2016-06-16 Ordinary Meeting Agenda

ORDINARY MEETING AGENDA                                                             16 JUNE 2016


AUDIT & RISK COMMITTEE RECOMMENDATIONS
10 JUNE 2016 – Cr Jackson, Scott Williams, Cameron Jaggers - Apology: Cr Wellington
External attendees:   Denis Byram (Queensland Audit Office)

1    QUEENSLAND AUDIT OFFICE BRIEFING NOTE
     That Council note the Briefing Note provided by the Queensland Audit Office (QAO) to the
     Audit & Risk Committee meeting dated 10 June 2016 detailing the 2015/16 final external
     audit plan, second interim management report and other related matters.

2    POLICY UPDATE
     That Council note the report by the Director Corporate Services to the Audit and Risk
     Committee Meeting dated 10 June 2016 and:
     A.    Note the statutory policies that will be considered for adoption with the 2016/17 budget;
     B.    Note the draft Related Party Disclosures Policy that will be separately reported to
           Council for adoption at a future meeting; and
     C.    Endorse the Cash Handling Organisational Policy for adoption by the Chief Executive
           Officer under delegation incorporating the changes suggested by the Audit & Risk
           Committee.


3    SHELL FINANCIAL STATEMENTS 2015-16
     That Council note the report by the Financial Accountant to the Audit & Risk Committee
     Meeting dated 10 June 2016 and note the format of the draft shell financial statements as
     outlined in Attachment 1 to the report.

4    INTERNAL AUDIT UPDATE AND REGISTER OF ACTION ITEMS
     That Council note the report by the Executive Manager to the Audit & Risk Committee
     Meeting dated 10 June 2016 including:
     A.    The Crowe Horwath Internal Audit Status Report enclosing to the Cash Handling and
           Cash Management Internal Audit Report, and, Waste System Charges Internal Audit
           Report, provided at Attachments 1 ; and
     B.    An update on the Rolling Internal Audit Plan and the Register of Action Items, provided
           at Attachments 2 and 3 to the report.


5    RISK MANAGEMENT UPDATE
     That Council note the report by the Governance Advisor to the Audit & Risk Committee
     Meeting dated 10 June 2016 providing an update on Council’s Risk Management Program.

6    ANNUAL INSURANCE UPDATE
     That Council note the report by the Governance Advisor to the Audit and Risk Committee
     Meeting dated 10 June 2016 providing an update of Council’s Insurance Program.


Recommendation

The Audit & Risk Committee recommendations dated 10 June 2016 be adopted except where dealt
with or held over by separate resolution.


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