2020-11-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   10 NOVEMBER 2020




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                           10 NOVEMBER 2020

                 h)   negotiations relating to the taking of land by the Council under the Acquisition of Land
                      Act 1967;
                 1)   a matter the Council is required to keep confidential under a law of, or formal
                      arrangement with, the Commonwealth or State.
           26.2 A Council or Committee meeting cannot resolve that a meeting be closed where the meeting
                 has been informed of a Councillor's personal interest in the matter by another person and the
                 eligible Councillors at the meeting must decide whether the Councillor has a declarable conflict
                 of interest in the matter.
           26.3 Further, the meeting must not be closed if a quorum is lost due to the number of conflicted
                 Councillors who leave the meeting and the Council must:
                 a)   delegate the matter; or
                 b)   decide by resolution to defer to a later meeting; or
                 c)   decide by resolution to take no further action on the matter.
           26.4 A Council or Standing Committee must not make a resolution (other than procedural) in a
                 closed session meeting.
           26.5 If a closed session includes attendance by teleconference, the Councillor/s attending by
                 teleconference must maintain confidentiality by ensuring no other person can hear their
                 conversation.
           26.6 To take an issue into a closed session, the Council must first pass a resolution to do so in
                 accordance with Section 31.10.
           26.7 In the interests of accountability and transparency, the Council must specify the matter to be
                 discussed, an overview of what is to be discussed and why the meeting should be closed while
                 the matter is considered.
           26.8 If the matter is known in advance, the agenda should clearly identify that the matter will be
                 considered in closed session and name the topic to be discussed and a brief explanation of
                 why it is deemed necessary to take the issue into closed session.
           26.9 The meeting minutes must detail the matter discussed and reasoning for discussing the matter
                 in closed session. The Council must also ensure that it complies with the statutory obligations
                 associated with recording of passed resolutions.

           27.   Motions
           27.1 A Councillor is required to ‘move’ a motion and then another Councillor is required to ‘second’
                 the motion, with the exception of Mayoral Minutes which are moved by the Mayor and do not
                 require a seconder.
           27.2 The Chairperson may require a motion or amendment to a motion to be stated in full or be in
                 writing before permitting it to be received.
           27.3 When a motion has been moved and seconded, it shall become subject to the control of
                 Council and shall not be withdrawn or modified without the consent of the mover, seconder
                 and Council.
           27.4 Other Councillors can propose amendments to the motion which must be voted on before
                 voting on the final motion.
           27.5 A motion brought before a meeting of Council in accordance with the Local Government Act
                 2009 or these Standing Orders shall be received and put to the meeting by the Chairperson.
           27.6 The Chairperson shall call the motions in the order in which they appear on the agenda, and
                 where no objection is taken to a motion being taken as a formal motion, the Chairperson may
                 put the motion to the vote without discussion.

           Standing Orders for Council Meetings                                                    Page 13

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