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2020-07-13 General Committee Agenda
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AGENDA
General Committee
Meeting
Monday, 13 July 2020
commencing at 10am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Frank Wilkie (Chair), Karen Finzel, Joe Jurisevic, Amelia
Lorentson, Clare Stewart, Brian Stockwell, Tom Wegener
“Noosa Shire – different by nature”
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Section 2
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
DEPUTATIONS -
ITEMS REFERRED FROM PLANNING & ENVIRONMENT COMMITTEE -
1 COUNCILLOR REPRESENTATION ON CLIMATE EMERGENCY AUSTRALIA
STRATEGIC ADVISORY GROUP
(Planning & Environment Committee Agenda, 7 July 2020, Item 1, Page 3)
Reason for referral – For further consideration
2 NOOSA RIVER OYSTER ECOSYSTEM RESTORATION PROJECT – PROJECT
MANAGEMENT PLAN
(Planning & Environment Committee Agenda, 7 July 2020, Item 3, Page 29)
Reason for referral – Significance of the issue
3 YUROL RINGTAIL ENVIRONMENTAL PROJECT
(Planning & Environment Committee Agenda, 7 July 2020, Item 4, Page 37)
Reason for referral – Significance of the issue
ITEMS REFERRED FROM SERVICES & ORGANISATION COMMITTEE -
Nil.
REPORTS DIRECT TO GENERAL COMMITTEE 3
4 UPDATE ON COUNCIL GRANT FUNDING ALLOCATIONS 3
5 FINANCIAL PERFORMANCE REPORT – JUNE 2020 INTERIM POSITION 13
CLOSED SESSION 28
6 152006.1999.4 – PLANNING &
ENVIRONMENT COURT APPEAL NO. BD1605 OF 2020 REGARDING REFUSAL
OF APPLICATION FOR A MINOR CHANGE TO DEVELOPMENT APPROVAL TO
RECONFIGURE A LOT (52 LOTS & PARK) AT 191 HOLLETT RD, NOOSAVILLE 28
Page 2 of 33
Section 3
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
REPORTS DIRECT TO GENERAL COMMITTEE
4 UPDATE ON COUNCIL GRANT FUNDING ALLOCATIONS
Author Chief Executive Officer, Brett de Chastel
CEO’s Office
Index ECM/ Subject/ State & Federal Government Grants
Attachments 1. Works for Queensland grant project list
2. Unite and Recover grant project list
3. Hinterland Tracks and Trails plan
EXECUTIVE SUMMARY
Nil.
RECOMMENDATION
That Council note the report by the Chief Executive Officer to the General Committee Meeting
dated 13 July 2020 and endorse the various projects submitted to the State and Commonwealth
governments for funding as set out in the report.
REPORT
The purpose of this report is to provide Council with an update on various grant applications and
funding opportunities that have recently emerged. Many of these funding opportunities are directly
related to Commonwealth and State government responses to the COVID-19 pandemic.
Clearly, both levels of government are looking to stimulate local economies and create jobs and
programs that are delivered by local councils are an excellent way to achieve that outcome very
quickly. This report will provide information about current Commonwealth and State government
funding programs with a particular emphasis on COVID-19 opportunities. This report does not
deal with funding programs associated with Bushfire Recovery.
1. Commonwealth funding
A. Funding for bridge renewals
The Commonwealth has had funding available for bridge renewals for a number of years. Council
has been successful in past years under this program receiving funding for bridges at Old Noosa
Road Cooran and Mary River Road, Cooroy. Those projects have been completed.
Council is currently working on three additional bridges where we have already received funding
from the Commonwealth, namely:
(i) Orealla Bridge, Sunrise Beach;
(ii) Wahpunga Lane, Kin Kin; and
(iii) Tablelands Road, Cooran.
The first of these is currently under construction with the other two in the final design stage. Funding
under this program is generally on a 50/50 basis.
Page 3 of 33
Section 4
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
Council has recently had an opportunity to apply for further funding from this program. Applications
have been submitted for the refurbishment of:
(i) Garth Prowd Bridge, Noosa Heads - refurbishment and upgrade;
(ii) Doonella Bridge, Tewantin – replacement;
(iii) Lawnville Road Bridge, Black Mountain - replacing a timber bridge with a concrete bridge;
and
(iv) Cooroy Belli Creek Road Bridge, Cooroy - replacing a timber bridge with a concrete bridge.
The total value of these projects is approximately $13 million. No announcement has yet been
made on these funding applications.
B. COVID-19 Local Road and Community Infrastructure Grant Program
The Commonwealth has allocated direct funding to councils across Australia under this program.
Our Council’s allocation is $790,000. This has been allocated towards the cost of stabilisation of
part of Sobraon Street, Sunrise Beach. Work under this funding program must be completed by
30 June 2021 and this work is scheduled for that time period. This work has been identified as
being required as a result of investigations associated with the nearby landslip on Tingira Crescent.
We are still awaiting program confirmation from the Commonwealth.
2. State funding
A. COVID-19 Works for Queensland
The Works for Queensland funding program has been in operation for a number of years but in the
past South-East Queensland local governments have not been eligible. Our Council has been
lobbying for a number of years to be eligible for this funding program. One of the unique aspects
of this particular funding program is that it focuses on asset renewal, not just the creation of new
assets.
As a result of COVID-19, councils across Queensland were allocated a share of $200 million. Our
Council’s allocated share was $1.86 million. The intent of the program is to get shovel ready
projects delivered within the next 12 months that will create local jobs. All projects must be
complete by 30 June 2021 with no extensions of time possible.
From the time the project guidelines were published, councils had 8 working days to submit their
list of their shovel ready projects to the State government that met the particular criteria.
Attachment 1 to this report sets out a list of the projects that our Council has submitted under this
program. These are shovel ready projects that meet the specific criteria in the funding program
and can be delivered by 30 June 2021. Advice from the Department of Local Government is that
the submitted projects meet the criteria.
B. Specific Unite and Recover funding for South East Queensland Councils
A further round of funding was announced by the State government specifically for South East
Queensland councils. Our Council’s allocation was $2 million (with each of the 12 South East
Queensland councils being allocated an equal amount). In addition, South East Queensland
councils can put in competitive bids for additional funding.
The guidelines are different for this program compared to the Works for Queensland criteria. There
is more emphasis on infrastructure but the guidelines also stipulate completion by 30 June 2021
with no time extensions permitted. Once again, timeframes were short with 10 days being available
from the release of the guidelines to the submission of proposed projects.
Page 4 of 33
Section 5
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
Attachment 2 to this report sets out the list of projects that our Council has submitted under this
program. This attachment is in two parts – a list of projects funded under the allocation of $2M
and three projects identified for the competitive element of the additional funding.
Note that for both the Works for Queensland and Unite and Recover funding, some project totals
incorporate a number of sub projects (e.g. the funding allocation for refurbishment of public toilets)
and in those cases, the attachments have identified the specific sub projects that make up that
total. Note that Council staff are still working through the specific locations for the environmental
conservation projects on Council Land/ Reserves and this information will be provided to
Councillors when finalised.
C. Tourism Infrastructure Grants
The State government has announced $25 million for grants towards the development of tourism
infrastructure. This process requires eligible organisations to lodge expressions of interest (EOI)
with those submissions to be shortlisted. Shortlisted submissions will then be requested to provide
a more detailed proposal.
Once again, very tight timeframes have been provided as part of a broader intent by the State
government to fast track grant application processes to get funding on the ground as soon as
possible.
Our Council lodged an Expression of Interest for this funding for $1.3M for part of the hinterland
tracks and trails project. The masterplan for the long-term development of the hinterland tracks
and trails has recently been completed as a joint project between Tourism Noosa, Noosa Council
and the Noosa Biosphere Reserve Foundation. A copy of that Masterplan has been lodged in
support of our EOI.
The focus of this particular grant application is on tracks and associated support infrastructure
between Pomona and Cooran as per attachment 3. It is understood that this particular grant
program will have future rounds and further elements of the masterplan can be submitted at that
time. At the time of this report, we have not yet been advised whether or not our EOI will be
shortlisted for further consideration.
Acknowledgements
I would like to acknowledge the excellent work undertaken by staff to have projects shovel ready
in anticipation of funding flowing from the State and Commonwealth governments. The timeframes
for response to many of these grant opportunities has been incredibly tight and involved
considerable work. We have been able to maximise opportunities at this time due to a lot of hard
work by many of our staff.
Previous Council Consideration
Nil.
Finance
Other than the Commonwealth bridge renewals program, the direct costs of the projects identified
to be delivered under the funding programs outlined above are fully funded by either the State or
Commonwealth governments with the exception of some overhead costs such as procurement,
governance and financial management. Whole of life cost implications for new or upgrade projects
(i.e. depreciation, operations and maintenance) will need to be considered and factored into future
Council budgets where applicable, although strategic decisions were made regarding project
selection to ensure whole of life cost impacts for ratepayers were minimised.
Page 5 of 33
Section 6
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
Risks & Opportunities
There are significant opportunities for Council and our community with funding streams currently
being promulgated by both the Commonwealth and State governments. The emphasis is clearly
on “shovel ready” type projects that will assist with local employment and local contractors.
This funding provides Council with an opportunity to achieve projects on behalf of the Noosa
community that would not otherwise be undertaken due to financial constraints as a result of
COVID-19. Council had planned on undertaking a smaller capital works program in 2020/21 for
financial reasons based on the impacts of COVID-19. These funding programs will mean that our
capital works program will be at, or higher than past capital programs. Better still, the additional
funds required for those projects is not being directly paid for by ratepayers.
The funding programs have very tight timeframes. This has been evident in both the submission/bid
process and also in non-negotiable timeframes for completion for some of the projects. There are
over 40 projects that need to be delivered by 30 June 2021. Many of these projects are quite small
but still require finalisation of design, in some cases planning, building/plumbing approvals,
compliance with procurement requirements and management of contractors. Management will
ensure that these projects are well managed and completed on time.
Consultation
External Consultation - Community & Stakeholder
Department of Local Government
Internal Consultation
Executive Team
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer X Director X Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
X Director X Director X Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 6 of 33
Section 7
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
Page 7 of 33
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
ATTACHMENT 1
WORKS FOR QUEENSLAND ($1.8M ALLOCATION)
Additional crisis accommodation for women and children leaving 250,000
domestic violence situations
(SHINE houses run by Salvation Army)
Community Halls and facilities maintenance - Shire wide 250,000 7
Cooroy Butter Factory (The Pottery Studio) security fence 10,000 pe
Cooroy Camphor Laurel Timber Initiative amenities replacement | 30.000)
Electrical Distribution Board renewals - Shire wide | 60.000)
Environmental Conservation Projects on Council Land/Reserves - 220,000
Shire wide
Noosaville Wallace Park pathways renewals 119,000 S|
Pathway Renewal Program - Shire wide | $82,000)
Pomona Memorial School of Arts Hall amenities upgrade 264,000 S|
Sunrise Beach Sobraon Street slope stabilisation | 128,000)
Tewantin Sports Complex building repair works 150,000
(former Navy Cadets Building)
Notes
1. Refer separate schedule for detailed breakdown
2. Funded from State W4Q ($125k) and Federal Local Rds ($790k)
Page 7 of 33Section 8
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
Page 8 of 33
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
COMMUNITY HALLS AND FACILITIES MAINTENANCE - SHIRE WIDE ($250,000)
—— S|
Tait-Duke Community Cottage | Painting, security screens and blinds installation,
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Banana Building Landing and stairs replacement
a eee
i
ELECTRICAL DISTRIBUTION BOARD RENEWALS - SHIRE WIDE ($60,000)
ae
Page 8 of 33Section 9
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
Page 9 of 33
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
PATHWAY RENEWAL PROGRAM - SHIRE WIDE ($332,000)
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Page 9 of 33Section 10
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
Page 10 of 33
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
ATTACHMENT 2
UNITE & RECOVER ($2M ALLOCATION)
Boreen Point Campground amenities refurbishment, tank replacement 410,000
and groundwater treatment upgrade
Eenie Creek Road pedestrian bridge refurbishment 100,000
Lifeguard Tower renewals - Noosa West, Noosa Main Beach and 57,000
Sunshine Beach
Noosa Heads Sunshine Beach Road pathway lighting upgrade 150,000
(Transit Centre to Bicentennial Drive)
Noosa Regional Gallery refurbishment of foyer and amenities pe
Noosa Triathion Club clubroom alterations
Peregian Beach Boardwalk renewal (north of tower to access 57) Se
Playground renewals - Seagull Playground and Lake Macdonald 170,000
Playground
Public amenities renewals - Shire wide 220,000 o
Sunshine Beach Skate Park new shade structure 150,000
The J seating refurbishment 100,000 -
Tinbeerwah Hall cladding and roof renewals pm
United Synergies new amenities (laundry, shower and toilet facilities) 60,000
for at risk, vulnerable and homeless
Notes
1. Refer separate schedule for detailed breakdown
Page 10 of 33Section 11
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
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=5 * 4Section 13
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
5 FINANCIAL PERFORMANCE REPORT – JUNE 2020 INTERIM POSITION
Author Manager Financial Services, Trent Grauf
Corporate Services Department
Index ECM/ Subject/ 22.09 – Monthly Financial Performance Report
Attachments 1. Statement of Income and Expenditure (Profit & Loss and Capital)
2. Statement of Financial Position
3. Statement of Cash Flows
4. Summary of Key Materials and Services Expenditure
EXECUTIVE SUMMARY
Financial performance for the 2019/20 year has resulted in an interim operating surplus of $0.4
million, capital revenue of $9.7 million and capital expenditure of $24.7 million.
Note that year-end financial adjustments are still in progress. A further report on final 2019/20
financial performance will be provided to Council in November 2020 following the finalisation and
audit of the financial statements in October 2020.
Budget Actual Variance Variance
Status
$m $m $m %
Operating Revenue $99.8 $98.3 -$1.5 -1.5% Below Budget
Operating Expense $99.8 $98.0 $1.8 1.9% Below Budget
Operating Position $0.0 $0.4 $0.3
Capital Revenue $9.4 $9.7 $0.3 3.4% Above Budget
Capital Expenditure* $30.9 $24.7 $6.2 20.1% Below Budget
* Reflects constructed assets and intangibles only (excludes contributed)
The $0.4 million interim operating surplus comprises both an $800k unconstrained operating deficit
from activities funded through Council’s general rate and regulatory fees; offset by savings in
unspent levy funds ($1.2 million) which are constrained in reserve for future use.
Actual
$m
General business operating position (unconstrained funds) -$0.8
Unspent levies (constrained funds) $1.2
Total Council Operating Position $0.4
The COVID-19 pandemic has resulted in financial impacts through lost revenues associated with
the closure of key community facilities between March and mid-June, as well as through the
provision of business and community financial support measures, reductions in waste
management collection charges and disposal fees, and additional expenditures incurred for
cleaning, personal protective equipment, lifeguard contract services etc.
Financial statements including Statement of Income & Expenditure, Statement of Financial
Position (balance sheet), and Statement of Cash Flows are included as attachments for information
for Council.
Page 13 of 33
Section 14
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
Figure 1: Actual Performance Compared to Budget
$120
YTD Budget ($m)
$99.8 YTD Actual ($m) $99.8 $98.0
$100 $98.3
$80
$60
$40
$20
$-
Operating Revenue Operating Expenditure
Council’s performance against key measures of financial sustainability have been calculated for
the interim 2019/20 full financial year. These indicators enable the reader to assess Council’s
success in managing its budget, cash and debt as well as undertaking sustainable asset
management. The table below contains a snapshot of a number of key measures, with full detail
included in the report.
Measures of Financial Sustainability
Target Target Current Actual 30 June
Value Date Budget Result Status
Operating Surplus Ratio 0-10% 30 June 2020 0.0% 0.4% On Target
Net Financial Liabilities Ratio <60% Ongoing -9.4% -17.8% On Target
Cash Cover Ratio 3 months Ongoing 6.6 months 8.5 months On Target
Asset Sustainability Ratio > 90% 30 June 2020 129% 93.7% On Track
RECOMMENDATION
That Council note the report by the Manager Financial Services to the General Committee Meeting
dated 13 July 2020 outlining interim 2019/20 full year financial performance against budget,
including key financial sustainability indicators.
REPORT
Operating Revenue (Annual Benchmark 100%)
Council has received 98% ($98.3 million) of its operating revenue budget ($99.8 million).
Commentary on each revenue category is provided below.
Category Summary Comments
Rates and Levies $69.0 million (100%) of the General rates $134k above annual budget
annual budget of $68.7 (100% or $51.1 million of $51.0 million budget
million has been earned earned)
Waste utility charges $63k above annual budget
(100% or $12.8 million of $12.8 million budget
earned) – a positive variance early in the
financial year now has reduced back to align
with annual budget due to businesses reducing
their waste collection services due to the
COVID-19 pandemic
Page 14 of 33
Section 15
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
Category Summary Comments
Fees and $6.2 million (94%) of the $6.7 Cemetery fees $78k above annual budget
Charges million annual budget has (134% or $307k of $229k budget earned)
been earned Plumbing application fees $51k above annual
budget (105% or $1.0 million of $971k budget
earned)
Building application and compliance fees $78k
below annual budget (89% or $651k of $730k
budget spent)
Land use permits $141k below annual budget
(65% or $268k of $410k earned) – relief
provided to businesses and community groups
impacted through closure from COVID-19
pandemic
Development related fees $227k below annual
budget (86% or $1.4 million of $1.6 million
budget earned)
Sale of Goods $8.5 million (84%) of the Community Facilities (NAC, NLC and The J)
and Services $10.1 million budget has $641k below annual budget (75% or $1.9 million
been received of $2.5 million budget earned) – Facility
closures due to the COVID-19 from March to
mid-June
Holiday Park sales $926k below annual budget
(70% or $2.1 million of $3.1 million budget
earned) –Park closures due to the COVID-19
pandemic from March to mid-June
Interest $1.5 million (110%) of the Interest on overdue rates and charges $107k
Received $1.4 million annual budget above annual budget (127% or $507k of $400k
has been earned budget earned)
Investment interest revenue $28k above annual
budget (103% or $1.0 million of $1.0 million
budget earned)
Rental and Lease $2.1 million (91%) of the $2.3 A full year budget shortfall of $291k has been
/ Other Revenue million budget has been realised due to rent relief provided to tenant
earned businesses impacted by the COVID-19
pandemic through closures between March and
June.
Operating $5.4 million (107%) of the 50% ($1.2 million) of the 2020/21 financial
Grants, $5.0 million budget has been assistance grant was prepaid in advance during
Subsidies received May in line with previous years.
$211k in additional grants received during the
year to fund a range of operating projects.
Unitywater $5.7 million (100%) of the Unitywater distributions are fixed each year so
Distributions $5.7 million budget has been little budget variance risk
received Unitywater have advised that distributions will
not change due to any COVID-19 impacts on its
financial position
Page 15 of 33
Section 16
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
Figure 2: Operating Revenue Position by Type (Excluding Rates)
$12.0
$10.1
YTD Budget ($m)
YTD Actual ($m)
$10.0
$8.5
$8.0 $6.6
$6.2
$5.7 $5.6
$6.0 $5.0
$5.4
$4.0
$1.5
$2.0 $1.4 $1.3 $1.0
$1.0 $1.1
$0.0
Goods &
Income
Other
Unitywater
Grants
Charges
Services
Sales of
Rental
Interest
Fees &
Share of
Operating Expenditure (Annual Benchmark 100%)
Actual operating expenditure for 2019/20 is 98% ($98.0 million) of full year budget ($99.8 million).
Detailed commentary for each expenditure category is provided below.
Category Summary Comments
Employee Costs $32.6 million (97%) of the Under expenditure for permanent staff salaries
annual budget of $33.5 and wages ($2.4 million) partially offset by
million has been expended additional spend on casual staff and external
labour hire ($1.1 million)
Employee overtime and allowances $345k
above annual budget (129% or $1.2 million of
$953k budget spent) in part due to bushfire
events
Staff training $147k below budget (56% or
$190k of $337k budget spent) – impacted on
staff travel restrictions due to the COVID-19
pandemic
Materials and $41.7 million (91%) of the Expenditure of constrained levy funds $1.2
Services $45.9 million annual budget million below budget (Tourism and Economic,
has been expended. Noosa Waters, Noosa Junction, Hastings
Street, Main Beach, Environment as well as
Sustainable Transport levies). Unspent funds
constrained in reserve for allocation in future
years.
Waste Management materials and services
$908k below annual budget (91% or $9.7 million
of $10.6 million budget spent) primarily due to
landfill and collection contract under
expenditure
Holiday Parks $402k below annual budget (71%
or $973k of $1.4 million budget spent) – delay in
planned opening of North Shore Campground
and cost savings from closure due to COVID-19
pandemic (offset by lower revenue)
Page 16 of 33
Section 17
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
Category Summary Comments
Lease management of commercial and
community properties $380k below annual
budget (82% or $1.8 million of $2.1 million
budget spent) – maintenance projects at
Tinbeerwah Hall and Wallace House projects
delayed due to emerging asset condition issues
Libraries and Galleries $401k below annual
budget (78% or $1.5 million of $1.9 million
budget spent) – cost savings from closure due
to COVID-19 pandemic
Fleet operations $378k below annual budget
(76% or $1.2 million of $1.6 million budget
spent) – delays in new fleet purchases and
lower than forecast fuel prices during COVID-19
pandemic
Community Facilities (NAC, NLC and The J)
$268k below annual budget (82% or $1.2 million
of $1.5 million budget spent) – cost savings from
closure due to COVID-19 pandemic (offset by
lower revenue)
Canals and Waterways $114k below annual
budget (31% or $52k of $166k budget spent) –
timing of contracted canal dredging works
Election costs $98k below annual budget (74%
or $281k of $379k budget spent) – contribution
to Electoral Commission Queensland for local
government election lower than budgeted
Disaster Management $100k above annual
budget (419% or $100k of $27k budget spent) –
traffic control and other contract costs
associated with fire events. QRA grant claim to
partially recover costs.
Development application costs $276k above
annual budget (377% or $377k of $100k budget
spent)
Development assessment legal appeals costs
$366k above annual budget (137% or $1.4
million of $1.0 million budget spent)
Finance Costs $4.7 million (307%) of the Landfill restoration provision $3.1 million above
$1.5 million annual budget budget. Annual accounting adjustment to the
has been expended. discount rate applied to the provision for future
restoration costs– due to COVID-19 market
factors and decline in bond rates
Depreciation On track Will be updated for the final 2019/20 position
Other Expenses On track Nil
Page 17 of 33
Section 18
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
Figure 3: Operating Expenditure Position by Type
$50.0 $45.9
$45.0 $41.7
YTD Budget ($m)
$40.0
$33.5 $32.6 YTD Actual ($m)
$35.0
$30.0
$25.0
$18.7 $18.8
$20.0
$15.0
$10.0
$4.7
$5.0 $1.5 $0.2 $0.2
$0.0
Materials
Depreciation
Employees
Finance Costs
Other
Capital Revenue
Capital revenue of $9.7 million received comprises cash contributions from developers ($2.1
million), assets contributed from developers ($1.1 million) and capital grants ($6.6 million). Included
in capital revenue is an unbudgeted grant for bushfire disaster recovery ($1.3 million) and an early
milestone grant payment for the Orealla bridge replacement project ($1.4 million). Note that the
timing of capital grant receipts are generally dependent on the timing of grant conditions and also
capital delivery performance, and that the timing of the receipt of developer contributions (both
cash and contributed) is unpredictable.
Figure 4: Capital Revenue by Type
$7.0 $6.6
$6.0
$5.3 YTD Budget ($m)
$5.0 YTD Actual ($m)
$4.0
$3.0
$2.1 $2.1 $2.0
$2.0
$1.1
$1.0
$0.0
Contributions
Subsidies
Contributed
Grants /
Assets
Cash
Page 18 of 33
Section 19
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
Capital Program
Actual capital expenditure (excluding contractual commitments) is $24.7 million (budget $30.9
million). Detailed discussion of progress in the delivery of the capital works program is provided
through a separate report by the Asset Planning Manager.
Figure 5: Capital Program Delivery Performance
$30.0
$26.1
YTD Budget ($m)
YTD Actual ($m)
$25.0
$21.9
$20.0
$15.0
$10.0
$4.8
$5.0 $2.8
$0.0
Capital works Other capital
Cash Management and Investment Performance
Total cash on hand at the end of June 2020 was $56.2 million. Included in this balance are funds
held in trust and for restricted purposes (e.g. unexpended levy and grant funds) and any unspent
cash committed for funding capital projects which are underway and will carryover into the 2020/21
financial year.
The following pie charts present the mix of cash held at June 2020 by agency (graph on the left)
and by credit risk rating (graph on the right). All funds have been invested in accordance with the
Investment Policy and in consideration of the principles of ethical investment, preservation of
capital, return on investment and counterparty thresholds.
Figure 6: Closing Cash Held by Agency and Credit Rating
CBA A1 +
4% (CBA + NAB +
Wpac)
4%
A1 +
QTC (QTC)
96% 96%
Page 19 of 33
Section 20
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
The following chart monitors the 12-month trend on total cash and the agencies invested. During
June, $6 million in short term investments with Queensland Treasury Corporation were withdrawn
and the monies utilised fund the delivery of Council services for the month.
Figure 7: 12 Month Trend of Cash Invested by Agency
90,000,000
80,000,000
70,000,000
60,000,000
50,000,000
40,000,000
30,000,000
20,000,000
10,000,000
-
Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20
Bendigo TD Westpac TD NAB TD Suncorp TD CBA TD QTC CBA Operating
Measures of Financial Sustainability
The following table incorporates a set of financial sustainability indicators to further assist in
managing Council financial performance. There are no current material emerging risks regarding
performance to date for the financial year.
Category Comments
Operating Surplus Ratio Intent: Identifies the extent to
which revenues cover
operational expenses, to ensure
community equity is not
degraded
Target: 0 – 10%
Target Date: 30 June
Result: 0.4%
Comment: The COVID-19
pandemic financial impacts
have been offset through
savings and unspent
constrained levies to provide a
positive interim annual result.
Page 20 of 33
Section 21
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
Category Comments
Cash Expense Cover Intent: Indicates how long
council can continue paying its
day-to-day expenses from cash
at bank without needing
additional cash flows
Target: > 3 months
Target Date: Ongoing
Result: 8.5 months
Comment: Cash cover result
for the year is above target due
to the COVID-19 pandemic
financial impacts being offset
through operational savings,
unspent levies and unspent
capital works being carried over
into the 2020/21 year.
Asset Sustainability Ratio Intent: Measures the extent to
which assets are being replaced
as their condition degrades to
ensure service potential is
maintained
Target: 90% of depreciation
budget spent on renewals
annually
Target Date: 30 June
Result: 93.7%
Comment: Completion of
planned renewal capital works
projects during the year has
ensured that asset sustainability
targets have been achieved for
2019/20.
Net Financial Liabilities Ratio Intent: Outlines the level that
net Council debt can be
serviced by operating revenues.
A ratio below zero implies that
liabilities are less than cash
(and other current assets) and
there is adequate borrowing
capacity available if needed.
Target: less than 60%
Target Date: Ongoing
Result: (17.8%)
Comment: Council has low
debt levels and adequate cash
holdings which are reflected in
the annual result.
Page 21 of 33
Section 22
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
Category Comments
Investment Return Intent: Ensure appropriate
return on investment yield for
cash at bank.
Target: 0.25% above current
Bloomberg commonwealth 10
year bond rate yield (June =
0.1%)
Target Date: Ongoing
Result: 0.77%
Comment: Regardless of the
steady decline in long term
bond rates (due to current
economic conditions), Council’s
investment return still remains
above target
Rates in Arrears Intent: Ensuring that the
amount of unpaid rates remains
sustainable and does not
negatively impact cash flows
and ability to provide services
Target: 5% industry benchmark
Target Date: Ongoing
Result: 6.5%
Comment: Ratepayer payment
plans and external debt
recovery measures for rate
arrears have been put on hold
due to the COVID-19 pandemic.
The rate arrears ratio will likely
increase as the economic
impacts of the pandemic are
realised over the next 12-24
months (with measures in place
to manage cash flow risk).
Previous Council Consideration
Nil.
Finance
As above.
Risks & Opportunities
Council’s strategic risk register includes a number of risks that could impact on ongoing financial
sustainability. Effective budget management and reporting is an important risk mitigation tool.
Page 22 of 33
Section 23
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
All areas of Council are consulted as part of the regular monitoring of budget performance.
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer Director X Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 23 of 33
Section 24
Page 24 of 33
Profit and Loss Statement
Revenue
Recurrent Revenue
Rates, levies and charges 68,702 68,702 68,964 262 100%
Fees and charges 6.642 6,642 6.244 (398) 24%
Interest received 1,410 1,410 1,545 135 110%
Sale of Goods and major services 10,127 10,127 8.460 (1,667) 84%
Sale of contract and recoverable works 23 23 24 2 107%
Rental & lease income 1,296 1,296 1,005 (291) 78%
Other income 985 985 1,073 88 108%
Grants, subsidies, contributions and donations 4,999 4,999 5,351 351 107%
Unitywater Distributions 5.650 5,650 5,648 (2) 100%
99,833 99,833 98,314 (1,520) 98%
Expenses
Recurrent Expenses
Employee benefits 33,517 33,517 32,639 (878) 87%
Materials and services 45,863 45,863 41,656 (4,206) 81%
Finance costs 1,528 1,528 4,684 3,156 307%
Depreciation 18,713 18,713 18,800 87 100%
Other expenses 188 188 179 (9) 95%
99,809 99,809 97,959 (1,850) 98%
OperatingResult: BO
Summary of Capital Revenue and Expenditure
Capital Funding
Capital cash contributions and infrastructure charges 2.134 2.134 2,058 (76) 96%
Contributed assets 2,000 2,000 1,100 (900) 55%
Capital grants and subsidies 5,281 5,281 6,580 1,299 125%
Cash / revenue 27,337 27,337 23,863 (3,474) 87%
New loan borrowings - - - - 0%
Other capital revenue - - - - 0%
Total CapitalRevenue 86,753 86S 886008)
Capital Expenditure
Contributed assets 2,000 2,000 1,100 (900) 55%
Capital works - constructed assets 26,091 26,001 21,882 (4,209) 84%
Capital works - other capital 4,781 4.781 2.784 (1,998) 58%
Loan repayments 3.880 3,880 3,950 70 102%
Other Se ! endian - - 3.884 3.884 0%
Page 24 of 33Section 25
Page 25 of 33
Current Assets
Cash and cash equivalents 43,942 56,213 55.981
Trade and other receivables 9,290 7,022 6.666
Inventories 198 200 198
Other current assets 2,466 4482 4541
55,897 67,918 67.386
Non Current Assets held for sale - - -
Total Current Assets 55,897 67,918 67,386
Non Current Assets
Trade and other receivables 49,718 49.718 49.718
Other non current Assets - - -
Investments 60,978 60,978 60.978
Investment property 3,300 3.300 3.300
Property, plant and equipment 916,382 887,873 885,912
Intangible assets 7.170 6.765 5,953
Total Non Current Assets —__ 1,037,548 1008.634 1 005.861
TotalAssets 4,093,485 94,076,554 8,073,247
Current Liabilities
Trade and other payables 5,078 7.271 9.594
Borrowings 2.414 398 3.112
Provisions 4,630 4,705 4.918
Other 2,778 1,520 2.768
Total Current Liabilities 14,300 13,895 20,392
Non Current Liabilities
Trade and other payables - - -
Borrowings 19,555 21,120 21,120
Provisions 12,054 15,118 11,523
Total Non Current Liabilities 31,608 36,238 32,643
Total Liabilities © 6508 5093S 53,035
NetCommunity Assets 4,046,937 1,026,448 1,020,212,
Community Equity
Asset Revaluation Surplus 68,337 50,809 50.809
Retained Surplus / (Defeciency) - - -
Shire Capital 978,600 969,402 951,918
Current Year Net uty - 6,207 17,485
Page 25 of 33Section 26
Page 26 of 33
Cash flows from operating activities
Cash Flows from Operating Activities
Receipts from Customers 85.969 86,389 92.597
Payments to Suppliers and Employees (84.340) (80,017) (78.821)
1,629 6,372 13,776
Investment and Interest Revenue Received 4.010 4,145 4.763
Rental Income 1,280 1,005 1,281
Non Capital Grants and Contributions 4.976 5,351 5 447
Income Tax Equivalent Received 1,200 1,637 1.754
Income from Equity Investments 1,850 1,411 1487
Payments:
Borrowing Costs - - -
Interest Expense (1,282) (141) (133)
Cash Flows from Investing Activities
Proceeds of Sale of Property, Plant and Equipment 10 38 383
Grants, Subsidies, Contributions and Donations 7415 8,638 5,140
Payments:
Payments of Property, Plant and Equipment (28,809) (22,738) (24.848)
Payments for Intangible Assets (2.063) (1,659) (1,347)
Net Movement in Loans and Advances - 125 (625)
Cash Flows from Financing Activities
Proceeds from Borrowings - - -
Payments:
Repayment of Borrowings (2.264) (3,950) (15,280)
Net Cash Inflowi{Outflow) from Financing Activities == = 2,264) 3,950) (15,290)
Cash and Cash Equivalents at the beginning of the reporting period 55.981 55,981 64.193
Page 26 of 33Section 27
Page 27 of 33
Materials and services
Advertising and Marketing 197 197 156 (41) 78%
Administration Supplies and Consumables 971 971 609 (362) 63%
Audit Expenditure 177 177 211 34 119%
Communications and IT 707 707 736 29 104%
Commission Paid 989 oso 768 (221) 78%
Consultancy Services 1,131 1,131 1,156 25 102%
Contract Services 22,390 22,390 20,026 (2,364) 89%
Contributions, Donations, Sponsorship and Prizes 3,819 3,819 3,631 (188) 95%
Electricity 1,682 1,682 1,592 (90) 95%
Internal Fleet Costs and External Plant Hire 1,691 1,691 1,985 303 118%
Grants Paid to Community Organisations 1,719 1,719 1,282 (436) 75%
Insurance 580 580 555 (24) 96%
Legal Expenses 869 869 1,358 430 156%
Operating Leases and Rentals 242 242 243 1 101%
Software and Maintenance 1,990 1,980 2,003 13 101%
Subscriptions and Registrations 287 287 277 (10) 97%
Waste Levy Payments 1,214 1,214 1.169 (44) 96%
Water and Sewerage Charges 1,032 1,032 845 (187) 82%
All Other Materials and Services 4.178 4.178 3,046 (1,133) 73%
45,863 45,863 41,656 (4,206) 91%
Page 27 of 33Section 28
GENERAL COMMITTEE MEETING AGENDA 13 JULY 2020
CLOSED SESSION
6 152006.1999.4 – PLANNING &
ENVIRONMENT COURT APPEAL NO. BD1605 OF 2020 REGARDING REFUSAL OF
APPLICATION FOR A MINOR CHANGE TO DEVELOPMENT APPROVAL TO
RECONFIGURE A LOT (52 LOTS & PARK) AT 191 HOLLETT RD, NOOSAVILLE
Docum
Author Manager Development Assessment, Kerri Coyle
Environment & Sustainable Development Department
AL
Index ECM/ Application/ 152006.1999.4 / Case/ Hofmann
Attachments Nil
TI
REASON FOR CLOSED SESSION
This report was considered in closed session in accordance with Section 275 (1) of the Local Government
Regulation 2012, which permits the meeting to be closed to the public for business relating to the
following:
(f)
EN
starting or defending legal proceedings involving the local government
(g) any action to be taken by the local government under the Planning Act, including deciding
applications made to it under the Act
D
FI
N
O
C
Page 28 of 33