2021-12-01 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                             1 DECEMBER 2021


2.   REPORTS


1    CONTRACT NO. T000059 NOOSAVILLE LANDFILL: CELL EXPANSION AND CELL 1.1
     CAPPING – TENDER AWARD

Author           Project Manager, Cody Johnston
                 Infrastructure Services Department

Index            ECM / Projects (T1) / Noosaville Landfill Cell 1.1 & 2.2 Expansion – CAP.Work
                 – 501041
                 ECM / Project & Contract / T000059 Noosaville Landfill Cell Expansion and
                 Cell 1.1 Capping
                 ECM / Subject / Contracting / Waste Management

Attachments      1.    Tender Evaluation Spreadsheet
                 2.    Noosaville Landfill Project Overlap and Sequencing


EXECUTIVE SUMMARY
    Noosa Landfill Expansion and Cell Capping is critical works required for ongoing waste
     operations.
    The landfill’s previous expansion was completed in 2012, no further expansion has occurred
     since.
    Council’s current Cell 2.2 is approaching its interim capacity limits prompting the requirement
     of cell expansion by June 2022.
    An Invitation to Tender (ITT) was advertised on 27 September 2021 and closed on 29 October
     2021.
    Four respondents provided compliant submissions for Council to assess.
    The tender price is within the increased project budget endorsed by the Capital Works Executive on 25
     November 2021.
    The comprehensive assessment of the four tenders resulted in the recommendation to award
     the contract to Hazell Bros (Qld) Pty Ltd.
    Endorsement of the recommendation in December 2021 will allow the contractor to mobilise
     and procure construction materials in January 2022 to complete the project works by the
     required construction deadlines.

RECOMMENDATION
That Council note the report by the Project Manager to the Special Meeting dated 1 December 2021
and:
A.   Award Contract T000059 for the construction of the Noosaville Landfill – Cell Expansion and
     Cell 1.1 Capping works to Hazell Bros (Qld) Pty Ltd for the lump sum price of $6,536,352 and
     a maximum contract sum of up to $6,971,657 for provisional items excluding GST.
B.   Approve an overall project budget of $8,950,000 excluding GST including on costs.

REPORT
1.   Project Background
The Noosaville Landfill located on Noosa Eumundi Rd is Noosa Council’s primary waste facility. The
landfill currently consists of 3 waste cells identified as Cell 1.1, Cell 2.1, and Cell 2.2. Waste
placement into Cell 1.1 and Cell 2.1 has ceased as these cells have reached their interim limits and
have gas (methane) capture infrastructure installed throughout the cells. Cell 2.2 constructed in

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