2020-05-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA    12 MAY 2020




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                            12 MAY 2020

  APPLICATION PROCESS
  All community grant applications must be submitted by the advertised closing date and time.
  Applications received after the closing date and time will not be accepted.
  Applications for Community Project, Festive Season Event and RADF grants must be submitted online
  on a current Grant Application Form made available by Noosa Council. Applicants must have spoken
  with a Council Officer prior to submitting the grant.
  Three-Year Maintenance Agreements operate by invitation-only rather than through a competitive
  process.
  Water Rebates and Building Insurance Cover will be arranged for eligible recipients and these
  organisations will not be required to complete an application form.
   OUT OF ROUND FUNDING
   In exceptional circumstances, or cases of significant hardship, Council may consider special one-off
   funding outside the scheduled grant timeframe.
   CONDITIONS OF FUNDING
   All successful applicants will be required to enter into a funding deed of agreement with Council and
  acquit funds within the allocated timeframes. The timeframes and acquittal requirements are outlined
   in the supporting Grant Guidelines for the specific funding program. Successful applicants will be
   required to actively and publicly acknowledge Council's support.
   COUNCIL'S ROLES AND RESPONSIBILITIES
  Council will publicise the availability of its grants programs widely and in such a way as to promote
   public confidence in the process. In assessing the grants, Council will:
   * Ensure public monies are allocated in a fair and equitable way;
   « Ensure best possible value for money;
   * Check each application against eligibility criteria and assessment criteria, as set out in the
     appropriate Grant Guidelines; and
   « Seek recommendations from an expert panel that can comprise Council officers, Councillors
     and/or community representatives.
  Council will determine the total allocation of funds to the community grants program through its
  annual budgetary processes. The number and types of grants approved by Council will depend on
   the demand for funding, the available program budget and Council priorities. In some instances, part
   funding may be offered. Funding priorities for individual grant programs will be regularly reviewed to
   ensure their relevance and they continue to meet Council objectives.
  Council officers are available to provide advice to applicants. They will also assist applicants to
  identify additional and alternative sources of funding relevant to their project or event. Council officers
   and Councillors are responsible for recognising and declaring any actual or potential conflicts of
  interest. A conflict of interest can occur when your private interests interfere, or appear to interfere,
  with your duty to put the public interest first. This is defined in the Local Government Act (for
  Councillors) and the Noosa Council Employee Code of Conduct (for Council staff). Anyone having a
  determined conflict of interest should not debate or be involved in any discussions on any matter
   relating to that application.
   Council officers are required to adhere to this policy when supporting, facilitating, or delivering grants-
   related activities. It is the responsibility of Council officers to ensure that grants and funding provided
   from public monies are:
   « Administered transparently and accountably,
   « Aligned with Council's objectives, goals and priorities;
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