Meeting minutes

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SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                           6 AUGUST 2024



1.        ATTENDANCE & APOLOGIES

          COMMITTEE MEMBERS
          Cr Nicola Wilson (Acting Chair)
          Cr Frank Wilkie
          Cr Jessica Phillips

          NON-COMMITTEE MEMBERS
          Cr Tom Wegener
          Cr Amelia Lorentson

          EXECUTIVE
          Chief Executive Officer Larry Sengstock
          Director Corporate Services Trent Grauf
          Director Strategy and Environment Kim Rawlings
          Acting Director Infrastructure Services Shaun Walsh

          APOLOGIES
          Cr Karen Finzel (Chair)


          Committee Resolution
          Moved:           Cr Frank Wilkie
          Seconded:        Cr Jessica Phillips
          That Cr Nicola Wilson be appointed as Acting Chairperson for this meeting.
          Carried unanimously.


2.        CONFIRMATION OF MINUTES

          Committee Resolution
          Moved:           Cr Frank Wilkie
          Seconded:        Cr Jessica Phillips
          The Minutes of the Services & Organisation Committee Meeting held on 9 July 2024
          be received and confirmed.
          Carried unanimously.



3.        PRESENTATIONS

          Nil.


4.        DEPUTATIONS

          Nil.

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SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                              6 AUGUST 2024


     6.1.     NOOSA HOLIDAY PARKS UPDATE

              Committee Recommendation
              Moved:                Cr Frank Wilkie
              Seconded:             Cr Jessica Phillips
              That Council note the report by the Commercial Business Advisor to the Services
              and Organisation Committee Meeting dated 6 August 2024 providing an update
              on operations of the Noosa Holiday Parks Business Activity to 30 June 2024.
              Carried unanimously.




5.          REPORTS FOR CONSIDERATION OF THE COMMITTEE



     5.1.     CONTRACT NO. T000078 – REGISTER OF PRE-QUALIFIED SUPPLIERS FOR
              PROVISION OF FIRETECH SERVICES {REFRESH}

              Committee Recommendation
              Moved:            Cr Frank Wilkie
              Seconded:         Cr Jessica Phillips
              That Council note the report by the Director Digital Hub and Innovation to the
              Services & Organisation Committee Meeting dated 6 August 2024 and
                 A. Approve the award of Contract No. T000078 for the Register of Pre-
                     qualified Suppliers for the Provision of Firetech Services {Refresh} for a
                     period of twelve (12) months effective 1 August 2024 to the following
                     suppliers that will be in addition to the existing list of suppliers on this
                     ROPS:
                          Australian Uav Technologies Pty Ltd
                          Covey Associates Pty Ltd
                          Cwift Pty Ltd
                          Fliight Technologies Pty Ltd
                          Kablamo Pty Ltd
                          TTF Richlauren Trust t/as Larnach Ventures (Apac Surveillance)
                          RPS AAP Consulting Pty Ltd
                          MS&C Group Pty Ltd t/as Watchtowers Networks
                  B. Subject to satisfactory performance of the suppliers, authorise the CEO
                     to approve the option to extend the contract at the expiry of this term
                     for a further two (2) terms of up to twelve (12) months each ending on
                     31 July 2027.
              Carried unanimously.




6.          REPORTS FOR NOTING BY THE COMMITTEE

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SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                             6 AUGUST 2024


     6.2.      CAPITAL PROGRAM 2023/24 DELIVERY STATUS

               Committee Recommendation
               Moved:               Cr Frank Wilkie
               Seconded:            Cr Jessica Phillips
               That Council note the report by the Infrastructure Planning Officer to the
               Services & Organisation Committee Meeting dated 6 August 2024 providing
               an update on the delivery of the 2023/24 Capital Program as at 30 June 2024.
               Carried unanimously.


7.          CLOSED SESSION


     7.1.      CONTRACT NO.
               CN00644 – CONSTRUCTION OF PATHWAYS - PACKAGE 3

               CLOSURE OF THE MEETING TO THE PUBLIC
               Committee Resolution
               Moved:          Cr Nicola Wilson
               Seconded:       Cr Jessica Phillips
               That the meeting be closed to the public pursuant to section 254J(3)(g) of the
               Local Government Regulation 2012 for the purpose of discussing potential
               commercial negotiations in relation to a contract for Item 7.1 - Contract
               No. CN00644 – Construction of Pathways - Package 3.
               Carried unanimously.

               RE-OPENING OF THE MEETING TO THE PUBLIC
               Committee Resolution
               Moved:           Cr Nicola Wilson
               Seconded:        Cr Frank Wilkie
               That the meeting be re-opened to the public.
               Carried unanimously.

               Committee Recommendation
               Moved:                 Cr Nicola Wilson
               Seconded:              Cr Frank Wilkie
               That Council note the report by the Graduate Engineer to the Services and
               Organisation Committee dated 6 August 2024 and
                  A. Award Contract No. CN00644 for Construction of Pathways 2023-24
                      Package 3 to The Trustee for Integral Concreting Services Family Trust as
                      outlined in the report; and
                  B. Authorise the CEO to negotiate and finalise contracts on Council's behalf
                      with The Trustee for Integral Concreting Services Family Trust.

               Carried unanimously.


8.          MEETING CLOSURE

            The meeting closed at 2.40pm.