2020-11-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   10 NOVEMBER 2020




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                            10 NOVEMBER 2020

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           e   the actions taken by a councillor after informing the meeting that they have, or they reasonably
               suspect another councillor has a prescribed or declarable conflict of interest
           *   any decision then made by the eligible councillors
           e   whether the councillor with a prescribed or declarable conflict of interest participated in or was
               present for the decision under ministerial approval
           e   the council’s decision on what actions the councillor with a declarable conflict of interest must
               take and the reasons for the decision
           e   the name of each councillor who voted on the matter and how each voted
           e   Ifthe councillor has a declarable conflict of interest the following additional information must be
               recorded in the minutes of the meeting when the meeting is informed of a councillor’s personal
               interest by someone other than the councillor, the name of each councillor who voted in
               relation to whether the councillor has a declarable conflict of interest, and how each of the
               councillors voted
           e   where a decision has been made under section 4.6 above — the minutes must include the
               decision and reasons for the decision, and the name of each eligible councillor who voted and
               how each eligible councillor voted.

          8.      Closed meetings
           Council meetings, standing and advisory committee meetings may resolve that a meeting be
           closed to the public if its councillors consider it necessary to discuss any of the following matters:
           e®  appointment, dismissal or discipline of the CEO or, in the case of Brisbane City Council only,
               for senior executive employees
           e   industrial matters affecting employees
           e   the council's budget
           e   rating concessions
           e   legal advice obtained by the council, including legal proceedings that may be taken by or
               against the council
           e®  matters that may directly affect the health and safety of an individual or a group of individuals
           ®   negotiations relating to a commercial matter involving the council for which a public discussion
               could prejudice the interests of the council
           e   negotiations relating to the taking of land by the council under the Acquisition of Land Act 1967
           ¢   amatter that the council is required to keep confidential under a law of, or a formal agreement
               with, the Commonwealth or state.

           A council meeting, standing and advisory committee meeting cannot resolve that a meeting be
           closed where the meeting is informed of a councillor’s personal interest in the matter by another
           person and the eligible councillors at the meeting must decide whether the councillor has a
           declarable conflict of interest in the matter.
           Further, the meeting must not be closed if a quorum is lost due to the number of conflicted
           councillors who leave the meeting and the council must;
           e   delegate the matter
           e   decide by resolution to defer to a later meeting
           e   decide by resolution to take no further action on the matter.

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