2021-12-13 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA   13 DECEMBER 2021




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GENERAL COMMITTEE MEETING AGENDA                                                              13 DECEMBER 2021

              e   Measures to ensure quick and decisive action on all suspected fraud and corruption situations.

             Council Employees
             All Council employees are responsible for the following:
              e   Acting appropriately when using official resources and handling and using public funds, whether
                  they are involved with cash or payment systems, receipts or dealing with suppliers
              e   Being alert to the possibility that unusual events or transactions could be indicators of fraud
                  or corruption
              e   Reporting details immediately if they suspect that a fraudulent or corrupt act has been committed,
                  and,
              e   Co-operating fully with whoever is conducting internal checks, reviews or investigations in
                  to possible acts of fraud or corruption.
             All Council employees who have any knowledge of fraudulent or corrupt activities / behaviour within
             Council have an obligation to immediately report such matters to a Manager, Supervisor, CEO or the
             Governance Branch.

             Governance Branch

             The Governance Branch is responsible for the coordination of Council’s Fraud and Corruption Control
             Framework and assisting areas with risk identification, staff awareness and training programs and
             investigations where required.
             The Governance Branch coordinate, prepare and provide regular training and awareness to Council
             employees on fraud and corruption and PIDs.
             The Governance Advisor supports the CEO in their legislative obligation to assess and report
             suspected corrupt conduct to the Queensland Crime and Corruption Commission.
             Where required, the Governance Advisor will coordinate, manage and conduct any investigations
             relating to suspected corrupt conduct in accordance with legislative requirements.
             Audit and Risk Committee
             Fraud related matters will be reported to Council’s Audit and Risk Committee to ensure that a realistic
             view of Council’s exposure and the maturity of its systems to prevent, detect and respond to fraud are
             understood.
             An annual update will be provided to the Committee on the organisation’s progress in implementing
             the Fraud and Corruption Control Plan.
             Internal Audit
             The Internal Audit program supports Council’s efforts to establish an organisational culture that
             embraces ethics, honesty, and integrity. Internal Audit assists Council with the evaluation of internal
             controls used to detect or mitigate fraud and evaluates the organisation's assessment of fraud risk.
             Although Internal Audit considers fraud and corruption within its audit plans and performs audits, it is
             important to note that the responsibility for prevention of irregularities rests with Council and
             management through the implementation and continued operation of an adequate internal control
             system. Internal auditors are responsible for examining and evaluating the adequacy and the
             effectiveness of actions taken by management to fulfil this obligation.
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