2015-04-09 Ordinary Meeting Agenda

Section 2

ORDINARY MEETING AGENDA                                      9 APRIL 2015


TABLE OF CONTENTS

ITEM                                                               PAGE

1      ATTENDANCE & APOLOGIES                                          3

2      CONFIRMATION OF MINUTES                                         3

3      MAYORAL MINUTES                                                 3

4      NOTIFIED MOTIONS                                                3

5      CONSIDERATION OF COMMITTEE RECOMMENDATIONS                      4

       INFRASTRUCTURE & SERVICES COMMITTEE RECOMMENDATIONS             4

       PLANNING & ORGANISATION COMMITTEE RECOMMENDATIONS               6

       GENERAL COMMITTEE RECOMMENDATIONS                               8

6      ORDINARY MEETING REPORTS                                       10

7      PETITIONS                                                      10

8      CLOSED SESSION                                           10

9      NEXT MEETING                                                   10

10     MEETING CLOSURE                                                10




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Section 3

ORDINARY MEETING AGENDA                                                      9 APRIL 2015



1   ATTENDANCE & APOLOGIES




2   CONFIRMATION OF MINUTES

    The Minutes of the Ordinary Meeting held on 12 March 2015 be received and confirmed.




3   MAYORAL MINUTES

    Nil.




4   NOTIFIED MOTIONS

    Nil.




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Section 4

ORDINARY MEETING AGENDA                                                            9 APRIL 2015


5    CONSIDERATION OF COMMITTEE RECOMMENDATIONS


INFRASTRUCTURE & SERVICES COMMITTEE RECOMMENDATIONS
31 MARCH 2015 - Crs Sandy Bolton (Chair), Bob Abbot, Frank Pardon, Noel Playford
Other Councillors in Attendance: Crs Joe Jurisevic and Frank Wilkie


1    PROPOSAL TO AMEND CIVIL OPERATIONS BRANCH STRUCTURE
     Item not dealt with by Infrastructure & Services Committee. Referred to General
     Committee for consideration.
     Reason for referral: I&S Committee disagree with recommendation


2    PROPOSED TREE MANAGEMENT POLICY
     That Council note the report by the Civil Operations Manager to the Infrastructure &
     Services Committee Meeting dated 31 March 2015 and adopt the Council Policy – Tree
     Management on Public Land as set out in Attachment 1 to the report.


3    NOOSA COUNCIL TRAFFIC ADVISORY AND SPEED MANAGEMENT COMMITTEE,
     DECEMBER 2014 AND MARCH 2015
     That Council note the report by the Technical Officer, Transport & Traffic to the
     Infrastructure & Services Committee Meeting dated 31 March 2015 detailing the key
     outcomes of the Noosa Traffic Advisory and Speed Management Committee meetings
     dated 4 December 2014 and 5 March 2015.


4    UPDATE ON THE OUTCOMES OF A COMMUNITY MEETING TO DISCUSS
     PROPOSED FLOOD MITIGATION WORKS AT ASHGROVE DR, COOROY BY THE
     DEPARTMENT OF TRANSPORT AND MAIN ROADS
     That Council note the report by the Project Manager to the Infrastructure & Services
     Committee Meeting dated 31 March 2015 and note the outcomes of community
     consultation for the proposed flood mitigation works for Ashgrove Drive, Cooroy to be
     undertaken by the Department of Transport and Main Roads.


5    FUNDING OF MUNNA POINT BRIDGE REPAIRS
     That Council note the report by the Project Manager to the Infrastructure & Services
     Committee Meeting dated 31 March 2015, advising that the grant application with the
     Australian Government Department of Infrastructure and Regional Development under the
     Bridges Renewal Programme for 50/50 funding of the Munna Point bridge rehabilitation has
     been unsuccessful, and
     A.    Authorise the calling of tenders for the full scope of rehabilitation works (Full Scope
           Option C) as detailed in the consultant’s level 3 bridge report and design; and
     B.    Refer for consideration as part of the 2015/16 budget process, the required budget
           adjustments from the depreciation reserves to fund the full scope of works.



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Section 5

ORDINARY MEETING AGENDA                                                        9 APRIL 2015




6    CAPITAL PROGRAM DELIVERY STATUS - MARCH 2015
     That Council note the report by the Asset Planning Coordinator to the Infrastructure &
     Services Committee Meeting dated 31 March 2015 providing an update on the status of the
     projects being delivered in the 2014/15 Capital Works Program.


7    FENWICK PLACE-NAMING REQUEST
     That Council note the report by the Heritage Librarian to the Infrastructure & Services
     Committee Meeting dated 31 March 2015 and agree to:

     A.   Recognise the Fenwick family for their contributions and longstanding connection to
          the Cooroy district and, more specifically, the Cooroy Mill Site by way of a place-
          naming;

     B.   Adopt Fenwick Park as the name for the park on Straker Drive Cooroy (in the
          Greenwood Grove estate between Stage 1 and Stage 3 of the development); and

     C.   Undertake a consultation process to address the mis-spelling of Blanfords Court
          (Greenwood Grove Estate Cooroy) to Blandford Court.




Recommendation

The Infrastructure & Services Committee recommendations dated 31 March 2015 be adopted
except where dealt with or held over by separate resolution.




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Section 6

ORDINARY MEETING AGENDA                                                              9 APRIL 2015


PLANNING & ORGANISATION COMMITTEE RECOMMENDATIONS
31 MARCH 2015 – Crs. Joe Jurisevic (Chair), Noel Playford, Tony Wellington, Frank Wilkie
Other Councillors in Attendance: Cr Frank Pardon

1    BUILDING STATISTICS REPORT FOR COUNCIL
     That Council note the report by the Building and Plumbing Services Officer to the Planning
     & Organisation Committee Meeting dated 31 March 2015 providing the quarterly statistics
     on decisions in relation to building relaxations and comparisons with the previous quarter
     statistics.

2    UNITYWATER'S NETSERV PLAN AND DEMAND MODELLING AND TRACKING TOOL
     That Council note the report by the Principal Strategic Planner to the Planning &
     Organisation Committee meeting dated 31 March 2015 and endorse the planning
     assumptions contained within the Water Netserv Plan as generated through the
     development and continual improvement of UnityWater’s Demand Modelling and Tracking
     Tool.

3    INVESTMENT IN POWER CORRECTION FACTOR EQUIPMENT AT FIVE COUNCIL
     SITES
     That Council note the report by the Director Corporate Services to the Planning &
     Organisation Committee Meeting dated 31 March 2015 and, subject to final confirmation of
     the acceptance of Energex’s regulatory pricing proposal by the Australian Energy
     Regulator, approve new capital expenditure up to a total of $45,000 in relation to power
     factor correction equipment at five (5) Council sites with the funding to be sourced at the 3rd
     quarter budget review.

4    UPDATE ON PLANT AND FLEET REPLACEMENT PROGRAM
     That Council note the report by the Director Corporate Services to the Planning &
     Organisation Committee Meeting dated 31 March 2015 providing an update on Council’s
     Plant and Fleet Replacement Program.

5    FINANCIAL PERFORMANCE REPORT - FEBRUARY 2015
     That Council note the report by the Manager Financial Services to the Planning &
     Organisation Committee Meeting dated 31 March 2015 providing the February 2015
     monthly financial performance report.

6    POTENTIAL TRANSFER OF POMONA BUILDING TO NOOSA AND DISTRICT
     LANDCARE GROUP INC. - FURTHER REPORT
     That Council note the report by the Property and Facilities Manager to the Planning &
     Organisation Committee Meeting dated 31 March 2015 and:
     A.    Agree to the Noosa District Landcare Group proposal to transfer the building licence
           on which the Noosa Landcare Building is located at 2 Station St, Pomona to Noosa
           and District Landcare Group Inc. (i.e. Option 1).
     B.    Formally advise Queensland Rail of Council’s intentions regarding the transfer of the
           building licence on which the Noosa Landcare Building is located at 2 Station St,
           Pomona to Noosa and District Landcare Group Inc. (i.e. Option 1).



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Section 7

ORDINARY MEETING AGENDA                                                              9 APRIL 2015


7    AMENDMENT TO COUNCIL'S STANDING ORDERS - ELECTRONIC PETITIONS
     That Council note the report by the Chief Executive Officer to the Planning & Organisation
     Committee Meeting dated 31 March 2015 and agree to amend Section 17 of the Noosa
     Shire Council Standing Orders 2014 to provide for electronic petitions, and adopt the
     amended Standing Orders provided at Attachment 1 to the report with an amendment to
     Item 17 (5) and (e) to read as follows:.
     17(5) In order for an electronic petition to be eligible to be presented to Council, it must by
           way of a hard copy cover document, it must:
           e)    Have Attach attached a paper copy of the email or web interface referred to in
                 item (d) above;


8    COMPLAINTS ABOUT THE PUBLIC OFFICIAL POLICY
     That Council note the report by the Executive Manager to the Planning & Organisation
     Committee Meeting dated 31 March 2015 and:
     A.    Adopt the Noosa Council Policy “Complaints about the Public Official: section 48A of
           the Crime and Corruption Act 2001” as set out in Attachment 1.
     B.    Submit the Noosa Council Policy “Complaints about the Public Official: section 48A of
           the Crime and Corruption Act 2001” to the Commissioner Crime and Corruption
           Commission.


9    LOCAL ECONOMIC PLAN
     Item not dealt with by Planning & Organisation Committee. Referred to General
     Committee for consideration.
     Reason for referral – Significance of issue


10   DELEGATION OF AUTHORITY: PROCUREMENT & CONTRACTING
     That Council note the report by the Governance Advisor to the Planning & Organisation
     Committee Meeting dated 31 March 2015 and:
     A.    Repeal the current Delegation of Authority by the Council to Chief Executive Officer
           (CEO) titled Procurement & Contracting; and
     B.    Authorise the new Delegation of Authority by Council to CEO titled Procurement &
           Contracting as set out in Attachment 1.




Recommendation

The Planning & Organisation Committee recommendations dated 31 March 2015 be adopted
except where dealt with or held over by separate resolution.




                                                                                      Page 7 of 10

Section 8

ORDINARY MEETING AGENDA                                                             9 APRIL 2015


GENERAL COMMITTEE RECOMMENDATIONS
7 APRIL 2015 - Crs Frank Wilkie (Chair), Sandy Bolton, Joe Jurisevic, Frank Pardon,
Noel Playford and Tony Wellington

Apology: Cr Bob Abbot

1    PROPOSAL TO AMEND CIVIL OPERATIONS BRANCH STRUCTURE
     That Council note the report by the Civil Operations Manager to the Infrastructure &
     Services Committee Meeting dated 31 March 2015 and approve the structural changes to
     the Civil Operations Branch as detailed within the report within the existing Civil Operations
     staff establishment and salaries budget.
     A.   Approve the structural changes to the Civil Operations Branch with respect to the
          Parks and Natural Areas Coordinator role as detailed within the report;
     B.   Defer consideration of the permanent Bushland Care Officer role subject to a further
          report from the Civil Operations Manager addressing the outcomes of the Natural
          Areas Service Review;
     C.    Approve continuation of the current temporary Bushland Care Officer until the end of
          the current financial year; and
     D.   Require the Civil Operations Manager prepare a report to a future Infrastructure and
          Services Committee regarding the strategic direction and associated structural
          arrangements within the Civil Works and Maintenance section.



2    LOCAL ECONOMIC PLAN
     That Council note the report by the Senior Economic Development Officer to the Planning
     & Organisation Committee Meeting dated 31 March 2015 and:
     A.   Agree to the development of a Noosa Shire Local Economic Plan;
     B.   Undertake a community engagement process to develop the Noosa Shire Local
          Economic Plan as proposed in Attachment 1;
     C.   Appoint Cr Bolton and Cr Jurisevic Councillor <*****> as a members of the Project
          Focus Group; and
     D.   Authorise the Chief Executive Officer to appoint the members of the Project Focus
          Group after consulting with the Mayor and Councillors.




3    CORPORATE EVENTS - PROPOSED FEE 2014/15 GENERAL COST RECOVERY FEES
     AND CHARGES SCHEDULE
     That Council note the report by the Property and Facilities Manager to the General
     Committee Meeting dated 7 April 2015 and agree to include in Council’s 2014/15 General
     Cost Recovery Fees and Charges schedule an additional fee ‘Temporary Event
     Commercial Applicant (Corporate) – High Impact Price on Application (POA)’ for corporate
     events.




                                                                                     Page 8 of 10

Section 9

ORDINARY MEETING AGENDA                                                              9 APRIL 2015


4    JOINT TRANSLINK & NOOSA ELECTRIC BUS PRE-FEASIBILITY OUTCOMES
     That Council note the report by the Director Planning & Infrastructure to the General
     Committee Meeting dated 7 April 2015 and:
     A.   Note the pre-feasibility study report prepared by consultants GHD Pty Ltd, provided at
          Attachment 1 to the General Committee report;
     B.   Based on the findings of the report, approve the commencement of a six month live
          trial of electric buses in Noosa during the 2015/16 financial year:
          1.   In a 50:50 cost sharing partnership with the Department of Transport and Main
               Roads, TransLink Division;
          2.   Covering the existing 627 Tewantin – Sunshine Beach bus route;
          3.   Leasing up to 3 x Optare 10 metre electric buses based on the submitted
               pricing in the GHD report; and
          4.   Facilitating the installation of suitable charging infrastructure to support the live
               trial.
     C.   Authorise the CEO to negotiate with TransLink, Sunbus and Optare regarding the
          implementation, monitoring and reporting of the live trial; and
     D.   Approve the funding of the live trial to a maximum of $550,000 to be met from the
          Public Transport Levy Reserve.




Recommendation

The General Committee recommendations dated 7 April 2015 be adopted except where dealt
with or held over by separate resolution.




                                                                                      Page 9 of 10

Section 10

ORDINARY MEETING AGENDA                                                        9 APRIL 2015


6    ORDINARY MEETING REPORTS

     Nil.




7    PETITIONS




8    CLOSED SESSION




9    NEXT MEETING

     The next Ordinary Meeting will be held on 7 May 2015 at the Cooran Hall, 14 King Street,
     Cooran commencing at 6pm.




10   MEETING CLOSURE




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