2016-08-09 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                 9 AUGUST 2016


COUNCIL POLICY

1    General Entitlement

Councillors are entitled to be reimbursed reasonable expenses incurred while undertaking
Council business and to be provided with facilities to assist them in undertaking their duties.
2   Professional Development & Representation

Council will reimburse or be responsible for the cost of reasonable expenses incurred for:
   Mandatory professional development & representation; and/or
   Discretionary professional development & representation deemed essential for the
     Councillor’s role.

Any professional development & representation requiring overseas travel requires a formal
Council resolution.

     2.1   Mandatory Professional Development & Representation

     Noosa Council will reimburse or cover expenses incurred for the following activities:
        Attendance of two delegates at the LGAQ (Local Government Association
          Queensland) Annual Conference: The Mayor (or the Mayor’s Nominee Councillor) as
          the primary delegate and a Councillor as a secondary delegate;
        Attendance of the Mayor at the ALGA (Australian Local Government Association)
          Annual Conference and any other ALGA relevant conferences/seminars/workshops;
        Workshops, courses, seminars, conferences, and meetings that are important to the
          role of a Councillor where approval to attend is obtained via Council resolution or
          granted by the Mayor.
     Council will reimburse expenses e.g. flights, motor vehicle, accommodation, meals and
     associated registration fees, deemed reasonable and necessary to achieve the business of
     Council where:
         A Councillor is an official representative of Council; and
         The activity/event and travel has been endorsed by resolution of Council, or by the
           Mayor.

     2.2   Discretionary Professional Development & Representation

     Each Councillor can attend, at their discretion, meetings, workshops, courses, seminars
     and conferences that improve their skills or which are relevant to the role of Councillor.
     This is limited to $1,500 per year for the quadrennial term of office.

     There is no requirement for a Council resolution to approve these attendances. Council will
     pay for or reimburse expenses e.g. transport costs (such as flights, taxis, vehicle hire),
     accommodation, meals and associated registration fees, deemed reasonable and
     necessary.

     For reimbursement, the Councillor must submit details to the Chief Executive Officer prior
     to attending and provide all relevant documentation within 14 days of attending the event to
     ensure reimbursement of expenses.




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