CHANGE OF VENUE FOR JUNE ORDINARY MEETING TO POMONA MEMORIAL SCHOOL OF ARTS HALL · Report

SPECIAL MEETING                                                                            3 JUNE 2024


Mayor Frank Wilkie
Councillor Karen Finzel
Councillor Jessica Phillips
Councillor Nicola Wilson
General Committee
The Mayor and all Councillors

Finance
Council will cover the cost of venue, equipment and/or any other items required to run the meeting
successfully. The ICT Dept have purchased specialised equipment to enable Livestreaming and
Internet access in external locations.

Risk & Opportunities
Holding Council meetings in different parts of our Shire provides an opportunity for the community
to meet Councillors and senior staff and to attend a Council Meeting without the need to travel to our
Council Chambers. It particularly provides an opportunity for those communities more distant from
our Tewantin Chambers. The proposal to hold this meeting provides an opportunity for those
communities in particular to meet Councillors and senior staff to discuss Council issues.

The primary risk relates to the ability to live stream Council meetings due to technology issues. The
Council Chambers have been set up with technology to enable this to occur and there are some
challenges in replicating this in community halls in more remote parts of the Shire.

Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Departments consulted:

      Office of the CEO, Mayor &         Community Services                Corporate Services
              Councillors
  x      Mayor & Councillors             Director                    x    Director
  x      Chief Executive Officer         Community Development            Financial Services
  x      Executive Officers              Sport & Active Lifestyles        Fleet
  x      Community Engagement            Arts & Culture                   Revenue Services
         People & Culture                Community Connection        x    ICT
         Governance                      Customer Experience              Commercial Property
      Strategy & Environment &         Development & Regulation          Infrastructure Services
      Sustainable Development
         Director                        Director                         Director
         Strategic Land Use Planning     Development Assessment           Infrastructure      Planning,
                                                                          Design and Delivery
         Economic Development &          Local Laws                       Civil and Asset operations
         Destination Management
         Environmental Services          Environmental Health             Asset Management
         Innovation & Digital Hub        Building & Plumbing              Building & Facilities
                                         Property / Permits               Disaster Management
                                                                          Waste x