2019-09-10 Planning & Environment Committee Agenda

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA   10 SEPTEMBER 2019




                                                        Page 73 of 76

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA                                          10 SEPTEMBER 2019

         ©   The timing for grant applications and links to the application portal will be advertised on the Noosa
             Council website, social media and in the Noosa News local newspaper.

     Assessment Process and criteria

      Eligible applications will be assessed against the listed criteria below by three persons;
         ©   Amember of the Noosa Council Environmental Services team.
         e   A Noosa Council employee independent of the environment area, but with skills in community
             engagement, grants, and/or project delivery.
         ©   An independent third party who is not an employee of Council or involved with local environment
             community groups, but has subject matter expertise.
     This outcome of this assessment will be a recommendation to Noosa Council. Following adoption at a
      Council meeting, applicants will be notified of their success, or otherwise. The outcome of grant
      applications will be made publicly available through the minutes of the Council meeting.
     Just because an application meets some or all of the priorities for funding does not automatically guarantee
     funding. There is a limited funding poo! and grants will only be funded to the level of budget provided.
     Where appropriate, projects may be part-funded only.

      Project funding is at the discretion of Noosa Council, and there is no appeal process.

      Successful applications

      Project commencement
      Noosa Council will provide a Deed of Agreement for each project shortly after the announcement of
     successful applicants. The Deed is a legal document, setting out the terms and conditions that govern the
     funding.
      Funding for the first year of the project will be provided following the signing of the Deed by both parties,
      and the provision of invoice to Noosa Council. Funding may be provided in stages over the term of the
      project, determined by timing and the achievement of milestones. No expenditure related to the project
     should be undertaken until the Deed has been signed by both parties. Milestones will be identified in the
      project application and included in the Deed of Agreement.
     Monitoring and Reporting

     Successful applicants will be required to provide a report to Council every six months. One will be a short,
      qualitative report on the project and its progress. The other will be an annual report, including tracking
      against milestones and an audited financial statement. The acceptance of this annual report will allow for
      payments of subsequent years of the project.

      Related policies

                                                                                                   Page 73 of 76