2020-05-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   12 MAY 2020




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                       12 MAY 2020

           COUNCIL POLICY - AUDIT AND RISK COMMITTEE CHARTER

           Other key responsibilities of the Committee, through the respective audit functions, are to assist
           Council to discharge the responsibilities of ‘due care and diligence’ in relation to:
           e   The delivery of the organisation’s outputs efficiently, effectively and economically so as to obtain
               optimal value for money;
           e   Optimising the organisation’s performance in terms of quality, quantity, timeliness, cost and
               where appropriate, location;
           e   Reporting organisational financial and operational information to the users of its reports in a
               relevant, reliable and timely manner;
           e   Ensuring the integrity and consistency of the organisation’s corporate culture relative to ethical
               conduct and probity, including in relation to its tendering, contracting and other procurement
               processes; and
           e   Initiating special investigations as it sees fit, or as directed by Council, in relation to matters set
               out in this Charter.
            In the discharge of the foregoing responsibilities the Committee must provide prompt and
           constructive advice to Council, particularly where issues are identified that could present a material
           risk or threat to the Council.

           2.    Relationship with Internal Audit
            Noosa Council does not have a dedicated resource to perform the internal audit function. Its practice
           is to engage external providers to undertake approved internal audits. The Audit and Risk Committee
           must approve Council’s Annual Internal Audit Plan.
           The Chair of the Audit and Risk Committee may interact directly with Council’s Internal Audit provider
           as required.
           3.    Relationship with Council Executive Management Groups
           The Audit and Risk Committee will liaise closely with other Council executive management groups
           and ensure, to the extent practicable that there is no material overlap between the internal and
           external audit functions. The Committee will ensure that there is a frank and meaningful exchange
           of information between the groups where this is necessary or desirable.
           4.    Relationship with Line Management
           The role of the Audit and Risk Committee with respect to line management will focus on whether the
           actions proposed to address audit concerns are reasonable, satisfactory and cost-effective and will
           ultimately enhancethe effectiveness and efficiency of Council’s operations.
           5.    Relationship with External Audit
           The Audit and Risk Committee has no power of direction over external audit or the manner in which
           the external audit is planned or undertaken but will act as a forum for the consideration of external
           audit findings to ensure they are balanced with the views of management. The Committee will consult
           with external audit on that function’s proposed audit strategy and audit fees for each year and ensure
           that an integrated audit process occurs, to the extent practicable. The Committee will review letters
           and reports provided by an external auditor.

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