2015-05-04 Attachment 1 to Item 1 General Committee Agenda - MCU14 0009 Referral Agency Response

GENERAL COMMITTEE MEETING AGENDA                                                               4 MAY 2015


3                        CONTRACT 1415T008 - DAINTREE ESTATE FLOOD MITIGATION STAGE 2
                         CONSTRUCTION
DOCUMENT INFORM AT ION




Author                          Project Manager, Adam Britton
                                Planning & Infrastructure Department

Index                           Projects(T1) \ Daintree Estate – Flood Mitigation Plan
                                Subject \ Flood Management \ Flood Mitigation

Attachments                     1.   Golf Course Drive, Tewantin – Overall Works Plan


RECOMMENDATION
That Council note the report by the Project Manager to the General Committee Meeting dated
4 May 2015 and award Contract 1415T008 Daintree Estate Flood Mitigation Stage 2
Construction to Hutchinson Builders for the lump sum amount of $1,116,558.85 and that the
additional budget required as identified in the report be referred to the next Quarterly Budget
Review.


REPORT
Noosa Council previously constructed stage 1 clearing and earthworks for the Daintree Estate
Flood Mitigation in December 2014 as part of an overall solution to mitigate flooding to over 40
homes. The stage 1 works were completed ahead of the wet weather associated with cyclone
Marcia and proved beneficial.

This proposed contract comprises the stage 2 works which includes the major elements of
drainage and concrete bund walls which will complete the project. Refer Attachment 1.

In developing a procurement strategy for the stage 2 works it was considered beneficial to utilise
the existing panel of providers purchasing arrangement to allow expediting of the procurement
process rather than the more lengthy option of an open public tender. Five appropriately skilled
contractors were contacted and subsequently provided with tender documents.

Upon close of tenders, only one submission was received as follows:

Contractor                                                                    Tendered Price
Palmgrove Holdings Trading As Carruthers Contracting                          $1,278,356.91 (Excl. GST)
Aspect Contractors                                                            Sub contracted to Carruthers
Hall Contracting                                                              Did not tender
Shadforths Civil Engineering Contractors Pty ltd                              Did not tender
Doval Constructions                                                           Did not tender


A follow up with three contractors as to the reason for not providing a submission was that the
works were considered complex and that the works were not able to be accommodated within
their existing commitments.

As the tender received from Carruthers was considered significantly over the consultants
estimate of $940,000 and therefore not competitive, Council staff sought to issue the tender
documents to a further three contractors from the existing panel of providers purchasing
arrangement.



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