2022-02-08 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING REPORT                              8 FEBRUARY 2022


5    CAPITAL PROGRAM DELIVERY STATUS – 31 DECEMBER 2021


Author           Infrastructure Planner – Tina Peck
                 Infrastructure Services Department

Index            ECM/ Subject/ 2021-2022 Annual Capital Works Program

Attachments      1.    Capital Projects Delivery Status – 31 December 2021

EXECUTIVE SUMMARY
•    This report provides a status update for the Capital Works program as at 31 December 2021.
•    The total proposed expenditure for capital works for the 21/22 financial year is $53.6m
     inclusive of carry forwards ($5.8m), expenditure in direct control of Infrastructure Delivery
     ($47.5m) and other such as community projects, ICT and fleet ($6.1m).
•    As at 31st December Council has expended 27% of the 21/22 financial year budget with
     $32.6m in commitments at the time of this report and pending commitments totalling $5.1m.
•    Project Managers are delivering approx. $35m worth of projects in various stages of
     construction, pre-tender, tender evaluation, detailed design, final options analysis and
     environment approvals status.
•    The road reseal program has expended $2.6m of the $5.5m budget for 21/22 financial year
     and has all identified projects programmed for completion by 30 June 2022.
•    Council has secured grant funding revenue of $25m while Council’s contribution to projects
     with grant funding is at $17.2m and non-grant capital projects amounts to $11.4m.
•    Infrastructure Services continue to manage the design of 30 projects in total with internal
     design representing approximately $1.8m and the external design of $29m.
•    There are currently 26 multi-year projects in various states of completion.
•    Current Covid impacts are resulting in disruption to internal and external resources; the
     number of impacted staff have reduced capacity of IPDD team and external contractors.
•    The reduced availability of labour, equipment and materials and a ‘hot’ construction industry
     is proving challenging however works are currently being managed within overall budget
     limitations where feasible.

RECOMMENDATION
That Council note the report by the Infrastructure Planning, Design & Delivery Manager to the
Services & Organisation Committee Meeting 8 February 2022 providing an update on the delivery
of the 21/22 capital program as at 31 December 2021.

REPORT
This report is to inform Council of the overall status of the Capital Works Program at the end of
December 2021.

The report provides an opportunity to highlight and discuss projects within the program and confirm
the delivery status of projects delivered in the second quarter of the 21/22 financial year.

It is important to note that the financial summary provided in this report is subject to timing and
report accruals (i.e. a major project funded over multiple years may be significantly closer to
completion than the 21/22 financials may indicate).

1.   Current Projects
The major focus in the second quarter of the 21/22 financial year has been:


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