2018-02-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                       6 FEBRUARY 2018


EXECUTIVE SERVICES DEPARTMENT

BRANCH ACTIVITIES                          RECENT ACHIEVEMENTS                         CURRENT PRIORITIES                           THE NEXT QUARTER
Governance
Support the organisation with integrity       Facilitated Councillor Workshop in        Finalise    review     of   Council’s      Coordinate training for relevant staff
related matters                                 December relating to Councillor             Employee Code of Conduct with                in relation to identifying Public
                                                Requests,     legislative  updates,         emphasis on integrity items in               Interest Disclosures.
                                                contact with lobbyists obligations,         consultation with People and
                                                and public record keeping.                  Culture.
                                                                                          Develop guidance documents to
                                                                                            support employees with identifying
                                                                                            and managing conflicts of interests.
Support Council’s    Audit    and   Risk    Co-ordinate Council’s 17/18 Internal        Coordination      of   agenda    and       Coordinate and track progress of
Working Team                                  Audits (Insurance Renewals and                preparation of Governance and Risk           action    items    resulting   from
                                              Strategy, Rates Revenue and Utility           related documents and reports for            February’s     Audit    and     Risk
                                              Charges and Bank Reconciliation               Council’s Audit and Risk Committee           Committee meeting and Internal and
                                              Processes).                                   Meeting of 9 February 2017.                  External Audit recommendations.
Coordination of Council’s       Business  Support Operational BCP Owners                Support Operational BCP Owners             Plan comprehensive formal business
Continuity Framework                         (ICT, Customer Service, Buildings,             (ICT, Customer Service, Buildings,           continuity testing program for
                                             Waste Recovery and Payroll) with               Waste Recovery and Payroll) with             operational BCP in consultation with
                                             updating      plans      to    reflect         implementing plans and developing            the CEO.
                                             organisational structure changes.              various testing exercises.
Local Law Review 2016/17                   Workshop with Councillors further            Update amending local laws to              Review public feedback resulting
                                              amendments to be included in                  propose to Council prior to                  from consultation process and report
                                              amending       local    laws     and          undertaking the required public              to Council for consideration.
                                              coordinating the formal amendment             consultation process.                      Finalise    update     of    Council’s
                                              process.                                      Support       the     Waste      and         Compliance       and      Enforcement
                                                                                            Environmental Health Manager with            Policy.
                                                                                            the Local Law No 7 (Waste
                                                                                            Management) 2017 law making
                                                                                            processes.
Governance    and   Risk     Management       Finalise Annual Council Delegations       Finalise       Draft      Governance       Report draft Governance Framework
Items                                           Review.                                     Framework for Council approval in            to Executive Team and to Council
                                              Facilitate final Executive Team Risk        Q3.                                          for adoption.
                                                Management Review for 2017.               Finalise      Insurance     Renewal
                                              Coordinate end of Q2 Strategic and          Procedure in accordance with
                                                Operational Risk Reviews.                   Internal Audit recommendations.



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