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AGENDA
General Committee
Meeting
Monday, 18 February 2019
commencing at 10am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Frank Wilkie (Chair), Jess Glasgow, Ingrid Jackson,
Joe Jurisevic, Frank Pardon, Brian Stockwell, Tony Wellington
“Noosa Shire – different by nature”
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Section 2
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
ITEMS REFERRED FROM PLANNING & ENVIRONMENT COMMITTEE -
1 RAL18/0009 – DEVELOPMENT APPLICATION TO RECONFIGURE A LOT FOR 1
INTO 2 LOTS AT 20 MITTI STREET, NOOSA HEADS
(Planning & Environment Committee Agenda, 12 February 2019, Item 1, Page 3)
Reason for referral – For further consideration
2 MCU18/0165 DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE
FOR MULTIPLE HOUSING TYPE 4 CONVENTIONAL (17 DWELLING UNITS) AT 25
KAURI STREET, COOROY
(Planning & Environment Committee Agenda, 12 February 2019, Item 2, Page 13)
Reason for referral – For a further report (Refer to GC Agenda, Item 6, Page 3)
3 ENVIRONMENT GRANTS POLICY
(Planning & Environment Committee Agenda, 12 February 2019, Item 3, Page 43)
Reason for referral – For a further report (Refer to GC Agenda, Item 7, Page 26)
ITEMS REFERRED FROM SERVICES & ORGANISATION COMMITTEE -
4 PEREGIAN DIGITAL HUB – HALF-YEARLY UPDATE TO 31 DECEMBER 2018
(Services & Organisation Committee Agenda, 12 February 2019, Item 6, Page 33)
Reason for referral – Significance of the issue
5 SHORT TERM ACCOMMODATION ONLINE PLATFORM ISSUES PAPER
(Services & Organisation Committee Agenda, 12 February 2019, Item 7, Page 46)
Reason for referral – Significance of the issue
REPORTS DIRECT TO GENERAL COMMITTEE 3
6 FURTHER REPORT - MCU18/0166 DEVELOPMENT APPLICATION FOR A
MATERIAL CHANGE OF USE FOR MULTIPLE HOUSING TYPE 4
CONVENTIONAL (17 DWELLING UNITS) AT 25 KAURI STREET, COOROY 3
7 FURTHER REPORT - ENVIRONMENT GRANTS POLICY 26
8 DRAFT ENVIRONMENT STRATEGY AND ENVIRONMENT AND SUSTAINABLE
LIVING POLICY 43
9 FINANCIAL PERFORMANCE REPORT - JANUARY 2019 51
CLOSED SESSION -
Page 2 of 61
Section 3
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
REPORTS DIRECT TO GENERAL COMMITTEE
6 FURTHER REPORT - MCU18/0166 DEVELOPMENT APPLICATION FOR A MATERIAL
CHANGE OF USE FOR MULTIPLE HOUSING TYPE 4 CONVENTIONAL (17 DWELLING
UNITS) AT 25 KAURI STREET, COOROY
DOCUMENT INFORM AT ION
Author Development Planner, Glen Conforti
Environment and Sustainable Development Department
Index ECM / Application / MCU18/0165
Attachments 1. Proposal plans
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Development Planner to the Planning & Environment
Committee Meeting dated 12 February 2019 and the further report to the General Committee
Meeting dated 18 February 2019 regarding Application No. MCU18/0165 for a Development
Permit for Material Change of Use - Multiple Housing - Type 4 Conventional (17 dwelling units)
situated at 25 Kauri Street, Cooroy and:
A. Approve the application in accordance with the following conditions:
PLANNING
When Conditions must be Complied With
1. Unless otherwise stated, all conditions of this Decision Notice must be complied with
prior to the use commencing, and then compliance maintained at all times while the
use continues.
Approved Plans
2. Development undertaken in accordance with this approval must generally comply
with the approved plans of development. The approved plans are listed in the
following table unless otherwise amended by these conditions.
Plan No. Rev. Plan/Document Name Date
DA01 18 Site Calculations & Staging Plan, prepared by All 05-02-2019
Design and Drafting
DA02 18 Site Plan, prepared by All Design and Drafting 05-02-2019
DA03 18 Site Plan – Landscaping and Fencing, prepared by 05-02-2019
All Design and Drafting
DA04 18 Site Elevations, prepared by All Design and Drafting 05-02-2019
DA05 18 Site Elevations, prepared by All Design and Drafting 05-02-2019
DA06 18 Unit Type T1A, prepared by All Design and Drafting 05-02-2019
DA08 18 Unit Type T1B, prepared by All Design and Drafting 05-02-2019
DA09 18 Unit Type T2, prepared by All Design and Drafting 05-02-2019
DA10 18 Unit Type T3, prepared by All Design and Drafting 05-02-2019
DA11 18 Exterior Materials and Colours, prepared by All 05-02-2019
Design and Drafting
Page 3 of 61
Section 4
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
Performance Bond
3. Security in the form of a cash bond or trading bank guarantee to the sum of $35,000
must be submitted to Council, to secure performance of all conditions of this
approval, prior to the issue of a Development Permit for Operational Works. The cash
bond or trading bank guarantee will be returned on performance of the conditions of
approval less any costs incurred by Council in respect of enforcing performance of
this permit. Council reserves the right to call upon the bond or guaranteed sum to
effect compliance with conditions.
4. The requirements of this development approval are to be effected, prior to the use of
the premises. Council reserves the right to call upon the bond or guaranteed sum
referred to in this approval to effect compliance with conditions.
Building Height
5. The maximum height of the development must not exceed 8 metres above the
finished ground level and the natural ground level.
6. Certification must be submitted to Council from a Licensed Surveyor which certifies
that the buildings do not exceed the maximum height requirement of this Decision
Notice.
Building Appearance
7. A mix of materials and colours must be incorporated into the external building finishes
reflective of Cooroy’s traditional character and the schedule detailed on All Design
and Drafting plan DA11 and dated 5 February 2019.
8. All air conditioning units or other mechanical equipment must be fully enclosed or
screened such that they are not visible from the street frontages nor adjoining
properties.
Fencing and Walls
9. Fencing must be generally in accordance with the approved plans and setback an
average of 1 metre from the front property boundary and articulated by stepping the
design at maximum 5 metre intervals. Any fencing on the front boundary must either:
a. not exceed a maximum height of 1.2m
b. be of open construction.
10. The area of land between the fence and the front property boundary must be densely
landscaped to screen any fencing from the street.
Clothes Drying Areas
11. Each dwelling unit must be provided with access to an outdoor clothes line which is
screened from public view.
Community Management Statement
12. Any proposed Community Management Statement required for the development
pursuant to the Body Corporate and Community Management Act 1997 must be
submitted to Council for endorsement at the same time as submission of the Building
Format Plan (or similar) to Council for compliance assessment.
13. All clauses and by-laws of the proposed Community Management Statement must
accord with the requirements of this Decision Notice.
Page 4 of 61
Section 5
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
ENGINEERING
Site Access and Driveway
14. Vehicular access driveways to serve the development shall be constructed from the
Kauri Street and Olivine Street frontages of the site generally in accordance with the
final approved layout plans and as amended by the conditions of this permit and in
compliance with the applicable engineering standards and drawings.
15. Sealed access driveways must be provided from Kauri Street and Olivine Street
frontages of the site to all parking and manoeuvring areas of the development
generally in accordance with the final approved layout plans as amended by the
conditions of this permit. The works must be undertaken in accordance with an
Operational Works approval and must include in particular:
15.1. Driveway crossovers generally in accordance with IPWEAQ standard drawings
R-049 and R-050, and to grades that prevent vehicles from scraping and/or
bottoming whilst also allowing for compliant grades and levels that match any
existing or proposed pathway and grassed verge without posing trip or safety
hazards to the public.
15.2. For pedestrian safety on the footpath and vehicles exiting the site, the driveway
and any associated fencing or vegetation near the driveway must comply with
the minimum sight line requirements as defined in AS/NZ 2890.1, section 3.2.4.
15.3. The proposed driveway must have a maximum width of 6m at kerb line.
15.4. Driveway must have clearance of 1.0m from a power pole and 0.5m from and
any service pit or manhole (eg telecommunication pit, water metre) unless a
written approval obtained from the relevant provider.
16. All vehicles must enter and leave the site in a forward direction.
Car Parking
17. Car parking must be provided within the site generally as shown on the final
approved layout plans. The works must be undertaken in accordance with an
Operational Works approval and must be in compliance with the provisions AS/NZS
2890.1-2004 for user class 1A with allowance for vehicles to enter and leave the site
in a forward gear and with a minimum head clearance (headroom) at any point of
2.2m.
18. The internal dimensions and doorway openings of all enclosed garages must be
designed and constructed to comply with the provisions of section 5.4 of AS/NZS
2890.1. The applicant must demonstrate compliance by illustrating these dimensions
on the plans submitted for both Operational Works approval and Building Works
approval.
19. All visitor carpark spaces must be clearly defined by line marking each space with the
words “Visitor Parking Only” and by sign posting each space with similar wording.
20. All car parking areas and access driveways must be maintained exclusively for
vehicle parking and manoeuvring and kept in a tidy and safe condition at all times.
Roadworks Widening
21. The full length of the Kauri Street and Olivine Street frontages of the development
site must be upgraded by providing kerb & channel, bitumen road widening,
stormwater structures and landscaping improvements to the footpath in accordance
with an Operational Works approval. The works must include but are not limited to
the following:
Page 5 of 61
Section 6
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
21.1. In regard to the Kauri Street frontage, the new kerb and channel must be
aligned so that it is offset 8 metres from the existing kerb and channel on the
western side of Kauri Street measured from the nominal face of the kerb. The
new kerb and channel must be extended to the north, approximately, to the
prolongation of the common boundary of No 21 and 19A Kauri Street and join
smoothly with the existing kerb and channel.
21.2. In regard to the Olivine Street frontage the new kerb and channel must be
aligned at about 12m offset from and parallel to the property boundary and
must extend for the full frontage of the subject site. The works shall include
suitable tapers extending beyond the frontage of the subject site to smoothly
join to the existing pavement.
21.3. The works (Kauri Street, Olivine Street and the intersection) must include
suitable drainage structures and stormwater collection to ensure that runoff
from the road formation is collected, controlled and directed to ensure that the
roadway is safely trafficable and must be in compliance with the relevant
sections of the Queensland Urban Drainage Manual (QUDM).
21.4. As part of the application for operational works, the developer’s civil
engineering consultant shall investigate and report on the possible deficiencies
in the existing stormwater system, to the western end of Agate Street and
including inspection by closed circuit television (CCTV) of the existing
stormwater system. The developer is required to rectify any deficient
stormwater pipes or structures extending from the development frontage down
to and including the manhole downstream of the 600x1200 box culvert which
crosses Kauri Street.
21.5. The design and construction of all works shall be carried out in accordance with
Council’s Planning Scheme Policy PSP05 – Engineering Design Standards –
Roads, Drainage and Earthworks and the applicable engineering standards
current at the time of construction.
The above condition is imposed pursuant to s145 of the Planning Act 2016
being non-trunk infrastructure.
22. All associated and ancillary work including pavement correction to the existing
pavement, drainage works, modification of the footpath, and adjustments to the
existing infrastructure must be undertaken to complete the roadworks widening and
must be carried out in accordance with the applicable engineering standards and the
tree retention requirements of this approval.
In this regard a schedule of works, specifications and plans detailing this work shall
be prepared and submitted to Council for approval prior to obtaining a Development
Permit for Operational Works
23. The applicant must truncate the boundaries at the intersection of Kauri Street and
Olivine Street and dedicate the truncated section as “Road”. The truncation must be
in accordance with Council’s Planning Scheme Policy PSP 5 – Engineering Design
Standards- Roads, Drainage and Earthworks part 3.13 (g). The dedication must be
undertaken at no cost to Council.
Pathway and Frontage Works
24. A new 2.0m wide concrete path must be constructed along the Kauri Street and
Olivine Street frontages of the site in accordance with an Operational Works approval
and to a desirable and smooth alignment for the comfort of users and protection of
trees identified in this permit for retention. The new path must be in compliance with
IPWEAQ standard drawing SEQ R-065 Concrete Pathway Construction Details.
Page 6 of 61
Section 7
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
The works must include a sufficient number of pram ramps to be provided near the
intersection of Kauri Street and Olivine Street where identified by Council to connect
to existing and proposed pathways network.
The above condition is imposed pursuant to s145 of the Planning Act 2016 being
non-trunk infrastructure.
25. All paths, pram ramps, driveways and parking areas shall be designed and
constructed to ensure pedestrian safety using non-slip materials, to produce an
evenly graded surface finish, and to be in accordance with the Disability
Discrimination Act 1992 and Australian Standard 1428.1 Design for Access &
Mobility.
26. Footpath improvements such as topsoiling, grassing, tree retention and tree planting
are required to the Kauri Street and Olivine Street frontages of the site in accordance
with Planning Scheme Policy PSP03 Landscaping Plants & Guidelines and in
compliance with Operational Works approval.
27. The new path and frontage works must generally match the existing adjoining
surfaces without causing a trip hazard and extend beyond the frontage where
necessary to join and taper smoothly with any existing adjoining path and surfaces.
Stormwater Drainage
28. The site must be provided with a stormwater drainage system connecting to a lawful
point of discharge. The works must be undertaken in accordance with an Operational
Works approval and the Queensland Urban Drainage Manual (QUDM) and the
design be prepared and certified by a Registered Professional Civil Engineer, and
must include/address in particular the following:
28.1. Collection and discharge of stormwater to Council’s existing drainage system in
Kauri Street generally in accordance with Drawing No 2018068-P01 dated
12/09/2018 by 360 Civil Consulting and including the provision of any required
inter-allotment drainage within the site.
28.2. Must be no net increase in stormwater runoff from the current undeveloped
condition of the site.
28.3. Where applicable, extension of the site stormwater system to accommodate
stormwater from external adjoining properties, including registration of drainage
easements.
28.4. The use of gravity stormwater drainage and not surcharge pits.
29. A CCTV inspection must be carried out by a Council approved CCTV contractor upon
satisfactory completion of construction works. The developer will be responsible for
the full cost of CCTV inspection, including any additional inspection necessary
following defect identification and rectification.
Easements
30. Unless otherwise agreed in writing by the relevant service provider, any public or third
party infrastructure located on the subject site must be placed within an easement
registered against the title of the property.
31. All easements must be designed in accordance with the planning scheme and
granted at no cost to the Grantee. Where the Grantee is Council or a service
authority, the easement documentation must be in accordance with the Grantee’s
standard easement terms. Draft easement documentation must be submitted to
Council for endorsement.
32. All works must be kept clear of any existing or proposed easements on the subject
land, unless agreed otherwise in writing by the Grantee.
Page 7 of 61
Section 8
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
Earthworks
33. All earthworks must be undertaken in accordance with a development permit for
Operational Works and in compliance with the provisions of AS 3798: Guidelines on
Earthworks for Commercial and Residential Development, with geotechnical testing
undertaken in accordance with Section 8 of the Standard, and to a minimum of ‘Level
2’ supervision Test results as required by AS 3798 and/or the directions of the
supervising engineer. A certification of the earthworks must be provided by a RPEQ
and submitted to Council prior to the final inspection of the completed works by
Council.
34. Earthworks works required on site must be carried out so as not to cause the
additional ponding of water on any adjoining lands or the blockage of, or interference
with, any natural watercourses.
35. Earthworks carried out on site must not affect the structural integrity of any of the
existing fences and/or structures and/or lands that border the development site.
Fences that are affected must be replaced prior to the Building Certifier issuing the
Certificate of Classification. In this regard any fences to be replaced must be clearly
shown on the plans submitted for Operational Works approval.
36. All earthworks and any associated batters must be contained entirely within the
subject site unless written permission from the respective landowner(s) is provided to
Council.
37. Where the development involves changes to the existing levels over, or adjacent to,
drainage, water supply or sewerage infrastructure, all access chamber surface levels
must be adjusted to provide a freeboard of 100mm above the finished ground surface
level or as required by the service provider and/or the approved plans for Operational
Works.
38. All retaining walls and stormwater headwalls must be designed and constructed in
accordance with the planning scheme and must be certified by an RPEQ where
exceeding 1.0m in height. All retaining walls that are publicly accessible and exceed
1.0m in height must be fitted with a commercial grade safety fence.
Erosion and Sediment Control
39. Any person acting on this permit must prevent erosion and sediment export from
leaving the site. Site control measures such as silt fencing, controlled gravel access
to the site and controlled disposal of waste, will be necessary.
In this regard plans prepared by suitably qualified person detailing the methods and
measures of controlling erosion and sediment are required to be submitted to the
Council in conjunction with an application for the Development Permit for Operational
Works.
Water & Sewer Connections
40. An underground connection to reticulated water and sewerage must be provided to
the development site in accordance with the standards and requirements of Northern
SEQ Distributor–Retailer Authority (Unitywater).
41. A Certificate of Completion from the Northern SEQ Distributor–Retailer Authority
(Unitywater) must be submitted to Council that certifies an underground connection to
reticulated water and sewerage has been provided to the development site.
Electricity and Telecommunication Services
42. Underground reticulated electricity and telecommunication services must be provided
to the development site in accordance with an approval for Operational Works and be
in compliance with the standards and requirements of the relevant service provider.
Page 8 of 61
Section 9
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
43. Unless otherwise stipulated by telecommunications legislation at the time of
construction, the development must be provided with all necessary conduits, pits and
pipes to accommodate the future connection of optic fibre technology
telecommunications.
44. Certification must be submitted to Council from all relevant service providers which
certifies that the development has met the requirements of this Decision Notice and
all applicable legislation at the time of construction.
45. Conduits for electrical power or other services and connections proposed to be
installed within existing and proposed road reserves under existing sealed
carriageways, concrete pathways, concrete/sealed driveways or vegetation identified
for retention must be installed by boring. Trenching is not permitted, unless
specifically approved by Council.
General - Engineering
46. A suitably qualified Registered Professional Engineer must prepare engineering
drawings and specifications for all engineering works that will become Council
infrastructure, which must be submitted in conjunction with an application for a
Development Permit for Operational Works. To avoid conflict with underground pipes
or services, all existing and proposed services required by the development shall be
shown on the plans.
47. Any alteration of any public utility or other facilities necessitated by the development
of the land or associated construction works external to the site must be at no cost to
Council.
LANDSCAPE & ECOLOGY
Landscaping & Vegetation Clearing
48. The development site must be landscaped. The works must be undertaken in
accordance with an Operational Works approval and the Noosa Planning Scheme
Policy 3 Landscaping Plants and Guidelines for Cooroy and must include in
particular:
48.1. Trees 1, 2 and 3 (Eucalyptus tereticornis) located in the road reserve and
identified in the Arboricultural Impact Assessment Report by Consult Arborist
Pty Ltd dated 16.01.2019 must be retained. A further arborist report based on
the approved plans must be submitted for approval which details the methods
for the retention of the trees.
48.2. The further arborist report must assess the capacity to retain vegetation
situated within the existing property boundary at the corner of Kauri and Olivine
Streets.
48.3. Provide landscaping plans using local native species that provide detailed
sections and plan of a landscaped buffer to the building setback adjacent to
Kauri and Olivine Street respectively to buffer the adjacent residential uses from
the development.
48.4. Provide 100L NATSPEC street trees every 8m of road frontage, positioned in a
manner that supports adequate sightlines and maintains existing trees identified
for retention in this permit.
48.5. Provide details of internal landscaping to the development, including provision
of suitable growing media and area to sustain landscaping, which will provide
shading and soften the visual appearance of the development.
48.6. Provide landscaping to each dwelling frontages and internal driveway networks
to provide shade and visual amenity.
Page 9 of 61
Section 10
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
48.7. Provide 1 suitable large canopy shade tree in the centre median near the 2
visitor car spaces at the Y junction located internal to the site.
48.8. Provide details of the methods to be used during the vegetation clearing
including the use of licensed spotter/catchers, disposal of cleared vegetation,
methods to ensure retained vegetation is protected from development works, in
particular where works are proposed adjacent to root zones of vegetation
located on the road reserve with reference to current AS 4970-2009 Protection
of Trees on Development Sites.
49. The open space and setback areas are to be landscaped in accordance with
Council’s Policy on Landscaping Guidelines and a properly prepared landscape plan
prepared by a suitably qualified Landscape Architect or Horticulturalist. Such
landscaping is to be completed prior to the premises being occupied and maintained
at all times thereafter.
ENVIRONMENTAL HEALTH
Waste Management
50. The developer must provide waste storage and disposal facilities in accordance with
Planning Scheme Policy No. 9 “Waste Management Multi-Dwellings and Commercial
and Industrial Premises”. The facilities must include an external impervious area
correctly sized for all refuse and recycling containers and suitably screened from
public places and neighbouring properties. A bin wash area is required with a cold-
water tap, hose and drain outlet connected to sewer, via a bucket trap. The drain
outlet must be designed to prevent storm water entry to the sewerage system. This
can be achieved with a nib wall 50mm high and up to 700mm x 700mm wide (max
0.5m²), or alternatively the waste area can be roofed, or any other design approved
by Council.
51. Refuse containers must be provided in accordance with the requirements of the
Environmental Protection (Interim Waste) Regulation 1996 and (Waste Management)
Regulation 2000, for the storage and collection of refuse.
Mechanical Equipment
52. Written certification is required from a suitably qualified person confirming that sound
pressure levels from all mechanical plant and equipment comply with the following:
a. Air-conditioning and Refrigeration
7am to 10pm: Maximum background + 5dB(A)
10pm to 7am: Maximum background + 3dB(A)
b. Pumps
7am to 7pm: Maximum background + 5dB(A)
7pm to 10pm: Maximum background + 3dB(A)
10pm to 7am: No audible noise.
53. The certification must be submitted to Council, which certifies that operational noise
from any fixed plant and equipment complies with the requirements of this Decision
Notice
B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
Page 10 of 61
Section 11
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
REPORT
A report on this application was prepared for the Planning and Environment Committee meeting
on 12 February 2019 recommending that a Preliminary Approval be issued due to concerns
about retention of vegetation and building design issues. Since the closing of the agenda for the
Planning and Environment Committee meeting further discussions were had with the applicant.
The applicant subsequently lodged amended plans with Council to address the issues raised by
officers. This further report provides an outline of the changes and amended plans are provided
at Attachment 1.
Street trees
The key reason for officers recommending a preliminary approval was to ensure the retention of
3 Eucalyptus tereticornis trees in the Olivine Street frontage. The preliminary approval was
recommended as the impact of retaining the trees on the development layout and yield was
unclear. The amended plans provided by the applicant include revisions to the site layout and
provide for the retention of the tress.
Review of Amended Plans
Layout
The amended site layout includes only 1 vehicle access from Kauri Street and 2 from Olivine
Street, whereas the original development proposed 2 vehicle accesses off Kauri Street and 1 off
Olivine Street. The new layout does not raise any traffic concerns, allows for the 3 subject trees
to be retained and provides a garden suitable for a shade canopy tree to be planted at the ‘Y’
junction internal to the site. The previous and proposed layouts are provided below in Figure 1 for
comparison.
Figure 1
Key development parameters comply with the Planning Scheme as shown in Table 1 below.
Some small changes have occurred which are indicated in red text.
Criteria Planning Scheme Original Current Proposal Complies
Proposal
Site Area N/A 4739 m² 4739 m² N/A
Population density 47.39 persons max 44.39 persons 42.6 persons
(decrease)
Gross floor area 1896.4m² max 1345m2 1313m²
(decrease)
Site cover 40% max 40% 38% (decrease)
Page 11 of 61
Section 12
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
Criteria Planning Scheme Original Current Proposal Complies
Proposal
Landscaped open space 1329m² min 1513m² 1513m²
Soft landscaping 797.4m2 min 60% of 1296m² 1296m²
Landscaping Setbacks total
Building height
storeys 2 storeys max 1 storey 1 storey
metres 8 metres 5.25 metres 5.25 metres
Boundary setbacks
Frontage 6 metres min
Kauri Street 6 metres 6 metres
Olivine Street 5 metres 5 metres X
Side 2.6 metres min 4 metres 4 metres
Length of wall 15 metres max 21.1 metres 14 metres
(units 9 and 10) (decrease in wall
length)
Roof pitch 12 degrees 10 degrees 12 degrees
(increase)
Eaves 600mm eaves to Complies Complies
75% of the
perimeter of the
building
Carparking 25 covered min 21 covered 19 covered
6 uncovered min 8 uncovered 9 uncovered
Yield
As shown below in Table 1, the total number of units has not changed, only the configuration.
Presented at Planning & Environment Meeting Proposed
13 x 2 bedroom 15 x 2 bedroom
4 x 3 bedroom 2 x 3 bedroom
17 units 17 units
Table 1 – Development yield
All units remain less than 90m² providing housing diversity for Cooroy in accordance with
Council’s Housing Needs Assessment (Briggs and Mortar March 2017) undertaken for the new
Noosa Plan.
Setbacks
The setbacks to Kauri Street are the same as previously proposed to Olivine Street and raise no
concern as the development is low rise, with the only encroachment for veranda posts and good
opportunities for landscaping.
Built form
Variation has been provided to break up the roof form seen from Kauri Street and an increase to
the roof pitch from 10 degrees to 12 degrees to complement the Cooroy character. The applicant
has provided articulation to the units of concern and the proposal plans are now considered to
address all outstanding built form matters raised by officers previously.
Page 12 of 61
Section 13
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
Consultation
Internal Consultation
The application was forwarded to the following internal Council officers:
Environment Officer
Coordinator Engineering
Their assessment forms part of this report.
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services X Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 13 of 61
Section 14
ATTACHMENT 1
Page 14 of 61
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Page 14 of 61Section 15
Page 15 of 61
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Page 15 of 61Section 16
Page 16 of 61
PRIVATE OPEN SPACE 2
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Page 16 of 61Section 17
Page 17 of 61
FENCE LEGEND
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Page 17 of 61Section 18
Page 18 of 61
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Page 18 of 61Section 19
Page 19 of 61
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Page 19 of 61Section 20
Page 20 of 61
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Page 20 of 61Section 21
Page 21 of 61
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Page 22 of 61
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Page 22 of 61Section 23
Page 23 of 61
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Page 23 of 61Section 24
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Address:
EXTERIOR MATERIALS, FINISHES AND COLOURS - ALL UNIT TYPES 25 Kauri Street
Cooroy
Pena QLD 4563
M1 SOLUSSOND EES M6 EXTERNAL DOORS AND WINDOWS
COLOUR SUR-MIST POWDERCOATED ALUMINIUM
sr aa Property Details:
E Lot 27 C56016
GUTTERS § FASCIA: Area 4741m?
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Page 24 of 61Section 25
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
Page 25 of 61
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Page 25 of 61Section 26
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
7 FURTHER REPORT - ENVIRONMENT GRANTS POLICY
DOCUMENT INFORM AT ION
Author Environmental Services Manager, Craig Doolan
Environment and Sustainable Development Department
Index ECM/ Environmental Grants/ Environment Levy
Attachments 1. Environment Grants Policy
2. Community Grants Policy
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Environmental Services Manager to the Planning &
Environment Committee meeting dated 12 February 2019 and the further report to the General
Committee meeting dated 18 February 2019 and:
A. Adopt the Environment Grants Policy as set out in Attachment 1 to the report to the
General Committee meeting dated 18 February 2019;
B. Approve Interim Evaluation Criteria for the next round (February 2019) of Environment
Grants only, based on relevant Strategic Outcomes of the Biodiversity and Waterways,
Wetlands and Coasts themes in the Draft Environment Strategy, listed below;
Ecological linkages and connecting habitat areas are improved and rehabilitated to
increase landscape connectivity and species resilience.
Community conservation partnerships on public and private land are developed to
deliver successful biodiversity conservation outcomes.
Terrestrial and aquatic ecosystems, as well as fauna and flora species, are protected
from significant human impacts.
Invasive pest species are managed strategically to reduce impacts on native species
and habitats, fisheries, recreation and tourism values.
Water quality, riparian areas and catchment health is protected and improved by
partnering with landholders and stakeholders to actively manage and rehabilitate
priority stream reaches.
Aquatic biodiversity is improved through the preservation and enhancement of
diverse instream, riparian and wetland habitats.
Point source and diffuse pollution is identified and effectively managed to reduce
impacts on waterways, wetlands and coasts.
Waterways, wetlands and coastal environments are protected, managed and
maintained in their natural state and are enhanced to support healthy and diverse
ecosystems.
The quality and quantity of groundwater, surface water and wastewater discharge is
optimised to minimise impacts to receiving waters, aquatic ecosystems and human
health.
Page 26 of 61
Section 27
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
C. As a result of the introduction of a new separate Environment Grants Program and Policy,
Council approve the amendments required to the Community Grants Policy as detailed in
Attachment 2 to the report to the General Committee meeting dated 18 February 2019; and
D. Authorise the CEO to make any required minor amendments to the Policies prior to
publication.
REPORT
Councillors considered a report on this matter at the Planning & Environment Committee meeting
on 12 February 2019. At that meeting Councillors requested that some amendments be made to
both the draft Environment Grants Policy and the Community Grants Policy. The proposed
amendments are shown in revision mode in Attachments 1 and 2 to this report.
Previous Council Consideration
A report on this matter was presented to the Planning & Environment Committee meeting on 12
February 2019 (refer to item 3, page 43).
Finance
Refer to original report to Planning & Environment Committee, 12 February 2019.
Risks & Opportunities
Refer to original report to Planning & Environment Committee, 12 February 2019.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer X Community Services Corporate Services
Executive Officer Director Director
Executive Support X Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services X Environment & Sustainable Development Infrastructure Services
Director X Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture X Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 27 of 61
Section 28
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
ATTACHMENT 1
Page 28 of 61
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
ATTACHMENT 1
| @ | NOOSA Council Policy
mr mikeeenets ENVIRONMENT GRANTS
_ Corporate Plan Reference: The Noosa Environment
| Endorsed by Council: | 21 February 2019 |
| Policy Author: | Manager Environmental Services
POLICY BACKGROUND
Noosa Council has a long history of working with and supporting th unity to achieve significant
environmental outcomes. The Environment Grants program continue this partnership
through support and collaboration to achieve significant e outcomes that align with
Council’s key environment strategies and plans.
This policy is guided by the Noosa Environment Strat Environment Le licy. The Strategy
clearly outlines strategies, targets and outcomes f oosa environment o 10-year period.
This Policy does not apply to sponsorship, don , advertisingsnaming rights ervice level
agreements.
COUNCIL POLICY
The Environment Grants will support the im entation of t uncil’s key environment strategies
and plans by enabling collaboration with the ¢ ity ini ives that protect, enhance and
increase the resilience of Noosa’s naturale .
Grants will be for initiative building ‘and p ts tha serve and/or improve ecosystem
health and biodiversity ir o0osa Shire. All | ves funded by the Environment Grants program
will have tangible and asurable outcomes.
Outcomes of the Envi nent Gre program will
e implementation of Council’s*key envire ategies and plans, and the actions within them,
that are ately de =d through gra
e inc d capa of local \groups through a collaborative approach to environmental
0 gement
e inc ed funding dire¢ to e mental activities through the opportunities of community
group ganisations to rage extra funding or resources.
Who Can App
The Environment t: open to not-for-profit community organisations that meet al/ of the
following criteria:
e The project or event for which they are applying benefits the residents of the Noosa community;
e The application meets the specific eligibility criteria of the funding programs as set out in this
Policy and the supporting grant guidelines;
e The organisation:
o is alegal not-for-profit entity
© complies with all incorporation requirements of the State and Commonwealth as at the
closing date for the grant program
o be registered by an Act of Parliament
o has an active ABN
o Has a bank account in the name of the legal entity.
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COUNCIL POLICY - ENVIRONMENT GRANTS
If an organisation is not eligible as per the above criteria and wishes to apply for a grant, the
organisation is able to do so provided that the application is auspiced and administered by an eligible
organisation that is willing and able to accept legal and financial responsibility for the grant and the
project or event being delivered.
All applicants (including the auspice, if required) must have:
e appropriate insurances and adhere to sound Workplace Health and Safety practices
e no debt to Council, or has entered into scheduled payment arrangements with Council that is
being adhered to
e met acquittal conditions for any previous Council grants.
Who Cannot Apply
e commercial businesses or business trusts
e government agencies or departments of local, state and f nment
e educational, political or religious organisations, or pri health providers, where the
application is for the organisation’s core business
e community groups that are not incorporated
e individuals.
An organisation found to be ineligible after approval r to return the grant payment.
Eligible Projects
In order to be eligible for funding, projects m
e align with the strategic outcomes of aviron strategies and plans and/or
contribute towards achieving the targets d 5a ironment Strategy
e be consistent with the DO the En it Levy as Outlined in the Environment Levy
Policy, where the Environment L is the s e of funding for the grant
e demonstrate va Or Money, a at the pre is in the public interest
e have a financial o ind co! tion.to the project.
Ineligible F
Ineligik ojects or p ams | de, but are not restricted to:
e Projects that do not contribute towards Council's key environment strategies and plans and have
ac identifiable be to the Noosa environment.
e Proje ents or programs run for commercial profit.
e Projects whefe most of t enefit will be outside the Noosa Shire.
e Activities tha e alre commenced prior to the grant application being submitted.
e Payment of debt:
e Political activities.
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
COUNCIL POLICY — ENVIRONMENT GRANTS
ENVIRONMENT GRANTS PROGRAM
The Environment Grants Program will consist of three main funding streams:
1. Environment Project Grants
These grants will be for projects, programs or events that align with Council’s key environment
strategies and plans and have a positive impact on the Noosa environment. They will typically be
completed within 12 months of commencement.
The minimum grant amount from Council under the Environment Project Grants program is $1,000
and maximum grant amount is $30,000. There is an expectation that projects will have a cash or in-
kind contribution by the applicant or other partners. In some instances, only part-funding of the
amount request may be offered.
Environment Project Grants will be advertised and assessed thr e same process as Council’s
Community Grants program, as outlined in the Community Gr ine.
2. | Environment Organisation Alliance Grants
These grants will provide organisational support to nity groups that ar arily focused on
environment activities. Successful applicants will r an annual grant for up t years where:
e the primary purpose of the organisation aligns oosa E ment Strateg
e the services provided by the organisation are o ifi enefit to the Noosa community
(beyond their membership base)
e the organisation’s services closel vith Counci tegic outcomes, identified in the
Environment Strategy
e the organisation can demonstrate value fo e all stak ers
e the organisation can demonstrate the ne f a istance from Noosa Council.
Applications for Envire nt Organisation Alliance Grants will follow the same process as other
Noosa Council allia grants, as outlined in Community Grants Program Guideline — Three Year
Community Alliance.
3. Multi-yee vironmen aborative ts
Multi-ye iro collab ive (MEC) Projects will support longer-term, larger-scale strategic
initiati at align w ae Environment Strategy and have a significant positive impact on the
Noo nvironment.
These pro 5 will have multiple community stakeholders and clear, measurable outcomes. Projects
may be funded for up to three years. Recipients will be required to provide an annual progress report
that includes a ncial repe hich demonstrates delivery of agreed outcomes.
Projects will be so ually through an on open application process or EOI. If funding has
already been allocatec previous rounds (including in previous financial years), Council may
choose not to seek further applications until there are sufficient funds.
Council will retain the flexibility to receive and assess MEC Project applications outside of this
timeframe, but all projects will still be subject to Council approval.
A Guideline for the delivery of Multi-year Environment Collaborative Grants will be developed and
annually reviewed by the Environment Levy Working Group.
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
COUNCIL POLICY - ENVIRONMENT GRANTS
ROLES AND RESPONSIBILITIES
Council will publicise the availability of its Environment Grants and the associated process to apply.
In assessing the grants, Council will:
e ensure public monies are allocated in a fair and equitable way
e ensure best possible value for money
e check each application against eligibility criteria as set out in the appropriate Grant Guideline.
e seek recommendations from an expert panel on occasion, or where appropriate, that can
comprise Council officers, Councillors,aad/er community representatives, or individuals with
appropriate expertise to provide advice on technical aspects of the grant application.-
Council will determine the total allocation of funds to the Environme nts Program through its
annual budgetary processes. The number and types of grants appr. ill depend on the demand
for funding, the available program budget, and corporate prioriti
Council may also determine priority funding areas on a year- ar ba his may include:
e direction of funding towards specific Themes or Stra utcomes of vironment Strategy
for any given grant period
e nominating the proportion of funding to be di d towards each of the rant funding
streams for any given financial year.
Council officers are available to provide advice to app d help develop grant applications.
They will also assist organisations to id yy. additional a ernative sources of funding relevant
to their project or event.
Council officers are bound by Councils Emplo O Cond d are therefore responsible
for acting with impartiality and,integrity and recognisin d aring any actual or potential conflicts
of interest. A conflict of intefestce cur when Yo Pate int Ss interfere, or appear to interfere
with your duty to put tHeypublic iAtehest first Mhis is defined in the Local Government Act (for
Councillors) and the iployee Code of Conduct (for Council staff). This may include
put is-notlimited to personal connegtions with the @pplicant-Anyone having a determined conflict of
interest should not debe or be ini imsany discussions on any matter relating to that application.
Council offi equire adhere to this policy when supporting, facilitating, or delivering
grants- d acti is t sponsibility of Council officers to ensure that grants and funding
provi ‘om public monies:
e are inistered transparently a countably
e align Council’s objectives, goals and priorities
e effective ivertised and promoted to the community so that potential applicants have equal
opportuni pply for
e monitored for dli against set performance measures.
RELEVANT DOCUMENTS
Queensland Government
e Local Government Regulation (2012)
e Local Government Act (2009)
e Statutory Bodies Financial Arrangements Act (1982)
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Page 32 of 61
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
COUNCIL POLICY — ENVIRONMENT GRANTS
Noosa Council
e Noosa Council Corporate Plan
e Noosa Council Environment Strategy
e Noosa Council Environment Levy Policy
e Noosa Council Sustainability Principles
e _Noosa Council Community Grants Policy
e Noosa Council Employee Code of Conduct
DEFINITIONS
Acquittal
The process by which a recipient demonstrates in writing to the fu dy that it has expended
the funds in accordance with the terms and conditions of the fu agreement on completion of
the activity or project. The acquittal process, when conduct demonstrates that these
monies were being used efficiently, effectively or that the co nity | ing value for money for
services.
Auspice
Auspice means that an organisation takes respo for ensuring,the funds are as specified
in the grant allocation. An auspicing organisation w espo for:
e sign-off on the funding agreement
e the receipt, banking and administration of all moneys
e project monitoring and completion
e ensuring the applicant acquits the fu
e sign-off on the acquittal form.
Business I&
For the purpose of this policy, business is defined as an organisation or enterprising entity engaged
in commercial, industrial or professional activities for profit. This may be in the form of a sole trader,
company or partnership. Sole trader} an individual operating as the sole person
legally responsible for all aspects of the business. a legal entity separate from its
shareholders. an association of people or entities running a business together, but not
as a company).
Community Gran
A policy outlining the pa sters by which a local government may provide grant funding to
community groups. purposes of statutory reporting, this Environment Grants Policy is a
‘Community Grants Po under the definition of the Local Government Regulations (2012).
Conflict of interest
lecision that i ; iin insincent, ;
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
COUNCIL POLICY - ENVIRONMENT GRANTS
Environment Strategy
The Environment Strategy is the overarching Noosa Council strategic document relating to the
environment. It is divided into four Key Focus Areas, each of which have several priorities and a
target. Each Key Focus Area also has a series of Strategic Outcomes that Council is seeking to
achieve. The Environment Strategy sits alongside the Social Strategy and Local Economic Plan as
the key strategic documents of Noosa Council.
Funding Agreement
A legal agreement entered into by the successful applicant and Council noting the obligations of both
parties.
Grant
Funds provided to a recipient through a formal program for a specifi rpose, directed at achieving
goals and objectives consistent with Council policy, where the is selected on merit against
a set of criteria. Funding is subject to entering a written me ith Council that outlines
accountability requirements.
In-Kind Support
In-kind support includes paid and volunteer labo inistrative support, rent-fr ommodation
or donations of materials, equipment or services.
Not for profit incorporated community organisation
A community organisation that operate | entity wit imary purpose of providing services
to the community. An organisation is no is not carri for the direct or indirect profit or
gain of its members, both in its operations
Organisations
For the purposes of this cy the n Organi Ss means:
e Incorporated As ions (incorporated unde te legislation, commonly have ‘Association’ or
‘Incorporated’ or in their leg ame);
e Incorporated Coope es ~ ep nder state legislation, commonly have
‘Cooper. heir leg e);
e Co (inco ated u he Corporations Act 2001 — may be proprietary company (limited
b es or by gua ee) oO ic companies); and
e Aboriginal Corporation corpo d under the Corporations (Aboriginal and Torres Strait
Island Act 2006)
Public Intere
For the purpose o ge public interest refers to ‘the welfare of the general public in contrast to
the interest of an ind Or group’.
Sponsorship
Sponsorship is a contractual business arrangement under which a sponsor, for a specified term,
provides a contribution in cash and/or in kind (“contra”) in return for specified commercial benefits.
Version control:
Version Reason/ Trigger Change (Y/N) Endorsed/ Reviewed by Date
1.0 New Policy Council 21/02/2019
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ATTACHMENT 2
Page 34 of 61
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
ATTACHMENT 2
| » | NOOSA Council Policy
| @ | COUNCIL COMMUNITY GRANTS
Corporate Plan Reference: Working in Partnership with Our Community
Endorsed by Council: 21 January 2019
Policy Author: Community Development Manager
POLICY BACKGROUND
This Policy is to guide the administration of Council’s Community Grants Program so that the grants:
e Assist Council to achieve its strategic goals and identified key initiatives; and
e Align with the intent of the Local Government Act 2009 and the Local Government Regulation
2012, which state that (community) grants will be used for a purpose that is in the public interest.
This Policy is to be read in conjunction with any supporting guidelines for specific funding programs.
This Policy does not apply to sponsorship, donations, advertising, naming rights and service level
agreements.
POLICY OUTCOMES
The outcomes of this policy include:
e Providing financial support to meet identified community needs;
e Building community skills and resilience;
e Developing and maintaining sustainable community infrastructure;
e Providing opportunities to leverage Council's financial assistance to obtain funding from other
sources; and
e Providing opportunities to deliver on Council's strategic goals and identified key initiatives
WHO CAN APPLY
Not for profit community organisations can apply for a Community Grant provided they meet the
following criteria:
e The project or event for which they are applying, benefits the residents of the Noosa Shire
community;
e The application meets the specific eligibility criteria of the funding programs as set out in this
Policy and the supporting Grant Guidelines;
e The applicant:
o Is alegal not for profit entity;
o Complies with all governance and financial requirements of the State and Commonwealth as
at the closing date for the grant program;
o Be registered by an Act of Parliament
o Has an active ABN;
o Has a bank account in the name of the legal entity;
If an organisation is not eligible as per the above criteria and wishes to apply for a grant, the
organisation is able to do so provided that the application is auspiced and administered by an eligible
organisation that is willing and able to accept legal and financial responsibility for the grant and the
project or event being delivered.
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
All applicants (including the auspice, if required) must have:
e Appropriate insurances and adhere to sound Workplace Health and Safety practices;
e No debt to Council, or has entered into scheduled payment arrangements with Council that is
being adhered to; and
e Met acquittal conditions for any previous Council grants.
Service Clubs are eligible for water rebates and building insurance cover and may apply for
Community Project Grant, Three Year Signature Community Events and Festive Season Grants
only.
Chambers of Commerce may apply for Community Project, Three Year Signature Community
Events and Festive Season Grants only.
Not for profit community organisations with a liquor-licenced supporters/associated club that
commercially trade seven days a week may apply for Festive Season Grants only.
WHO CANNOT APPLY
e Businesses and individuals (except RADF*)
e Business Trusts
e Government agencies or Departments of local, state or federal government
e Educational institutions
e Parents and Friends Associations, or Parents & Citizens Associations
e Medical organisations or Primary Health Care Providers
e Political organisations
e Kindergartens, Pre-school and day care centres
e Religious organisations where the application is for a project that relate specifically to the
organisation’s core business
*Individuals (with an ABN), and businesses can apply for Regional Arts Development Fund (RADF)
grants only.
An organisation found to be ineligible after approval will be required to return the grant payment.
ELIGIBLE PROJECTS, EVENTS OR PROGRAMS
To be eligible to apply for funding, community grant applications must adhere to the terms and
conditions set out in this Policy as well as the supporting Grant Guidelines for that specific funding
program.
COMMUNITY GRANT PROGRAMS
Council’s Community Grants will encompass the following nine funding programs.
1. Community Project Grants
Applications for Community Project Grants will be accepted twice yearly and successful applications
will be decided in a competitive assessment process based on:
e Demonstrated need for the project;
e Demonstrated need for funding;
e Contributions, financially or in kind, toward the project;
e Benefit to the community;
e Alignment with Council's strategic goals and identified key initiatives; and
e The amount of funding allocated in Council’s annual budget for Community Grants.
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
Council may determine priority funding areas on a year-to-year basis and these priorities will be
identified in the Community Project Grant Guidelines.
Community Projects may include, but are not restricted to:
e Community based festivals or events that bring residents together, including cultural, sports or
community festivals. (Such events may require a Temporary Event Permit from Noosa Council);
e Projects or programs that respond to a specific opportunity or need within the community. These
programs may enhance the skills of participants or be pilot projects with a community focus.
Ongoing projects or programs may be funded for a maximum of three times;
e Building works or infrastructure projects that include new or replacement infrastructure, or the
maintenance of existing infrastructure. This may include lighting, shade sails, storage facilities,
fit-outs etc. (Works may require approvals such as building approval and property owner's
consent).
Projects that are ineligible for funding are detailed in the Community Project Guidelines.
Applications may be part funded to assist distribution of funds to more community groups. If
applications are part funded, the organisation will need to fund the balance of the grant.
2. Regional Arts Development Fund (RADF).
RADF grants support local artists and communities to participate in locally determined arts and
cultural priorities, activities and opportunities. The Regional Arts Development Fund (RADF) is a
partnership between the Queensland Government and Noosa Council to support local arts and
culture in regional Queensland.
Applications for RADF will be decided through a competitive assessment process. Council may
determine priority funding areas on a year-to-year basis and these priorities will be identified in the
RADF Guidelines.
To receive RADF funding, applications will need to demonstrate they are eligible and that they have
met the RADF criteria as outlined in the RADF guidelines.
3. Festive Season Event Grants
Festive Season Event Grants will provide financial assistance for up to three years to eligible not for
profit community organisations for events that are free to the public and occur between late
November and January each year. Events that can be funded through this program include
Christmas Carols, Concerts, Parades, New Year’s celebrations, and Australia Day activities within
the Noosa Council area.
Council Festive Season Event Grants will contribute to costs associated with:
e Expenses related to hire of equipment, temporary structures, professional services and promotion
and advertising of the event; and / or
e Traffic management plans including traffic control services.
Funding will be capped and Council will require a contribution to the event from the event organiser
or a third party.
If Council decides to continue with the program, renewal of agreements will be negotiated three
months prior to their expiry, and if funds allow, invite expressions of interest from eligible not for profit
community organisations.
Recipients of Three Year Festive Season Event grants are ineligible for Three-Year Community
Alliance Agreements and Three Year Maintenance Agreements.
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
4. Three Year Signature Community Events Grants
This funding will provide financial support for up to three years to eligible not for profit community
organisations who have an established track record of hosting a signature event that provides
significant benefit to the Noosa community; demonstrates value for money; and closely aligns with
Council’s strategic goals and identified key initiatives.
Recipients will be required to provide an annual acquittal (including audited financial statements)
demonstrating delivery of agreed outcomes.
Council’s Signature Community Events Grant will contribute to costs associated with:
e Expenses related to hire of equipment, temporary structures, professional services and promotion
and advertising of the event; and / or
e Traffic management plans including traffic control services.
Successful applicants will need to:
e Provide an achievable operational or strategic plan for the event.
Funding will be capped and Council will require a contribution to the event from the event organiser
or a third party.
If Council decides to continue with the program, renewal of agreements will be negotiated three
months prior to their expiry. As part of its annual budget process Council will consider whether or not
to invite additional organisations to be considered for funding under this program.
Recipients of Three Year Signature Community Event grants are ineligible for Three-Year
Community Alliance Agreements and Three Year Maintenance Agreements.
5. Three Year Community Alliance Agreement
This funding will provide financial support for up to three years to eligible not for profit community
organisations whose services provide significant benefit to the Noosa community (beyond their
membership); demonstrate value for money; and closely align with Council's strategic goals and
identified key initiatives.
Council will initially call for expressions of interest for this grants program from organisations who
offer services in one of the following areas:
e Arts and cultural development
e Community development
e Community safety
e Heritage
Successful applicants will need to:
e Provide an achievable operational or strategic plan for the duration of the agreement
Council will establish funding amounts for the individual Three-Year Community Alliance
Agreements as part of its annual budget process. Recipients will be required to provide an annual
acquittal (including audited financial statements) and a progress report demonstrating delivery of
agreed outcomes. If Council decides to continue with the program, renewal of agreements will be
negotiated three months prior to their expiry, and if funds allow, invite expressions of interest from
eligible not for profit community organisations.
Recipients of Three-Year Community Alliance Agreements are ineligible for Three Year Maintenance
Agreements and Three Year Signature Community Event Grants.
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
6. Three-Year Maintenance Agreements
This funding will provide financial support up to three years to eligible not for profit community
organisations that maintain Council and community infrastructure. There are two categories:
e Maintenance and management of community halls or centres. Eligible community organisations
may receive part funding for on-going operational and/or maintenance purposes of Council
infrastructure only where that infrastructure is publicly accessible.
e Sports field maintenance. Eligible sporting organisations may receive part funding for on-going
maintenance of sporting fields. The organisations must have primary responsibility for fields that
are open to the public when not being used by those organisations.
Three-Year Maintenance Agreements operate by invitation-only rather than through a competitive
process. Recipients will be required to provide an annual acquittal and demonstrating delivery of
agreed outcomes. If Council decides to continue with the program, renewal of agreements will be
negotiated three months prior to their expiry. Council will establish funding amounts for the individual
Three-Year Maintenance Agreements as part of its annual budget process.
Recipients of Three-Year Maintenance Agreements are ineligible for Three Year Community Alliance
Agreements and Three Year Signature Community Event Grants.
7. Water Rebates
Council will fund Unitywater fixed water and sewerage access charges for eligible not for profit
organisations as defined in this Policy. The maximum annual funding for each organisation will be
limited to the minimum water and sewerage access charges (based up to and including 25mm
meters) for each land parcel unless there is a legal requirement or hydrology report that requires the
organisation to have a larger water meter or additional meters.
In addition Council will fund the annual water consumption charges of all eligible not for profit
organisations up to a maximum of $1,000 per annum, however, organisations with consumption
charges over $250 per annum will be required to have a Council approved water management plan
in place.
The cost of the water rebate will be identified and funded through the Community Grants Program
as it forms part of Council’s support to community organisations.
8. Building Insurance Cover
Council will cover the cost of building insurance for eligible not for profit community organisations
(as defined in this policy) with facilities built on Council owned or controlled land. The insurance
provided by Council will be incorporated into Council’s Local Government Mutual (LGM) Asset
Scheme Industrial Special Risks coverage. The cover will only be provided on the terms offered by
the LGM to Noosa Council and is not negotiable for individual groups.
The cost of this insurance will be identified and funded through the Community Grants Program as
it forms part of Councils support to community organisations. Council may require community groups
covered by this scheme to meet excess charges in the event of any claim.
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
APPLICATION PROCESS
All community grant applications must be submitted by the advertised closing date and time.
Applications received after the closing date and time will not be accepted.
Applications for Community Project, Festive Season Event and RADF grants must be submitted
online on a current Grant Application Form made available by Noosa Council. Applicants must have
spoken with a Council Officer prior to submitting the grant.
Three-Year Maintenance Agreements operate by invitation-only rather than through a competitive
process.
Water Rebates and Building Insurance Cover will be arranged for eligible recipients and these
organisations will not be required to complete an application form.
OUT OF ROUND FUNDING
In exceptional circumstances, or cases of significant hardship, Council may consider special one-off
funding outside the scheduled grant timeframe.
CONDITIONS OF FUNDING
All successful applicants will be required to enter into a funding deed of agreement with Council and
acquit funds within the allocated timeframes. The timeframes and acquittal requirements are outlined
in the supporting Grant Guidelines for the specific funding program. Successful applicants will be
required to actively and publicly acknowledge Council’s support.
COUNCIL’S ROLES AND RESPONSIBILITIES
Council will publicise the availability of its grants programs widely and in such a way as to promote
public confidence in the process. In assessing the grants, Council will:
e Ensure public monies are allocated in a fair and equitable way;
e Ensure best possible value for money;
e Check each application against eligibility criteria and assessment criteria, as set out in the
appropriate Grant Guidelines; and
e Seek recommendations from an expert panel that can comprise Council officers, Councillors
and/or community representatives.
Council will determine the total allocation of funds to the community grants program through its
annual budgetary processes. The number and types of grants approved by Council will depend on
the demand for funding, the available program budget and Council priorities. In some instances, part
funding may be offered. Funding priorities for individual grant programs will be regularly reviewed to
ensure their relevance and they continue to meet Council objectives.
Council officers are available to provide advice to applicants. They will also assist applicants to
identify additional and alternative sources of funding relevant to their project or event. Council officers
and Councillors are responsible for recognising and declaring any actual or potential conflicts of
interest. A conflict of interest can occur when your private interests interfere, or appear to interfere,
with your duty to put the public interest first. This is defined in the Local Government Act (for
Councillors) and the Noosa Council Employee Code of Conduct (for Council staff). his mayinaciude,
Anyone having a determined conflict
of interest should not debate or be involved in any discussions on any matter relating to that
application.
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
Council officers are required to adhere to this policy when supporting, facilitating, or delivering
grants-related activities. It is the responsibility of Council officers to ensure that grants and funding
provided from public monies are:
e Administered transparently and accountably;
e Aligned with Council's objectives, goals and priorities;
e Effectively advertised and promoted to the community so that all potential applicants have equal
opportunity to apply for funds; and
e Monitored for compliance against set performance measures.
Final decisions in the Community Grants Program are made by the Council, CEO or delegate.
RELEVANT DOCUMENTS
e Councils adopted strategic documents as can be found here:
https://www.noosa.qid.gov.au/principles-plans-strategies
RELEVANT LEGISLATION
Queensland Government
e Local Government Regulation (2012)
e Local Government Act (2009)
e Statutory Bodies Financial Arrangements Act (1982).
Noosa Council
e Noosa Council Employee Code of Conduct
DEFINITIONS
Acquittal
This is the process by which a recipient demonstrates in writing to the funding body that it has
expended the funds in accordance with the terms and conditions of the funding agreement on
completion of the activity or project. The acquittal process, when conducted correctly, demonstrates
that these monies were being used efficiently, effectively or that the community is getting value for
money for services.
Auspice
Auspice means that an organisation takes responsibility for ensuring the funds are used as specified
in the grant allocation. An auspicing organisation will be responsible for:
e Sign off on the funding agreement;
e The receipt, banking and administration of all monies;
e Project monitoring and completion;
e Ensuring the applicant acquits the funding on time; and
e Sign off on the acquittal form.
Business
For the purpose of this policy, business is defined as an organisation or enterprising entity
engaged in commercial, industrial or professional activities for profit. This may be in the form of a
sole trader, company or partnership. an individual operating as the sole person
legally responsible for all aspects of the business.[Company} a legal entity separate from its
shareholders. an association of people or entities running a business together, but not
as a company).
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
| B - T ‘
Community
For the purpose of this policy, community refers to a group of people living within the Noosa Shire
local government boundaries.
Conflict of Interest
Donations
Donations are defined as a voluntary gift of product, service or cash without expectation of return.
Funding Agreement
A legal agreement entered into by the successful applicant and Council noting the obligations of both
parties.
Grant
Funds provided to a recipient through a formal program for a specified purpose, directed at achieving
goals and objectives consistent with Council policy, where the recipient is selected on merit against
a set of criteria. Funding is subject to entering a written agreement with Council that outlines
accountability requirements.
Grant Guidelines
The grant guidelines will include:
e Purpose of the grant
e Key dates
e Assessment criteria
e How to apply
e How to acquit
Individuals
Individuals are classified as a singular person or couple, as distinguished from a group, who carry
on activities for a community purpose and benefit.
Organisations
For the purposes of this Policy the term Organisations means:
e Incorporated Associations (incorporated under state legislation, commonly have ‘Association’ or
‘Incorporated’ or ‘Inc.’ in their legal name);
e Incorporated Cooperatives (also incorporated under state legislation, commonly have
‘Cooperative’ in their legal name);
e Companies (incorporated under the Corporations Act 2001 — may be proprietary company (limited
by shares or by guarantee) or public companies); and
e Aboriginal Corporations (incorporated under the Corporations (Aboriginal and Torres Strait
Islander) Act 2006)
Naming Rights
The right to name property, either tangible property or an event, usually granted in exchange for
financial consideration.
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
Not for profit community organisation
A community organisation that operates as an incorporated organisation (as defined above) with a
primary purpose of providing services to the community and is not carried on for the direct or indirect
profit or gain of its members, both in its operations and winding up.
Public Interest
For the purpose of this policy, public interest refers to ‘the welfare of the general public in contrast to
the interest of an individual or group’.
Service Level Agreements
Service Level Agreements are a formally negotiated agreement between Council and an
organisation, individual or community group which details the nature, quality and scope of a service
to be provided. The purpose of a service level agreement is to formalise the services of a provider
and outline the responsibilities of both Council and the provider in the provision of a service.
Sponsorship
Sponsorship is a contractual business arrangement under which a sponsor, for a specified term,
provides a contribution in cash and/or in kind (“contra”) in return for specified commercial benefits.
Transparency
Transparency refers to the openness with which the administration of funds and obligations between
entities are discharged.
Version control:
Version | Reason/ Trigger Change | Endorsed/ Reviewed by Date
(Y/N)
4.0 Amendment to P% Noosa Cour 16 June 2016
5.0 Amendment to P CEO Big y 2017
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
8 DRAFT ENVIRONMENT STRATEGY AND ENVIRONMENT AND SUSTAINABLE LIVING
POLICY
DOCUMENT INFORM AT ION
Author Environmental Services Manager, Craig Doolan
Environment and Sustainable Development Department
Index ECM/ Subject/ Environment Strategy
Attachments 1. Environment & Sustainable Living Policy
2. Draft Noosa Environment Strategy
(Note: Attachment has been provided separately to this report)
3. Community Engagement & Communications Plan – Draft
Environment Strategy
EXECUTIVE SUMMARY
A draft Environment Strategy and overarching Environment and Sustainable Living Policy have
been developed to provide long term strategic direction and guiding principles for the way we
manage and live in the Noosa environment. The draft Environment Strategy provides clear
strategies, targets and a range of strategic outcomes that Council seeks to achieve in partnership
with the community and a range of stakeholders. This report presents the Environment and
Sustainable Living Policy for adoption and the draft Environment Strategy for endorsement to go
out to community consultation.
RECOMMENDATION
That Council note the report by the Manager Environmental Services to the General Committee
Meeting dated 18 February 2019 and:
A. Adopt the Environment and Sustainable Living Policy provided at Attachment 1 to the
report;
B. Approve the draft Environment Strategy for the purposes of community consultation, as
provided at Attachment 2 to the report.
C. Approve the Community Engagement & Communications Plan for the drat Environment
Strategy, as provided at Attachment 3 to the report.
REPORT
The Environment and Sustainable Living Policy outlines Council’s high level commitment to work
with the community in a collaborative, integrated, ecologically sustainable and well-informed way,
and with a long-term view to maintaining and improving the health of our natural environment.
The draft Environment Strategy provides further detail to guide decision making and investment
over the next 10 years. It is supported by a broad range of existing environment-related plans
that contain detailed actions, responsibilities and timeframes for delivery, including the Noosa
River Plan, Zero Emissions Strategy, Waste Reduction and Recycling Plan, Flood Management
Plan, and the soon to be developed Climate Change Adaptation Plan, amongst other policies and
guidelines.
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The draft has been developed with regular community input and engagement, with environment-
related community groups, and the community more broadly, with feedback already sought on
Your Say Noosa on the key elements that should be part of the strategy.
The final version of the Environment Strategy will include an Implementation Plan that will include
key implementation actions for the first 3-4 years of the life of the strategy, and a clear framework
for monitoring and evaluating the success of the strategy. With the release of the draft
Environment Strategy, the community will be asked for their input into key implementation actions
to contribute to this plan.
The Environment Strategy is expected to have a 10-year timeframe, with regular reporting (at
least biennial) on the tracking of success against targets identified in the document.
Previous Council Consideration
Ordinary Meeting, 15 December 2016, Item 6, Page 9:
That Council note the report by the Principal Strategic Planner to the General Committee Meeting
dated 12 December 2016, and:
A. Endorse the Biodiversity Assessment Report provided at Attachment 1 for the purpose of
informing the development of an Environment Strategy and supporting Biodiversity
Conservation Plan other than for the following issues:
1. Note that this is not the only substantial area of coastal mainland remnant vegetation
between Byron Bay (300 km south in northern NSW) and Bundaberg (250 km to the
north) as referred to on page 17, item 2.1, paragraph 2; and
2. Note that Noosa Council considers the koala as a threatened mammal for West
Cooroy State Forest for the purposes of the table on page 128.
B. Request staff to prepare a discussion paper for the purposes of community consultation for
the development of an Environment Strategy and Biodiversity Conservation Plan.
Finance
The draft Environment Strategy has been prepared internally using existing staff resources.
Implementation of the strategy may involve significant financial resources, however this will be
considered as part of normal budget processes. An Implementation Plan will be developed and
presented to Council with the final strategy, after consultation with the community, which will
include potential costs and funding sources associated with any actions.
Risks & Opportunities
The Environment Strategy, along with the Local Economic Plan, Social Strategy, Transport
Strategy and Noosa Planning Scheme, form the key strategic policy documents for Noosa
Council. This strategy and overarching policy are the missing pieces to complete this framework.
These documents will be critical for prioritising and guiding appropriate environmental and
sustainability outcomes.
The risk of not having a coordinated and strategic approach to the environment, that considers
local, regional and global issues, could mean investment decisions and actions are misdirected
towards areas that are not of greatest priority. Opportunities to work in partnership with the
community may also be missed where there is no clear direction and common vision for the
future.
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Consultation
External Consultation - Community & Stakeholder
A number of community forums and workshops were held in 2017 to discuss the scope, themes
and priorities for an Environment Strategy. A total of 26 community groups participated.
A discussion paper on the Environment Strategy was distributed to community groups for
comment in April 2018.
Through community consultation on Your Say Noosa in July and August 2018, Council received
more than 60 comments on priorities for inclusion in the draft strategy.
Further workshops with community groups were held in December 2018 to refine environmental
management and sustainable living issues.
Broad community engagement on the draft Strategy is the next step in the process and is
outlined in the Community Engagement & Communications Plan, refer Attachment 3. External
engagement will largely be through Your Say Noosa, media releases, Facebook and briefings to
community groups.
Internal Consultation
In June 2018, a Councillor workshop was held to discuss the broad direction and scope of the
Environment Strategy, prior to the start of active drafting. This included the proposed structure of
the plan, a discussion around key policy principles, and an outline of how consultation will
progress.
In November 2018 a draft Environment and Sustainable Living Policy and Draft Environment
Strategy was workshopped with Councillors, with specific focus on the core structure of the
document – themes, strategies and outcomes. The opportunity for more detailed feedback on the
whole draft was offered to Councillors in the weeks after this workshop.
In February 2019 the proposed targets, strategies and methods for measuring against targets
were workshopped with Councillors.
Key managers and officers have also been involved in the development of the Strategy and been
able to review drafts as the draft Environment Strategy has progressed.
Departments/Sections Consulted:
Chief Executive Officer X Community Services Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
X Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development Infrastructure Services
Director Director Director
X Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance X Economic Development Civil Operations
People and Culture X Environmental Services Disaster Management
X Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
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ATTACHMENT 1
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
ATTACHMENT 1
| @ NOOSA Council Policy
mm Keene ENVIRONMENT & SUSTAINABLE
LIVING POLICY
Corporate Plan Reference: The Noosa Environment
Endorsed by Council: 21 February 2019
Policy Author: Manager Environmental Services
POLICY BACKGROUND
This policy will outline the principles by which Noosa Coun ill pa with the community to
manage our natural environment, and live and work sus ly.
This policy should be read in conjunction with the nment Strategy, whic provide details
of key strategies, environmental management S and prioritisation. Other n plans and
strategies will be developed as required to imple e inte e Environmen ustainable
Living Policy and Environment Strategy.
COUNCIL POLICY
The vision of Noosa Council is Noosa: diff a Nowh this more clearly illustrated
than our commitment to our.emvifonment anc¢ )
Historically, Noosa ha enad ent path'to other areas of south-east Queensland and today
we reap the benefit large tract retained vegetation, the healthiest waterways in the region,
and an engaged and active comm :
These great strengths also forn basis © omy as people travel from all over the world to
enjoy Noo envird t. The value of the Noosa brand also provides great opportunities
for ney art’ and en’ i ies to develop and thrive, diversifying our economy beyond
touris ilst offering econo value and low environmental impact.
More tf 50 years of e »nmental activism, dating back to 1962 when Dr Arthur Harrold
established the Noosa Parks Association, has resulted in a community that places high value on the
natural environment. It has 2 esulted in a community that seeks to live sustainably.
On 20th September 200 Noosa Shire was designated a Noosa Biosphere Reserve under the
UNESCO Man and B ere program.
This policy sets out the principles by which Council will seek to maintain and continually improve on
this historical trajectory and its Biosphere Reserve covenant. It recognises that Noosa will continually
strive for a higher standard in the way we manage and live in our environment.
Through the planning scheme (The Noosa Plan), appropriate development that provides for broader
community benefit will still occur, but it will be undertaken in a way that minimises environmental
harm and provides for best practice sustainable environmental design.
Our goal is that the Noosa environment continues to be protected, enhanced and valued by the
community.
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ENVIRONMENT & SUSTAINABLE LIVING POLICY
Statement of Environment Principles
The following principles will help guide strategic decisions, investment and prioritisation of
environmental and sustainability initiatives.
Noosa Council will work with the community to:
1. Build shared values, understanding and appreciation of Noosa’s natural environment.
2. Build strong partnerships and whole-of-community effort to protect and enhance the
environment and to conserve its resources.
3. Preserve indigenous cultural heritage as part of our environment and engage with traditional
owners about matters affecting the environment.
4. Recognise interconnections between people, livelihoods, lifesty conomy and the natural
environment, and ensure this approach is included in man nt planning and project
delivery.
5. | Reduce human impacts on the environment by avoidin ising such impacts before
resorting to mitigation, offsets or rehabilitation.
6. | Take anintegrated approach to protecting native flo. d fauna as aquatic ecosystems
to build on existing biodiversity and connectivity s the landscape.
7. — Increase the resilience of the community, the my and our natural ass environmental
hazards and climate change.
8. — Ensure ecological sustainability is fully integratediinto d making in order to help secure
the continued availability of natural resources fo! d future generations.
9. Use an evidence-based approack managing th ronment and adapt appropriately as
new information arises.
10. Apply the precautionary approac eC nmental ision making where there is
uncertainty, to avoid or minimise har
11. Actively communicate e broad ‘con O e awareness and build capacity
around environmen ue
The principles of thi icy will be delivered thro the Environment Strategy, the Noosa Planning
Scheme, and a range of other plans and policies.
ROLES AND PONSIB S
The B or Enviro ot & stainable Development is responsible for overseeing the
deve ent and imple ation of the Environment & Sustainable Living Policy.
The principles set out in this ‘policy will apply, where appropriate, to all sections of Noosa Council.
RELEVANT DOC NTS
e Noosa Council Co ate Plan
e Noosa Council Environment Strategy
e Noosa Sustainability Principles
e Noosa Council Environment Levy Policy
Version control:
Version Reason/ Trigger Change (Y/N) Endorsed/ Reviewed by Date
1.0 New Policy Council 21/02/2019
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ATTACHMENT 3
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
ATTACHMENT 3
Community Engagement & Communications Plan for: }
Environment Strategy
Project Name Environment Strategy
Date February 2019
Department Environment & Sustainable Branch Environmental Services
Development
Contacts Craig Doolan, Rebecca Britton, Peter Milne
Target start date 4 March 2019 ‘Target finish date 26 March 2019
Project Description — approximately 250 words to describe what the project is about. This will be used as the introduction
on Your Say Noosa
The purpose of the project is to prepare an overarching Environment Strategy that will provide principles and strategic
direction for environment-related projects. It will help prioritise key environmental initiatives and provide measurable
targets to assess and monitor change in the environment over time. It will play an important role in providing a
coordinated approach and a shared understanding within the community and Council of environment management issues
and actions needed for Noosa Shire.
Design - Project background — Why is the project necessary, what are contributing factors leading to the decision to
engage?
The project is a key focus area under the Corporate Plan. The strategy will be a whole of Council strategy document that
will have an important community focus.
Design - Understand context & scope project : Consider political, economic, social, technological, legal, environmental
and historical factors plus what is in and what is out of scope for the project (Fig 1)
The Environment Strategy will be one of the cornerstone strategies (along with the Social Strategy and Local Economic
Plan) that make up council’s corporate policy framework under the corporate plan. There are numerous environmental plans
and policies that guide decision making and project delivery but no overarching prioritisation framework for the environment
that helps to coordinate these. The Environment Strategy will have an important role in setting environmental targets and key
strategies under four themes:
e Biodiversity
e Waterways, wetlands and coasts
e Sustainable Living
e Climate Change Adaptation and Resilience
The Environment Strategy will provide some contextual information on environmental values and threats, management
issues and trends, existing initiatives and strategic outcomes for the next 10 years.
An implementation plan will identify key implementation actions for delivery in the first couple of years and a framework for
monitoring and evaluation of the success of the strategy. Community feedback will provide input into key implementation
actions, and these will be included in the final version for Council endorsement.
Design - Project Aims — bullet points
To provide:
e ahigh level policy position on managing the Noosa environment
e astrategic decision making framework for prioritising projects and investment and for evaluating and monitoring
change
e priority outcomes for Council to deliver in partnership with the community
e targets that are specific, measurable, achievable, relevant and time limited (SMART)
e key implementation actions as a focus for the coming years
Design - Understand stakeholders & identify roles and influence of groups and individuals (See Fig1 & 2)
Key stakeholders:
° Internal staff and Councillors
° Community groups with an environment interest
° General community
Other potential stakeholders:
° State agencies (DAFF, DES, DNRME)
° Infrastructure providers (SEQ Water, Unity Water)
Impacted areas (geographical, internal departments, other)
° Whole of shire, All Council departments
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
Community Engagement & Communications Plan for: SD
mt VIROL E MSY kel axe 1
Plan - |AP2 level — inform= tell them, consult =ask them, involve= bring them into the discussion, collaborate = work with
them, or empower = they tell us what they want and we do it(See IAP2 Spectrum)
Consult and Involve:
A number of workshops have been held with community groups and councillors to assist with scoping the strategy,
identifying issues and priorities, and developing a discussion paper. Broad consultation with the community on priorities has
also been completed.
Consult:
The final stage of consultation will seek community feedback on the final draft Strategy.
Plan — Components and sequence - /ist here all the elements/tools you intend to use and in what sequence — bullet points
are fine (See Fig 1)
Council endorsement for broad consultation:
February - Report direct to General Committee 18 February, and Ordinary Meeting on 21 February.
Broad consultation and evaluate responses:
Intended to undertake press release/launch on 4 March 2019. This provides a space between the launch of the Draft Noosa
Planning Scheme on 15th February 2019.
Your Say Noosa content will be loaded and live from the 22 February, once the draft is on the public record. There is some
risk we may need to engage with the media soon after the Council meeting, regardless of the Planning Scheme date,
depending on media request following the meeting. To avoid confusion, the 4 March date is preferred.
Stakeholder group methodology
Internal: staff newsletter and noticeboards, briefings/emails with staff.
External: Your Say Noosa, media releases, Noosa Facebook, submission form, direct email to stakeholders, Environment
Forum presentation and discussion , briefings with community groups upon request, staff available to answer questions
Council endorsement, debrief, review and learn:
April — Workshop with Councillors on community consultation feedback and draft implementation plan.
May/June — Environment Strategy presented to Council for adoption.
Manage — Deliver, monitor response and establish success metrics — a short list of indicators that potentially provide a
measure as to how well the community engagement project succeeded e.g., participation rates, level of IAP2 reached,
consensus reached, Council informed, reliable data, community response, outcomes
The Environment Strategy consultation success can be measured by:
e media responses to the strategy
e number of submissions received
e final adopted by Council in a timely manner
Databases used and file location— internal /external Location on ECM
ECM\Project and Contract\Environment Strategy
New databases created and file location — new that will be created for this project. Include stakeholders. Location on
ECM
Existing stakeholder databases for community groups/state agencies will be used.
Database list of submitters will be generated during formal consultation
YSN database
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
Community Engagement & Communications Plan for: @D
= VIROL EMT elle
Expected communications required — at what stages, pre, during, post, any particular publications/newsletters/social
media
External communications Internal communications
e¢ Media releases/liaison e Article in Pelican Brief newsletter
e Messages on hold ¢ Councillor briefing
e Home page slider on council website e Staff email
e Council Facebook page
e = Project news
e Events calendars
Closing the gap — acknowledging submitters and informing stakeholders and the community of progress/ outcomes
Submitters will be sent letters acknowledging their efforts and informing them of next steps and outcomes.
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GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
9 FINANCIAL PERFORMANCE REPORT - JANUARY 2019
DOCUMENT INFORM AT ION
Author Manager Financial Services, Trent Grauf
Corporate Services Department
Index ECM/ Subject/ 22.09 – Monthly Financial Performance Report
Attachments 1. Statement of Income and Expenditure (Profit & Loss and Capital)
2. Statement of Financial Position
3. Statement of Cash Flows
EXECUTIVE SUMMARY
Overall year to date operating financial performance to date at January 2019 is positive, with
operating revenue continuing to track above budget and operating expenditure below budget.
The YTD budget and actual operating position is high reflecting the recognition of revenue
associated with rates and charges levied in January.
YTD Financial Performance Summary
Budget Actual Variance Variance Status
$m $m $m %
Operating Revenue $85.3 $86.7 $1.4 1.7% On Track
Operating Expense $53.8 $52.1 $1.7 3.1% On Track
Operating Position $31.5 $34.6 $3.1 9.9%
Capital Revenue $2.1 $2.4 $0.3 14.5% On Track
Capital Expenditure* $20.3 $18.1 $2.2 11.0% Below Budget
* Reflects constructed assets and intangibles only (excludes contributed)
Financial statements including Statement of Operating Profit & Loss, Summary of Capital
Financial Performance, Statement of Financial Position (balance sheet) and Statement of Cash
Flows are included as attachments for information of Council.
Figure 1: Actual Performance Compared to Budget
$100
YTD Budget ($m)
$90
YTD Actual ($m)
$80
$70
$60
$50
$40
$30
$20
$10
$-
Operating Revenue Operating Expenditure
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RECOMMENDATION
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 18 February 2019 outlining January 2019 year to date financial performance
against budget.
REPORT
Operating Revenue (YTD Benchmark 58.3%)
Council has received 90% ($86.7 million) of its operating revenue budget ($96.0 million).
Commentary on each revenue category is provided below.
Category Summary Comments
Rates and $67.4 million (101%) of the Overall, rates and levies earned are slightly below
Levies annual budget of $66.6 YTD budget, with waste charges $99k above
million has been earned budget partially offset by general rates $66k below
YTD budget. The recognition of discounts in
February will reduce total rates and levies revenue
back to full year budget.
Fees and $4.2 million (76%) of the $5.5 Development related fees $163k above YTD budget
Charges million annual budget has (73% or $826k of $1.1m budget earned) – offset by
been earned development appeal legal costs above YTD budget
Local laws fees $149k above YTD budget (84% or
$987k of $1.2 million budget earned)
Building application and search fees $133k above
YTD budget (83% or $444k of $534k budget
earned)
Cemetery fees $51k above YTD budget (81% or
$180k of $222k budget earned)
Waste management temporary bin services $53k
above YTD budget (272% or $67k of $25k budget
earned)
Community land use permits $31k above YTD
budget (73% or $273k of $375k budget earned)
Sale of Goods $5.7 million (65%) of the $8.8 Holiday parks $196k above YTD budget (67% or
and Services million budget has been $1.9m of $2.9m budget earned)
received Eumundi Road landfill disposal charges and
recyclable sales $137k above YTD budget (64% or
$1.9m of $3.1m budget earned)
Interest $3.1 million (71%) of the $4.4 Investment revenue $125k above YTD budget (72%
Received million annual budget has or $1.0 million of $1.4 million budget earned)
been earned Interest on overdue rates and charges $18k above
YTD budget (63% or $252k of $400k budget
earned)
Dividend and On track Nil
Tax
Other $1.6 million (69%) of the $2.4 Works Operations internal plant hire recoveries
Revenue million budget has been $643k (no budget) – offset by internal hire charges
earned Waste Management internal recoveries for landfill
disposal $42k above YTD budget (266% or $53k of
$20k budget earned)
Local laws SPER penalty recoveries $25k over
budget (81% or $90k of $112k budget earned)
Page 52 of 61
Section 53
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
Category Summary Comments
Lease revenue for telecommunication towers $21k
above YTD budget (119%or $129k of $108k budget
earned)
Lease revenue for Sunshine Beach Shops $71k
below YTD budget (54% or $513k of $947k budget
earned). Two vacancies currently being negotiated.
Operating $3.0 million (56%) of the $5.3 Operating grants are in line with budget
Grants, million budget has been expectations at this stage.
Subsidies received 50% or $1 million of the financial assistance grant
was prepaid in June 2018 and may impact on
Council’s 2018/19 final operating position (if the
prepayment approach is discontinued by the
Australian government).
Figure 2: Operating Revenue Position by Type (Excluding Rates)
$6.0
YTD Budget ($m)
$5.0 YTD Actual ($m)
$4.0
$3.0
$2.0
$1.0
$0.0
Income
Charges
Other
Grants
Goods &
Dividend
Services
Sales of
Rental
Interest
Fees &
& Tax
Operating Expenditure (YTD Benchmark 58.3%)
Actual operating expenditure is currently 54% ($52.1 million) of full year budget ($96.0 million).
Detailed commentary for each expenditure category is provided below.
Category Summary Comments
Employee $17.6 million (54%) of the Under expenditure for permanent staff salaries and
Costs annual budget of $32.3 wages ($1.4 million) partially offset by additional
million has been expended spend on sick leave ($288k), casual staff, external
labour hire ($543k), allowances, overtime and
penalty rates ($102k).
Staff training underspend of $64k YTD (noting that
a further $62k is committed to suppliers for future
training)
Materials and $21.8 million (52%) of the Waste management contract services $231k below
Services $41.8 million annual budget budget (55% or $1.7m of $3.2m budget spent)
has been expended. Community Development grants $183k below
budget due to timing of grant allocations (72% or
$711k of $982k budget spent)
Page 53 of 61
Section 54
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
Category Summary Comments
Maintenance of Council leased properties $89k
below YTD budget (48% or $994k of $2.1 million
budget spent)
Beaches and Canals contract maintenance services
$94k below YTD budget (38% or $287k of $755k
budget spent)
Fleet fuel costs $66k below YTD budget (46% or
$252k of $546k budget spent)
ICT equipment lease costs $48k below YTD budget
due to timing of new PC lease arrangement (27% or
$57k of $209k budget spent)
Public utility management for street lighting is $47k
below YTD budget (22% or $22k of $102k budget
spent)
Parks and Gardens maintenance costs $57k below
budget (53% of $1.1 million of $2.0 million budget
spent)
Arborist services $83k above budget (64% or $576k
of $898k budget spent)
Development assessment legal appeals costs
$240k above YTD budget (102% or $578k of $568k
budget spent) – offset by additional development
fee revenue received above YTD budget
Finance Costs On track Nil
Depreciation On track Nil
Other On track Nil
Expenses
Figure 3: Operating Expenditure Position by Type
$25
YTD Budget ($m)
YTD Actual ($m)
$20
$15
$10
$5
$0
Materials
Finance Costs
Depreciation
Employees
Other
Page 54 of 61
Section 55
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
Capital Revenue
YTD capital revenue of $2.4 million received comprises cash contributions from developers ($1.0
million), capital grants ($1.3 million) and contributed assets ($50k). Note that the timing of capital
grant receipts are generally dependent on the timing of grant conditions and also capital delivery
performance, and that the timing of the receipt of developer contributions (both cash and
contributed) is unpredictable.
Figure 4: Capital Revenue by Type
$1.4
YTD Budget ($m)
$1.2 YTD Actual ($m)
$1.0
$0.8
$0.6
$0.4
$0.2
$0.0
Subsidies
Contributions
Contributed
Grants /
Assets
Cash
Capital Expenditure Program
Actual capital expenditure (excluding commitments) is $18.0 million (YTD budget $20.3 million).
Detailed discussion of progress in the delivery of the capital works program is provided through a
separate report by the Infrastructure Services Department.
Figure 5: Capital Program Delivery Performance
$20.0
YTD Budget ($m)
$18.0
YTD Actual ($m)
$16.0
$14.0
$12.0
$10.0
$8.0
$6.0
$4.0
$2.0
$0.0
Capital works Other capital
Page 55 of 61
Section 56
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
Cash Management and Investment Performance
Total cash on hand at the end of January 2019 was $61 million. Included in this balance are
funds held in trust and for restricted purposes (e.g. unexpended levy and grant funds).
The pie charts following present the mix of cash held at January 2019 by agency (graph on the
left) and by credit risk rating (graph on the right). All funds have been invested in accordance with
the Investment Policy and in consideration of the principles of ethical investment, preservation of
capital, return on investment and counterparty thresholds.
Figure 6: Closing Cash Held by Agency and Credit Rating
Bendigo A3
(Bendigo)
Suncorp 7% 7%
7% A1
(Suncorp)
NAB 7%
13%
A1 +
(QTC)
QTC A1 +
59%
59% (CBA + NAB + Wpac)
28%
CBA
15%
The following chart monitors the year-to-date trend on total cash and the agencies invested. Bi-
annual rates were levied during January. While the bulk of cash from the rates levy is forecast to
be received in February, these early payments provided for in increase in cash in cash overall of
$4 million which was reinvested in QTC deposits in line with Council’s Investment Policy. In
addition, $2 million held in commercial term deposits with Suncorp matured and was utilised to
fund operating and capital expenditure requirements.
Page 56 of 61
Section 57
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
Figure 7: Year to Date Trend of Cash Invested by Agency
100,000,000
90,000,000
80,000,000
70,000,000
60,000,000
50,000,000
40,000,000
30,000,000
20,000,000
10,000,000
-
Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19
Bendigo TD Westpac TD NAB TD Suncorp TD CBA TD QTC CBA Operating
Actual interest revenue for January was $132k with a weighted average yield of 2.6%, which
reflects a positive return compared to the industry benchmark (Bloomberg AusBond Bank Bill
Index) of 2.1%.
Previous Council Consideration
Nil.
Finance
As above.
Risks & Opportunities
Council’s risk register includes a number of risks that could impact on ongoing financial
sustainability. Effective budget management and reporting is an important risk mitigation tool.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
All areas of Council are consulted as part of the regular monitoring of budget performance.
Page 57 of 61
Section 58
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
Departments/Sections Consulted:
x Chief Executive Officer x Community Services X Corporate Services
Executive Officer Director x Director
Executive Support Community Development x Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
x Executive Services x Environment & Sustainable Development x Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 58 of 61
Section 59
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
ATTACHMENT 1
Page 59 of 61
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
ATTACHMENT 1
Noosa Council
Statement of Income and Expenditure
For the Year Ended 30 June 2019
As at 31 January 2019
Current Current
Budget Budget Actual Variance Annual
2019 YTD YTD YTD Budget
($'000) ($'000) ($'000) ($'000) %
Profit and Loss Statement
Revenue
Recurrent Revenue
Rates, levies and charges 66,553 67,336 67,364 28 101%
Fees and charges 5,547 3,562 4,211 649 76%
Dividend income 1,600 800 800 - 50%
Interest received 4,406 2,991 3,134 143 ™1%
Tax equivalents 1,450 963 963 - 66%
Sale of Goods and major services 8,770 5,254 5,661 407 65%
Sale of contract and recoverable works 16 - 3 3 19%
Rental & lease income 1,530 975 873 (102) 57%
Other income 846 556 769 212 91%
Grants, subsidies, contributions and donations 5,261 2,859 2,971 112 56%
95,978 85,296 86,748 1,452 90%
Expenses
Recurrent Expenses
Employee benefits 32,326 18,568 17,605 (964) 54%
Materials and services 41,817 22,477 21,802 (674) 52%
Finance costs 2,400 1,400 1,344 (57) 56%
Depreciation and amortisation 19,264 11,237 11,242 4 58%
Other expenses 154 85 105 20 68%
95,961 53,767 52,097 (1,670) 54%
Operating Result 17 31,529 34,651 3,122
Summary of Capital Revenue and Expenditure
Capital Revenue
Capital contributions and donations 4,043 885 1,087 202 27%
Grants, subsidies, contributions and donations 3,375 1,223 1,327 104 39%
Other capital revenue - - - -
Total Capital Revenue 7,419 2,108 2,414 306
Capital Expenditure
Contributed assets 2,000 129 46 (83) 2%
Constructed assets 29,815 20,283 18,046 (2,237) 61%
Other capital expenses - - 512 512
Total Capital Expenditure 31,815 20,412 18,604 (1,808)
Page 59 of 61Section 60
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
ATTACHMENT 2
Page 60 of 61
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
ATTACHMENT 2
Noosa Council
Statement of Financial Position
For the Year Ended 30 June 2019
As at 31 January 2019
Current Actual Actual
Budget YTD Full Year
2019 2019 2018
($000) ($000) ($000)
Current Assets
Cash and cash equivalents 46,127 61,318 64,193
Trade and other receivables 8,943 34,848 6,979
Inventories 330 228 225
Other current assets 490 5,266 4,115
55,890 101,661 75,512
Non Current Assets held for sale - - -
Total Current Assets 55,890 101,661 75,512
Non Current Assets
Trade and other receivables 49,218 49,218 49,218
Other non current Assets - - -
Investments 73,332 60,978 60,978
Investment property 4,405 4,167 4,167
Property, plant and equipment 978,029 872,316 866,604
Intangible assets 7,156 5,499 5,048
Total Non Current Assets 1,112,140 992,178 986,014
Total Assets 1,168,030 1,093,839 1,061,526
Current Liabilities
Trade and other payables 4,705 10,139 11,679
Borrowings 3,715 2,501 3,969
Provisions 4,282 3,412 4,648
Other 665 580 697
Total Current Liabilities 13,368 16,632 20,993
Non Current Liabilities
Trade and other payables - - -
Borrowings 34,040 32,171 32,171
Provisions 10,328 9,858 9,738
Total Non Current Liabilities 44,367 42,029 41,909
Total Liabilities 57,736 58,662 62,902
Net Community Assets 1,110,294 1,035,177 998,624
Community Equity
Asset Revaluation Surplus 67,090 41,740 41,740
Retained Surplus / (Defeciency) - - -
Shire Capital 1,043,204 956,885 961,335
Current Year Net Earnings - 36,553 (4,450)
Total Community Equity 1,110,294 1,035,177 998,624
Page 60 of 61Section 61
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
ATTACHMENT 3
Page 61 of 61
GENERAL COMMITTEE MEETING AGENDA 18 FEBRUARY 2019
ATTACHMENT 3
Noosa Council
Statement of Cash Flows
For the Year Ended 30 June 2019
As at 31 January 2019
Current Budget Actual Actual
2019 2019 2018
($'000) ($'000) ($'000)
Cash flows from operating activities
Cash Flows from Operating Activities
Receipts from Customers 81,670 53,645 87,075
Payments to Suppliers and Employees (81,570) (46,737) (77,033)
100 6,908 10,042
Receipts:
Investment and Interest Revenue Received 4,406 3,134 4,701
Rental Income 1,529 873 1,301
Non Capital Grants and Contributions 5,258 2,971 6,052
Income Tax Equivalent Received 1,200 963 3,067
Income from Equity Investments 1,850 800 30
Payments:
Borrowing Costs - - -
Interest Expense (355) (173) (131)
Net Cash Inflow/(Outflow) from Operating Activities 13,988 15,476 25,062
Cash Flows from Investing Activities
Receipts:
Proceeds of Sale of Property, Plant and Equipment (32) - 154
Grants, Subsidies, Contributions and Donations 5,419 2,414 6,369
Payments:
Payments of Property, Plant and Equipment (27,490) (17,393) (26,981)
Payments for Intangible Assets (2,325) (732) (1,874)
Net Cash Inflow/(Outflow) from Investing Activities (24,428) (15,711) (22,332)
Cash Flows from Financing Activities
Receipts:
Proceeds from Borrowings 3,075 - 1,165
Payments:
Repayment of Borrowings (3,320) (2,639) (5,165)
Net Cash Inflow/(Outflow) from Financing Activities (245) (2,639) (4,000)
Net Increase/(Decrease) in Cash and Cash Equivalents held (10,685) (2,875) (1,270)
Cash and Cash Equivalents at the beginning of the reporting period 64,193 64,193 65,463
Cash and Cash Equivalents at the end of the reporting period 53,508 61,318 64,193
Page 61 of 61