2020-11-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   10 NOVEMBER 2020




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                              10 NOVEMBER 2020

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                       3.3.3  the name of any entity, other than the councillor, that has an interest in the
                              matter
                       3.3.4  the nature of the councillor’s relationship with the entity that has an interest in a
                              matter
                       3.3.5  details of the councillors and any other entity's interest in the matter.
                   3.4  The councillor must then leave the place of the meeting, including any area set aside
                        for the public, and stay away while the matter is being discussed and voted on, unless
                        the subject councillor has written notice from the Minister to participate in the matter.
                   3.5  Once the councillor has left the area where the meeting is being conducted, the
                        council can continue discussing and deciding on the matter at hand.
           4.    Declarable conflict of interest

           Councillors are ultimately responsible for informing of any declarable conflict of interest on matters
           to be discussed at council meetings, standing or advisory committee meetings that might lead to a
           decision that is contrary to the public interest (other than ordinary business matters).
           A councillor may raise their personal interests in a matter at the meeting to canvas the view of the
           other councillors prior to deciding to declare a conflict of interest. If the other councillors suspect
           the personal interest might be a conflict of interest, the councillor may disclose their suspicion and
           the processes under section 150EW of the LGA or Section 177T of COBA applies.
           When dealing with a declarable conflict of interest, councillors must abide by the following
           procedures:
                   4.1  Acouncillor who has notified the chief executive officer of a declarable conflict of
                        interest in a matter to be discussed at a council meeting must also give notice during
                        the meeting.
                   4.2  Acouncillor who first becomes aware of a declarable conflict of interest in a matter
                        during a council meeting must inform the meeting of the conflict of interest.
                   4.3. When notifying the meeting of a declarable conflict of interest, councillors should
                        provide sufficient detail to allow the other councillors to make an informed decision
                        about how best to manage the declarable conflict of interest in the public interest. The
                        following minimum details must be provided:
                       4.3.1  the nature of the declarable conflict of interest
                       4.3.2  if it arises because of the councillor’s relationship with a related party:
                              i,     the name of the related party to the councillor
                              il.    the nature of the relationship of the related party to the councillor
                              iii.   the nature of the related party’s interest in the matter

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