000,000
4,000,000 19,000,000
2,000,000 14,000,000
0 9,000,000
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
-2,000,000 4,000,000
-4,000,000 -1,000,000
-6,000,000 -6,000,000
Budget Actual Accum Budget (RHS) Accum Actual (RHS)
The dip in the October budget represents the change in the budget expenditure profile whereby
projects have been reallocated from the first 3 months across the remaining 9 months of the
year.
Detailed discussion of progress in the delivery of the capital works program has been provided to
the Infrastructure and Services Committee. The attached schedule of capital works shows the
specific financial performance for each program.
5. Cash Management and Investment Performance
Council funds are invested in accordance with the adopted Investment Policy. Total cash on
hand as at 31 October 2014 was $56.5 million, with the portfolio split across the following
agencies. The graph on the right shows the current risk profile using industry credit ratings.
Bendigo
7%
A2
7%
QTC
50% A1+
Westpac A1+ (QTC)
35% (Other) 50%
43%
CBA
8%
Due to higher than estimated cash balances, the actual interest revenue for the month was
$170,970 with a weighted average yield of 3.38% against the industry benchmark (UBS Bank Bill
Index) of 2.72%.
Page 31 of 49
Section 32
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Previous Council Consideration
Nil
Finance & Risk
Strategic and operational risks are assessed for all significant variances to determine appropriate
actions. At this early stage of the financial year there have been no significant risks identified
however, potential areas for ongoing monitoring include:
Delivery of the capital works program;
State and Federal Government grant programs; and
Final cash balance transfer from Sunshine Coast Council
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
All areas of Council are consulted as part of the regular monitoring of budget performance.
Departments/Sections Consulted:
x Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
x Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 32 of 49
Section 33
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 33 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Noosa Council
Statement of Comprehensive Income
For the Year Ended 30 June 2015
As at 31-Oct-2014
Budget Budget Actual Percentage
2015 YTD YTD Annual Budget
$ $ $ %
Revenue
Recurrent Revenue
Rates, levies and charges 60,515,037 29,667,644 29,703,945 49%
Fees and charges 9,577,348 3,567,771 3,847,051 40%
Rental income 2,065,092 - - 0%
Interest received 4,467,000 1,273,167 1,449,662 32%
Tax equivalents 775,526 87,949 87,949 11%
Profit from investments - - -
Other income 2,981,558 1,029,297 1,166,856 39%
Grants, subsidies, contributions and donations 5,321,609 1,791,097 1,916,518 36%
85,703,170 37,416,923 38,171,982 45%
Expenses
Recurrent Expenses
Employee benefits 27,742,957 9,018,316 8,824,490 32%
Materials and services 37,784,311 10,934,544 10,470,520 28%
Finance costs 2,524,711 921,570 867,052 34%
Depreciation and amortisation 17,523,468 5,841,156 5,841,156 33%
Other expenses 105,886 37,660 40,141 38%
85,681,333 26,753,247 26,043,359 30%
Operating Result 21,837 10,663,676 12,128,623
Capital Revenue
Capital contributions and donations 1,843,100 614,367 696,482 38%
Grants, subsidies, contributions and donations 2,810,000 1,132,678 1,161,678 41%
Other capital revenue 427,000 86,333 92,904 22%
Capital Expenses
Capital Expenses - - -
Net Result 5,101,937 12,497,054 14,079,686
Other Comprehensive Income
Increase / (decrease) in asset revaluation surplus - - -
Other Comprehensive Income - - -
Total Other Comprehensive Income - - -
Total Comprehensive Income 5,101,937 12,497,054 14,079,686
Page 33 of 49Section 34
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 34 of 49
Noosa Council
Capital Works Schedule
As at: 31-Oct-2014
Forward design for bridge rehab program 0 10,500 11,107 105.78%
Noosa Parade Munna Point Bridge - Investigations and interim 0 185,100 5,723 3.09%
Whole of Shire - annual bridge inspect 20,000 20,000 15,745 78.73%
Noosaville - Munna Point Bridge Stage 2 1,401,000 1,401,000 3,518 0.25%
Total Bridges 1,421,000 1,616,600 36,093 2.23%
David Low Way, Beach Access 49 refurbishment 0 0 400 0.00%
Gympie Terrace and William Street Revetment wall and pathway 0 37,100 3,600 9.70%
Noosa Dog Beach SEMP Coastal monitoring 0 0 3,486 0.00%
Noosa Waters revetment walls - Stage 2a 0 47,000 47,000 100.00%
Noosaville - Gympie Tce / Williams St 40,000 40,000 0 0.00%
Sunshine Beach - beach access 35 65,000 65,000 14,893 22.91%
Teewah Beach - southern dunal restore 20,000 20,000 13,676 68.38%
Noosaville - Gympie Tce Foreshore 80,000 80,000 0 0.00%
Noosa Main Beach - Sand pumping pipe 50,000 50,000 0 0.00%
Noosa Waters - scour protection stage 2b 1,250,000 1,250,000 616,822 49.35%
Total Coastal Canals and Waterways 1,505,000 1,589,100 699,876 44.04%
Pomona Cemetery - niche wall 7,500 7,500 0 0.00%
Tewantin Cemetery - concrete beam 5,500 5,500 0 0.00%
Total Cemeteries 13,000 13,000 0 0.00%
Peregian Surf Club Public Amenities - Planning & Design 0 14,800 0 0.00%
Noosa Leisure Centre — design and detail 10,000 10,000 421 4.21%
Kookaburra Park Public Amenities 55,000 55,000 0 0.00%
Mill Place Boiler House - stage 2 100,000 100,000 180 0.18%
Noosa Aquatic Centre - pool cleaner 20,000 20,000 13,352 66.76%
Noosa Leisure Centre - concertina door 25,000 25,000 0 0.00%
Noosa Library and NLC Plumbing 40,000 40,000 0 0.00%
Sunshine Beach Skate Park - block wall 22,500 22,500 0 0.00%
Whole of Shire - community light poles 155,000 155,000 0 0.00%
Whole of Shire- public toilet / sewerage 35,000 35,000 0 0.00%
Cooroy Butter Factory - condition assess 5,000 5,000 0 0.00%
Noosa Leisure Centre -upstairs flooring 60,000 60,000 0 0.00%
Noosa Regional Gallery - access 45,000 45,000 0 0.00%
Noosa Respite Centre - internal refurb 150,000 150,000 0 0.00%
Noosa Heads - lifeguard storage survey 75,000 75,000 0 0.00%
Tait Duke House - relocation 80,000 80,000 715 0.89%
Noosa Aquatic Centre 50m Pool Blanket Winch 0 0 7,710 0.00%
Total Community Facilities 877,500 892,300 22,378 2.51%
Tewantin Admin Building - Chambers Fitout 0 0 687 0.00%
Tewantin Council Office - roof rehab 30,000 30,000 0 0.00%
Noosaville Depot - replace generator 60,000 60,000 0 0.00%
Total Corporate Buildings 90,000 90,000 687 0.76%
Purchase of Biodiversity Land 0 0 145 0.00%
Cudgerie - Cedar Gully Pk water feature 22,000 22,000 0 0.00%
Noosa Trail Network 4 - bridge refurbish 40,000 40,000 0 0.00%
Noosa Trail Network 4 - Ringtail Creek 7,000 7,000 0 0.00%
Weyba Creek - bank erosion restoration 220,000 220,000 101 0.05%
Total Environmental Assets, Bushland, Tracks and Trails 289,000 289,000 246 0.08%
Whole of Shire - replace council fleet 1,735,000 1,735,000 115,622 6.66%
Total Fleet - Plant Replacement 1,735,000 1,735,000 115,622 6.66%
Whole of Shire - gravel resheeting 410,000 410,000 131,119 31.98%
Page 34 of 49Section 35
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 35 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Total Gravel Road Network 410,000 410,000 131,119 31.98%
Holiday Parks
Noosa Nth Shore Holiday Park - Upgrade Septic treatment 0 11,700 0 0.00%
Boreen Point Campground - wastewater 60,000 60,000 5,948 9.91%
Noosa River Holiday Pk- Internal refurb 75,000 75,000 0 0.00%
Total Holiday Parks 135,000 146,700 5,948 4.05%
Information Technology
IT Major Projects 0 128,100 61,871 48.30%
Whole of Shire - Tech One HR module 167,500 167,500 21,110 12.60%
Whole of Shire - Mobile Mapping 220,000 220,000 170,878 77 67%
Whole of Shire - corporate website 125,000 125,000 0 0.00%
Whole of Shire - replace failed UPS 12,600 12,600 0 0.00%
Civil Engineering Design Software 0 0 15,019 0.00%
Total Information Technology 525,100 653,200 268,878 41.16%
Parks & Playgrounds
Gympie Terrace Park Furniture Renewal program 0 0 133 0.00%
Noosa Lions Pk - Rehab Shower Facilities 0 0 0 0.00%
Noosa Botanical Gardens- Pathway renewal 10,000 10,000 200 2.00%
Noosaville - Munna Pk basket ball court 6,000 6,000 0 0.00%
Noosaville -Gympie Tce Foreshore BBQs 55,000 55,000 43,942 79.89%
Noosaville Lions Park- Pirate Playground 100,000 100,000 400 0.40%
Peregian Beach - Victory Park table 3,000 3,000 2,700 90.00%
Peregian Beach Pk - 3 phase switchboard 12,000 12,000 0 0.00%
Tewantin - Martin Park skate facility 60,000 60,000 6,797 11.33%
Whole of Shire - BBQ renewal 18,000 18,000 0 0.00%
Whole of Shire - park shelters 40,000 40,000 33,282 83.21%
Whole of Shire - playground renewal prog 20,000 20,000 4,570 22.85%
Whole of Shire - playground softfall 10,000 10,000 0 0.00%
Total Parks & Playgrounds 334,000 334,000 92,024 27.55%
Pathways & Enabling Facilities
Pomona State School Station Street Pathway improvements 0 43,400 0 0.00%
Weyba Creek Boarwalk Rehab Stage 1 0 19,600 0 0.00%
Gibson Road (Eumindi Noosa Rd to Thomas St) - On road cycle 0 430,800 3,397 0.79%
Sunshine Beach State School Safety Improvements2 0 20,700 19,387 93.66%
Tewantin - pathway upgrade and lighting 270,000 270,000 0 0.00%
Noosa Heads - Park Road boardwalk design 200,000 200,000 0 0.00%
Noosa Heads - Main Beach boardwalk 500,000 500,000 0 0.00%
Noosa Heads - Park Rd boardwalk stage 3a 850,000 850,000 2,800 0.33%
Total Pathways & Enabling Facilities 1,820,000 2,334,500 25,585 1.10%
Planning Scheme
Noosa Design Manual 115,000 115,000 0 0.00%
Standards Review - Standard Drawings 50,000 50,000 0 0.00%
Whole of Shire Traffic Study 100,000 100,000 564 0.56%
Total Planning Scheme 265,000 265,000 564 0.21%
Public Transport Infrastructure
Electric Bus Feasibility Study 100,000 100,000 38,326 38.33%
Noosa Heads - Noosa Parade Stop 114 50,000 50,000 0 0.00%
Noosa Heads - Noosa Parade Stop 26 40,000 40,000 200 0.50%
Noosa Heads - Noosa Parade Stop 27 40,000 40,000 200 0.50%
Noosa Heads - Noosa Parade Stop 28 65,000 65,000 0 0.00%
Noosa Junction Transit Centre - improve 40,000 40,000 0 0.00%
Peregian Beach - David Low Way Stop 87 125,000 125,000 539 0.43%
Sunrise Beach - Wollomia Way Stop 11 40,000 40,000 0 0.00%
Whole of Shire - bus shelter DDA 20,000 20,000 9,219 46.10%
Noosa Bus Station Safer Streets Program 175,500 175,500 0 0.00%
Tewantin - Butler St Translink 700491 0 0 270 0.00%
Total Public Transport Infrastructure 695,500 695,500 48,755 7.01%
Sealed Roads Network
Sealed Road Pavement surveys and Investigations 0 51,600 567 1.10%
Whole of Shire - pavement surveys. 60,000 60,000 0 0.00%
Whole of Shire - reseal and rehab 5,000,000 5,000,000 615,916 12.32%
Noosa Heads - Noosa Parade Master Plan 100,000 100,000 0 0.00%
Noosaville - Eumundi Noosa Road corridor 20,000 20,000 0 0.00%
Emergent all infrastructure renewal 2,951,898 2,951,898 11,640 0.39%
Total Sealed Roads Network 8,131,898 8,183,498 628,123 7.68%
Page 35 of 49Section 36
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 36 of 49
Sports Ground and Facilities
Girraween Sports Ground irrigation 28,000 28,000 0 0.00%
Total Sports Ground and Facilities 28,000 28,000 0 0.00%
Stormwater Drainage
Daintree Estate - Flood Mitagation Planning and Design 0 0 0 0.00%
Gympie Terrace Pipe Rehabilitation - Investigation & Design 0 11,300 0 0.00%
Rifle Street Pomona - Flood Mitigation Planning and Design 0 0 0 0.00%
Seaview Ck - open drain civil works 0 44,700 35,491 79.40%
Gympie Terrace pipe rehabilitation 200,000 200,000 0 0.00%
Re-lining of Ben Lexcen stormwater 50,000 50,000 0 0.00%
Whole of Shire - stormwater CCTV 10,000 10,000 0 0.00%
Whole of Shire - stormwater structures 150,000 150,000 0 0.00%
Whole of Shire - Flood mitigation stage 2,802,970 2,802,970 66,768 2.38%
Total Stormwater Drainage 3,212,970 3,268,970 102,259 3.13%
Streetscapes and Road Corridors
Forward Planning for Streetscape and Road Corridor improveme 0 30,800 3,215 10.44%
Peregian Beach - precinct planning 50,000 50,000 0 0.00%
Total Streetscapes and Road Corridors 50,000 80,800 3,215 3.98%
Transport and Infrastructure Management
Eenie Creek Road / Langura Street Intersection safety upgrad 0 19,300 16,503 85.51%
Eenie Creek Road / Walter Hay Drive Intersection safety upgr 0 24,100 20,174 83.71%
Weyba Road Reef Street Intersection Improvements - PIP 0 118,500 418 0.35%
Noosa Junction Disabled Parking CBA Frontage 0 14,900 1,474 9.90%
Whole of Shire - On Road Cycle Network 125,000 125,000 0 0.00%
Sunrise Beach - Ben Lexcen Dr school 70,000 70,000 0 0.00%
Whole of Shire - Road Directional Signs 40,000 40,000 0 0.00%
Cooroy Noosa Road - Beckmans Rd Intersec 110,000 110,000 369 0.34%
Total Transport and Infrastructure Management 345,000 521,800 38,938 746%
Waste Management
Noosaville Landfill - bio basin 446,900 446,900 0 0.00%
Noosaville Landfill - sediment control 297,000 297,000 0 0.00%
Noosaville Landfill - stormwater 50,000 50,000 0 0.00%
Total Waste Management 793,900 793,900 0 0.00%
Grand Total 22,676,868 23,940,868 2,220,309 9.27%Section 37
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
4 2014/2015 COMMUNITY GRANTS SECOND ROUND RECOMMENDATIONS
DOCUMENT IN FOR MATI ON
Author Community Development Coordinator, Alison Hamblin
Community Services Department
Index ECM/ Subject/ 26.01 Community Development Grants Scheme
Attachments 1. 2014/2015 Community Grants second round recommendations
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Coordinator to the General
Committee Meeting dated 17 November 2014 and endorse the second round of Community
Grants recommendations for the financial year 2014/15 as set out in Attachment 1 to the report.
REPORT
Background
• Round One of the 2014/15 Community Grants were advertised, assessed and endorsed by
Council in June 2014.
• The second round of the Community Grants program was advertised in local media and
through community networks with a closing date of 30 September 2014. A total of 39
applications were received seeking $389,368.
• Applications were then checked for eligibility against the Noosa Council Community Grants
policy and guidelines
• Applications were then reviewed and commented on by technical staff with appropriate
expertise.
• All applications and staff comments were then discussed and assessed by the grants
assessment panel. The grants assessment panel was made up of:
• Director, Community Services
• Community Engagement Manager
• Community Development Coordinator
As per the Noosa Council Community Grants Policy, assessment panel members recognised
and declared any actual or potential conflicts of interest and did not debate or were involved in
any discussions on matters relating to that application.
The assessment panel are recommending 22 applications receive funding to the value of
$117,377.
Page 37 of 49
Section 38
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Implementation
Following endorsement of this report, grant applicants will be notified of the outcomes. Funding
to successful applicants will be distributed in January 2015, providing they have no outstanding
debt to Council.
Council officers will also assist community organisations to identify external funding where
available, rather than simply to rely on Council’s Community Grants Program.
Previous Council Consideration
Ordinary Meeting 3 April 2014:
COMMUNITY GRANTS POLICY AND PROPOSED GRANTS FRAMEWORK – FURTHER
REPORT
That Council note the report by the Sport and Community Development Coordinator and the
Manager of Community Services to the Infrastructure and Services Committee Meeting dated 25
March 2014 and the further report to the General Committee Meeting dated 31 March 2014 and:
A. Repeal the Community Grants Policy that transferred to the Noosa Council from the
Sunshine Coast Regional Council under the Local Government (De-amalgamation
Implementation) Regulation;
B. Adopt the Community Grants Policy (Attachment 1 to the General Committee report);
C. Adopt the proposed amended grants framework and criteria (Attachment 2 - as tabled at
the General Committee Meeting); and
D. Delegate to the CEO the development of operational requirements for the application and
distribution of community grants to ensure compliance with the adopted Policy and relevant
legislative requirements.
Finance & Risk
Funding for the 2014/15 Community Grants Program was determined as part of the 2014/15
Budget process.
Assessment of the second round of the 2014/15 Community Grants program has been
conducted in line with Noosa Council’s Community Grants Policy which was developed in order
to comply with the following Queensland Government Legislation.
• Local Government Act 2009
• Local Government Regulation 2012
• Local Government Act 2009
• Statutory Bodies Financial Arrangements Act 1982
The Policy describes a consistent, transparent and equitable application and assessment
process for the Community Grants Program that is in line with current legislation and corporate
priorities.
Consultation
External Consultation - Community & Stakeholder
Free information sessions were held across the Shire for eligible not for profit community
organisation to learn about the Council community grants program.
Page 38 of 49
Section 39
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Internal Consultation
This report has been developed in consultation with the following internal stakeholders across
various departments and branches of Noosa Council:
• Environmental Services
• Economic Development
• Executive Office
• Community Services
• Financial Services
Departments/Sections Consulted:
X Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
X Executive Office X Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 39 of 49
Section 40
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 40 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Attachment 1. Community Project Grant Round 2 Assessment Recomendations
ONSy ould
fel g-fTltt-idcei) aT ell No. 1 Area . . Ta]
# _ Name of Proposal Project Location
Name Activity of Interest Recommend
Amount
Cc 8 Ball A iati
1 ooroy an Association Equipment Sport & Rec Setting up costs & equipment purchase. Cooroy so
(auspiced by Cooroy Rotary Club)
Cooroy Pomona Lions Club Inc Wimmers King of the Mountain. $10,000
Cooroy Chamber of Commerce Inc Christmas in Cooroy 2015. $5,000
Cooroy Lower Mill Board Inc Cooroy Fusion Festival 2015. $4,000
Friends of Noosa Botanic Gardens Inc Noosa Botanic Garden Plant Fair. $2,000
8 Noosa Jazz Club Inc Culture, the Arts Free concernt at Noosa Jazz Festival 2015. $2,000
9 Lions Club of Peregian Inc Culture, the Arts Peregian Beach Christmas Carols 2014. Peregian Beach $3,000
Pomona State School P&C
11 . Event Community Dev Pomona in the Park 2015. Pomona so
(auspiced by Pomona State School)
RSL Tewantin-Noosa Sub-branch Inc Culture, the Arts ANZAC 2015.
Noosa Trailblazers Inc Sport & Rec Timber Trail Crossing - Wooroi Mountain Bike Trail. $4,746
Noosa Jazz Club Inc Culture, the Arts Piano Purchase of Yamaha Grand Piano (Model G2). $3,000
P. Cc Amat Rugb
15 omona “ooran Amateur Rugby Infrastructure Sport & Rec Lighting Upgrade Pomona $15,000
League Football Club Inc
11/11/2014 c:\users\crees\AppData\Roaming\Technology One\DATAWRKS\TEMP\30739537\Attachment 1 Community Project 14-15 Grant Round 2 Assessment Recommendations 1
Page 40 of 49Section 41
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 41 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Attachment 1. Community Project Grant Round 2 Assessment Recomendations
BASS
Organisation AT el No. 1 Area , ; Panel
Es - Name of Proposal Project Location
ETT Activity late Corelle}
Amount
Kitchen Refurbishment & Development
16 |Noosa Men's Shed Inc Infrastructure Community Dev . ae P Noosa Heads $7,500
Woodworking facilities.
Pomona Arts Inc Infrastructure Culture, the Arts Lighting Upgrade to Majestic Theatre.
Cooroy Badminton Club Inc Sport & Rec Re-roofing club house. $17,500
Pomona Arts Inc Infrastructure Culture, the Arts Audio Upgrade to Majestic Theatre.
Noosa District Softball Inc Infrastructure Sport & Rec Replace Rusted Storage facilities. $3,135
Noosa Arts Theatre Inc Infrastructure Culture, the Arts Replace Bar/Canteen Fridge.
Safety Improvements to facility - non slip floorin
22 |Noosa Croquet Club Inc Infrastructure Sport & Rec yim ¥ P 6 Noosaville so
and storage racks.
23 |Tewantin Noosa Pony Club Inc Sport & Rec Junior Rider's Arena Upgrade - sand purchase. $700
2] Ridgewood Community Hall Inc Infrastructure Community Dev Printer purchase. Ridgewood
Kin Kin Community Group Inc Infrastructure Culture, the Arts Acquire & Install Pegasus Art Sculpture. inkin $7,500
Noosa National Surfing Reserve Inc Infrastructure / Event Sport & Rec Ec Dev Noosa National Surfing Reserve Dedication. $3,000
. Employ / manage contractors for large scale weed
27 |Marcus Beach Bushcare Inc Program Environment . . Marcus Beach $o
removal & replanting. Plus weed and reveg. website.
28 (ausp y Program Community Dev 8 P Pomona $5,950
Global Care (auspised by Christian "Great Tucker' Food Connection - cooking workshops
Outreach Centre) for the vulnerable.
Energizing Noosa Hinterland Economy through
30 |NISER Ltd Program Economic Dev gizing . y 8 Noosa Shire so
Entrepreneurship.
1 1/11/2014 c:\users\crees\AppData\Roaming\Technology One\DATAWRKS\TEMP\30739537\Attachment 1 Community Project 14-15 Grant Round 2 Assessment Recommendations 2
Page 41 of 49Section 42
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 42 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Attachment 1. Community Project Grant Round 2 Assessment Recomendations
OMS’
Organisation AT oll No. 1 Area . . Peay
F _ Name of Proposal Project Location
ET Activity of Interest CTT ae
Amount
Noosa Community Garden
31 . any Program Community Dev Growing Together - purchase of ongoing consumables. Noosaville $800
(auspised by Slow Food Noosa)
Pomona & District Communit
33 ¥ Program Community Dev Youth Week "Show It Awesome". Pomona $1,600
House Inc
54] Cooroy Community Bowls Club Inc Sport & Rec Multi-Ability Lawn Bowls Prog. & Easter Carnival. $1,995
Undertake ground activities (weed control,
36 |Landcare Inc Program Environment revegetation, fencing) on LFW and VCA properties Noosa Shire so
adjacent to the Noosa Trail Network.
Und r Biodiversity - Prod 2-5 minute film (pil
37 |NICA Inc Program Environment erwater Biodiversity . ° uce a2s . ute (pilot) Noosa River so
about one of the Noosa River marine species.
Total $117,377
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Page 42 of 49Section 43
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
5 2014/2015 REGIONAL ARTS DEVELOPMENT FUND ROUND 1 GRANT
RECOMMENDATIONS
Docum e nt in for m ati on
Author Community Development Officer (Culture), Belinda Simonsen
Community Services
Index ECM/ Subject/ 26.18 Regional Arts Development Fund 2014/2015
Attachments 1. 2014/2015 RADF first round recommendations
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Community Development Officer (Culture) to the General
Committee Meeting dated 17 November 2014 and endorse the first round of Regional Arts
Development Fund (RADF) recommendations for the financial year 2014/15 as set out in
Attachment 1 to the report.
REPORT
Background
The Regional Arts Development Fund (RADF) supports cultural activity through the professional
development and employment of arts and cultural workers in regional Queensland. RADF is a
partnership between State Government, through Arts Queensland and Noosa Council.
The current RADF Committee is made up of one councillor, three external professional arts
industry representatives and Council officers in supporting roles.
The Noosa Council budget for 2014/15 provides funds for two RADF funding rounds each year in
September and March. This report covers the first RADF grant round for 2014/15 which closed
on 30 September 2014.
Arts Queensland has recently introduced changes to the way the RADF is managed.
Consultation with key stakeholders will commence after finalisation of this round of funding.
Applications
A total of 5 applications were received, requesting $31,954. Two applications totalling $14,400
are being recommended for Council’s consideration and endorsement (see Attachment 1). The
projects recommended for funding are excellent in quality and diversity, and will employ quality
artists and arts workers who will engage in valuable arts and cultural activities across the region.
Assessment
Applications were assessed and scored in accordance with the following set of RADF
assessment criteria:
Page 43 of 49
Section 44
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
1. The project will develop the paid artist’s professional life
2. The project will benefit the community, both directly and indirectly
3. The project is well planned and achievable
4. The project will increase the sustainably of quality and diverse creative communities
In accordance with RADF Guidelines, committee members were required to declare any conflicts
of interest and once declared the committee member was then not involved in related
deliberations.
Assessment was a two stage process. First individual RADF committee members assessed
applications, and then the whole committee discussed outcomes, allocated funds to successful
applicants and provided final comments on all submissions.
RADF funding notification
Following endorsement of this report, successful grant applicants will be notified by mail including
a letter of acceptance for signature by the applicant.
Unsuccessful applicants who do not meet the grant criteria or who are not funded due to lack of
available funds will be advised in writing. Feedback is provided by the assessment panel on
areas of the project or application that may be improved.
Previous Council Consideration
RADF Funding has been supported and administered by Noosa Council since 1996. RADF
funding was continued by Sunshine Coast Council from 2008–2013. Noosa Council delivered
their first RADF round in March 2014 for projects starting after June 30, 2014 and this is the
second round of RADF grants for 2014. Noosa Council has funding in its 2014/15 budget for two
funding rounds, with another available in March 2015.
Finance & Risk
The Regional Arts Development Fund (RADF) program is jointly funded on a 50:50 basis by the
State Government (Arts Qld) and Noosa Council. Traditionally, two funding rounds are run each
financial year.
The 2014/15 Noosa Council budget has funds allocated for two RADF grant rounds. This is the
first grant round in the 2014/15 financial year and there will be a second grant round in March
2015. The total available amount for each of these grant rounds is $20,000.
There are no risk implications.
Promotion
Promotion of this RADF grant round included media releases to newspapers, social media
(Facebook) and the distribution of posters and postcards to key arts and community
organisations. A series of grant workshops were held by the RADF Liaison Officer and Grants
Officer at local libraries and other Council venues. All relevant information and support
documentation was posted on the Council website.
Staff also attended face to face meetings with individual applicants and responded to telephone
enquiries and emails.
The RADF committee members also promote the RADF program to potential applicants in their
networks and communities.
Page 44 of 49
Section 45
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Related Documentation
Arts Queensland Regional Arts Development Fund Guidelines
Consultation
External Consultation - Community & Stakeholder
The RADF Committee – Janet Brimson, Judy Barrass and Annette Hughes
Arts Development Officer, Art Queensland
Internal Consultation
Coordinator Financial Services
Community Development Coordinator
Grants Officer
Departments/Sections Consulted:
Community Infrastructure x Community & Development
Asset Planning & Delivery Community Services
Civil Operations Planning & Development
Environmental Services Health & Regulatory Services
Waste Management Business Facilitation
Community Resilience & Disaster Management
Executive Office x Organisational Services
Communications & Governance Financial Services
Human Resources ICT
De-amalgamation Coordination Property & Contracts
Page 45 of 49
Section 46
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Page 46 of 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Attachment 1. RADF 14-15 Grant Round 1 Assessment Recomendations
PUSSY OSs ah
eT F-ET erated) Panel
bi see RADF Category Vea eda) Name of Proposal Project Location alee
ETT Recommend
Amount
Florence Teillet Cultural Tourism Inclusive Community Theatre Show $9,400
Heart of Pomona Concept Development Visual Arts Mural Feasiblity Research
Inside Outside Theatre Company Building Community Cultural Capacity The Snow Queen at Noosa Botanic Gardens
4 | Noosa Junction Association Inc Cultural Tourism Noosa Film Festival
Rene Bahloo Regional Partnerships Weave heal Connected - Creating for Landcare $5,000
11/11/2014 c:\users\crees\AppData\Roaming\Technology One\DATAWRKS\TEMP\30739536\Attachment 1 RADF 14-15 Grant Round 1 Assessment Recommendations 1
Page 46 of 49Section 47
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
6 NOOSA BIOSPHERE RESERVE MANAGEMENT ARRANGEMENTS
DOCUMENT IN FOR MATI ON
Author Executive Manager, Debra Iezzi
Executive Office
Index ECM/Subject/ Noosa Biosphere Reserve/ 39.21 Establishment of Trust
Deed and Corporate Trustee
Attachments Nil
EXECUTIVE SUMMARY
On 21 January 2014 Noosa Council endorsed a three step process to reshape the Noosa
Biosphere Reserve Management arrangements including the establishment of a working group,
consultation with key stakeholders, workshops and the calling of submissions from the
community.
Council adopted a proposed Noosa Biosphere Reserve Management Model at its meeting on 3
April 2014 for the purpose of undertaking further community consultation. Community
consultation was undertaken and the Noosa Biosphere Working Group reported back to Council
on the outcomes of that consultation and consequently recommended changes to the
management model.
A revised model was adopted by Council on 29 May 2014 and the Chief Executive Officer was
authorised to commence implementation and transition to the new model.
RECOMMENDATION
That Council note the report by the Executive Manager to the General Committee Meeting dated
17 November 2014 and authorise the Chief Executive Officer to progress and finalise the
necessary documentation to establish the Noosa Biosphere Reserve Trust, the Noosa Biosphere
Reserve Foundation Ltd and registration of the company.
REPORT
The new Noosa Biosphere Reserve Management model included the establishment of a trust for
charitable purposes (to be called the Noosa Biosphere Reserve Trust or similar) and the
establishment of a company as trustee of the Trust (to be called Noosa Biosphere Reserve
Foundation Ltd.)
To progress the establishment of the trust and company, legal advice was sought in the drafting
of the formal legal instruments and the process required for registration of the company.
Draft documents were prepared and advertised for public comment on 29 September 2014. The
formal submissions received were considered by the working party and as a result several
amendments to the draft documents were made.
To progress the establishment of the Noosa Biosphere Reserve Trust and Noosa Biosphere
Reserve Foundation Ltd it is requested that Council authorise the CEO to progress and finalise
the necessary documentation to establish the trust deed, company constitution and registration of
the company.
Once finalised, the Trust Deed and Company Constitution will be referred to Council for adoption.
This is aniticpated to be in the December round of meetings.
Page 47 of 49
Section 48
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Previous Council Consideration
Council Resolution Ordinary Meeting 3 April 2014
NOOSA BIOSPHERE RESERVE – REVIEW OF MANAGEMENT MODEL
That Council note the report by the Noosa Biosphere Reserve Working Group to the General
Committee Meeting dated 31 March 2014 in relation to the review of the Noosa Biosphere
Reserve Management Model and:
A. Note the community consultation that has been undertaken to date and the key issues that
arose as part of that community consultation;
B. Adopt the proposed Noosa Biosphere Reserve Management Model as set out in the report
by the Noosa Biosphere Reserve Working Group for the purpose of further consultation;
C. Seek further input from the community via a community consultation session to be held on
15 April 2014 and also seek further feedback from the Sector Board members about their
preferred roles within the new arrangement; and
D. Request the Noosa Biosphere Reserve Working Group to report back to the Council once
that further community consultation has been undertaken.
Council Resolution Ordinary Meeting 29 May 2014
NOOSA BIOSPHERE RESERVE – REVIEW OF MANAGEMENT MODEL
That Council note the report by the Noosa Biosphere Reserve Working Group to the General
Committee meeting dated 26 May 2014 in relation to the review of the Noosa Biosphere Reserve
Management Model and:
A. Note the feedback from the community consultation;
B. Adopt the proposed Noosa Biosphere Reserve Management Model as set out in the report
by the Noosa Biosphere Reserve Working Group;
C. Request the Chief Executive Officer to develop a proposed implementation plan to
transition to the new Noosa Biosphere Reserve Management model;
D. Authorise the Chief Executive Officer to commence implementation and transition to the
proposed Noosa Biosphere Reserve Management Model; and
E. In relation to the Noosa Biosphere Ltd, Council:
1. Wind up the Noosa Biosphere Ltd following its AGM as part of the transition to the
new Noosa Biosphere Reserve Management model;
2. Request the Noosa Biosphere Ltd to focus on finalising current budgeted projects
until that time including undertaking the Noosa Biosphere Day; and
3. Thank the Noosa Biosphere Ltd Board members for their contribution to the Noosa
Biosphere Reserve.
Finance & Risk
Nil.
Consultation
External Consultation - Community & Stakeholder
The Noosa Biosphere Working Group and Councillors were consulted in the development of the
draft formal instruments for the establishment of the Noosa Biosphere Reserve trust and the
Constitution of the Noosa Biosphere Reserve Foundation Ltd. The draft documents were also
advertised for community comment on 29 September 2014 with three submissions received.
Page 48 of 49
Section 49
GENERAL COMMITTEE MEETING AGENDA 17 NOVEMBER 2014
Internal Consultation
Departments/Sections Consulted:
Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
X Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 49 of 49