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2015-10-22 Ordinary Meeting Agenda
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AGENDA
Ordinary Meeting
Thursday, 22 October 2015
commencing at 6pm
Council Chambers, 9 Pelican Street, Tewantin
Crs Noel Playford (Chair), Bob Abbot, Sandy Bolton, Joe Jurisevic,
Frank Pardon, Tony Wellington, Frank Wilkie
“Engagement with our community to protect and enhance our lifestyle”
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Section 2
ORDINARY MEETING AGENDA 22 OCTOBER 2015
TABLE OF CONTENTS
ITEM PAGE
1 ATTENDANCE & APOLOGIES 3
2 CONFIRMATION OF MINUTES 3
3 MAYORAL MINUTES 3
4 NOTIFIED MOTIONS 3
5 CONSIDERATION OF COMMITTEE RECOMMENDATIONS 4
AUDIT & RISK COMMITTEE RECOMMENDATIONS 4
INFRASTRUCTURE & SERVICES COMMITTEE RECOMMENDATIONS 5
PLANNING & ORGANISATION COMMITTEE RECOMMENDATIONS 6
GENERAL COMMITTEE RECOMMENDATIONS 9
6 ORDINARY MEETING REPORTS 12
1 1516T035 ROAD RESURFACING & REHABILITATION - TENDER
ACCEPTANCE 12
7 PETITIONS 20
8 CLOSED SESSION 20
9 NEXT MEETING 20
10 MEETING CLOSURE 20
Page 2 of 20
Section 3
ORDINARY MEETING AGENDA 22 OCTOBER 2015
1 ATTENDANCE & APOLOGIES
2 CONFIRMATION OF MINUTES
The Minutes of the Ordinary Meeting held on 24 September 2015 be received and
confirmed.
3 MAYORAL MINUTES
Nil.
4 NOTIFIED MOTIONS
Nil.
Page 3 of 20
Section 4
ORDINARY MEETING AGENDA 22 OCTOBER 2015
5 CONSIDERATION OF COMMITTEE RECOMMENDATIONS
AUDIT & RISK COMMITTEE RECOMMENDATIONS
14 OCTOBER 2015 – Cr Wellington, Cr Wilkie, Scott Williams, Cameron Jaggers
External attendees: Debra Stoltz, Denis Byram and Lawrence Liao (Queensland Audit Office
– via teleconference)
1 QUEENSLAND AUDIT OFFICE CLOSING REPORT
The Audit & Risk Committee noted the interim closing report provided by the Queensland
Audit Office (QAO) to the Audit & Risk Committee meeting dated 14 October 2015.
2 INTERNAL AUDIT PROGRAM AND COMMITTEE ACTION ITEMS - UPDATE
That Council note the report by the Governance Advisor to the Audit & Risk Committee
Meeting dated 14 October 2015 and adopt the updated Internal Audit Plan for 2015/16
provided at Attachment 1 to the report with the inclusion of Social Media as a potential
future internal audit item.
3 DRAFT FINANCIAL STATEMENTS 2014/15
That Council note the report by the Manager Financial Services to the Audit & Risk
Committee and approve the 2014/15 Annual Financial Statements (provided at Attachment
1 to the report) for signature by the Mayor and Chief Executive Officer.
4 RISK MANAGEMENT PROGRAM UPDATE
That Council note the report by the Governance Advisor to the Audit & Risk Committee
Meeting dated 14 October 2015 providing an update on the progress of implementing
Council’s Risk Management Program.
5 WORKPLACE HEALTH & SAFETY UPDATE
That Council note the report by the Executive Manager to the Audit and Risk Committee
Meeting dated 14 October 2015 providing an update on a recent review of Council’s
Workplace Health & Safety System and Plan.
6 DRAFT ANNUAL REPORT 2014-15, LOCAL GOVERNMENT ACT/REGULATION
REVIEW AND NOOSA COUNCIL POLICY REGISTER REVIEW
That Council note the report by the Governance Advisor to the Audit & Risk Committee
Meeting dated 14 October 2015 providing an update on the development of Noosa
Council’s Annual Report 2014-15, Noosa Council Local Government Act and Regulation
Compliance Review and the Noosa Council Policy Register
7 ICT ASSURANCE AND ICT SYSTEMS UPDATE
That Council note the report by the ICT Manager to the Audit & Risk Committee meeting
dated 14 October 2015 providing an update on Council’s ICT security and audit activities.
Recommendation
The Audit & Risk Committee recommendations dated 14 October 2015 be adopted except where
dealt with or held over by separate resolution.
Page 4 of 20
Section 5
ORDINARY MEETING AGENDA 22 OCTOBER 2015
INFRASTRUCTURE & SERVICES COMMITTEE RECOMMENDATIONS
13 OCTOBER 2015 - Crs Sandy Bolton (Chair), Bob Abbot, Frank Pardon
Apology: Cr Playford
Other Councillors in Attendance: Cr Jurisevic
1 NOOSA COUNCIL TRAFFIC ADVISORY AND SPEED MANAGEMENT COMMITTEE
AUGUST 2015
That Council note the report by the Technical Officer - Transport & Traffic to the
Infrastructure & Services Committee Meeting dated 13 October 2015 detailing the key
outcomes of the Noosa Traffic Advisory Committee and Speed Management Committee
meeting dated 27 August 2015.
2 ADOPTION OF ASSET MANAGEMENT PLANS
That Council note the report by the Infrastructure Planning & Design Manager and the
Asset Planning Coordinator to the Infrastructure & Services Committee Meeting dated 13
October 2015 and:
A. Adopt the following Asset Management Plans subject to minor wording amendments
as discussed at the meeting:
A1. Bridges Asset Management Plan;
B2. Building & Facilities Asset Management Plan;
C3. Foreshore Asset Management Plan;
D4. Parks, Playgrounds & Reserves Asset Management Plan;
E5. Pathways & Boardwalks Asset Management Plan;
F6. Roads & Carparks Asset Management Plan;
G7. Stormwater Asset Management Plan; and
H8. Waste Infrastructure Asset Management Plan.
B. Request the CEO to provide a report to a future Council meeting on furthering the
advancement of Council’s Asset Management Framework and Plans.
Recommendation
The Infrastructure & Services Committee recommendations dated 13 October 2015 be adopted
except where dealt with or held over by separate resolution.
Page 5 of 20
Section 6
ORDINARY MEETING AGENDA 22 OCTOBER 2015
PLANNING & ORGANISATION COMMITTEE RECOMMENDATIONS
13 OCTOBER 2015 – Crs. Joe Jurisevic (Chair), Noel Playford, Tony Wellington, Frank
Wilkie
Other Councillors in Attendance: Cr Bolton
1 STATE PLANNING REFORM - DRAFT PLANNING BILLS
Item not dealt with by Planning & Organisation Committee. Referred to General
Committee for consideration.
Reason for referral – P&O Committee suggest a number of changes to the
recommendation. A revised recommendation will be presented to the General
Committee for consideration.
2 DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF USE FOR A DETACHED
HOUSE AT 38 PARK CRESCENT, SUNSHINE BEACH - MCU15/0070
Item not dealt with by Planning & Organisation Committee. Referred to General
Committee for consideration.
Reason for referral – Cr Wellington disagreed with the Recommendation.
3 DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF USE FOR A SERVICE
AND UTILITY TYPE 3 (TOWER) AT DAVIS ROAD, COOTHARABA (MCU15/0061)
That Council note the report by the Development Planner to the Planning & Organisation
Committee Meeting dated 13 October 2015 regarding Application No. MCU15/0061 for a
Development Permit for Material Change of Use for Service & Utility Type 3 (Tower)
situated at Davis Road, Cootharaba and
A. Approve the application in accordance with the conditions contained in the Planning
and Organisation Committee Agenda dated 13 October 2015; and
B. Find the following are sufficient grounds to justify the decision despite the conflict with
the Planning Scheme:
1. The telecommunications facility will provide coverage for the NBN fixed wireless
network, allowing for the delivery of higher speed data to rural residential
households in the Cootharaba area; and
2. The proposal will not significantly impact on the visual or residential amenity of
the locality as it is to be located near existing infrastructure, and is screened by
existing vegetation.
Page 6 of 20
Section 7
ORDINARY MEETING AGENDA 22 OCTOBER 2015
4 DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE FOR MULTIPLE
HOUSING - TYPE 4 CONVENTIONAL FOR 16 UNITS AT 30-32 DOONELLA STREET,
TEWANTIN (MCU15/0053)
That Council note the report by the Coordinator Planning to the Planning & Organisation
Committee Meeting dated 13 October 2015 regarding Application No. MCU15/0053 for a
Development Permit for Material Change of Use for Multiple Housing - Type 4
Conventional (16 units) situated at 30-32 Doonella Street, Tewantin and:
A. Approve the application in accordance with the conditions contained in the Planning
and Organisation Committee Agenda dated 13 October 2015; and
B. Find the following are sufficient grounds to justify the decision despite the conflict with
the Planning Scheme:
1. The multiple dwelling use is existing on the site.
2. The development will provide centrally located small dwelling units with access
to Tewantin’s facilities and services.
3. The development’s small dwelling units will increase residential housing options
in the locality and are likely to be relatively affordable.
4. There is no identified need for further community or infrastructure facilities
within Tewantin and the development will not unduly constrain land available for
commercial uses consistent with the site’s zoning provisions.
5. The development is consistent with the developed character of the area and will
not negatively impact on visual or residential amenity.
5 PLANNING & ENVIRONMENT COURT APPEAL D128/15 FOR A DEVELOPMENT
APPLICATION FOR OPERATIONAL WORKS (CLEARING VEGETATION ) IN AN
ENVIRONMENTAL COVENANT AREA AT 10 SERENITY CLOSE, NOOSA HEADS
That Council note the report by the Environment Officer to the Planning & Organisation
Committee Meeting dated 13 October 2015 regarding Planning and Environment Court
Appeal D128/15 and agree to defend the appeal.
6 WALLACE PARK FLYING FOX MANAGEMENT PLAN
That Council note the report by the Principal Environment Officer to the Planning &
Organisation Committee Meeting dated 13 October 2015 and:
A. Commence public consultation on the Wallace Park Draft Flying Fox Management
Plan; and
B. Provide a further report to Council on the results of public consultation and
recommended flying fox management actions.
Page 7 of 20
Section 8
ORDINARY MEETING AGENDA 22 OCTOBER 2015
7 OYSTER RECRUITMENT ASSESSMENT PROJECT
That Council note the report by the Environment Officer (Rivers and Coast) to the Planning
& Organisation Committee Meeting dated 13 October 2015 and:
A. Confirm support for the establishment of a small scale pilot oyster reef restoration
project to build further knowledge in this area of aquatic restoration of the Noosa
Estuary; and
B. Agree to provide in kind technical support to the Thomas Foundation for the
development of a detailed project proposal.
8 UPDATE ON NOOSA COUNCIL’S INFORMATION COMMUNICATION TECHNOLOGY
(ICT)
That Council note the report by the ICT Manager to the Planning & Organisation
Committee Meeting dated 13 October 2015 providing an update on Council’s Information
Communication Technology systems and upcoming initiatives.
9 PROPOSED ASSIGNMENT OF SUNRISE NEIGHBOURHOOD SHOP 2 LEASE 2
GRASSTREE CRT, SUNRISE BEACH
That Council note the report by the Property Officer to the Planning & Organisation
Committee Meeting dated 13 October 2015 and approve the assignment of the existing
contract lease arrangement for Sunrise Neighbourhood Shopping Centre, Shop 2 -
Pharmacy, from KA & RJ Teed to Sunrise Healthcare Pty Ltd on or after 23 October 2015.
10 KIN KIN QUARRY BREACH ACTION
That Council note the report by the Manager, Planning & Environment to the Planning &
Organisation Committee Meeting dated 13 October 2015 and authorise the Chief Executive
Officer to proceed with further legal action if required in accordance with the proposed
approach set out in the confidential report.
Recommendation
The Planning & Organisation Committee recommendations dated 13 October 2015 be adopted
except where dealt with or held over by separate resolution.
Page 8 of 20
Section 9
ORDINARY MEETING AGENDA 22 OCTOBER 2015
GENERAL COMMITTEE RECOMMENDATIONS
19 OCTOBER 2015 - Crs Frank Wilkie (Chair), Sandy Bolton, Joe Jurisevic, Frank Pardon,
and Tony Wellington
Apologies: Crs Noel Playford and Bob Abbot
1 STATE PLANNING REFORM - DRAFT PLANNING BILLS
That Council note the report by the Manager, Planning & Environment, Principal Strategic
Planner and Infrastructure Assessment Coordinator to the Planning & Organisation
Committee Meeting dated 13 October 2015 and make a submission to the Department of
Infrastructure, Local Government and Planning on the draft Planning Bills in accordance
with the following:
A. The Planning & Development Bill and Planning & Development Regulations are not
clear in the decision rules, particularly for those applications which conflict with the
planning scheme. It is considered that where an application conflicts with the
planning scheme, the onus of proof should be on the applicant to prove the merits
of the proposal and justify any inconsistencies. Further, clear grounds and/or
reasons should be required to be provided as part of the decision in order to ensure
a transparent, accountable development assessment system for the community;
B. The definition of material change of use should not be limited to only increases in
scale and density of the premises, as there are circumstances where reducing the
scale of the development does materially change the site’s use. This is particularly
relevant for developments which include an important community use or the like.
For example removing the nursing home component from a retirement village may
have a significant social impact on an area;
C. Case law on the SPA definition of ‘use’ makes it clear that secondary uses forming
part of a primary use must not only be incidental, but also necessarily associated
such that it would be impossible for the primary use to be carried out in the absence
of the incidental use. The definition proposed in the Bill related to ‘use’
fundamentally expands the activities that may be carried out because secondary
activities need not be necessarily associated with the primary use to be considered
part of that use and as a result, lawful. The regulation and enforcement of activities
that were not contemplated as part of a development approval (although ancillary)
may prove problematic for councils and undermine local communities’
understanding of the development process;
D. The removal of the requirement to consider whether a person may make a properly
made submission objecting to change from the minor change test is likely to
undermine the communities input into development assessment matters,
particularly where they may be impacted upon by a proposed change;
E. The Planning Bill maintains and extends the time frame for applicants to be able
revive a development application where it lapses. This ability is not consistent with
the principles for the DA Rules of being an applicant driven process, and is likely to
create administrative problems for councils and lead to significant confusion for the
community, particularly submitters;
F. In the absence of demonstrable net benefit, no change is sought to the existing
levels of assessment or the terms used (i.e. code and impact) in the new legislation;
G. The proposed extension of Infrastructure Designation to privately owned
infrastructure is a significant policy shift and would remove due consideration by the
community, third party appeal rights and the need to comply with the planning
scheme. Infrastructure charges revenue would be forfeited and would result in a
considerable cost shift onto councils and their local communities. Statutory
Page 9 of 20
Section 10
ORDINARY MEETING AGENDA 22 OCTOBER 2015
requirements around community infrastructure should at a minimum enable council
to have a statutory role similar to a referral agency and allow consideration of local
planning instruments in the designation process;
H. Key process matters (including the development assessment process) should not
be moved from the principal legislation and into subordinate legislation, given the
potential negative outcomes for Councils and the broader community. The
framework should be located in one statutory instrument to ensure genuine review
processes cannot be expedited without due consultation and engagement;
I. Attachment 1 of this report which includes comment on Draft Planning Bills
provisions relating to Infrastructure Charges as amended at the Planning &
Organisation Committee dated 13 October 2015; and
J. Attachment 2 of this report which includes feedback to the Department of
Infrastructure, Local Government and Planning on the specific issues the
Department requested comment on;
K. The ability to opt-out of an information request in the Development Assessment
Rules is likely to add significant complexity to the development assessment process
without adding value, as an applicant has multiple options in regard to giving a
response to a request for further information. It is critical that Councils and state
agencies retain the ability to raise issues and identify further information that is
required in order to fully understand and assess development proposals. The opt-
out step should be deleted from the Development Assessment Rules;
L. The ability for applicants to determine at what point during the assessment stage
public notification will occur, including prior to a response to responding to an
information request, is likely to significantly complicate the development
assessment process in contravention of the intended outcome. This ‘floating’ public
notification will also impact on local government systems and process due to
inconsistency in regard to when public notification will take place. Further the
purpose of public notification is to assist community members in being informed of
the proposed development, yet a ‘floating’ public notification undermines certainty
and community confidence in understanding the planning processes and
development proposals. It is critical that the community have all the information
about a development proposal, including responses to Council’s information
request, when making submissions to a development application. The public
notification should only occur after responses to the information request have been
received and thus made public.
M. The removal of existing requirements for notices to be placed in local newspapers is
also not supported as it may limit the ability for the community to be aware of
development proposals and engagement in planning and development decisions;
N. The Planning Bill introduces the ability for costs to be awarded in regard to
enforcement notice appeals. However it is unclear in the drafting as to the rules
when costs would be awarded and it is considered that the same criteria as
proposed for development application appeals should apply to enforcement notice
appeals; and
O. The State Government is to be commended in acknowledging that the planning
system must be grounded in local communities and for recognising and supporting
the central role of local government in land use planning and decision making. In
addition, the commitment the State Government has made to providing time and to
consider funding support for local governments to manage a transition process to
new planning legislation is appreciated. Council is also pleased that the former
appeal cost provisions of SPA have been returned.
Page 10 of 20
Section 11
ORDINARY MEETING AGENDA 22 OCTOBER 2015
2 DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF USE FOR A 2
DETACHED HOUSE AT 38 PARK CRESCENT, SUNSHINE BEACH - MCU15/0070
That Council note the report by the Development Planner to the Planning & Organisation
Committee Meeting dated 13 October 2015 regarding Application No. MCU15/0070 for a
Development Permit for Material Change of Use (detached house) situated at 38 Park
Crescent, Sunshine Beach and issue a Preliminary Approval in accordance with the
following conditions contained in the Planning & Organisation Committee Agenda dated 13
October 2015.:
3 1516T017 DR PAGES ROAD AND KINMOND CREEK ROAD UPGRADE,
CONSTRUCTION – TENDER ACCEPTANCE
That Council note the report by the Infrastructure Planning & Design Manager to the
General Committee Meeting dated 19 October 2015 and:
A. Award tender 1516T017 Dr Pages Road and Kinmond Creek Road Upgrade -
Construction to Shadforths Pty Ltd for the lump sum price of $4,659,830 (excluding
GST) subject to satisfactorily responding to Council’s request for tender clarification;
B. Allocate an additional $800,000 from Council’s infrastructure renewal budget
allocation for the renewal of culverts along Dr Pages Road in the second quarter
budget review; and
C. Delegate authority to the Chief Executive Officer to make a determination on any
remaining issues requiring clarification.
4
DOCUMENT INFORM AT ION
SEPTEMBER 2015 FINANCIAL PERFORMANCE REPORT
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 19 October 2015 providing the September 2015 monthly financial
performance report for the 2015/16 financial year.
5
CUMENT INF ORM ATION
NOOSA BIOSPHERE RESERVE FOUNDATION GRANT PROCESS
That Council note the report by the Chief Executive Officer to the General Committee
Meeting dated 19 October 2015 and advise the Noosa Biosphere Reserve Foundation
Board that Council
A. Supports the Board considering expressions of interest that have been submitted to
the Noosa Biosphere Reserve Foundation as part of their grant process, where those
expressions of interest relate to potential projects that require funding beyond 30
June 2016;
B. Notes that the Board cannot provide final approval for any multi-year projects until it
receives Council’s approval pursuant to section 4.2 of the Funding Deed and
requests the Board to seek that approval in due course; and
C. Will consider funding for future financial years for the Noosa Biosphere Reserve
Foundation as part of the Council’s annual budget process in accordance with the
funding agreement.
Recommendation
The General Committee recommendations dated 19 October 2015 be adopted except where
dealt with or held over by separate resolution.
Page 11 of 20
Section 12
ORDINARY MEETING AGENDA 22 OCTOBER 2015
6 ORDINARY MEETING REPORTS
1 1516T035 ROAD RESURFACING & REHABILITATION - TENDER ACCEPTANCE
DOCUMENT INFORM AT ION
Author Civil Operations Technical Officer, Cameron Shields
Planning & Infrastructure Department
Index ECM\Subject\Contracting\Roads Construction
ECM\Projects(T1)\Reseal & Rehabilitation Program-CAP.WORK - 500530
Attachments 1. 2015-16 Resealing and Rehabilitation Program
2. Tender Evaluation Matrix
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Civil Operations Technical Officer to the Ordinary Meeting
dated 22 October 2015 and
A. Award tender 1516T035 Road Resurfacing and Rehabilitation to the following contractors:
1. Portion A – Road Reseal & Rehabilitation Programme: Allroad Surfaces Pty Ltd;
2. Portion B – Mill and Fill Pavement Repairs: Allroad Surfaces Pty Ltd; and
3. Portion C – Bitumen Sealing: RPQ Spray Sealing;
B. Not award Portion D – Rejuvenation.
REPORT
Council has a core responsibility for the maintenance of the sealed road network across the
Noosa Shire area. Roads for resealing and rehabilitation are selected annually in order to
achieve or extend the working life of the asset. These selected roads are then inspected and
prioritised.
The aim is to ensure that all works will be completed with limited impact on residents and road
users. A comprehensive list of the roads to be treated during 2015/16 can be found in
Attachment 1.
1. Tender Process
A request for quote under LocalBuy arrangement, Civil Construction and Road Resurfacing was
distributed to all Tier 1 and Tier 2 Department of Transport and Main Roads prequalified
contractors. The quote consisted of four separable portions as shown below:
1. Portion A – Road Reseal & Rehabilitation Programme;
2. Portion B – Mill and Fill Pavement Repairs;
3. Portion C – Bitumen Sealing; and
4. Portion D – Rejuvenation.
Page 12 of 20
Section 13
ORDINARY MEETING AGENDA 22 OCTOBER 2015
2. Tender Assessment
The tender evaluation panel carried out an assessment of the seven conforming tender
submissions from:
1) Allens Asphalt;
2) Allroad Surfaces;
3) Australian Paving Services;
4) Downer EDI;
5) RPQ Spray Seals;
6) Tropic Asphalt; and
7) Road Surfaces Group.
The following table shows which portions of the contract each contractor quoted for:
Portion Portion Portion Portion
Contractor
A B C D
Allens Asphalt
Allroad Surfaces
Australian Paving Services
Downer EDI
RPQ Spray Seals X X
Tropic Asphalt
Road Surfaces Group X X X
Tendered
Not Tendered X
The tenders were then evaluated using the following criteria:
Capability and Resourcing
Track Record
Methodology
Quality
Safety
Environment Sustainability
Contribution to Local Economy
Price
The evaluation methodology considered non-price elements (70% of the score) and a price
component (30% of the score).
3. Portion A – Road Resurfacing and Rehabilitation Programme
Portion A is the main component of Council’s Road Resurfacing programme. This portion is
associated with asphalt resurfacing. The majority of these projects are high order roads that are
severely cracked and require the existing surface to be removed and then replaced at the same
level.
Five conforming tenders were evaluated for Portion A of the contract, Allens Asphalt, Allroad
Surfaces, Australian Paving Services, Downer EDI and Tropic Asphalt.
Page 13 of 20
Section 14
ORDINARY MEETING AGENDA 22 OCTOBER 2015
Tropic Asphalt scored the highest with Allroad Surfaces scoring the second highest during the
evaluation process. Both contractors have stated that they will be sub-contracting each other’s
services during the contract. Therefore Council can expect the same quality outcomes from both
companies.
Allroad Surfaces have submitted a price that is approximately 4% cheaper than Tropic Asphalt.
Allroad Surfaces have had the reseal/rehabilitation contract for the past 3 years in the Noosa
area and have performed well, delivering high quality project outcomes on time and with little
disruption to the community. Allroad Surfaces are also a local company based in Cooroy and
currently have no commitments that would prevent them from starting this portion of the contract
at the earliest possible opportunity.
Contractors were also asked to supply alternative treatments to the standard treatments with the
vision for the contractor to recycle existing asphalt profilings for use in the new asphalt surfacing.
It was hoped that this would achieve better value for money and be a sustainable outcome. While
some contractors offered this approach it has not been seen as a viable solution at this time with
further product trials possibly commencing this financial year. Allroad Surfaces have nominated
Tropic Asphalt as their asphalt supplier and as such can leverage off the capability to use
recycled asphalt products.
Allroad Surfaces Pty Ltd is the preferred contractor for Portion A.
4. Portion B – Mill and Fill Pavement Repairs
Portion B is associated with asphalt pavement repairs. The pavement repairs are a vital part of
preparation works prior to asphalt overlays and spray sealing. Pavement repairs ensure that the
pavement is structurally sound prior to resurfacing.
Five conforming tenders were evaluated for Portion B of the contract, Allens Asphalt, Allroad
Surfaces, Australian Paving Services, Downer EDI and Tropic Asphalt all submitted.
Allroad Surfaces and Tropic scored equally during the evaluation process. Again, both
contractors have stated that they will be sub-contracting each other’s services during the
contract, therefore Council can expect the same quality outcomes from both companies.
Allroad Surfaces have submitted a price that is approximately 8% cheaper than Tropic Asphalt,
have had previous experience in the Noosa area and have performed well. They currently have
no commitments that would prevent them from starting this portion of the contract at the earliest
possible opportunity.
Allroad Surfaces Pty Ltd is the preferred contractor for Portion B.
5. Portion C – Spray Sealing
Portion C is for spray sealing of rural roads. Spray sealing utilises different plant and equipment
than asphalt paving. Seven conforming tenders were evaluated for Portion C of the contract,
Allens Asphalt, Allroad Surfaces, Australian Paving Services, Downer EDI, RPQ Spray Seals,
Tropic Asphalt and Road Surfaces Group all submitted.
RPQ Spray Sealing scored the highest during the evaluation process, has had previous contracts
in the Noosa area and has performed well.
RPQ Spray Sealing is the preferred contractor for Portion C.
Page 14 of 20
Section 15
ORDINARY MEETING AGENDA 22 OCTOBER 2015
6. Portion D – Rejuvenation
Portion D is a trial of asphalt rejuvenation of selected streets at Marcus Beach. Asphalt
rejuvenation is a treatment for extending the life of existing asphalt surfaces. There are many
proprietary products available that offer a different range of benefits.
Following the tender submissions, it is clear that the rejuvenation treatment requires further
investigation and as such it is recommended that portion D of the contract, which is under $200k,
not be awarded during this tender process. The work covered within Portion D would be
delivered through seeking quotes under Council’s Procurement Policy.
7. Programme
Once the contract is awarded, a programme will be scheduled and works will commence as soon
as practical. In the interim all preparatory works aside from the pavement repairs have been
programmed to allow coordination with limited delays.
Finance & Risk
The current adopted budget for the Road Resurfacing and Rehabilitation programme is $6.1m.
This will allow Council to treat 27km of road. The tender evaluation matrix is provided at
Attachment 2.
Currently $250k has been spent this financial year on a one off project for David Low Way. This
allowed Council to get the programme started and to trial the Vendor Panel Arrangement.
This contract is required to start at the earliest opportunity to ensure the successful contractor
has time to complete all projects by March 2016. There is a high risk if this contract is not
awarded as soon as possible not all of the projects will be completed prior to March 2016.
Additionally if significant rainfall occurs during the term of this contract this could inhibit the
contractor completing the projects by March 2016.
Consultation
External Consultation - Community & Stakeholder
Council held an industry pre tender briefing on 18 September to all interested contractors.
Council will also be in consultation with members of the public, businesses and organisations that
will be directly affected by road works once the contract has been awarded.
Internal Consultation
Finance, Procurement, Environment, Civil Operations and Asset Planning Schemes.
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries X Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service X Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 15 of 20
Section 16
ORDINARY MEETING AGENDA 22 OCTOBER 2015
Attachment 1 - 2015-16 Resealing and Rehabilitation Program
Road Name Suburb Description
LAWNVILLE Road BLACK MOUNTAIN Mary River Rd to Crows Ash Ln
COLES CREEK Road COORAN From Power Pole 94781 to House #85
MITCHELL Court COORAN Coles Creek Rd to End
SCHREIBER Road COORAN Jampot Creek Rd to End of Seal
SCHREIBER Road COORAN Coles Creek Rd to End
ILLAWARRA Drive COORIBAH Cul-de-sac to Cul-de-sac
SILVERWOOD Road COORIBAH #27 to Illawarra Dr
COOROY BELLI CREEK Rd COOROY Bridge Deck
JARRAH Street COOROY Johnson Ct to Property #16 Jarrah Court
MARY RIVER Road COOROY Lower Mill Rd to 48m over Bridge
HAPPY VALLEY Road LAKE MACDONALD Forest Acres Dr to Kelly Ct
KELLY Court LAKE MACDONALD Happy Valley Rd to End
ASHWOOD Court MARCUS BEACH Mahogany Dr to End
CHERRYWOOD Close MARCUS BEACH Mahogany Dr to End
DOVETREE Court MARCUS BEACH Mahogany Dr to End
GOSSAMER Court MARCUS BEACH Mahogany Dr to End
HAWTHORN Grove MARCUS BEACH Mahogany Dr to Mahogany Dr
JASMIN Court MARCUS BEACH Redwood Ave to End
MAHOGANY Drive MARCUS BEACH David Low Way to David Low Way
PEPPERTREE Close MARCUS BEACH Mahogany Dr to Mahogany Dr
POPLAR Place MARCUS BEACH Hawthorn Gr to End
REDWOOD Avenue MARCUS BEACH Mahogany Dr to Mahogany Dr
ROYENA Place MARCUS BEACH Mahogany Dr to End
WALNUT Court MARCUS BEACH Redwood Ave to End
WITTA Circle NOOSA HEADS Noosa Pde to Noosa Pde
MAXIMILLIAN Road NOOSA NORTH SHORE Power Pole 14595 to 40kph sign near pub
ALBERT Street NOOSAVILLE Gympie Tce to Mary St
EUMUNDI-NOOSA Road NOOSAVILLE Eumundi Noosa/Gibson Rd R’About to HiltonTce R’about
EUMUNDI-NOOSA Road NOOSAVILLE Eumundi Rd / Gibson Rd Roundabout
GOODCHAP Street NOOSAVILLE Eumundi Noosa Rd to Roundabout
GOODCHAP Street NOOSAVILLE Roundabout to Ernest St - Cement Stabilisation
GYMPIE Terrace NOOSAVILLE Property #111 to Property #149
HILTON Terrace NOOSAVILLE Eumundi Noosa Rd & Gympie Tce Roundabout
LAKE ENTRANCE Boulevard NOOSAVILLE Eumundi-Noosa Rd to 50m past Casuarina Cr
REEF Street NOOSAVILLE Weyba Rd to Bay St
WEYBA Road NOOSAVILLE Reef St Round-a-bout
DAVID LOW Way PEREGIAN BEACH Currawong Cres to Podargus Pde
GREENRIDGE PINBARREN Rd PINBARREN Pomona Kin Kin Rd to Queens St
HOLLIS Road POMONA End of Seal to Pioneer Rd
CREAM BOX Court RINGTAIL CREEK Turpentine Rd to End
TURPENTINE Road RINGTAIL CREEK McKinnon Dr to Cream Box Court
BEN LEXCEN Drive SUNRISE BEACH Beacon Court to Lipton St
COOROY NOOSA Road TEWANTIN Fairway Dr to Golf Course Dr
EUMUNDI-NOOSA Road TEWANTIN Council Boundary to end of Roundabout
IRENE Street TEWANTIN Goodwin St to Butler St
KINGSGATE Drive TINBEERWAH Patterson Dr to Brookland Rd
MACKAY Court TINBEERWAH Patterson Drive to End
PATTERSON Drive TINBEERWAH Sunrise Rd to End
SUNRISE Road TINBEERWAH Sugar Glider Lane to Wendoma Ct
SUNRISE Road TINBEERWAH Smith Rd to Boundary or Driveway 373
WILKES Court TINBEERWAH Patterson Drive to End
Page 16 of 20
Section 17
ORDINARY MEETING AGENDA 22 OCTOBER 2015
Page 17 of 20
Attachment 2 - Tender Evaluation Matrix
Final Evaluation
Weighted Attribute Evaluation Spreadsheet
e , ; . Be eO a a a ln I a
Portion A - Asphalt - Road Resurfacing and Rehabilitation
[Contacte 75167035
omer: ieee
PRICE ($ m2 0G14
PMB Night Rate) ee
Ao RANE OF TENDERER et eat ° oo ome 8 8 em wom
1 |Allons Asphalt nacceptatie Very bow Pee eat Very Geos baeveona
2 [Allroad Surfaces
3 [Australian Paving Services 0 SY The ratings:
4 Downer infrastructure |. $2] +0 (zero) = Unacceptable ~ a fail for that criteria and extreme risk
§ [Tropic 8B + 20 (twenty) = Very Poor ~ the content of the submission for that criteria is of a low standard and high risk
6 + 40 (forty) = Poor - the content of the submission for that criteria is unimpressive and poses a moderate risk
Ff + 60 (sixty) = Good ~ the content of the submission for that criteria Is meritable and will need to be monitored if awarded
By + 80 (eighty) = Very Good - the content of the submission for that criteria is of a high standard and advantageous
Of + 100 (one-hundred) = Exceptional - the content of the submission for that criteria is flawless / outstanding and most advantageous
a
10 ‘Once all the data is entered the resultant scores based on the price and non price elements are automatically calculated for you
92
93
6
95
DID NOT TENDER FOR PORTION Number of Tenders Evaluated = [5 ]
uift Tok 0 fDevclinedt To Offer |
[Road Surfaces Group
1 2 3 4 5
IDESCRIPTION Resultant Resultant Resultant Resuttant Resultant
INB. Amend the below to match your Beer rout | “Seorex | SEO OH | Seon | SEM] eorex | S04 | “score | SOOM | "score
Probity Plan Criteria exactly + weighting weighting weighting weighting weighting
Contract Experience @ Capacity | tom fo] se mee Pate Poot es Toe
Methodology tm | 4s | | 4s | | 8 | | 8 |
a Oe |e | o } es [ols |
Meatnasatety | tome tw | | s jm | es |
onmtiontoton'eovom [em —_—| [28 | Pan
Total Technical Score 0 Po 88.05 GG
Normalised Technical Score (Tn) LO
PART Pre ste [nies apa [ nnd sac [ MMBRERIOG | oS [one
Total Fees (Pc) 30% 56 546 54 548 548
Average Fees (Pav) $.........cccccceses $48
Price Score 83 104 114 99 99
Normalised Price Score (Pn) 73 92 100 87 87
Weighted Price Score (Pw)
Total Score of price and non price
elements
OTHER DETAILS
Assesment panel member 1 Cameron Shields
Assesment panel member 2 Allan Hull
Assesment panel member 3 John McCarron
Assesment panel member 4 David Shing The Contract Administrator confirms the above weightings
QBSA LICENCE CHECKED (if applicable) Contract Administrator's signature:
Copy of Portion A - 201516T038 Evaluation Workbook xIsx Page 1 20/10/2015Section 18
ORDINARY MEETING AGENDA 22 OCTOBER 2015
Page 18 of 20
Final Evaluation
Weighted Attribute Evaluation Spreadsheet
f & 6 =6 ex / 2 oe 7 7 Ba Ae ‘. Le a Og
Portion B - Mill and Fill Pavement Repairs - Road Resurfacing and Rehabilitation
[Contract No: | 15167035
Contract Title: Road Resurfacing and Rehabilitation
No. |NAME OF TENDERER excl of GS fo ff
2 Pp S78 naccnyta Very Poor oo Goes Very Quod excosional
3 [Australian Paving Services ee) ‘The ratings:
4 [Downer Infrastructure 88 * 0 (zero) = Unacceptable ~ a fail for that criteria and extreme risk
5 PS * 20 (twenty) = Very Poor — the content of the submission for that criteria is of a low standard and high risk
6 + 40 (forty) = Poor — the content of the submission for that criteria is unimpressive and poses a moderate risk
a a + 60 (sixty) = Good — the content of the submission for that criteria is meritable and will need to be monitored if awarded
Bp + 80 (eighty) = Very Good — the content of the submission for that criteria is of a high standard and advantageous
Oe + 100 (one-hundred) = Exceptional — the content of the submission for that criteria is flawless / outstanding and most advantageous
a
WM Once all the data is entered the resultant scores based on the price and non price elements are automatically calculated for you
12
13
14
i a
DID NOT TENDER FOR PORTION Number of Tenders Evaluated = [5]
RPQ Spray Sealand Road Surfaces Group didnottenderof#
Pp
1 2 3 4 5
— lee
- Australian Paving
DESCRIPTION Resultant Resultant Resultant Resultant Resultant
INB. Amend the below to match your oo scorex | © - ‘on score x so score x oo score x sooo score x
|Probity Plan Criteria exactly + weighting weighting ‘weighting weighting weighting
Capabitty & Resourcing | om |e | we | so [eo : eye
GontractExperience aCapacity | 10% [eo] > feo] > | aw | so | om | oe | om | e |
Metnodotony | tome ws ss | | +s | oo | 2 | wo | e |
a |e | o | 2 || e |
CS | s | | e |
| Sustainability | > | eo | > [ie] + (ey = ey ss
[|
[ew | Tes Law | se | Pa
Total Technical Score 70% 38.05 p26 0 |G
Normalised Technical Score (Tn) Lo
rvice
Total Fees (Pc) 30% $96 $78 $69 $82 $84
Average Fees (Pav) §...........-..---0+e00 $82
Price Score 83 105 116 100 97
Normalised Price Score (Pn) 71 90 100 86 84
|Weighted Price Score (Pw,
Total Score of price and non price
elements
OTHER DETAILS
Assesment panel member 1 ‘Cameron Shields
Assesment panel member 2 Allan Hull
Assesment panel member 3 John McCarron
Assesment panel member 4 David Shing The Contract Administrator confirms the above weightings
QBSA LICENCE CHECKED (if applicable) Contract Administrator's signature:
Copy of Portion B - 201516T038 Evaluation Workbook.xisx Page 1 20/10/2015Section 19
ORDINARY MEETING AGENDA 22 OCTOBER 2015
Page 19 of 20
ORDINARY MEETING AGENDA 22 OCTOBER 2015
Final Evaluation
Weighted Attribute Evaluation Spreadsheet
Portion C - Spray Sealing - Road Resurfacing and Rehabilitation
ee
No, | NAME OF TENDERER excl of GS t—+—_}+—_+—_+—_+_+_+_+"++H
1 [Allens Asphalt S53] Semen a a = = = ” aa i" wane
4 [Downer infrastructure SSSSSSCCTCCCC*dT SSSSCCSCSC~SS | + 0 (zero) = Unacceptable ~a fai for that crteria and extreme risk
5 |RPQ Spray Seat S17] *+ 20 (twenty) = Very Poor — the content of the submission for that criteria is of a low standard and high risk
6 [Tropic 874 * 40 (forty) = Poor — the content of the submission for that criteria is unimpressive and poses a moderate risk
7 [Road Surfaces Group —SCCCCdSCSSSCSCSCSC~C~S +60 (siaty) = Good - the content ofthe submission for that entra is mertable and wal need to be montored # awarded
ag + 80 (eighty) = Very Good — the content of the submission for that criteria is of a high standard and advantageous
+ 100 (one-hundred) = Exceptional - the content of the submission for that criteria is flawless / outstanding and most advantageous
, | |
a eee Once all the data is entered the resultant scores based on the price and non price elements are automatically calculated for you
=
93 "Pricing based on square meter rate mutiphed by 100 (10mm PMB)
OSS
90 ar
NON-CONFORMING TENDERS Number of Tenders Evaluated = [7 ]
Le A ee
7 2 3 4 5 6 z
— ni an tate] tc, | ween | re | Mae
Same [vmemen | ir] Ses [er] S| | Ses |r] [ee ee
IDESCRIPTION Resultant Resultant Ri Re Resuttant Res: Res:
i i za |: ee: es | | ey
| | + i: 4 |
Total Technical Score i [3325 |e CdTCCCYCCSSTCSCCSSCTCCSNGC*SSCC CS
Normalised Technical Score (Tn) LSA TOO
anne ee ee Ee
-
Price Score 105 97 cr) 105 114 99 91
Normalised Price Score (Pn) 91 85 78 91 100 87 79
iWeighted Price Score (Pw,
OTHER DETAILS
Assesment panel member 1 Cameron Shields
Assesment panel member 2 Allan Hull
Assesment panel member 3 John McCarron
Assesment panel member 4 David Shing The Contract Administrator confirms the above weightings
QBSA LICENCE CHECKED (if applicable) Contract Administrator's signature: Sa
Copy of Portion C - 2015167038 Evaluation Workbook (4).xisx Page 1 20/10/2015
Page 19 of 20Section 20
ORDINARY MEETING AGENDA 22 OCTOBER 2015
7 PETITIONS
8 CLOSED SESSION
Nil.
9 NEXT MEETING
The next Ordinary Meeting will be held on 19 November 2015 at The J, 60 Noosa Drive,
Noosa Heads commencing at 6pm
10 MEETING CLOSURE
Page 20 of 20