2015-05-04 Attachment 1 to Item 1 General Committee Agenda - MCU14 0009 Referral Agency Response

GENERAL COMMITTEE MEETING AGENDA                                                         4 MAY 2015


The shortfall is proposed to be submitted to Budget Review 4. The shortfall will be minimised as
much as possible during the contract by avoiding variations and seeking of savings where
possible.

The difficulty in obtaining competitive submissions has delayed the overall project by over 1
month which will impact on meeting the 30 June 2015 timeline for the grant acquittal. To mitigate
and risk to the funding, Council staff will seek an extension from the grant administrator.

As the project is to be constructed within a residential area, there is a risk that the residents will
be affected as a result of noise and inconvenience. This will be mitigated by constructing the
works over a short project duration using numerous work teams.

Consultation

External Consultation - Community & Stakeholder

Council staff previously consulted with the Daintree Estate community at a presentation to
residents on 2 July 2014. Subsequent to the community presentation, Council staff carried out
letter box drops and attended residents homes and phone enquiries. An additional letter box drop
will occur ahead of the proposed contract.

Internal Consultation

Council’s Procurement and Contracts Officer and Workplace Health & Safety Officer have been
involved during the tender process.

Departments/Sections Consulted:

x   Community Services                          x   Planning & Infrastructure
    Disaster Management & Public Order              Building & Plumbing Services
    Waste & Environmental Health                    DA Planning
    Community Facilities                            Strategic Land Use Planning
    Cultural Facilities                         x   Asset Design & Investigations
                                                    Asset Planning
                                                x   Civil Operations
                                                    Environment

    Executive Office                            x   Corporate Services
    Community Engagement                            Finance
    Customer Service                                ICT
    Executive Support                           x   Procurement & Fleet
    Governance                                      Property & Facilities
    Human Resources                                 Revenue Services




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