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2021-10-12 Services & Organisation Committee Meeting Agenda
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AGENDA
Services & Organisation
Committee Meeting
Tuesday, 12 October 2021
commencing at 1.30pm
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Joe Jurisevic (Chair), Amelia Lorentson, Clare Stewart, Frank Wilkie
“Noosa Shire – different by nature”
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Section 2
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 OCTOBER 2021
TABLE OF CONTENTS
ITEM PAGE
1 ATTENDANCE & APOLOGIES 3
2 CONFIRMATION OF MINUTES 3
3 PRESENTATIONS 3
4 DEPUTATIONS 3
5 REPORTS FOR CONSIDERATION OF THE COMMITTEE 4
1 NOOSA FM LEASE AT THE J 4
2 CONTRACT NO. T000047 PAVEMENT MARKING SERVICES - TENDER
AWARD 8
3 CONTRACT NO. T000048 TRAFFIC CONTROL SERVICES - TENDER
AWARD 12
4 COUNCIL MEETING SCHEDULE 2022 17
5 NOOSA SHIRE COUNCIL SOLE AND SPECIALISED SUPPLIER LISTS 21
6 REPORTS FOR NOTING BY THE COMMITTEE 34
6 WASTE MANAGEMENT - 6 MONTHLY REPORT JANUARY-JUNE 2021 34
7 CLOSED SESSION 44
Page 2 of 44
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 OCTOBER 2021
1 ATTENDANCE & APOLOGIES
2 CONFIRMATION OF MINUTES
The Minutes of the Services & Organisation Committee Meeting held on 7 September 2021 be
received and confirmed.
3 PRESENTATIONS
Nil.
4 DEPUTATIONS
Nil.
Page 3 of 44
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 OCTOBER 2021
5 REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 NOOSA FM LEASE AT THE J
Author Community Facilities Manager, Ashley Saward
Community Services Department
Index ECM/ Subject/ 72.01 The J
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Facilities Manager to the Services & Organisation
Committee Meeting dated 12 October 2021 and:
A. Authorise the Chief Executive Officer to extinguish the current Noosa FM lease at The J; and
B. Authorise the Chief Executive Officer to enter into negotiations with Noosa FM for a new 3-
year lease at The J with an option of two further 3-year lease terms (in accordance with the
Community Purpose Land and Infrastructure Tenure Policy) at Council’s sole discretion; and
C. Apply the exception to the requirement for tendering of the lease under Section 236 (1) (b) (ii)
of the Local Government Regulation 2012, as the lease is to a community organisation.
REPORT
Background
Noosa FM were a founding tenant at The J from the time of its opening in 2006. The original lease,
voluntarily signed by both parties, outlines the following key terms:
An initial 5-year term from 1 October 2006 to 30 September 2011, with 3 x 5-year options
thereafter;
Base rent of $6,000 p.a. from 1 October 2006 to 30 September 2009;
Base rent of $10,000 p.a. from 1 October 2009 to 30 September 2011;
Base rent of 50% of the current market rent from 1 October 2011 to 30 September 2016; and
Base rent of 66% of the current market rent from 1 October 2016 to 30 September 2026.
Base rent is defined as being the cash component payable by Noosa FM and is supplemented by a
community contribution component. The community contribution component comprises a range of
community advertising, simulcasting and training requirements and when combined with base rent,
forms total rent.
When The J looked to increase Noosa FM’s rental payments to $10,000 in 2009, Noosa FM
requested for the rent to remain at $6,000 p.a. (plus CPI increases) on the grounds of being unable
to afford a rental increase. Noosa FM were successful with their request, however, there was no
clarity regarding an expiration date of this variation and thus the reduced rental rate remained in
place through to the end of calendar year 2017.
In 2017, Noosa FM belatedly requested the activation of the next available lease extension option.
At the time, Noosa FM was unable to comply with the full financial requirements stipulated by the
lease (i.e. the suggested rental rate) and as such the extension option was not activated by Council.
Page 4 of 44
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 OCTOBER 2021
The lease stated that by this point, unless otherwise negotiated, the base rent should be 66% of
market rate, which was assessed as being $52,000. As such, Noosa FM’s base rent charge should
have been $34,320.
Management held a number of discussions with Noosa FM’s committee regarding the matter but
was unable to reach an immediate resolution. In late 2017, Noosa FM’s committee of the day agreed
to increase rental payments to $18,000 for 2018 only, with the view to negotiating arrangements
beyond this.
Subsequent to that agreement, the committee changed and the new committee communicated their
belief to Council that enforcement of the original lease terms would place significant financial strain
on the organisation and could result in its eventual collapse.
After further consideration, in December 2018 the Community Facilities Manager proposed to
Council that the current Noosa FM lease be extinguished and replaced with a shorter-term lease at
a reduced rental rate. At the time of that report, the latest option had not been activated by either
party and under clause 32 of the lease, it was essentially being held over under agreed terms and
conditions.
At its Ordinary Meeting on 20 December 2018, Council resolved:
That Council note the report by the Community Facilities Manager to the Services & Organisation
Committee Meeting dated 11 December 2018 and agree to:
A. Extinguish the current Noosa FM lease at The J and replace it with a new 2 year lease (based
on Council’s standard lease terms and conditions) with the option of further three x 1-year
terms at Council’s discretion and an annual rental of $6,000 pa (plus CPI increases);
B. Apply the exception to the requirement for the tendering of the lease under Section 236 (1) (b)
(ii) of the Local Government Regulation 2012, as the lease is to a community organisation;
C. Consider any financial implications of this new lease arrangement in BR3, and
D. Reconsider Council’s position of providing both a rental subsidy and a Community Alliance
grant to Noosa FM, when Noosa FM’s 3-year Community Alliance funding comes up for
renewal in the 2019/20 community grants round.
In the time since the report was delivered to Council, the rental rate charged to Noosa FM was
reduced to align with the Council-adopted rate ($6,000pa + CPI), however, the new lease was never
formalised due to ongoing concerns about Noosa FM’s stability and long-term financial viability.
However, financial and operating updates provided to Council over the past couple of years show
that Noosa FM’s position has now stabilised and its viability appears sound. Noosa FM have
approached management about formalising a new lease in order to provide some longer-term surety
for the station. Management believe this is now a reasonable request and as such recommend that
this happens.
Officer’s recommendation
As Noosa FM have demonstrated financial and operational viability over the past two and a half
years, management recommends that Council extinguish the current lease (which is technically in
holdover despite non-compliance with the terms from Noosa FM over the past several years) and
replace it with a new 3-year lease with the option of a further two 3-year terms at Council’s sole
discretion. When considering the activation of future options, management will continue to take into
account the station’s operational and financial stability and viability, as well as assessing whether
the station’s services to the local community continue to be deemed to be delivering sufficient value.
It is recommended that the rental amount commence at its current rate of $6,175.22 p.a., with CPI
increases to apply thereafter for the first lease term in accordance with Council’s standard leasing
arrangements. Beyond the first rental term it is recommended that a rental review clause allow for
Council to review and potentially increase rent beyond CPI if Noosa FM’s capacity to pay materially
increases beyond current levels. This is suggested as a way to potentially realign the nature of the
Page 5 of 44
Section 6
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 OCTOBER 2021
lease with what was originally envisaged and agreed to upon (i.e. semi-commercial) at inception,
when the commercial viability and performance of community radio stations was generally much
stronger than it is today. To be clear, Council would only consider such a review should Noosa FM’s
operational performance increase markedly.
If adopted, this recommendation will provide Noosa FM with long-term rental security and allow them
to confidently plan for a future at The J, with a potential maximum lease expiry of 2030 (four years
beyond the maximum tenure of the original lease). It also provides both parties with some flexibility
should Noosa FM’s operational position change.
It should be noted that the proposed tenure fits within the maximum permissible term (10 years)
under Council’s Community Purpose Land and Infrastructure Tenure Policy.
Previous Council Consideration
Ordinary Meeting Minutes, 20 December 2018, Item 5, Page 16.
That Council note the report by the Community Facilities Manager to the Services & Organisation
Committee Meeting dated 11 December 2018 and agree to:
A. Extinguish the current Noosa FM lease at The J and replace it with a new 2 year lease (based
on Council’s standard lease terms and conditions) with the option of further three x 1-year
terms at Council’s discretion and an annual rental of $6,000 pa (plus CPI increases);
B. Apply the exception to the requirement for the tendering of the lease under Section 236 (1) (b)
(ii) of the Local Government Regulation 2012, as the lease is to a community organisation;
C. Consider any financial implications of this new lease arrangement in BR3, and
D. Reconsider Council’s position of providing both a rental subsidy and a Community Alliance
grant to Noosa FM, when Noosa FM’s 3-year Community Alliance funding comes up for
renewal in the 2019/20 community grants round.
Finance
It is prudent to note that in real terms, Council has typically provided a rental subsidy of approximately
$46,000 p.a. to Noosa FM ($52,000 commercial value of the site less the roughly $6,000 annual
payments received most years through to 2021). In addition, Council also currently provides
approximately $8,000 p.a. to Noosa FM via a Community Alliance grant. The resultant outcome
under this scenario is that Council provides total cash and in-kind support to Noosa FM to the value
of approximately $54,000 p.a.
This is a significant level of financial support and is a matter that should be fully understood prior to
Council endorsement of this report’s recommendation.
The financial outcomes of the recommendation are already factored into current and forecast
operational budgets and will therefore not have any impact on the team’s future performance against
budget.
Risks & Opportunities
From Council’s perspective, not having a viable lease in place with Noosa FM presents a heightened
level of operational risk in comparison to having such an agreement in place. In addition, continued
uncertainty around Noosa FM’s tenure at The J makes it somewhat difficult to plan for the future and
regular and recurring discussions on this matter distract management from the achievement of other
priorities at the venue.
Security of tenure is often a requirement of government agencies’ grant programs which community
organisations such as Noosa FM regularly seek to access. Noosa FM may potentially be overlooked
for such funding opportunities for projects and programs which improve facilities and build
community capacity if secure tenure arrangements are not in place.
Page 6 of 44
Section 7
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 OCTOBER 2021
Gaining agreement to establish a longer-term lease that both parties can operate in accordance with
should alleviate the issues outlined above.
One opportunity that has been considered by both Council and Noosa FM is that of an alternative
location for Noosa FM. From the station’s perspective this was considered as a way of potentially
reducing the annual rental charge and strengthening the station’s financial position. From Council’s
perspective it was a chance to consider other possible building utilisation options. Ultimately,
however, both parties have determined that the best location for Noosa FM for the foreseeable future
is at The J.
Consultation
External Consultation - Community & Stakeholder
Noosa FM committee
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Support x Director Director
Community Development Financial Services
x Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health x Property
Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 7 of 44
Section 8
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 OCTOBER 2021
2 CONTRACT NO. T000047 PAVEMENT MARKING SERVICES - TENDER AWARD
Author Acting Civil Operations Manager, Bryan O’Connor
Infrastructure Services Department
Index ECM / Subject / Contracting / Road Construction
ECM / Project & Contract / T000047 Pavement marking Services / Reports to
Council
Attachments 1. Evaluation Spreadsheet
EXECUTIVE SUMMARY
This report provides a tender evaluation summary and recommendation for the tender award
for the external supply of pavement marking services.
Council outsources its pavement marking services for a set period.
The current existing contract is due to expire on 30 October 2021.
In accordance with Council procurement policy and procedure, a request for tender (RFT) was
initiated and attracted 4 responses with all 4 considered compliant for further assessment.
Following a detailed assessment by a selected panel it is proposed to award the contract for a
2-year period (from 31 October 2021) with a potential further two (2) years, plus one (1) extra
term of up to twelve (12) months subject to performance review.
The tender evaluation panel completed the evaluation process and considered Cook Family
Holdings Pty Ltd ATF The Cook Family Trust t/as Suncoast Roadmarking to be the most
advantageous to Council, presenting the best value for money.
RECOMMENDATION
That Council note the report by the Acting Civil Operations Manager to the Services & Organisation
Committee Meeting dated 12 October 2021 and
A. Award Contract No. T000047 for the provision of Pavement Marking Services to Cook Family
Holdings Pty Ltd ATF The Cook Family Trust t/as Suncoast Roadmarking for a period of two
(2) years commencing on 31 October 2021; and
B. Subject to satisfactory performance by Cook Family Holdings Pty Ltd ATF The Cook Family
Trust t/as Suncoast Roadmarking, authorise the CEO to approve the option to extend the
contract at the expiry of the first two (2) year term for a further term of up to 12 months ending
31 October 2024.
REPORT
1. Background
Council’s historical expenditure for pavement marking services is as follows:
Calendar Year Total Expenditure (GST Incl)
2018 $ 333,456.87
2019 $ 301,779.92
2020 $ 163,226.44
2021 (YTD to 30 June 2021) $ 193,379.20
The current contract, Contract No. 1718T083 is with Cook Family Holdings Pty Ltd ATF The Cook
Family Trust t/as Suncoast Roadmarking which is scheduled to expire on 30 October 2021.
Page 8 of 44
Section 9
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 OCTOBER 2021
In accordance with Part 3 of the Local Government Regulations and Council Procurement Policy,
Council invited written tenders for the provision of pavement marking services. The invitation to
tender was issued as a schedule of rates contract for an initial contract term of two (2) years, plus
one (1) extra term of up to twelve (12) months at Council’s sole discretion.
Council invited written tenders via the Council VendorPanel e-portal and advertised the tender within
the Noosa Today publication on 4 June 2021, with responses closing on 24 June 2021.
Four (4) responses were received within the VendorPanel e-portal from the following suppliers in
alphabetical order:
Allstate Linemarking Services Pty Ltd
Designer Pave Pty Ltd
Global Road Maintenance Systems Pty Ltd
Cook Family Holdings Pty Ltd ATF The Cook Family Trust t/as Suncoast Roadmarking.
2. Tender Evaluation
The conforming tenderers were evaluated using the Council’s Weighted Attribute Evaluation
spreadsheet against the following evaluation criteria and weightings:
Criteria Weighting
Price 35%
Capability & Resourcing 10%
Contract Experience & Capacity 10%
Quality 10%
Methodology 10%
Health & Safety 10%
Environment & Sustainability 5%
Contribution to Local Economy 10%
The evaluation was conducted by the Evaluation Panel consisting of the following members of staff:
Acting Manager Civil Operations (Contract Administrator)
Works Maintenance Coordinator
Workplace Health and Safety Advisor (Safety Only)
Civil Works Supervisor
Each member of the Evaluation Panel read and declared that they understood and accepted the
probity requirements, which includes a declaration of conflicts of interest and confidentiality.
A pricing scenario was developed to evaluate the pricing (schedule of rates) based on current
pavement marking activities. The lowest priced submission was tendered by Cook Family Holdings
Pty Ltd ATF The Cook Family Trust t/as Suncoast Roadmarking.
Attachment 1 – Evaluation Spreadsheet presents the evaluation outcome of the conforming
submissions against the above criteria.
The tender evaluation panel completed the evaluation process and considered Cook Family
Holdings Pty Ltd ATF The Cook Family Trust t/as Suncoast Roadmarking to be the most
advantageous to Council, presenting the best value for money. Cook Family Holdings Pty Ltd ATF
The Cook Family Trust t/as Suncoast Roadmarking tender submission is most favourable based on
their tender demonstrating the following:
High level of experience and capability providing pavement marking services to Noosa Shire
Council and Sunshine Coast Council for over 14 years;
Adequately resourced;
A detailed methodology demonstrating their understanding of the scope; and
Contributing to the local economy with a depot based in Traveston within Gympie Regional
Council local government area, and as a result the vehicle servicing and supplies are sourced
from the Noosa hinterland.
Page 9 of 44
Section 10
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 OCTOBER 2021
3. Next Steps
Cook Family Holdings Pty Ltd ATF The Cook Family Trust t/as Suncoast Roadmarking are the
incumbent contractor to Council and therefore will continue with the new replacement contract after
the existing contract expires on 30 October 2021.
Previous Council Consideration
Nil.
Finance
The pavement marking services contractor is engaged under a schedule of rates contract utilising
existing budget from capital and operational expenditure. Expenditure against this contract is
estimated to be approximately $300,000 per year.
Risks & Opportunities
Safety Risks Mitigation
Suncoast Roadmarking fails Prior to commencement of services, Suncoast Roadmarking management
to ensure plans, Safe Work Method Statements, Job Hazard Analysis (or similar)
the work is conducted safely and other documentation will be submitted, reviewed, and accepted by
and in Council.
accordance with minimum Council will undertake surveillance, regular safety audits and inspections
standards. throughout the construction period.
Resource Risks Mitigation
Quality, safety, and service Suncoast Roadmarking have nominated a
are affected due to resource highly capable team for this project and can add
shortages. additional and appropriately skilled resources as required.
Council can engage the services of other pavement marking contractors in
the event of Suncoast Roadmarking being unable to supply services.
Council will regularly monitor any patterns where Suncoast Roadmarking
are unable to supply pavement marking services as required, and review
as per conditions of contract.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Corporate Services (Procurement), Infrastructure Services (Infrastructure Planning, Design and
Delivery), and Executive Services (People and Culture – Workplace Health & Safety).
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Support Director Director
Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws X Procurement
Waste & Environmental Health Property
Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development X Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 10 of 44
Section 11
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 OCTOBER 2021
Page 11 of 44
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 OCTOBER 2021
Attachment No.1 - Evaluation Spreadsheet
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
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Page 11 of 44Section 12
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 OCTOBER 2021
3 CONTRACT NO. T000048 TRAFFIC CONTROL SERVICES - TENDER AWARD
Author Acting Civil Operations Manager, Bryan O’Connor
Infrastructure Services Department
Index ECM / Subject / Contracting / Road Construction
ECM / Project & Contract / T000048 Traffic Control Services / Reports to
Council
Attachments 1. Evaluation Spreadsheet
EXECUTIVE SUMMARY
This report provides a tender evaluation summary and recommendation for the tender award
for the external supply of traffic control services.
Council outsources its traffic control services for a set period.
The current existing contract (2 years) is due to expire on 12 October 2021.
In accordance with Council procurement policy and procedure, a request for tender (RFT) was
initiated and attracted 11 responses with 10 considered compliant for further assessment.
Following a detailed assessment by a selected panel it is proposed to award the contract for a
2-year period (from 31 October 2021) with a potential further 2 years subject to performance
review.
The tender evaluation panel completed the evaluation process and considered Traffic
Management People Pty Ltd ATF the Abrahamson Family Trust to be the most advantageous
to Council, presenting the best value for money.
RECOMMENDATION
That Council note the report by the Acting Civil Operations Manager to the Services & Organisation
Committee Meeting dated 12 October 2021 and
A. Award Contract No. T000048 for the provision of Traffic Control Services to Traffic
Management People Pty Ltd ATF the Abrahamson Family Trust for a period of two (2) years
commencing on 31 October 2021; and
B. Subject to satisfactory performance by Traffic Management People Pty Ltd ATF the
Abrahamson Family Trust, authorise the CEO to approve the option to extend the contract at
the expiry of the first two (2) year term for a further term of up to 12 months ending 31 October
2024.
REPORT
1. Background
Council’s annual expenditure for traffic control services in 2020 was $739,000, while in the six
months to 30 June 2021 it was $403,000. The current contract, Contract No. 1718T084 is with Traffic
Management People Pty Ltd ATF the Abrahamson Family Trust which is scheduled to expire on 30
October 2021.
In accordance with Part 3 of the Local Government Regulations and Council Procurement Policy,
Council invited written tenders for the provision of traffic control services. The invitation to tender
was issued as a schedule of rates contract for an initial contract term of two (2) years, plus one (1)
extra term of up to twelve (12) months at Council’s sole discretion.
Council invited written tenders via the Council VendorPanel e-portal and advertised the tender within
the Noosa Today publication on 4 June 2021, with responses closing on 24 June 2021.
Page 12 of 44
Section 13
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 OCTOBER 2021
Eleven (11) responses were received within the VendorPanel e-portal from the following suppliers
in alphabetical order:
Aaction Traffic Control Pty Ltd
Altus Traffic Pty Ltd
East Coast Traffic Controllers Pty Ltd
Guardrite Security and Traffic Management Qld Pty
Schramm Group Pty Ltd
The Traffic Design Company Pty Ltd
Traffex Australia Pty Ltd
Traffic Management People
Traffic Qld Pty Ltd
Verifact Traffic Pty Ltd
Warp Qld Pty Ltd
After an initial compliance review of each of the responses to ensure responses met the minimum
tender requirements, Warp Qld Pty Ltd did not provide a response via the Council’s response
documentation and therefore was deemed non-conforming, leaving ten (10) conforming submissions
for evaluation.
2. Tender Evaluation
The conforming tenderers were evaluated using the Council’s Weighted Attribute Evaluation
spreadsheet against the following evaluation criteria and weightings:
Criteria Weighting
Price 35%
Capability & Resourcing 10%
Contract Experience & Capacity 10%
Quality 5%
Methodology 10%
Health & Safety 15%
Environment & Sustainability 5%
Contribution to Local Economy 10%
The evaluation was conducted by the Evaluation Panel that consisted of the following members of
staff:
Works Maintenance Coordinator (Contract Administrator)
Civil Operations: Maintenance Planning Coordinator
Technical Officer - Parks and Gardens
Workplace Health and Safety Advisor (Safety Only)
Technical Officer Civil Operations
Each member of the Evaluation Panel read and declared that they understood and accepted the
probity requirements, which includes a declaration of conflicts of interest and confidentiality.
The tender submission from The Traffic Design Company Pty Ltd proposed design services for traffic
management plans and traffic guidance schemes and did not provide a response specifically for
traffic control services. Therefore, the tender from The Traffic Design Company Pty Ltd was not
evaluated as it did not provide the complete traffic control service sought by Council.
A pricing scenario was developed to evaluate the pricing (schedule of rates) based on current traffic
control activities. The lowest priced submission was tendered by Traffic Management People Pty Ltd
ATF the Abrahamson Family Trust. The pricing by Traffic Management People Pty Ltd ATF the
Abrahamson Family Trust was consistent with the current contract rates with very little deviation.
Attachment 1 – Evaluation Spreadsheet presents the evaluation outcome of the conforming
submissions against the above criteria.
Page 13 of 44
Section 14
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 OCTOBER 2021
The tender evaluation panel completed the evaluation process and considered Traffic Management
People Pty Ltd ATF the Abrahamson Family Trust to be the most advantageous to Council,
presenting the best value for money. Traffic Management People Pty Ltd ATF the Abrahamson
Family Trust tender submission is most favourable based on their tender demonstrating the
following:
High level of experience and capability;
Adequately resourced;
A detailed methodology demonstrating their understanding of the scope;
Contributing to the local economy with a locally based depot in Noosaville; and
Third party accredited and certified management system’s for Quality Assurance and
Occupational Health and Safety.
3. Next Steps
Traffic Management People Pty Ltd ATF the Abrahamson Family Trust are the incumbent contractor
to Council and therefore will continue on the new replacement contract after the existing contract
expires on 30 October 2021.
Previous Council Consideration
Nil
Finance
The traffic control contractor is engaged under a schedule of rates contract utilising existing budget
from capital and operational expenditure. Estimated expenditure against this contract is estimated
to be approximately $750,000 per year.
Risks & Opportunities
Safety Risks Mitigation
Traffic Management People Pty Ltd ATF the Prior to commencement of services, Traffic
Abrahamson Family Trust fails to ensure Management People Pty Ltd ATF the Abrahamson
the work is conducted safely and in Family Trust management plans, Safe Work
accordance with minimum standards. Method Statements, Job Hazard Analysis (or
similar) and other documentation will be submitted,
reviewed, and accepted by Council.
Council will undertake surveillance, regular safety
audits and inspections throughout the construction
period.
Resource Risks Mitigation
Quality, safety, and service are affected due to Traffic Management People Pty Ltd ATF the
resource shortages. Abrahamson Family Trust have nominated a
highly capable team for this project and can add
additional and appropriately skilled resources as
required.
Council can engage the services of other traffic
control service contractors in the event of TMP
unable to supply services. Council will regularly
monitor any patterns where TMP are unable to
supply Traffic Control services as required, and a
review as per conditions of contract.
Page 14 of 44
Section 15
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 OCTOBER 2021
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Corporate Services (Procurement), Infrastructure Services (Infrastructure Planning, Design and
Delivery), and Executive Services (People and Culture – Workplace Health & Safety).
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Support Director Director
Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws X Procurement
Waste & Environmental Health Property
Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development X Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 15 of 44
Section 16
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 OCTOBER 2021
Page 16 of 44
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 OCTOBER 2021
Attachment No.1 - Evaluation Spreadsheet
NOOSA SHIRE COUNCIL _ Weighted Attribute Evaluation Spreadsheet - Final Evaluation
| emmrnctnie: fro
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(Conforming Tenders Only) (excl of GST)
T
Atlus Traffic Ptyltd
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NON-CONFORMING TENDERS
a
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Petwodcioy | me | | cm | oo | cm | co | cm | w@ | co | @ | cw | o | ow | @ | am | @ | so | @ | sm | @ | cm |
foiry | | | mm [30 | mm | 20 | mm | ss | | ss | o | om | ~m | so | ~m | a0 | m | 30 | » | 35 |
fcommasetey | sees | toes | res | anes | es | sass | | so | os | nas | os | rs | ms | ne | os [ux | ms | ne | ms | ne |
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rotal Fees (Pc) 35% $2,229,620 $2,540,550 $2,691,291 $2,300,691 $2,125,140 $2,714,130
erage Fees (Pav) $ $2,150,208
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Page 16 of 44Section 17
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
4 COUNCIL MEETING SCHEDULE 2022
Author Chief Executive Officer, Brett de Chastel
CEO’s Office
Index ECM/ Subject/ Council Meetings General
Attachments 1. Council Meeting Schedule 2022
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Services & Organisation
Committee Meeting dated 12 October 2021 and approve the Council meeting dates for 2022 as
set out in Attachment 1 to the report.
EXECUTIVE SUMMARY
The Council adopts its meeting timetable on an annual basis. This enables the community to be
aware of when Council meetings are scheduled and for staff to develop timetables for preparing
agendas for those meetings. This report puts forward for adoption the proposed timetable for 2022.
REPORT
At the Ordinary Meeting on 30 April 2020, Council adopted its Council meeting structure
incorporating three Standing Committees and an Ordinary meeting.
In consultation with the Mayor and Councillors, no changes have been proposed to these existing
arrangements at this stage, however it would be appropriate for the Council to review the
chairperson/membership of the committees in April 2022 which marks the halfway point of this
Council term.
A draft Council Meeting Schedule for 2022 has been prepared for Council’s consideration (refer to
Attachment 1).
As per previous years, the first meeting round of the year (January) will only consist of a General
Committee Meeting (17 January) and an Ordinary Meeting (20 January). There won’t be a
Planning & Environment Committee or Services & Organisation Committee meeting held in
January. This is due to the timing of report deadlines conflicting with the Christmas/New Year
period and the availability of staff over this time. The agenda for the January meeting is normally
quite a small one in any event.
The only other timing difficulty is in April with Easter resulting in the General Committee being held
on a Tuesday instead of the Monday. April is always a difficult month with timing due to public
holidays.
Also, as recently discussed with Councillors, some administrative changes are being put in place
to assist with streamlining the process of Council meetings. This includes:-
all reports to Council having Executive Summaries – these are being phased in this and the
following round of meetings;
staff providing a verbal introduction to their report at the Council committee meetings to help
frame the key issues for consideration; and
endeavouring to reduce the number of reports going directly to General Committee (without
going through the Planning and Environment and Services and Organisation Committees) to
provide Councillors with more time to consider those reports.
Page 17 of 44
Section 18
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Community Based Council Meetings
Pre-covid, Council traditionally held two Ordinary Council meetings per year at different locations
within Noosa Shire as an opportunity to meet local residents to discuss local issues and enable
local residents to watch a Council meeting. They have been very well received by those attending
those meetings. Over the last few years, Council meetings have been held at Kin Kin, Cooran,
Pomona, Cooroy, Boreen Point, Federal, Peregian Beach, Sunshine Beach and Noosa Junction.
It has not been practical to undertake these meetings during the Covid period. It is suggested that
the Council can revisit the opportunity to hold such meetings again in March 2022 when there may
be more clarity about undertaking such meetings on a (hopefully) post Covid environment.
Previous Council Consideration
Ordinary Meeting Minutes, 30 April 2020, Item 6, Page 8
That Council note the report by the Chief Executive Officer to the Ordinary Meeting dated 30 April
2020 regarding the Council meeting structure and timetable for the remainder of 2020 and:
A. Approve the re-establishment of the Planning and Environment Committee, the Services and
Organisation Committee, and the General Committee as Standing Committees under section
264 of the Local Government Regulation 2012, with the relevant roles and responsibilities
identified in the Chief Executive Officer’s report;
B. Appoint the following Councillors to each of the Committees:
Planning and Environment Committee
Mayor Stewart
Councillor Stockwell
Councillor Wegener
Councillor Finzel
Services and Organisation Committee
Mayor Stewart
Councillor Jurisevic
Councillor Lorentson
Councillor Wilkie
General Committee
The Mayor and all Councillors
C. Appoint the following Chairpersons to the Standing Committees:
General Committee – Councillor Wilkie
Planning and Environment Committee – Councillor Stockwell
Services and Organisation Committee – Councillor Jurisevic
D. Note that Council can amend its decision-making structure, membership of Committees or
Chairpersons of Committees as it requires, by resolution, from time to time;
E. Adopt the times and dates of future meetings of the Council and Committees in accordance
with the Meeting Calendar 2020 shown at Attachment 1 to the report, with meetings to be
held at the Council Chambers at Tewantin unless otherwise determined by Council; and
F. Note that due to the COVID-19 Pandemic, Ordinary Meetings, Special Meetings and
Standing Committee meetings can be held by teleconference / video-conference and
undertaken without the public present if required on the basis that Council and Committee
meetings can be livestreamed.
Ordinary Meeting Minutes, 15 October 2021, Item 9, Page
That Council note the report by the Chief Executive Officer to the Services & Organisation
Committee Meeting dated 6 October 2020 and approve the Council meeting dates for 2021 as set
out in Attachment 1 to the report.
Page 18 of 44
Section 19
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Finance
Provision exists within the 2021-22 budget to meet any expenses associated with the conduct of
Council meetings.
Risks & Opportunities
Section 277 of the Local Government Regulation 2012 (the Regulation) requires Council to publish,
at least once per year, a notice of the days and times of its Ordinary meetings and Standing
Committee meetings. Section 257 of the Regulation requires local governments to meet at least
once per month. There is a risk that Council would be in breach of the Regulation if it elected to
alter the frequency of meetings to less than once per month, and/or if it elected not to adopt and
publish an annual meeting schedule.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Mayor and Councillors
Departments/Sections Consulted:
X Chief Executive Officer x Community Services x Corporate Services
Executive Officer Director Director
X Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
x Executive Services x Environment & Sustainable Development x Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 19 of 44
Section 20
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Attachment 1
Page 20 of 44
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Attachment 1
& ECO ROOONOL em
i a) SE a 7 MEETING CALENDAR 2022
January February March
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| 10 | 11] 12] 13 | 14 | 45] 16, 15| 16 [47] 18 | 19 | 20 | | 15 | 16 | a7] 18 | 19 | 20 |
18] 19 | 20] 21 | 22] 23] | 21] 22] 23] 24 | 25] 26 | 27] | 21 | 22 | 23 | 24 | 25 | 26 | 27
}24|25| a8] 27/28/29] 30/ [22] | | | | | | [i2tsfs] | |
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April May June
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20 | 24 | 22 | 23 | 24 17 | 18 | 49] 20] 21 | 22] | 20] 21 | 22 | 23| 24 | 25 | 26
}26| 27 [28] 29] 30[ | | 23| 24[ 25| 26 | 27| 28 [29] | 27[28| 29/30] [| |
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July August September
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PTT fiefs] Gieialetsfef7] CPT a ietsial
ra[s{el7 [ele] [efi oli[| sae] Fs [iB 7 |e ella,
rai fa 13 | va [a5 [s6| a7] (RB v6 a7 Ra] 19 | 20] 20] BI 13 | 14 [| 6 [a7 | 18)
[19[ 20 [BH 22 [2a] 24] | 22] 23| 24| 25] 25| ar| 28] [19] 20[21| 22| 23] 24 | 25
j2sfesfar|asf2e{sofar] [2efsofa[ [ | [ | [zelzrjesfzfaol | |
October November December
|Mo|Tu|We| Th| Fr|Sa| su] [Mo] Tu|We| Th| Fr/Sa/ Su] [Mo] Tu |We| Th| Fr | Sa| Su
Pot tT | ttt 2] | ttf 2t3atat ste} | Pf fafa} saya
}4{s[6]7/ 8] 9| | 9 [to] at} 12/43} | 5 Fe] 7 | 8] 9 | 10] 11)
| 10 [aa] 12] 13 | 14 | 15] 16, 15] 16 | 17] 18 | 19 | 20, | 13 | 14 | 45] 16 | 17 | 18 |
| 18| 19| 20] 21 | 22] 23] | 21 | 22| 23| 24 | 25| 26| 27| =| 19| 20| 21 | 22| 23 |
| 24 | 25] 26| 27 | 28|29|30} | 28/29/30) | | | 28 | 29/30/31]
att | | | | dE] EE TUT TE rE rE] EET TT TT
Membership
Planning & Environment Committee: Cr Stockwell (Chair), Cr Finzel, Cr Wegener, Cr Stewart
Services & Organisation Committee: Cr Jurisevic (Chair), Cr Lorentson, Cr Wilkie, Cr Stewart
General Committee All Councillors (Chair — Cr Wilkie)
Detsere Scere Ectoencoas comnce 1 PubtcHotidys
WB 10am General Committee
5pm Ordinary Meeting
Page 20 of 44Section 21
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
5 NOOSA SHIRE COUNCIL SOLE AND SPECIALISED SUPPLIER LISTS
Author Procurement and Contracts Advisor, Leigh Mooney
Corporate Services Department
Index ECM/ Subject/ Purchasing and Supply Matters
Attachments 1. Sole Supplier List
2. Specialised Supplier List
EXECUTIVE SUMMARY
The procurement of all Council’s goods and services must be carried out in compliance with the
Local Government Act 2009 (‘the Act’) and the Local Government Regulation 2012 (‘the
Regulation’). The Regulation provides for the procurement of medium-sized and large-sized
contracts, and also allows for exceptions to these requirements under certain circumstances such
as the approval of a supplier being deemed a sole or specialised provider.
RECOMMENDATION
That Council note the report by the Procurement & Contracts Advisor to the Services &
Organisation Committee Meeting dated 12 October 2021 and
A. Adopt the Sole Supplier list provided at Attachment 1 to the report for the next twelve (12)
months; and
B. Adopt the Specialised Supplier list provided at 2 to the report for the next twelve (12) months.
REPORT
The Regulation provides for different methodologies to establish medium and large sized contracts.
Medium sized contracts, defined as being of contract value greater than $15,000 and less than
$200,000 (exclusive of GST), require three (3) written quotations to be invited.
Large sized contracts defined as being of contract value greater than $200,000 (exclusive of GST);
require written tenders by public invitation.
The Regulation (Section 235) allows exceptions to these requirements under certain
circumstances, including where the suppliers are sole or specialised providers of a good or service:
A local government may enter into a medium-sized contractual arrangement or large-sized
contractual arrangement without first inviting written quotes or tenders if—
(a) the local government resolves it is satisfied that there is only 1 supplier who is reasonably
available; or
(b) the local government resolves that, because of the specialised or confidential nature of the
services that are sought, it would be impractical or disadvantageous for the local government
to invite quotes or tenders.
As such, Council reviews the sole and specialised lists annually to ensure their appropriateness
and currency and subsequently seeks Council resolution to adopt the revised/amended lists.
A resolution to adopt these updated lists will allow Council to engage with these sole and
specialised suppliers in a more timely manner than if inviting quotes or tenders.
In this regard, Council is to note the following:
Sole Supplier List – No change from the previously adopted list (refer Attachment 1).
Specialist Supplier List – Additions have been noted in blue text (refer Attachment 2).
Page 21 of 44
Section 22
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Previous Council Consideration
Ordinary Meeting Minutes, 15 October 2020, Item 8, Page 6
That Council note the report by the Procurement and Contracts Advisor to the Services &
Organisation Committee Meeting dated 6 October 2020 and the further report to the Ordinary
Meeting dated 15 October 2020 and:
A. Adopt the Sole Supplier List provided as Attachment 1 to the Services & Organisation
Committee Meeting report; and
B. Adopt the Specialised Supplier List provided as Attachment 2 to the Services & Organisation
Committee Meeting report incorporating the following amendments:
1. Removal of Item 8 – G James Pty Ltd;
2. Amendment of Item 19 to read:
Newspapers - Local:
(Hard copy publications)
Coolum & North Shore News
Coolum & North Shore Advertiser
Cooroora Connect
Cooroy Rag
Courier Mail
Eastern Beaches
Hinterland Times
In Noosa
Noosa Today
Peregian Springs News
Sunny Coast Times
Sunshine Coast Seniors Newspaper
The Green
The Sunday Mail
(Electronic/Online only)
Gympie Times
Noosa News
Sunshine Coast Daily
Finance
Nil.
Risks & Opportunities
There is risk associated with not having these lists available to Council for the engagement of
sole/specialised services in a timely manner. Additionally, the ongoing availability of these lists by
resolution, amended/updated annually, reduces Council’s risk of breaching regulations relating to
the establishment of medium and large sized contracts.
Consultation
External Consultation - Community & Stakeholder
Nil.
Page 22 of 44
Section 23
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Internal Consultation
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 23 of 44
Section 24
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Attachment 1
Page 24 of 44
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Attachment 1
=< <n Adopted by Counc
1 phe Sar = Sole Supplier List
Ta bir ee Sg Business Name pO Tbe aha ge ere toe eg ey
a a Sn ee ee
INorthem SEQ Distributor - The provision of water and sewerage services to the . . sa -
SmartyGrants is a corporate software application for Council, and
Our Community Pty Ltd is the only provider of this software.
- . Community , SmartyGrants Manager subscription for Grants software |SmartyGrants is the software used by Council to manage the
(Community Services Devel (Our Community Pty Ltd Smarty Grants and support c nity G ms. The original en nt was
as per the procurement policy. Council now has an ongoing
relationship with SmartyGrants to provide the services.
WasteMan2G is a corporate software application for Council, and
oe . _ - Newcastle Weighing Services is the developer and only supplier
Community Services [Paste Stn i Weighing Services | Weigh Australia Ee eae ae anster station of this software. This point of sale software is used extensively by
pe ” Council's Waste and Resource Management branch at transfer
stations across the region.
A 5c Centre. cee Scorer a application i the — of The centre management software in Council's community facilities
; . Noosa Aquatic “| . ; . standardised centre management software and is a corporate software application for Council. Links Modular
Community Services |Noosa Leisure Centre |Links Modular Solutions Pty Ltd |Links Modular Solutions associated infrastructure (self-service portals etc) in Solulions is the only supplier of the Links standardised
and The J Noosa’s recreation centres and stores a customer's : ‘ 5
membership details. management software utilised in Council's centres.
Ic unity Services Noosa Community |Adamas Corporate Solutions Pty orows of nea nes 50 ; =. ad ane SUBBort- Used by Council's Noosa Community Support branch for client
Support Ltd sttenaan ce system. ? records. ADAMAS is the owner and developer of TRACCS.
The National Library of Australia is the largest reference library in
Australia, responsible under the terms of the National Library Act
for ‘maintaining and developing a national collection of library
Community Services |Libraries & Galleries _|National Library of Australia Membership subscription services. ms fer net being 3 compre fense SEE
It is also the sole provider and host of Libraries Australia and
Trove, which are web-based platforms that Noosa Library Service
uses daily to conduct interlibrary loan services.
_ Civica is the developer and sole supplier of the Spydus Integrated
7 |Community Services Libraries & Galleries |Civica Pty Ltd : iota ote Spyaus imiegrated Library Management | 5 ary Management System used to run Council's ibraries,
ystem - including library catalogue and online services.
CITEC is used to search Queensland registration plates which
have unpaid infringements after 35 days. The search uses the
main roads database and returns the name and address of the
Community Services CITEC Confirm Queensland Registration Search Provider aay sytn cunar afta exttenting thiagaaastteien to
progresses to SPER for collection. We also use CITEC confirm for
vehicle encumbrance check which must be undertaken before
auctioning abandoned vehicles.
Page 24 of 44Section 25
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Page 25 of 44
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Tat ol Branch Ree a Business Name Commodity/Service Supplied TR e
+ fommecmm ftom ' ww oe ™ =“ =e mastered om - “ ——e
“. Used to search NSW registration plates which have unpaid
. . Transport Roads and Maritime . . - a
registered owner.
Used to search VIC registration plates which have unpaid
Community Services Victorian State Govemment Vic Roads Victoria Registration Search Provider infringements after 35 days. Retums name and address of
registered owner.
Used to search SA registration plates which have unpaid
Community Services ‘South Australian Government |EzyReg South Australian Registration Search Provider infringements after 35 days. Retums name and address of
registered owner.
. Used to search NT registration plates which have unpaid
Community Services INorthem Territory Govemment Nosthem Territory Goverment ~ |Northern Territory Registration Search Provider infringements after 35 days. Retums name and address of
Motor Vehicle Registry .
registered owner.
- . . Used to search ACT registration plates which have unpaid
Community Services Australian Capital Territory ACT Goverment ~ Road Australian Capital Territory Registration Search Provider |infringements after 35 days. Retums name and address of
\Govemment Transport Authority .
registered owner.
. . i terati Energex do not allow any other companies do design work for
Infrastructure Services |Asset Management Energex Limited Design Services for works! son assets effecting the Energex network. For this reason they are
roe the only supplier for design work on the Energex network.
. . i tterati Telstra do not allow any other companies do design work for
Infrastructure Services |Asset Management Telstra Corporation Limited Telstra reas b ares for works! Son assets effecting the Telstra Network. For this reason they are the
only supplier for design work on the Telstra network.
Civil Operations -
Infrastructure Services |Civi Works & The Noofer Unity Trust Noosa-North Shore Feres Fernes services for the public to Noosa North Shore. No other ferries offer this service to the Noosa North Shore.
Maintenance
. a Playground manufacturer/supplier to several Noosa Shire|in order to comply with manufacturers specifications and adhere
17 infrastructure Services Civ Ope The Trustee for A St Australasian Playgrounds Pty Ltd| playgrounds; providing playground equipment, spinners, |to warranty requirements. Playground suppliers supply their own
Parks & Gardens Recreation Trust _ 7 .
‘swings, fitness equipment. equipment and parts.
spent ™ _ ” ~ eee ms “ne — “mene : ner rapes “~ = = _—
. . . In order to comply with manufacturers specifications and adhere
- Civil Operations - - Playground manufacturer/supplier to the Noosaville -
equipment and parts.
- Civil Operations - Ca eenae toe Pamgiant ee to Conan Bepoke In order to comply with manufacturers specifications and adhere
Infrastructure Services P aG ns (Outdoor Escapes Qid Pty Ltd ! nd facture and installation of play to waranty requirements. Playground suppliers supply their own
equipment. Provider! installer of wet pour rubber equipment and parts.
Playground manufacturer/supplier to several Noosa Shire
Civi Operations - parks, including Ferris Park, Sunshine Beach playground:|In order to comply with manufacturers specifications and adhere
Infrastructure Services | > 2 Gardens Playmakers Pty Ltd The Play Works flying fox and basket swing; and Edgar Bennet Park, to warranty requirements. Playground suppliers supply their own
Cooroy: swing, walk bridge rubber domes all play equipment and parts.
elements and rubber wet pour equipment.
Page 25 of 44Section 26
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Page 26 of 44
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
al eters) Pe emo ea Business Name er Te ea ee a [os Reason for Inclusion
The Commonwealth Bank of Australia is the entity through which
older Council IT equipment is leased. The Commonwealth Bank's
IT leasing is managed by Equigroup Pty Ltd: however. all
Corporate Services ICT Commonwealth Bank of Australia ase Faye oe Assets ial the payments are invoiced from and made to the CBA. Following an
ommonwe: jank (to Apri ) onginal engagement with the Commonwealth Bank of Australia,
Counc? is now committed to the payment of the leases or lease
payout for assets currently leased.
Esri Australia is a corporate software application for Counc’, and
is the only Australian
. - - - ki ArcPAD, ArcGIS, ArcView, Deko, etc. Software Supply/ |Supplier of Esri Software Products. Council has been using the
22 |Comporate Services icT Est-Austrata Pty Lid Esti Support / Maintenance Esri geographic information system (GIS) products since 2004.
The organisation has standardised its systems to this platform for
GIS to align with Council's needs.
QIT Plus is the developer and only supplier of Guardian Software,
. Provision of the Guardian disaster management software |which is a corporate software application for Council. From the
Come Services (cr QIT Plus Pty Ltd / support / maintenance initial purchase of this software, Council was committed to
ongoing updates and additions to this software.
=a: - - The LGAQ is the sole supplier of the local goverment JADU
c Semices \cT os Government Association of Licensing and support of the local government JADU Intemet content man t system as a service for
r jeensiand internet content management system Councils main eben
Page 26 of 44Section 27
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Attachment 2
Page 27 of 44
Attachment 2
=@enl NOOSA eal: ae Adopted by Couned:
=i = Specialised Supplier List
ma i Reolonione P PP
os Sie Tat] Supplier Legal Entity Name Business Name bore eh Be os te ee tg)
+ Joana eres locate ——_frercacio orca (ea ec oe an ay Counca, with ability to provide emergency veterinary care and
. oo Pound within the Noosa Shire providing impounding services to the
. . Undertake the onsite administration and day-to-d; . : . .
euthanasia services.
Specialised supplier with the ability to store a number of large
. . Clayton's Towing Service . . Removal and storage of abandoned vehicles of vanous [abandoned vehicles at Clayton's tow yard. The supplier hosts
Community Services Pty Ltd Clayton's Towing sizes. abandoned vehicle auctions several times a year, including
advertising and administrative services with no charge to Council.
Duncan Solutions is the developer of the system and supplier of
. . - - Licensing and support of the AutoCite Infringements support and additional licences for the issuing of infringements via
Community Services [Local Laws/IT [Duncans Solutions Duncans Solutions system Local Laws phones. AutoCite infringement system is compatible
with Council's T1 corporate enterprise system.
' Community Meals are provided to centre-based clients on a daily basis. Meals
Community Services Ss rt ewantin-Noosa Meals on Wheels Inc. Meals for centre-based clients lon Wheels provide a unique service, are a community-based
lorganisation and are located directly opposite the centre.
ESA is the only supplier that can provide scoreboard controllers
ESA Electronic Scoreboards Universal electronic scoreboards and associated fittings |and fittings which are compatible with the current score benches
Noosa Leisure Centre |ESA Electronic Scoreboards Australia 4 ‘i including shot clocks and controllers for use within sports [located at NLC. These score benches were purchased
stadiums. independently by the Noosa District Basketball Association but are
used extensively at NLC.
‘Coogee Group supply and deliver bulk liquid chlorine and are the
- . . ‘ - . : lonly known supplier in SEQ capable of delivering chlorine in the
Community Services [Noosa Aquatic Centre [Coogee Chemicals Pty Ltd Coogee Group Bulk fiquid chlorine for use at Noosa Aquatic Centre. fF and quantity required by the NAC (ie. 4 rectly from|
ithe delivery truck into the NAC’s large bunded storage tank).
The Pump House installed the leachate control system and
pumping equipmentibore water pumps at Noosa Landfill, and
. Routine servicing, maintenance and replacement of provide services . - .
- ans . i ices to the control system # there is a failure or
. . Waste & Environmental |The Trustee for the Pumphouse : : Jemergency repairs are required. Often repairs or replacement is
7 |Community Services Health Unit Trust The Pump House eqeipment for the lescaate contol pumping system and time critical as the whole leachate management system or chemical
pery dosing of the High efficiency sediment (HES) basin is inoperative
and risks environmental harm and prosecution. Intimate knowledge
lof the system is critical.
Parkland Australia Pty Ltd monitor the SCADA alarm system 24/7
for the leachate pumping systems to sewer and HES basin prior to
Waste & Environmental Provide supervisory Control and Data Acquisition discharge to the environment. A malfunction is immediately (and
Community Services Health Parkland Australia Pty Ltd Parkland Irrigation (SCADA) monitoring and system hosting services for often) report to Council staff day or night. A leachate or stormwater
landfill facilities. Maintenance of IIRNET leachate SCADA |event (e.g. pump breakdown) is one of the highest environmental
risks for Council, which if occurs can render the councd liable to
Newsagencies are allocated a geographic zone for delivery of
Community Services Libraries & Gallenes |Conway, Robert Marshall News Extra Noosaville Newspapers delivered to Noosaville Library newspapers and they are not allowed to deliver outside of their
given area. So only News extra can deliver to Noosaville Library.
New E: Holgi Newsagencies are allocated a geographic zone for delivery of
Libraries & Galleries Pty Ltd r ngs Cooroy Newsagency Newspapers delivered to Cooroy Library newspapers and they are not allow to deliver outside of their given
area. So only Cooroy Newsagency can deliver to Cooroy Library.
Page 27 of 44Section 28
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Page 28 of 44
ral Sie Ta) Supplier Legal Entity Name Business Name betes iyi b ate eins os eRe et)
Pentagon Systems is nominated by MetroCount (the traffic counter
. : ., device provider) as the preferred installer of their systems. No no
infrastructure Services |Asset Management Pentagon Systems ve Fixed ane — it ent of Council's permanent other contractors undertake these works in SEQ using the
ana © Counter Sigs. MetroCount hardware and Noosa Council has committed to utilising
MetroCount hardware.
MCM installed the Munna Point Bridge CP system in 2016. As
such, MCM are best placed to continue these works as ongoing
= 5 . — costs would be solely for the monitoring and maintenance of the CP
infrastructure Services |Asset Management Marine & Civil Maintenace (MCM) Cathodic Protection (CP) System . “MCM | all the required background ink on and all
systems are already well established in the event of errors found
and maintenance required.
Noted as a service delivery partner under Queensland State
- Infrastructure Planning, _ . ‘Government Department of Main Roads’ (TRANSLink) responsible
infrastructure Services [5.05 & Deli ICDC South East Queeland Pty Ltd CDC Queensland Public Transport Services to deliver public tr tservices — South East Q land
operators; providing transport services to the Noosa Shire.
Noted as a service delivery partner under Queensland State
: Infrastructure Planning, . ; ‘Government Department of Main Roads’ (TRANSLink) responsible
infrastructure Services Design & Delt Metro Bus (Aust.) Pty Ltd Public Transport Services ho deliver public: — South East land
operators; providing transport services to the Noosa Shire.
Noted as a service delivery partner under Queensland State
- Infrastructure Planning, - - ‘Government Department of Main Roads’ (TRANSLink) responsible
infrastructure Services Design & Delivery Suncoast Cabs Ltd Suncoast Cabs ICAB Public Transport Services to deliver public transport services — South East Queensland
operators; providing transport services to the Noosa Shire.
frastruct - Py - Tewantin-Noosa Lions club manage the operation of car parking on
infrastructure Services \ . die 3. Tewantin- Noosa Lions Club Inc Tewantin-Noosa Lions Club sion of services to manage paid parking a behalf of Noosa Council, during peak periods including specified
Design & Delivery Shire school holidays.
Infrastructure Planni JS Signs are able to print and install artwork on buses. Other local
17 |Infrastructure Services . : 9 lames G & Kimberley A Smith JS Signs Provision of bus artwork and installation graphic design companies are not able to print or install such large
Design & Delivery scale artwork.
Bike On are being engaged for the Go Noosa Schools Program to
provide in-school cycle sessions to students in grade 4; and
f Servi Infrastructure Planning, |The Trustee for the Wyatt Delivery of cycle skills sessions for students and general |provision of public cycle sessions to get adults into cycling who
Design & Delivery Family Trust public Ihave not ndden before. This is part of the Go Noosa Program's
initiatives to create behavioural change towards active travel. Local
provider offering a school program.
Specialised knowledge of the Noosa Shire traffic infrastructure,
Infrastructure Servi Infrastructure Planning, Provision of traffic engineering services including traffic _|including the development a number of specialised region-specific
Design & Delivery Holland Traffic Consulting Pty Ltd assessments, planning and modelling. studies and models which are able to be drawn upon to provide fast!
and cost effective traffic advice.
A Parks & Gardens | immantenacarmmaete Furnishers Pty Ltd. A local lier in C :
- . _ . - . |Made-to-order Noosa style furniture and wood fire BBQ. Furniture
; Civil Operations - - Provision of outdoor furniture when/if required to build in - . ~ —— ~
infrastructure Services Page Furnishers Pty Ltd P * . lwas designed by Noosa Shire Counc in conjunction with Page
1 rtm evs Building & Facilities ATF the R Family Trust Locksmiths Locks for Noosa Council Buildings Counci's buildings.
. - sy (Coast & Hinterland Mobile Locksmiths |Coast & Hinterland Mobile oe ae ‘Specialised supplier of Council's master key systems for Noosa
Page 28 of 44Section 29
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Page 29 of 44
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Department Ste tae Supplier Legal Entity Name Business Name Ores h ele RIN sl | eR le ete)
2 fre ce ee ee . Christie's BBQ's manufacture of the specific barbeque installed and
rinciples.
> ree ee - - Locally owned and operated business manufactures the specific
stations, etc; , in accodance with Council's Design Principles.
Market Facts Pty Ltd designed and conducted the community
satisfaction survey undertaken for Noosa Councd in 2017. Council
has decided to undertake this survey every two years to align to the
Executive Services Director's office Market Facts (Qid) Pty Ltd Market Facts Market research services. LGAQ state wide community satisfaction survey also undertaken by
Market Facts Pty Ltd. There is considerable benefit to council using
the same survey and market research company including the ability
ito benchmark against other Qid Councils.
Newspapers - Local:
(Hard copy publications)
Coolum & North Shore Advertiser
Coolum & North Shore News
\Coorcora Connect
Cooroy Rag
Eastern Beachers
Hinterland Times
lin Noosa
Noosa Today
Sunny Coast Times Local newspapers Provision of local media ang advertsing services t9 speo‘ie
Sunshine Coast Seniors Newspaper ”
he Green
he Courier Mail
he Sunday Mail
'Your Local Lifestyle (newspaper)
(Electronic/Online only)
- - ‘Communit iG Times
Executive Services E ity Neves N
Sunshine Coast Daily
Sunshine Coast News (online/ digital
only)
elevision - Local:
Seven
en
IN TV
sy Casson Local television and radio advertising Provision of local media and advertising services to specific
markets.
Hot 91
Mix FM
Noosa District Community FM
Rhema FM
Sea FM
Sunshine FM
inc 96
Page 29 of 44Section 30
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Page 30 of 44
a Teta Supplier Legal Entity Name Business Name Commodity/Service Supplied Se Bele te)
Nearest training complex to Noosa Council for staff to attend an on-
site driver training course, reducing the risk of vehicle accidents if
- - Roadcraft - Queensland Driver - - Provision of both theory and practical defensive training [trucks were required to attend training course im a built up CBD
Executive Services People & Culture raining Complex Inc. Roadcraft Driver Education services to staff (truck and motor cars) area. Minimising the travel distance to the training complex also
reduces the risk of driver fatigue (e.g. completion of NHVL work
diaries).
The Hastings Street Association Inc. provides management and
oversight for a number of activities that occur on the street.
Hasting Street Security Patrols Council's adopted revenue statement documents the following:
. . ~ . Precinct management including tree lighting and local 1. Hastings Street Community Safety Program levy including the
27 | Corporate Services Director's office Hastings Street Association Inc. events funding of the secutlly program managed by the HSA.
2. Hastings Street Precinct Levy including the funding of additional
levels of service including lighting and events managed by the
HSA.
Sherlock provide technical expertise (in conjunction with BnBGuard
Pty Ltd) in extracting property data from short term accommodation
. - Provision of a property tenancy monitoring service for for use in identifying properties for levy purposes in addition to
Corporate Services Director's office Shestock short term accommodation websites assisting with strategic planning regarding short stay
accommodation. Proprietary software is used to capture and
provide this information.
BnBGuard provide technical expertise (in conjuction with Sherlock)
_ —_ . in extracting property data from short term accommodation for use
Corporate Services [Director's office BnBGuard Pty Ltd. fren row peal tna dea Pree ancy monitoring service for | identifying properties for levy purposes in addition to assisting
with strategic planning regarding short stay accommodation.
Proprietary software is used to capture and provide this information|
Specialised program which records bookings. financials and
- Booking program for holiday parks and Cooroy RV provides reports on future and historical data. This is a specialized
Corporate Services Property IR.M_S. (Aust) Pty Ltd which has . to holiday park
Stopover pr — : been designed to accommodate
Post Billpay is a propriety service offered by the Australian Postal
Corporate Services Revenue Services Australia Postal Corporation Post Office Australia Provision of Post Bilipay services. (Corporation and used in the payment of Council rates,
infringements, animals, debtors and licences.
C Alexander and Associates Consulting provide locally specific and
government centric financial management advisory services, with
. - . . IC Alexander and Associates C Alexander and Associates Provision of specialist local government financial direct hands-on experience to deliver operational advice on
Corporate Services Financial Services Consulting Pty Ltd Consulting management advice. financial accounting, statutory reporting, budgeting and asset
accounting advice for organisations with a unique business
structure such as Noosa ShireCouncil.
9 “= a . *y “ Fe veel as asans associated support agreements.
c te Servi Pitney B ft fo® t ‘Sole supplier of Mapinfo® GIS mapping software licensing and
12D Solutions Pty Ltd is a corporate software application for
Seni Solut: Provision of 12D® model software supply! support! ‘Councd, specialising in civil engineering and surveying applications.
Corporate ces (CT 120 Ply Ltd maintenance |As the software developer, 12D Solutions Pty Ltd is also the only
‘supplier for this software.
NearMap is a map and localion based - Nearilap provide 3 unaue service of high-resolution, hosted a=nal
Corporate Services ICT INearMap Australia Pty Ltd Nearmap.Com company. They create high quality and current photo imagery a provided ana seve wen Se belemnel. prong
‘Ges that th images of Noosa Shire back to 2004. This is a high value product
maps over are updated every month. that is used by many areas of Council and the public.
Page 30 of 44Section 31
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Page 31 of 44
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
a sie Tat Supplier Legal Entity Name Business Name Pore ee yh ale Bln) oa| Teme Tt
Provision of Application Programming Interface (API) The provision of this AP! software allows for SMS messagaging
C Senvices \cT software allowing for the disaster management system and emails from Council's disaster management system, and SMS
and TechnologyOne corporate suite to integrate with other|/messages to customers from Council's online customer requests
messaging systems. system. TechnologyOne only supports Twilio for sending SMS.
Bang the Table Pty Limited is the sole supplier of the engagement
. - - - HQ platform and support services of YourSay Noosa. This platform
Corporate Services ICT Bang the Table Pty Limited Software licensing and mamlenance seqvices for Yor" |is a service solution used by Council for online community
community engagement a3 ) lengagement including capital works, local law changes and town
planning.
id. data supply 85% of Queensland Councils with their data
products. Consistent use of baseline data is imperative for
jcomparison (year on year and some trend analysis), as the models
Delivers oine economic profi (conamy i) to count nn a Tne een ba
Environment & across Australia. bringing together economic data from - — - and : -
Sustainable Economic Development|!.D. Consulting Pty Ltd multiple sources for use by council staff, local businesses, locally economic multipliers a uses input output
investors . students and the model from the National Account; however adapted for local
Development ey oes. general | conditions. The local economic multiplier is estimated based on
Pu labour productivity at the region level, output compared to input at
the local level, inter-relationships between LGAs and based on the
household expenditure profile of the LGA (not State estimates - as
per other data suppliers).
Environment & Regional (sunshine Coast and Noosa) industry wes the pr and naan = a
39 | Sustainable Economic Development |Food & Agribusiness Network Limited development network and agency supporting the local one ° ati this sector. Ci 4 ent , nt ts
D food & beverage sector regi rganisation in this sector. Council enters into agreemen
with FAN to support the local food industry.
With Council's Firetech Connect program proving to be a vital
contributor to both building bushfire resilience in the Shire as well
Ent . d t as boosting its economic development, there is a need to sustain it
Environment & cueing sureionn for satieun Digtal Hub tech into the future. This will be achieved through both business model
Sustainable Economic Development |Beach City Group Pty Ltd : : innovation to generate revenues that underwrite its operating costs,
Development entrepreneurship programs such as the Firetech Connect supplemented with funding support from State and Federal
Program. agencies who see value in its contribution to the state and national
bushfire resilience effort. Beach City Group's services will continue
to be a vital contributor to the program's success.
enyronment & Strategic Land Use — terh deh Teast |Archaeo Cultural Heritage ~ — _ . Specialist supplier for cultural heritage and archaeological advice
eyelopme Planning Services aa ne swine jand services nominated by the Kabi Kabi Claimants.
Alignment to Council's Local Economic Plan (LEP) to strengthen
Environment & Commonwealth Scientific and Provisi - jeved t N: land diversify the economy, to explore and develop collaborative
Sustainable Environmental Services |Industrial Research Organisation Data6t Su son ot insti in the ofthe models and partnerships, to connect and share knowledge and
Development (CSIRO) stitute. data and to utilise and leverage the strong Noosa Brand and
commitment to sustainability.
Environment & Healthy Land and Water Ltd is a not-for-profit, non- Healthy Land and Water Ltd provide a specialised collaborative
: - . government organisation that works collaboratively with approach to South East Queensland waterway management
sustanable Environmental Services Healthy Land and Water Ltd stakeholders across southeast Queensland to improve (including water monitoring. the SEQ annual report card and
aterway health. lworkshop
5 slop Association Inc. ‘Association (NICA) environmental services im the lower Noosa River. ee ee River and und ing regular samplings
Environment & . . os NICA are a specialised community group focused on the water
Sustainabh Envi Servi Noosa Integrated Catchment Noosa Integrated Catchment Community-based water quality monitoring and general - \ N kei .
Page 31 of 44Section 32
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Page 32 of 44
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
a she Tate) Supplier Legal Entity Name ee a Fu Mere ress ba te Ti aol) emit ot
MRCCC are a specialised community group undertaking water
quality monitoring in the Mary River subcatchments within the
Environment & Mary River Catchment Coordination Mary River Catchment Community-based water quality monitoring and the Noosa Shire. The information sourced is reported as ome of the
Sustainable Environmental Services naye ion | Coordinating Committee development of a report card for the Mary River targets of the Noosa Environment Strategy. By using MRCCC's
Development sociation Inc. (MRCCC) subcatchments within the Noosa Shire. existing networks (many of which are private properties) it provides
Council access to a wider range of water testing sites to provide
more detailed data.
Wildcare Australia has played a successful coordination role
Environment & . among smaller wildlife care groups during disasters in 2019.
Sustainable Environmental Services |Widcare Australia Wildcare Australia Snepart for wife rescue cperaions, such as after Wilde care equipment and training can be provided (and
Development facilitated by Wildcare Australia) to support other small wildlife care
groups in the community.
Environment & Community education and advice for Noosa residents on AEF has extensive experience assisting Local ve i
47 |Sustainable Environmental Services |Australian Energy Foundation energy efficiency, renewable energy to achieve net zero | 2°MEVE Community emission reduction targets. They are the only
_ 2028 not-for-profit organisation set up to provide advice to communites
Development emissions by lon behalf of Council across Australia.
jefsmmrase —(iscamen’ ——fenercunins =| Pama
Environment & - - . .
~ Development a Toxicologist Consultant, Legal services - Planning &
Environment & - . . .
Sustainabl Development a Barrister, Legal services - Planning & Environment Court
Environment & Development Barrister, Legal services - Planning & Environment Court
A Christopher Hughes
Environment & - . . -
: Development Barrister, Legal services - Planning & Environment Court
Environment & - - . .
5 nail Development ; Barrister, Legal services - Planning & Environment Court
femme, acter femme | armen geese rc Planning Appeals, with
Environment &
Sobonment & derstanding of Noosa Plan. These specialised services are time
femora cmt tins Ta comatg Py Ft erin tt —STVN
eve OD ~
ae ee “anes a ee
Environment &
= Development . “ne | Sankni
a ee ce
Environment &
Environment &
- Development : a .
sefemiorie (Rett ue tein ay | ___ ftom
Environment &
Environment &
= Development a
Page 32 of 44Section 33
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Page 33 of 44
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fe Pete} s}elts{setsets]}st ate] = |Section 34
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
6 REPORTS FOR NOTING BY THE COMMITTEE
6 WASTE MANAGEMENT - 6 MONTHLY REPORT JANUARY-JUNE 2021
Author Waste and Environmental Health Manager, Kyrone Dodd
Community Services Department
Index ECM/ Branch Management – Community Services
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Waste Manager to the Services and Organisation Committee
meeting dated 12 October 2021, providing an update on the activities of the Waste section for
January to June 2021.
REPORT
The purpose of this report is to advise Council of waste management activities over the most recent
6-month period. The Waste section is responsible for:
Development and implementation of waste management strategies;
Delivery of waste, garden and recycling collection services for Noosa residents and
businesses;
Holding tank collection services;
Operation of the Eumundi Rd Landfill and Resource Recovery Facility;
Operation of Pomona and Cooroy Waste Transfer Stations;
Waste education.
1. FINANCE
Under National Competition Policy, the Waste business unit is required to operate under full cost
pricing principles and to make a return on the investment in the business to Council.
Waste Management – Full Year 2020-21
2020-21 2020-21 %
Current YTD Current YTD
Statement of Income and Expenses
Budget Actuals Budget Variance
Total Revenue 18,466,421 18,997,136 102.9% 530,715
Total Expenditure 14,676,321 15,374,225 104.8% (697,903)
Net Result - Surplus/(Deficit) 3,790,099 3,622,911 (167,188)
Total Revenue 18,466,421 18,997,136 102.9% 530,715
Direct Costs (Controllable)
Employee Benefits 931,511 867,641 93.1% 63,870
Materials & Services 9,990,130 9,742,658 97.5% 247,472
Other Expenses 328 1,711 522.0% (1,383)
Subtotal Direct Costs (Controllable) 10,921,969 10,612,010 97.2% 309,959
Page 34 of 44
Section 35
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Operating Surplus/Deficit 7,544,451 8,385,125 840,674
Indirect Costs (Corporate)
Depreciation & Amortization 805,772 787,428 97.7% 18,344
Finance Costs 206,100 1,236,743 600.1% (1,030,643)
Internal Charges 1,664,996 1,660,560 99.7% 4,437
Competitive Neutrality 1,077,484 1,077,484 100.0% 0
Subtotal Indirect Costs (Corporate) 3,754,352 4,762,215 126.8% (1,007,862)
Net Result - Surplus/(Deficit) 3,790,099 3,622,911 (167,188)
Waste Management
20,000,000
18,000,000
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
Total Revenue Total Expenditure Net Result - Surplus/(Deficit)
2020-21 2020-21
Current YTD
Budget Actuals
Budget Commentary
For financial year 2020-21, Waste Management delivered an operating surplus of $3.6M which was
$167k unfavourable to budget. This compromises a general business operation surplus that
outperformed budget by $840k but offset by an additional $1M in finance costs due to a review of
the landfill rehabilitation provision.
Revenues were above budget $531k mainly due to higher:
Landfill fees of $296k due to higher volumes;
Sale of recyclables above budget $182k; and
Infringements above budget $31k.
Controllable expenses were below budget $310k mainly due to:
Waste collection costs below budget $147k;
Maintenance costs below budget $62k;
Bin purchases below budget $74k;
Employee costs below budget $64k due to vacancies; and
Hazardous waste disposal costs below budget by $31k.
Page 35 of 44
Section 36
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
2. CAPITAL WORKS
Over the last 6 months, Council’s consulting design engineers have been working progressively on
the masterplan for the landfill. Key projects have included:
- The redesign of cell 1.1 and 2.2 expansion. It was identified there was additional land available
at the southern end of the landfill that was not being utilised in the current design; the redesign
of the cell expansion has resulted in an additional two years of life to the landfill.
- Approval of design for the new clean water drain at the southern end of the landfill, including
a second sedimentation basin to facilitate site stormwater management.
- Final design stages of cell 1.1 capping to meet environmental compliance obligations. This is
required to reduce the potential contamination of groundwater and surrounding waterways, as
well as reduce the production of leachate to be managed onsite. It also ensures maximum
efficiency of methane capture to reduce emissions in alignment with Council’s ZEN target.
- Design of cells 2.3 and 2.4 in preparation for waste disposal when current cells are full.
Additional works have been undertaken to provide supporting information for future capital works
programs, including:
- Flood modelling and early investigation works for the potential resource recovery area (RRA)
expansion in preparation for conceptual design. The expansion of the RRA is required for
safety reasons, as well as to maximise Noosa Shire’s potential in recycling and resource
recovery.
- Site-wide soil mapping to provide an understanding of the material bank available for upcoming
capital works projects.
The upgrade and installation of the new outbound weighbridge and gatehouse has temporarily been
put on hold until design for the RRA expansion has reached conceptual approval. In addition, a new
waste disposal area is still awaiting final design for construction in the Noosa Woods to facilitate the
servicing of Hastings Street and reduce impacts on residents and visitors to the area.
3. CUSTOMERS
Page 36 of 44
Section 37
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Overview of collection services metrics
Waste bins collected weekly
Recycling and Green Waste bins collected fortnightly
Type of bin service 31-Dec-2018 31-Dec-2019 31-Dec-2020 1-July-2021
Refuse bins
140ltr 126 237 237 237
240ltr 30,284 30,328 29,834 29,799
360ltr 176 414 503 513
1100ltr 373 386 354 377
Recycling bins
240ltr 25,510 25,715 25,560 25,554
360ltr 295 376 495 507
1100ltr 332 250 258 250
Green Garden bins
240ltr 14,727 14,842 15,024 15,041
360ltr 689 854 1050 1,074
1100ltr 0 5 14 16
Bulk Refuse bins
1 cubic metre 23 22 34 33
1.5 cubic metre 199 198 173 173
2 cubic metre 24 26 25 29
3 cubic metre 230 216 226 227
Page 37 of 44
Section 38
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Type of bin service 31-Dec-2018 31-Dec-2019 31-Dec-2020 1-July-2021
Compactor bins 2 2 2 2
Cardboard only bins
1100 litre 0 87 88 108
3 cubic metre 0 5 9.5 10
4.5 cubic metre 0 1 1 1
Transactions at Council’s three waste sites
Eumundi Road Cooroy Pomona
Six monthly average 2014-19 55,588 2,459 2,723
July - December 2020 73,187 3,455 3,136
January – June 2021 73,754 2,984 3,685
The table above illustrates the recent increase in the number of customers using the sites over the
reporting period. Transactions have been steadily increasing annually, however, the last financial
year saw a significant upward trend. It is likely that this is due to additional domestic users during
the recent Covid-affected period.
Material Received at Eumundi Road Resource Recovery Centre and Landfill
Page 38 of 44
Section 39
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
The above chart illustrates the amount of waste received at the facility and the amount that goes to
landfill. The chart above does not reveal any notable trends. The period was dominated by the Covid
pandemic and therefore comparison against data from previous years would show an increase that
has come as a result of an atypical demand driver.
Trends in waste prior to Covid show that Noosa Council is consistently recycling more waste material
each year. Amounts of waste entering the facility are also consistently increasing. Council’s Waste
team have commenced compiling and analysing all available waste data on a weekly basis. This is
to better understand trends and how new Council initiatives can influence the diversion and recycling
of waste material. The revised data collection, analysis and presentation will form part of the next
six-monthly report.
Diversion rates for total material entering the Eumundi Road Facility
Onsite diversion rate Qld Govt diversion from landfill
targets - 2025
July – December 2020 45% 65%
January – June 2021 46.5% 65%
*This figure does not include yellow top bin recyclables which go directly offsite to a recovery facility.
Resource Recovery – Material recovered in tonnes (major categories)
Type of material July – Dec 2020 Jan – June 2021
Recyclables (yellow top bins) 3,048.86 3,096.4
Garden 8,633.22 8,287.26
Concrete 6,641.14 6,737.5
Metal 1,382.26 1,482.98
Timber 744.00 716.8
Cardboard 264.74 194
Batteries 9.57 30
E-Waste 33.28 55.96
Page 39 of 44
Section 40
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
4. WASTE EDUCATION
The waste education program was significantly impacted by Covid-19, however, staff continued to
deliver waste reduction and recycling programs through available mediums.
Schools program
Recycling and waste education talks and workshops have been delivered to six different schools
and kindies and two community groups in the Noosa Shire from Jan – Jun 2021. More than 636
people have experienced these sessions.
Media, social media and promotion
Weekly ‘Waste-Free Friday’ Facebook posts have been used to engage with the community
during the six-month period, with over 28 Facebook posts published. This included
‘International Composting Week’, Waste-Free Fridays and Climate Week. These posts gave
ideas and guidance on how to reduce waste and reached over 130,253 people.
Noosa Council bin covers were used at a range of events, e.g., Noosa Alive, Noosa Laneway
Festival, Festival of Water etc. The bin covers are used to promote effective recycling.
Council officers assisted several resorts in ways to reduce waste and reduce contamination by
supplying signage.
Activities planned for Jul – Dec 2021
Plastic Free July.
Talks and landfill visits with schools and community groups.
Waste webpage redesign and development of new videos.
Roll out and promote the Aspire program.
Develop new promotional material to be used for events.
Preparation for National Recycling Week in November - organise workshops, movies and talks.
Six-monthly waste audits – domestic and commercial. Leading into a strategy to improve waste
management behaviour.
Example of Waste-Free Friday social media campaign.
Page 40 of 44
Section 41
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Climate Week 2021 – outdoor screening of ‘2040’.
5. ENVIRONMENTAL
Methane collection has increased by approximately 50% with the addition of the ring main and 13
veritcal gas wells installed in February 2021 – refer to figure 1 below. The additional wells have also
increased the capture potential for emissions of carbon dioxide as shown in figure 2.
Figure 2 Landfill gas volumes flared by month January - June 2021
5,000
4,500
4,000
3,500
3,000
2,500
2,000
1,500
1,000
500
0
Jan Feb Mar Apr May Jun
Total Emissions (CO₂e) Waste to Landfill (tonnes)
Figure 1 Emissions Captured vs. Waste to landfill January - June 2021
Page 41 of 44
Section 42
SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Quarterly onsite meetings between Council officers, LMS Energy and Council’s ZEN representatives
have continued. Current trends in gas volume, operational status of wells, future plans for the gas
network and heat mapping areas of landfill with good/poor gas capture are analysed to direct
increased future volume of methane capture.
Environmental Compliance
A total of 1038.5mm of rainfall was recorded at the Landfill throughout the reporting period, a majority
of which fell in March 2021. No major environmental incidents occurred as a result of the wet weather
events and no releases of nutrients or leachate were observed.
400
350
300
250
200
150
100
50
0
Jan Feb Mar Apr May Jun
Figure 3 Monthly rainfall totals January - June 2021
The following notifications were made to the Department of Environment and Science in the
reporting period:
Date Incident Actions/Comments
19 January Dissolved Oxygen This noncompliance is not considered indicative of environmental
2021 compliance limit harm as all other parameters were compliant and no adverse
exceedance impacts were observed onsite. The Department of Environment
following 59mm of and Science was notified. No further action was required, and this
rainfall matter was closed without any enforcement action.
31 March Total Suspended This event was part of a weather event causing mass flooding to a
2021 Solids and dissolved lot of the east coast. Visual inspections were undertaken once
oxygen compliance flooding had subsided to assess whether any sediment deposits
limits exceeded on vegetation and/or signs of environmental harm were present.
following 180mm of The Department of Environment and Science was notified. No
rainfall over 4 days further action was required, and this matter was closed without
any enforcement action.
15 April 2021 Total Suspended This rain event was on the back of a major flooding event on the
Solids and dissolved east coast of Australia the week prior. Exceedances were
oxygen compliance negligible, however, a follow-up inspection was undertaken
limits exceeded confirming no evidence of environmental impacts at the discharge
following 115mm of location or downstream. The Department of Environment and
rainfall over 3 days Science was notified. No further action was required, and this
matter was closed without any enforcement action.
14 May 2021 Total Suspended Exceedance of compliance limit was negligible. Follow-up
Solids compliance inspection was undertaken to confirm no evidence of
limit exceeded environmental impacts at the discharge location or downstream.
following 116mm of HES basin planned for full clean out and maintenance works in
rainfall over 3 days upcoming dry months. The Department of Environment and
Science was notified. No further action was required, and this
matter was closed without any enforcement action.
Internal monthly environmental inspections continue to be conducted by Council’s Environment
Officer.
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SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Environmental works within the upcoming 6 months include:
Tender package for the construction of the new clean water drains and HES basin, expansion
of cell 1.1 and 2.2 and final capping works for cell 1.1 to be released.
Stormwater management plan to be finalised.
Revision of the site’s Receiving Environment Monitoring Program (REMP) to be undertaken.
Application for Material Change of Use for the RRA expansion to be submitted.
National Pollution Inventory reporting to be undertaken.
Illegal dumping
Waste officers issued 8 Penalty Infringement Notices (PINS) totalling $11,473 for dumping
offences.
The camera surveillance program has continued at known hotspots and opportunistic dumping
locations.
6. PEOPLE
The new manager of Waste and Environmental Health, Kyrone Dodd, was appointed and
commenced work with Noosa Council in late August 2021.
FUTURE PLANNING
Strategy
The Waste branch is in the process of drafting a long-term strategy for waste management in Noosa.
Over the next six to twelve months the following work will be completed:
An options report on the future delivery of bulk waste ‘kerbside’ collection will be provided for
Council consideration.
The community and key stakeholders will be engaged and consulted during the production of
a draft strategy to manage waste in Noosa over the next 10-20 years. The strategy will
consider:
o The circular economy and optimising waste reduction and recycling.
o Meeting Council’s ZEN targets.
o Future collection service options.
o The use of new technology for waste treatment and disposal.
o Optimising the Eumundi Road facility to become a regional resource recovery hub.
o Waste education and behaviour change within the community.
Workshops will be conducted with Councillors and key staff on the waste strategy and the
outcomes of the community engagement.
The finalised strategy will be presented to Council for consideration and endorsement.
Previous Council Consideration
Nil.
Risks & Opportunities
The Waste sector is currently facing significant challenges and the need for change, brought about
by:
Escalating state government landfill levy costs and levy charges which are expected to include
residential (MSW) waste from next year. This comes with the potential to increase the incident
rate of illegal dumping and the possibility of disparities of levies between regions.
Bans on exporting waste overseas.
Increased focus on waste management from the public.
State and federal government waste reduction and recycling targets.
Emission reduction targets set locally and internationally.
Reduction in available landfill space.
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SERVICES & ORGANISATION COMMITTEE MEETING REPORT 12 OCTOBER 2021
Consultation
External Consultation - Community & Stakeholder
Primary stakeholders over the six-month period have included:
Cleanaway
LMS Energy
Sunshine Coast Regional Council
Queensland Government - Department of Environment and Science
Tourism Noosa
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer X Director Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
X Waste & Environmental Health Revenue Services
Executive Services X Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture X Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
7 CLOSED SESSION
Nil.
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