2020-11-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                           10 NOVEMBER 2020


Ordinary Meeting Minutes, 15 August 2019, Item 3, Page 13
That Council note the report by the Chief Executive Officer to the Services & Organisation
Committee Meeting dated 6 August 2019 and:
A.   Repeal Council’s current Standing Orders and adopt the new Standing Orders for Council
     Meetings provided as Attachment 2 to the report subject to the following amendments:
     26.3     A Councillor may make a request from, or through, the Chairperson for further
              information or ask a question:
              a)    before the motion or amendment is seconded; and
              b)    after the motion or amendment is seconded once the Councillor who moved
                    the motion has been given the opportunity to speak.
     15.5e)   the person uses words or actions that discriminate or vilify based on a person’s
              race, religion, sexuality or gender identity.
     36.5e)   the person uses words or actions that discriminate or vilify based on a person’s
              race, religion, sexuality or gender identity.
     29.4     Deleted
     29.5     Deleted
     29.6     The Chairperson shall declare the result of a vote or a division as soon as it has
              been determined. The names of Councillors voting in the affirmative and in the
              negative shall be recorded in the minutes or meeting notes of Council meetings.
     31.3     A Councillor or officer to whom a question is asked without notice may request that
              the question be taken on notice for, or prior to, the next meeting.
B.   Authorise the CEO to make any required minor amendments to the document prior to
     publication;
C.   Note that the mandated Model Meeting Procedures adopted by Council in December 2018
     are now incorporated, without any changes, into the new Standing Orders for Council
     Meetings provided as Attachment 2 to the report;
D.   Request the Chief Executive Officer to record the names of Councillors and how they voted
     on all decisions and recommendations at Council meetings commencing in September
     2019;
E.   Note that the new Standing Orders include the provision for public question time which
     would be undertaken in accordance with Public Question Time Guidelines and request the
     CEO to develop such Public Question Time Guidelines for Council adoption noting that the
     provisions of the Standing Orders in relation to public question time will not commence until
     those Guidelines have been adopted by Council; and
F.   Request the Chief Executive Officer to promote the availability of petitions, deputations,
     presentations and public question time at Council meetings as one way in which the
     community can engage with our Council through our meeting processes and in particular,
     update information available on Council’s website in relation to these options as well as
     periodically promoting these issues using other Council communication channels.

Finance
There are no direct finance implications for the adoption of these recommendations.

Risks & Opportunities
Good governance is the cornerstone of an effective local government. The adoption of this suite
of documentation/ policies will add to the structure of our governance processes.


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