2020-11-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   10 NOVEMBER 2020




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                          10 NOVEMBER 2020

           Standing Orders
           1.    Purpose and Application of Standing Orders
           1.1  The purpose of these Standing Orders is to set out the arrangements that govern the conduct
                 of business and proceedings at Council and Council Committee meetings.
           1.2  These Standing Orders apply to all meetings of Council and any Standing Committees. These
                 Standing Orders do not apply to meetings of the Audit & Risk Committee.
           1.3. Any provision of these Standing Orders may be suspended by resolution of the relevant
                 meeting of Council.
           1.4  Aseparate resolution is required for any such suspension of a provision of the Standing Orders
                 and must specify the purpose of each suspension.
           1.5   If, at a Council meeting, a matter arises which is not provided for in the Standing Orders the
                 matter shall be determined by the Chair subject to any contrary resolution of the meeting.

           Council Meetings
           2.    Times of Ordinary and Standing Committee Meetings
           2.1. The Council may, by resolution, fix dates and times for its Ordinary and Standing Committee
                 meetings.
           2.2   If there is no resolution fixing the date and time for an Ordinary or Standing Committee meeting,
                the Chief Executive Officer must fix the date and time for the meeting.
           2.3   Before the Chief Executive Officer fixes the date and time for an Ordinary or Standing
                 Committee meeting, the Chief Executive Officer must, if practicable, consult with the Mayor
                 about the proposed date and time for the meeting.

           3.    Times of Special Meetings
           3.1. The Chief Executive Officer must call a Special meeting of the Council if -
                a)    the Special meeting is required by a resolution of the Council; or
                 b) | awritten request for the Special meeting is lodged with the Chief Executive Officer under
                      Section 3.2.
           3.2  Awritten request for a Special meeting of Council must -
                a)    be signed by the Mayor or three or more Councillors; and
                 b)   specify the purpose of the Special meeting; and
                c)    propose a day and time for the holding of the Special meeting.
           3.3. The Chief Executive Officer may call a Special meeting to discuss any matter the Chief
                 Executive Officer considers should be brought before Council.
           3.4  The Chief Executive Officer calls a Special meeting by giving written notice of the date and the
                time of the meeting, and the business to be conducted at the meeting, to each Councillor.

           Standing Orders for Council Meetings                                                    Page 3

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