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Attachment E - Body Corporate Minutes
Minutes of the Annual General Meeting of the Body Corporate for Noosaville Central CTS 15293 held by Teleconference on the 10th June 2021. PRESENT AT MEETING Garth & Karen Simmons Lots 1, 2 & 3 Dave Gotterson Lot 4 Chris Sales Les Cole of Sunstate Strata APOLOGIES There were no apologies received. PROXY PAPERS There were no proxy papers received. VOTING PAPERS Voting papers were received from lots: 1, 2, & 3 QUORUM A quorum was formed as at least 25% of voters were present or represented and at least two voters were present in person. CHAIRPERSON The Chairperson, David Gotterson, chaired the meeting which was declared open at 4:30pm. BUSINESS OF MEETING 1. CONFIRMATION OF MINUTES RESOLVED by ordinary resolution that the minutes of the previous General Meeting of the Body Corporate held on the 26 June 2020, as previously distributed to lot owners at the time be confirmed as a true and correct record of the meeting. (4 Yes votes) 2. STATEMENT OF ACCOUNTS RESOLVED by ordinary resolution that the Statement of Accounts showing a closing balance of $12,603.74 in the Administrative Fund and a closing balance of $20,022.35 in the Sinking Fund for the financial year ending 31/03/2021 be approved. (4 Yes votes) 3. AUDITING OF ACCOUNTS RESOLVED by special resolution that the Body Corporate Statement of Accounts for the financial year commencing 01/04/2021 and ending 31/03/2022 not be audited. (4 Yes votes)
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4. APPOINTMENT OF AUDITOR
This motion was not voted on as Motion 3 resolved not to have the statement of accounts audited.
5. ADMINISTRATIVE FUND BUDGET & INCOME LEVY
RESOLVED by ordinary resolution that the Administrative Fund Budget and Income Levy of
$17,300.00 for the financial year ending 31/03/2022 be approved and adopted, and that the Notice of
Contributions be issued to lot owners in accordance with the below schedule;
Levy Period Cost Per Contribution Due Date
Schedule Lot Entitlement
01/04/21 to 30/06/21 $3.50 01/05/2021 Issued
01/07/21 to 30/09/21 $3.51 01/08/2021
01/10/21 to 31/12/21 $3.51 01/11/2021
01/01/22 to 31/03/22 $3.51 01/02/2022
And further, that the Treasurer be authorised to issue the levy notice for the first levy period of the
next financial year as follows:-
01/04/22 to 30/06/22 $3.61 01/05/2022
(4 Yes votes)
6. SINKING FUND BUDGET & INCOME LEVY
RESOLVED by ordinary resolution that the Sinking Fund Budget and Income Levy of $6,500.00 for
the financial year ending 31/03/2022 be approved and adopted, and that the Notice of Contributions
be issued to lot owners in accordance with the below schedule;
Levy Period Cost Per Contribution Due Date
Schedule Lot Entitlement
01/04/21 to 30/06/21 $1.32 01/05/2021 Issued
01/07/21 to 30/09/21 $1.32 01/08/2021
01/10/21 to 31/12/21 $1.32 01/11/2021
01/01/22 to 31/03/22 $1.32 01/02/2022
And further, that the Treasurer be authorised to issue the levy notice for the first levy period of the
next financial year as follows:-
01/04/22 to 30/06/22 $1.36 01/05/2022
(4 Yes votes)
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7. CONFIRMATION OF INSURANCE
RESOLVED by ordinary resolution that he insurance covers, as set out below, in the name of the
Body Corporate, be confirmed, reviewed, and if necessary, adjusted in accordance with the
determination of those present at the meeting.
Insurer QUS
Policy Number QUSS042502
Expiry Date 19/07/2021
Building $2,678,000.00
Legal Liability $30,000,000
Voluntary Workers $200,000/$2,000
Fidelity Guarantee $100,000
Office Bearers Liability Not insured
Premium Paid $6,224.78
Commission Disclosed $730.87
Excess $500 basic, 20,000/1% of BSI earthquake
excess
Other Excess $5,000/$2,500/$1,000 machinery breakdown
excess
(4 Yes votes)
The most recent Insurance Building Replacement Report was obtained 04/07/2019 and at that time
the recommended Insured Value was $2,600,000.00.
Lot owners are reminded that Body Corporate Insurance does not cover contents or public liability
within lots or private air conditioners. It is recommended lot owners hold appropriate cover.
8. DEVELOPMENT APPLICATION – LOT 3
RESOLVED by ordinary resolution that the Body Corporate authorises any two committee members
to sign under seal or to make the application with its land in respect of Lot 3 for:
1. the Development Application for an Indoor Sport and Recreation Use;
2. the use of common property and parking as part of the proposed use.
(3 Yes, 1 No votes)
ELECTION OF COMMITTEE
The following persons were appointed unopposed to the Body Corporate Committee:
Position Name Lot Number
Chairperson Garth Simmons 2
Secretary Karen Simmons 3
Treasurer Christopher Sales 1
Ordinary Member David Gotterson 4
CLOSE OF MEETING
The Chairperson declared the meeting closed at 5:15pm.