ZERO EMISSIONS NOOSA (ZEN) Inc. ALLIANCE AGREEMENT · Attachment 7 ZEN Inc. Alliance Agreement Annual Report 2025

                               g. Working with everyone from volunteers to management, conveying
                                  information to people who are may not be specifically trained in a task,
                                  as ZEN Inc is a non-profit organization
                               h. Being present face to face for meetings as required, otherwise on line.

                           This also enables ZEN Inc. volunteers, including the Chair and Treasurer to seek
                           more funding sources at a strategic level, build further collaborative
                           relationships with key stakeholders & free up our Chair & volunteers time to
                           work on projects.

Rex Halverson              Administrator/Secretariat @ 10 Hours per week
$12,146.04 Jan. to Sept.   ZEN Inc. needs paid help to be able to fulfill our compliance obligations with the
2025; then                 ACNC & Qld. Office of Fair Trading.

Amy Butler $4,152.75 =     As there are no volunteers who want to do this role, ZEN Inc. (like many other
$16,298.79                 NFP’s on the area) has to pay someone to carry out this role. While in the past it
                           was very difficult to get a person with the skills and experience needed at the
                           rate we are paying, we were very fortunate that Rex Halverson agreed to do this
                           role as well as the project manager role from Jan. – Aug., 2025.

Total Wages =              This role supports ZEN Inc. and it’s members and volunteers, via an agreed
                           workplan, to undertake it’s cutting-edge projects by supporting the Board and
$71,734.79                 sub-committees in the Secretariat role and in day- to- day administration of the
                           organisation. This includes:
                               ● Preparation of board agendas, taking minutes at Board meetings
                               ● Assisting ZEN Inc’s work by supporting:
                                    a. the Board through follow up actions, including admin. for the AGM
                                         and Board
                                    member recruitment
                                    b. administration of the organisation to comply with the governance
                                        and legal requirements.
                                    c. the sub-committees – doing meeting notes for:
                                             i. Governance & Operations e.g. development of an on-line
                                             Operations manual, & updating shared e files
                                             ii. Finance and Fundraising e.g. Admin. for financial monitoring of
                                         projects
                                              and keeping the grants register & records
                                             iii. Comms. & Advocacy e.g. assisting with preparation of the
                                         Annual Report.
                               ● Servicing membership and updating the Membership register
                               ● Following up queries from the public about ZEN Inc. and it’s work.

                           Late in 2025, we were very fortunate to secure the services of Amy Butler, who is
                           skilled and experienced in these roles with a Not for Profit group.
$8,601.70                  Employee on Costs - Super
                           Program/Project Manager @ 19 Hours per week
                           $6,482.26
                           Administrator/Secretariat @ 10 Hours per week
                           Rex super $1,420.26 (Jan. to Sept. 2025)
                           Amy super $498.33 (Sept., 2025 to Dec., 2025)
                           Workcover $200.86

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