Meeting papers

SPECIAL MEETING                                                                        3 JUNE 2024


2.1       CHANGE OF VENUE FOR JUNE ORDINARY MEETING TO POMONA MEMORIAL
          SCHOOL OF ARTS HALL


Author              Acting Chief Executive Officer, Larry Sengstock
                    CEO's Office | Office of the CEO & Mayor
Index               Subject/27.07 Council Meetings
Attachments         None


EXECUTIVE SUMMARY
Council recognises that community engagement is a vital part of effective democracy and that
community based Council Meetings provide an good opportunity for this.

This report recommends that the Ordinary Meeting dated 20 June 2024 be held at
Pomona, providing an opportunity for the local community to gain an insight into the Council decision
making process and to meet Councillors and senior staff to discuss Council issues.

RECOMMENDATION
That Council
      A. Note the report by the Chief Executive Officer (Acting) to the Special Meeting dated 3 June
         2024 regarding a change of venue for a Council meeting;
      B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012, resolve to hold the
         Ordinary Meeting on 20 June 2024 at the Pomona Memorial School of Arts, 6 Reserve St,
         Pomona commencing at 5pm;
      C. Request the Chief Executive Officer to ensure that suitable advertising is undertaken to
         promote this community based Council Meeting; and
      D. Note that Council plan to livestream the meeting and place a copy of the recording on
         Council's website.


REPORT
1.    Holding Council meetings in community locations

From 2014, Council has generally held two Ordinary Meetings at different community locations
throughout the year. Meetings have been held in:
      •   Pomona and Peregian Beach – 2014;
      •   Cooran and Noosa Junction – 2015;
      •   Cooroy – 2016;
      •   Boreen Point and Sunshine Beach – 2017
      •   Kin Kin and Pomona – 2018
      •   Cooran and Federal - 2019
Following lengthy restrictions caused by the Covid pandemic there were no further Council Meetings
held in community locations.
The new term of Mayor and Councillors recognises that community engagement is a vital part of
effective democracy and these community based Council meetings provide an opportunity for local
communities to meet with the Mayor and Councillors and discuss local issues.



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