2020-05-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                           12 MAY 2020


 Good governance of, and by, local government; and
 Ethical and legal behaviour of Councillors and local government employees.
Two fundamental definitions contained in the policy which must be considered when adopting and
interpreting this policy are; ‘what is reasonable’; and what constitutes ‘Council business’.

Previous Council Consideration
The policy was originally adopted by Council at the Ordinary Meeting on 2 January 2014 and was
updated on 26 June 2014, 5 April 2016 and 18 October 2018.
Ordinary Meeting Minutes, 18 October 2018, Item 4, Page 6
That Council note the report by the Director Executive Services to the Services & Organisation
Committee Meeting dated 9 October 2018 and adopt, pursuant to section 250(2) of the Local
Government Regulation 2012, the updated version of the Councillors’ Expenses Reimbursement
Policy provided at Attachment 1 to the report.

Finance
Council’s Corporate Services Department prepares the annual Councillor Expenses budget in
accordance with the provisions and limits of the policy. It has been identified that the relevant
financial limits contained in the policy are in line with that of other similar sized Queensland
Councils.

Risks & Opportunities
Council is required to publish in its Annual Report the details of expenses incurred by, and the
facilities provided to, each Councillor during the relevant financial year under the policy. Any failure
to comply with the requirements and limits of this policy could result in reputational damage to
Council for failing to meet the community’s expectations.

Consultation
External Consultation - Community & Stakeholder

Nil.

Internal Consultation
The policy has been updated in consultation with the Chief Executive Officer, Management
Accountant, Governance Advisor and Executive Assistant to the Mayor.
Departments/Sections Consulted:
 X     Chief Executive Officer    Community Services                       X   Corporate Services
       Executive Officer          Director                                     Director
       Executive Support          Community Development                    X   Financial Services
                                  Community Facilities                         ICT
                                  Libraries & Galleries                        Procurement & Fleet
                                  Local Laws                                   Property
                                  Waste & Environmental Health                 Revenue Services

 X     Executive Services         Environment & Sustainable Development        Infrastructure Services
 X     Director                   Director                                     Director
       Community Engagement       Building & Plumbing Services                 Asset Management
       Customer Service           Development Assessment                       Buildings and Facilities
 X     Governance                 Economic Development                         Civil Operations
       People and Culture         Environmental Services                       Disaster Management
                                  Strategic Land Use Planning                  Infrastructure Planning,
                                                                               Design and Delivery




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