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2014-12-09 Infrastructure & Services Committee Agenda
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AGENDA
Infrastructure & Services
Committee Meeting
Tuesday, 9 December 2014
commencing at 9.00am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Sandy Bolton (Chair), Bob Abbot, Frank Pardon, Noel Playford
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Section 2
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS 3
Infrastructure Planning & Design 3
1 COUNCIL CABS & FLEXILINK SERVICES REVIEW 3
2 NOOSA COUNCIL TRAFFIC ADVISORY AND SPEED MANAGEMENT
COMMITTEE - AUGUST 2014 10
COMMUNITY SERVICES DEPARTMENT REPORTS 12
Community Development & Sport & Recreation 12
3 NOOSA SOCIAL PLAN 2016-2023 - WAY FORWARD 12
Disaster Management & Public Order 16
4 ANNUAL DISASTER MANAGEMENT REPORT 2014 16
Waste & Environmental Health 23
5 WASTE COLLECTION SERVICES POLICY 23
6 WASTE MANAGEMENT CONTRACT 1415T006 AND IMPROVED CHEMICAL
DOSING AND MONITORING 29
CLOSED SESSION -
Page 2 of 32
Section 3
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS
(Infrastructure Services only)
Infrastructure Planning & Design
1 COUNCIL CABS & FLEXILINK SERVICES REVIEW
DOCUMENT IN FOR MATI ON
Author Project Officer, Joanna Ferris
Planning & Infrastructure Department
Development Officer, Kylie Finigan
Community Development
Index ECM\Subject\Traffic and Transport
ECM\Project & Contract\Council Cabs
ECM\Project & Contract\Flexilink
Attachments 1. ComLink Eligibility Questions
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Project Officer and Development Officer to the
Infrastructure & Services Committee Meeting dated 9 December 2014 and
A. Discontinue the Boreen Point – Tewantin Flexilink and Council Cabs Services as of 31
January 2015;
B. Enter into a schedule of rates contract with ComLink to provide a new transport service
commencing 1 February 2015 for a term of one (1) year;
C. Adopt the new transport service purpose, service area, service frequency, eligibility
criteria and passenger fares as detailed in the Report;
D. Approve a budget of $80,000 for a one year trial of the new transport service, with a
service review after six months;
E. Adopt the name “Noosa Council Transport Assist” for the new transport service.
REPORT
The purpose of this report is to provide information on the outcome of the Council Cabs and
Boreen Point–Tewantin Flexilink review and to provide an update on the outcome of
investigations into the possibilities for partnering with existing community organisations and
businesses who might want to be involved in the provision of subsidised transport. The
report also details the purpose, service area, service frequency and eligibility criteria for a
proposed new transport service for disadvantaged people in the Noosa Shire.
Page 3 of 32
Section 4
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
1. Background
Noosa Council currently provides two different transport services, Council Cabs, for people
over 60 and/or with a disability and the Boreen Point-Tewantin Flexilink for people without
access to public transport.
At its July 2014 meeting, a “Council Cabs Review 2014” report was presented to the
Infrastructure & Services Committee providing an overview of the Council Cabs services with
a recommendation to discontinue the service and to advise existing users of the alternative
transport options available. Council requested a further report outlining the number of
passengers affected, alternatives available and the potential social impacts of discontinuing
the Council Cabs service.
A further report was submitted to the General Committee Meeting on 28 July 2014 where a
resolution was passed to defer consideration of the matter to a future round of Council
meetings to allow the development of appropriate conditions of use of the Council Cabs
service in the Noosa Shire.
This direction from Council was provided to allow for further review and refinement of the
eligibility criteria of the service. The general view of Council was that the transport service
should only be for use by those in genuine need.
Due to the wider community social needs identified for review, Project Officer, Joanna Ferris,
was requested to consult with Development Officer, Kylie Finigan in developing eligibility
criteria for Council Cabs. After discussions with Lifeline, St Vincent De Paul, Salvation Army
Noosa Crisis Housing Service and Pomona Community House the feedback from these
organisations was to remove age as an eligibility criteria and to provide a more flexible
system to assist those most in need when they need it.
A joint Council Cabs report was submitted to the 16 September 2014 Infrastructure &
Services Committee Meeting with the recommendation to continue to provide the Council
Cabs service but only for people who hold a Pensioner Concession Card, as well as to
increase fares to $3 each way.
The Pensioner Concession Card income and asset limits were discussed and the outcome
from the Meeting was to defer consideration of “Council Cabs Eligibility Criteria” and “Boreen
Point – Tewantin Flexilink Service” to a future round of meetings to allow staff to investigate
further possibilities for partnering with existing community organisations and businesses who
might want to be involved in the provision of subsidised community transport. (The “Boreen
Point-Tewantin Flexilink Service” report was not discussed at the September Infrastructure &
Services Committee Meeting, but rather included in the recommendation to investigate
partnering with community organisations and businesses to provide subsidised transport).
2. Noosa Council Transport Assist
The following purpose, service area, service frequency, and eligibility criteria are proposed
for the new transport service.
Purpose
To provide a transport service to people who need it most when they need it most. The
service is designed to fill community transport needs which are not being met through
existing services.
Page 4 of 32
Section 5
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
Service Area
The whole of the Noosa Shire.
Service Frequency
Monday- Friday
8:30am – 4:30pm
Demand responsive service (on an as needed basis).
Eligibility
Each individual will be assessed on a case by case basis by an assessment officer to
determine their eligibility.
Service to be provided to those people who are transport disadvantaged as assessed by the
following core questions:
1. Are you able to drive at the moment? If not why?
2. Can you catch public transport? If not why?
3. How are you currently getting to your appointments?
4. Pensions – What type of pension are you on?
5. Do you have any family/friends to assist with your travel arrangements?
The client response to question 1 will determine if they need to proceed to question 2 and
question 3 etc. People are to be reassessed if their situation changes. Attachment 1 details
the full assessment questions.
Table 1: Proposed Passenger Fares
Kilometre Fare
1-5km $4
6-10km $6
11-20km $10
21-35km $12
36-50km $15
The service is to be trialled for one year with a review after the first six months.
3. Community Transport Proposal
Proposals to provide transport services were sought from Suncoast Cabs (the existing
provider for Council Cabs and Boreen Point-Tewantin Flexilink) and ComLink. Suncoast
Cabs and ComLink were identified as the only large scale local providers with a fleet of
vehicles and processes in place to be able to respond and coordinate to multiple bookings
efficiently.
Suncoast Cabs
Suncoast Cabs declined to submit a proposal but requested that the current service
arrangements remain.
ComLink
ComLink is a not-for-profit registered charity providing transport services for the elderly,
disadvantaged and younger people with disabilities. ComLink Mobility is the mobility
management division of ComLink and focusses on the need for a broader coordinated
approach to community transport.
Page 5 of 32
Section 6
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
ComLink Mobility has a sophisticated booking system that allows for time and cost efficient
scheduling of transport that is flexible and responsive to client needs. Using a central 1300
number clients can be assessed and then booked. At present ComLink have 81 staff, 200
volunteers and a fleet of 51 vehicles across six regional offices. The Sunshine Coast branch
is currently located in Birtinya.
Based on discussions with ComLink, points of interest include:
• If a potential customer calls and a ComLink Client Service Officer learns that they have
access to public transport, but not the knowledge of the location of the bus stop or
timetables, ComLink will provide training on how to catch a bus (there is no fee for this
service).
• Once ComLink have an understanding of the clients they will provide them with
referrals to suitable community organisations/ events and can cross promote Council
and community activities as requested.
• ComLink will refer customers who are not deemed to be transport disadvantaged and
can afford a commercial service to Suncoast Cabs and TransLink services.
• Potentially base the booking officer and vehicles at a community or Council location in
Cooroy to reduce vehicle running costs and create stronger community connections
and exposure.
The ComLink offer is recommended for acceptance as it represents better value and
improved service delivery compared to the current service.
4. New Service Name
As part of this review, consideration has been given to the renaming of the two current
subsidised transport services. It is recommended that the Noosa Council’s proposed new
transport service be called Noosa Council Transport Assist as this name would provide a
common understanding of the service by the community.
Under section 70 of the Transport Operations (Passenger Transport) Regulation 2005, the
word “Taxi” or “Cab” is not to be used for passenger services, unless the vehicle used is a
licensed taxi service.
Previous Council Consideration
• Ordinary Meeting Minutes, 25 September 2014 – Defer Council Cabs Eligibility Criteria
and Boreen Point –Tewantin Flexilink Service to future round to allow staff to
investigate possibilities for partnering with existing community organisation and
business who might want to be involved in the provision of subsidised transport.
• Infrastructure & Services Committee Meeting, 16 September 2014 – Council Cabs
Eligibility Criteria.
• Infrastructure & Services Committee Meeting, 16 September 2014 – Boreen Point-
Tewantin Flexilink Service.
• Ordinary Meeting Minutes, 31 July 2014 – Defer Council Cabs to future round.
• General Committee Meeting, 28 July 2014 - Further Report Council Cabs Review.
• Infrastructure & Services Committee, 22 July 2014 - Council Cabs Review 2014.
• Public Transport Levy adopted in 2014/15 Budget.
• Ordinary Meeting Minutes, 6 March 2014 - Cessation of the Lake Macdonald to
Cooroy Flexilink trial service
Page 6 of 32
Section 7
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
Finance
Council Cabs and the Boreen Point-Tewantin Flexilink service are currently funded by the
Public Transport Levy. The Public Transport Levy is budgeted to generate $596,000 in
income for the 2014/15 financial year. The table below outlines the expenditure this financial
year to date from the levy on the existing Council Cabs / Boreen Point-Tewantin Flexilink
services, expected expenditure on the Christmas and Easter free holiday bus services, and
remaining unallocated funds.
Table 2: Public Transport Levy Budget
Description Total
Public Transport Levy $596,000
Less actual / committed expenditure:
Council Cabs / Boreen Point-Tewantin Flexilink service (actual costs) $17,495
Xmas / Easter free holiday bus service (expected costs) $120,000
Total actual / committed expenditure $137,495
Uncommitted Expenditure $458,505
The estimated annual budget to provide both the Boreen Point–Tewantin Flexilink and
Council Cabs services is approximately $86,000, both services follow scheduled times
(provided a booking is made).
The proposed new service would have an annual budget of $80,000 and operate on
demand.
Based on Council’s decision with respect to transport services for the 2014/15 financial year
a Budget Review submission will be prepared for consideration by Council, with Public
Transport Levy uncommitted expenditure utilised as the funding source.
Risk
• Dissatisfaction amongst existing Flexilink and Council Cab passengers who may no
longer be eligible for the new service.
• The potential use of a new service is unknown.
• According to Suncoast Cabs, there are 110 taxis available to service the Noosa area.
During the day the fleet is utilised to approximately 60% of its capacity. On Friday and
Saturday nights they are over-utilised by as many as 40 taxis. The only way to
increase the number of taxis is to find more income during the day for the taxis.
According to Suncoast Cabs, the Boreen Point Flexilink and Council Cabs assist in
providing day time work for taxis.
• Community Transport Services are exempt from certain licensing and accreditation
requirements, namely operator accreditation and driver authorisation as detailed in the
Transport Operations (Passenger Transport) Act 1994. ComLink is not required to
meet the Passenger Transport Act. However ComLink drivers are fully accredited with
regards to Blue Cards, Police background checks and all drivers have a current Driver
Authorisation issued by the Dept of Transport and Main Roads. Drivers must complete
a daily vehicle checklist and report on repairs and maintenance.
Page 7 of 32
Section 8
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
Consultation
External Consultation - Community & Stakeholder
Dept Transport and Main Roads - Manager Passenger Transport Operations
Telephone discussion and letter regarding the Transport Operations (Passenger Transport)
Act 1994.
ComLink - ComLink CEO and Sunshine Coast Branch Manager
Meeting to gain an understanding of ComLink and the services they provide.
Suncoast Cabs – Manager
Telephone discussion regarding existing services and intended aim of Transport Assist.
Email from Suncoast Cabs detailing reasons to maintain existing services.
Sunshine Coast Council - Community Development Officer.
Email confirming that SCC awarded the Transport for Eligible Persons contract for Council
Cabs to ComLink on 1 November 2014. The service is now called Council Link and operates
like the former Council Cabs service (same eligibility, fares etc.). Flexilink services are still
under contract with Suncoast Cabs.
Internal Consultation
Greg Tucker – Home Assist Secure Coordinator
Discussion regarding Noosa Community Care bus. Use of the bus is restricted to people
who are HAC eligible (frail aged or disability). Funding Agreement does not allow for the bus
to be used by non HAC clients.
Michael Shave – Director Corporate Services
Confirmation of budget and unallocated funds.
Departments/Sections Consulted:
x Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities x Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office X Corporate Services
Community Engagement x Finance
Customer Service ICT
Executive Support x Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 8 of 32
Section 9
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
ATTACHMENT 1
ComLink Mobility
REGISTRATION QUESTIONS
Full Name
DOB
Address
Emergency Contact
Height & Weight
Hearing or Vision impaired
Are you able to drive at the moment? If not Why?
Can you catch public transport? If not Why?
What would you be needing our service for?
How are you getting to your appointments at the moment?
Pensions – What type of pension are you on?
Any Family/friends to assist on the Coast?
Do you have anyone travelling with you on regular basis? If so may need to be
registered also.
Any mobility aids? Wheelchair – can they transfer ?
Allergies of any kind eg medication, bee stings, epi pen??
EXTRA QUESTIONS UNDER 65 - DISABILITY
PRIMARY DISABILITY
PRIMARY DISABILITY DETAILS
OTHER SIGNIFICANT DISABILITIES
OTHER SIGNIFICANT DISABILITY DETAILS
IS THE DISABILITY PERMANET OR LIKELY TO BE PERMANENT
MEDICAL CONDITION & LIST OF MEDICATION
APPOINTMENT QUESTIONS When Making a Booking
WHERE
WHEN
HOW LONG
TRAVELLING ALONE
SHOPPING ALONE
HOSPITAL – WHAT ARE THEY HAVING DONE - UNDERGOING ANAESETIC –
LOCAL OR GENERAL
DR APPT – ASK FOR DR’S NAME - IS THIS A GENERAL CONSULTATION???
QUESTION LENGTH OF TIME IF OVER 2/3 HRS – MAYBE HAVING
PROCEDURE DONE??
IF TRAVELLING WITH HUSBAND OR WIFE OR ANY OTHER MEMBER OF
FAMILY OR CARER PUT NAME OF THAT PERSON IN ALSO
Page 9 of 32
Section 10
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
2 NOOSA COUNCIL TRAFFIC ADVISORY AND SPEED MANAGEMENT
COMMITTEE - AUGUST 2014
DOCUMENT IN FOR MATI ON
Author Design Services Manager, Ross Sanderson
Planning & Infrastructure Department
Index ECM/Subject/Traffic Management/Speed Management Committee
ECM/Subject/Traffic Management/Traffic Advisory Committee
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Design Services Manager to the Infrastructure &
Services Committee Meeting dated 9 December 2014 detailing the key outcomes of the
Noosa Traffic Advisory and Speed Management Committee meeting held on 14 August
2014.
REPORT
The purpose of this report is to update Council on the key outcomes of the Noosa Traffic
Advisory and Speed Management Committee meeting held on 14 August 2014. The key
issues discussed at the meeting are set out below.
1. Speeding
The main issue that this report seeks to raise awareness of is a change in process with
regard to speeding complaints.
The Queensland Police Service has advised that speed is a Policing issue and that Council
should, in the first instance, advise customers to report speeding to the Police by
telephoning Policelink on 131 444 or via the Policelink website:
https://www.police.qld.gov.au/programs/policelink/.
If the Police consider that speed complaints in a particular street are valid, they will escalate
the matter through the Traffic Advisory and Speed Management Committee and request that
Council investigate further and propose potential solutions.
2. Cooroy Noosa Road / Beckmans Road Intersection
Following a safety audit several improvements have been made at this intersection.
Green bicycle lanes in a share left turn lane have been installed in conjunction with several
other minor changes. These improvements have been well received and compliments have
been made to Council from the cycling fraternity.
Staff will continue to monitor the need for further improvements.
Page 10 of 32
Section 11
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
Previous Council Consideration
Nil.
Finance & Risk
Actions from the Committee may require the allocation of funds to resolve safety issues. In
most cases these will be funded from operational budgets or referred for consideration in
future budget deliberations.
Consultation
External Consultation - Community & Stakeholder
• Qld Department of Transport and Main Roads
• Qld Police Service
Internal Consultation
Nil
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities X Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 11 of 32
Section 12
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
COMMUNITY SERVICES DEPARTMENT REPORTS
Community Development & Sport & Recreation
3 NOOSA SOCIAL PLAN 2016-2023 - WAY FORWARD
DOCUMENT IN FOR MATI ON
Author Community Development Coordinator, Alison Hamblin
Community Services Department
Index ECM/Subject/41.22 Social Policy
Attachments 1. Proposed Social Plan Reference Group Membership
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Community Development Coordinator to the
Infrastructure & Services Committee Meeting dated 9 December 2014 and
A. Agree that work commence on developing a new Noosa Social 2016 -2023
B. Approve the proposed membership of the Noosa Social Plan Reference Group as per
Attachment 1
REPORT
Background
The 2014/2015 Operational Plan commits Council to developing a Social Plan for Noosa
Shire. The proposed Noosa Social Plan 2016-2023 (The Social Plan) will set out Noosa’s
aspirations and social priorities for the next seven years. It will be coordinated by the
Community Development Unit in consultation with other sections of the Council, other
Government agencies, not for profit organisations and the broader community.
The Social Plan will identify existing services/community infrastructure, gaps and
duplications in services/infrastructure, explore the impact of border communities on Noosa
community services/infrastructure, and make recommendations about Council’s role in the
provision of social and community services.
The Plan will contain a mix of qualitative and quantitative data, and will utilise existing
Census data supplemented by new research where information is not currently available.
The information contained in the Social Plan will provide Council with a planning tool to
quantify and prioritise the social issues that affect Noosa Shire now and in the future and to
advocate to others for funding, resources, facilities and/or services.
Preliminary work on this project commenced in November 2014, and a detailed project plan
and timetable has been developed. It is the Community Development Unit’s intention to have
a preliminary draft of the Social Plan before Council for comment by August 2015. It is
expected that after a period of community consultation the final document will be before
Council for endorsement by November 2015, and that recommendations will inform the
2016/17 operational plan and budget process.
Page 12 of 32
Section 13
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
Previous Planning
The Noosa Social Plan 2006-2016 was the Shire’s first Social Plan. The Plan was evidence
based and contained detailed demographic profiling. These profiles were useful in
advocating to other levels of government for enhanced community services and facilities.
Key achievements of the Noosa Social Plan 2006-2016 to date:
• Highlighted areas of disadvantage in the Shire
• Helped define Council’s role in a range of human and social services
• Strengthened and helped build social capacity in Noosa Shire by increasing
connections between individuals and groups
• Argued the case for enhanced community infrastructure and facilities in Noosa Shire
including:
Cooroy Library
Peregian Community Centre
• Promoted activities and services to increase the health and well-being of the Noosa
community
• Increased opportunities for Noosa residents to participate in civic activities
Ongoing and unfinished business includes:
• Partnering with other levels of government, business and community providers to
address affordable housing and accommodation costs in Noosa Shire
• Delivering a public transport system that meets the access needs of all Noosa
residents.
• Development of social enterprises
• Retaining and increasing social capital and community capacity in Noosa Shire
• Council working with the community to improve our quality of life
• Identifying and protecting our cultural heritage
• Providing essential services and infrastructure
Proposed Social Plan Reference Group
It is proposed that the development of the Social Plan 2016-2023 be progressed through a
Social Plan Reference Group. The purpose of the Reference Group will be to assist the
Community Development Unit to:
• Shape the format and content of the Social Plan
• Advocate for availability of the necessary resources
• Provide a leadership role for the development and prioritisation of the Plan’s objectives
and outcomes
• Provide the support mechanism around the Plan
• Monitor the scope of the Plan
• Provide input into community and social issues identified.
See Attachment 1 for proposed Social Plan Reference Group.
Previous Council Consideration
Nil
Page 13 of 32
Section 14
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
Finance & Risk
No budget has been allocated to the development or implementation of the Social Plan.
A risk is that social needs are not comprehensively identified due to limited resources (time,
funds and expertise).
Consultation
External Consultation - Community & Stakeholder
A detailed community engagement plan associated with the development of the Social Plan
has been developed to ensure that the community is able to make comment on the issues
and recommendations contained within the plan.
Internal Consultation
Executive Office - CEO
Strategic Land Use Planning - Planning and Infrastructure
Libraries and Galleries
Community Facilities
Departments/Sections Consulted:
x Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Libraries and Galleries Asset Design & Investigations
Asset Planning
Civil Operations
Environment
x Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 14 of 32
Section 15
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
ATTACHMENT 1
Proposed Membership of the Noosa Social Plan Reference Group
Organisation/Specialist Contact Position
area
Noosa Council Alan (Fox) Rogers Community Services Director (Chair)
Noosa Council Cr Frank Pardon Councillor
Noosa Council Alison Hamblin Community Development
Coordinator (Secretariat)
Aged Care Greg Tucker Noosa Community Care Coordinator
Arts Queensland Katie Edminston (TBC) Manager - Partnerships
Coast2Bay Housing Emma Plasier Planner
Community Representative Helen Collins Inaugural member of Noosa
Community Social Board and
member of NBL Community Social
Board
Community Representative Angela Bryan (TBC) Consultant/Small Business owner
Department of Communities Janice Hemmings-Wilcox Senior Program Support Officer
Noosa Council Rowena Skinner Principal Strategic Planner
Noosa Council Kerri Contini Libraries and Galleries
Salvation Army David Sutcliffe Corps Officer
Sport and Recreation Steve White Regional Manager
Services
St Vincent de Paul Maureen Farrington Zone Representative
United Synergies Christopher John Chief Executive Officer
Page 15 of 32
Section 16
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
Disaster Management & Public Order
4 ANNUAL DISASTER MANAGEMENT REPORT 2014
DOCUMENT IN FOR MATI ON
Author Director Community Services & Local Disaster Coordinator,
Alan Rogers
Community Services Department
Index ECM/Subject/Branch Management /Community Services Section
Attachments 1. Noosa Local Disaster Management Members 2015
EXECUTIVE SUMMARY
Not Applicable.
RECOMMENDATION
That Council note the report by the Director Community Services to the Infrastructure &
Services Committee dated 9 December 2014 and:
A. Appoint members to the Noosa Local Disaster Management Group (LDMG) for 2015
as set out in Attachment 1;
B. Request the Local Disaster Coordinator in liaison with the Noosa LDMG to develop a
Noosa Local Disaster Management Plan for adoption by Council prior to 30 June 2015.
REPORT
This report provides an update on Disaster Management in the Noosa Shire since
operations commenced in January 2014 and makes recommendations for future actions.
1. Background
On 16 December 2013 the Noosa Transfer Manager Peter Franks established the Noosa
Local Disaster Management Group (LDMG) and appointed the Chair, the Deputy Chair and
members of the Local Disaster Management Group in accordance with the Disaster
Management Act 2003 (the Act) to be effective from 1 January 2014. On the 16 December
he also adopted the Sunshine Coast and Noosa Local Disaster Management Plan as the
Noosa Council’s Local Disaster Management Plan.
Councillor Bob Abbot was appointed as the Chair of the LDMG and Cr Noel Playford
appointed as the Deputy Chair of the LDMG. Alan (Fox) Rogers was appointed Local
Disaster Coordinator (LDC).
Other members of the LDMG consists of key Council staff, representatives from Queensland
Police, Queensland Fire and Emergency Services, Australian Red Cross, Department of
Communities, Noosa Hospital, Queensland Parks and Wildlife Service, SES, Media and
Unity Water. As well as core members of the group there are a number of advisors from
various agencies and organisations such as SEQ Water, Surf Lifesaving Queensland, Noosa
News and the Coast Guard. The LDMG meets quarterly, or as required in the event of a
disaster or emergency situation.
Page 16 of 32
Section 17
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
2. Local Disaster Management Group
The Local Disaster Management Group held its first meeting on the 4 February 2014. Since
then it has met on the 7 May, 25 June, 17 September and 26 November.
The LDMG was activated twice during the year on 27 and 28 March 2014 in response to a
tropical low and on 15 April 2014 in response to Cyclone Ita. In both instances there was
some flash flooding and road closures but no significant damage to the region.
There have been a number of resignations from the original membership of the LDMG and
after 12 months of operations it is now appropriate for Council to determine the LDMG’s
2015 membership.
The Chair of the LDMG and the Local Disaster Coordinator have discussed the proposed
membership with the LDMG on 26 November 2014 and are now putting forward the
proposed membership for 2015, as per Attachment 1, for Council consideration.
3. Local Disaster Coordinator
Alan (Fox) Rogers has been the Local Disaster Coordinator for the Sunshine Coast and
Noosa Council’s since July 2008. It is proposed that from 1 July 2015 following the 2014/15
storm season, Martin Drydale who is currently the Deputy LDC, takes over the role of LDC
and Alan (Fox) Rogers become the Deputy LDC and also the Local Recovery Coordinator.
This proposal allows for an orderly transfer of responsibility and better reflects the portfolio
responsibilities of these two Directors.
4. Disaster Management Training
In line with recommendations of the Queensland Floods Commission and in order to ensure
that staff have the competencies to coordinate Disaster Management operations the LDMG
has conducted two major disaster management exercises since January 2014 as well as
training sessions for Council staff.
The first exercise was held on 21 March 2014 and was designed to test Council’s capacity to
establish and operate a Local Disaster Coordination Centre LDCC). The second exercise
was held on October 29 and 30 and was held over two days. The first day once again tested
the establishment and operations of the LDCC in response to a simulated major flooding
event and the second day involved a table top exercise to establish a Recovery Committee.
Training in the Guardian system which is used in the LDCC to manage and record the flow
of information and tasking during an event has occurred on three different occasions during
the year with up to 20 staff each time benefiting from hands on training.
In addition to the exercises and Guardian training, 19 council staff have undertaken
Recovery training, 17 Disaster Co-ordination Centre training and 15 Qld Disaster
Management Arrangements training provided by Queensland Fire and Emergency Services.
Councillors Abbot, Playford, Wellington and Jurisevic have also undertaken QFES training
courses.
Page 17 of 32
Section 18
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
5. Emergency Operations Team
As well as being responsible for coordinating disaster operations of all emergency services
during an event Council is required under the Act to maintain a response capability in order
to:
“provide equipment and a suitable number of trained persons, using the resources
available to the local government, to effectively deal with, or help another entity deal
with, an emergency situation or a disaster in the local governments area”.
In order to meet this responsibility the CEO established an Emergency Operations team
(EOT) to develop and coordinate Council’s emergency response capability. This group which
is chaired by Martin Drydale, held its first meeting on 28 February 2014. It meets every six
weeks and has been activated in response to events in March and April and in response to
the October Sunshine Beach bush fires.
6. Support to SES
The Noosa SES consists of four units comprising 50 to 60 volunteers. The units are located
at Tewantin, Cooroy, Pomona and Boreen Point. Stan Ryan is the SES controller and Carol
Watkins is his deputy. It is worthy of note that Carol was recently named SES “volunteer of
the year”.
This year the SES has attended approximately 40 activations with the main responses being
storm damage, traffic accidents and flooding, they have also assisted other agencies with
land searches, rescues and bushfire response.
Council provides financial support to meet the costs of operating and maintaining the SES
buildings, vehicles, trailers and operational equipment as well as the purchase of goods
materials used by the SES during activations. (See Finance section for further details)
In addition to Council’s contribution the SES raise their own funds by assisting at community
events and through donations. Using these funds the SES has recently purchased a trailer
mounted generator to use during periods of power outages across the Shire.
7. Local Disaster Management Plan
It is a requirement of the Act that every Local Government endorse a Local Disaster
Management Plan. These plans are audited annually by Queensland Police Service (QPS)
and the Queensland Fire and Emergency Services (QFES) and are also reviewed annually
by the LDMG.
The Sunshine Coast and Noosa Local Disaster Management Plan was developed as a joint
plan for both the Sunshine Coast and Noosa Local Government areas in order to facilitate
the de amalgamation. It was audited by QPS and QFES in August 2014 and a number of
recommendations for improvements made.
At the time of the August audit the Sunshine Coast indicated that in 2015 it would be
pursuing the development of a stand alone plan for its local government area.
As a joint plan requires the approval of all participating local governments a new Noosa
Local Disaster Management Plan will have to be developed. This stand alone plan will be
written by the Local Disaster Coordinator following the 2014/15 wet season and presented to
the LDMG for their input and then Council for their endorsement by 30 June 2015.
Page 18 of 32
Section 19
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
8. Get Ready
Council received some funding in both the 2013/14 and 2014/15 financial year from the
State Government to participate in the Get Ready campaign. Funds were used to develop a
Daintree Estate Disaster Management Plan, support activities by the Cooran and Kin Kin
Local Disaster Management Groups, develop a youTube video aimed at young people and
develop disaster management kits for local tourism operators.
Previous Council Consideration
Nil
Finance & Risk
Finance
Council has provided the following funding for Disaster Management in its 2014/2015
budget.
Disaster Management Operations
Revenue $10,035 (Get Ready Grant)
Expenditure $58,726
Training $10,000
Materials and Services $14,500
Internal Charges (Plant and Corp Overhead) $34,226
SES
Revenue $10,000 (QFES grant)
Expenditure $95,140
SES Controller Honorarium $10,000
Materials and Services $22,007
(including electricity and water ($8,500)
Depreciation $18,956
Internal Charges (Plant and Corp overhead) $44,177
Risk
The Sunshine Coast Noosa Local Disaster Management Plan contains a regional disaster
risk assessment and threat specific plans to manage the four highest risks which have been
identified as Flooding, Wildfire, a Pandemic Outbreak and a Hazardous Chemical spill on
one of the major transport corridors.
Consultation
External Consultation - Community & Stakeholder
Members of the Noosa Local Disaster Management Group
Internal Consultation
Martin Drydale, Director Infrastructure and Planning
Ron Thomas, Disaster Management and Public Order Manager
Page 19 of 32
Section 20
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
Departments/Sections Consulted:
x Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 20 of 32
Section 21
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
ATTACHMENT 1
Noosa LDMG members from December 17 2014
Role Position
Chairperson Cr Bob Abbot
Deputy Chairperson Cr Tony Wellington
Local Disaster Coordinator Director Community Services
Deputy Local Disaster Coordinator & Director Planning & Infrastructure
Chair of Council’s Emergency
Operations Team
Australian Red Cross Emergency Services Coordinator Qld
Department of Communities Manager, Programs Support Team, Department of
Representative Communities
Energex Representative Principal Asset Officer (North Coast), Energex
Health Representative Director Emergency Medicine, Noosa Hospital
Queensland Fire and Emergency Zone Commander, Sunshine Coast Queensland Fire and
Services representative Emergency Services (Fire)
Queensland Parks and Wildlife Senior Ranger, Sunshine Coast
Representative
Queensland Police Service Senior Sergeant, Officer in Charge, Noosa Police Station
Representative
SES Local Controller (Noosa)
Unitywater Representative Planned Services Manager
Community Liaison Officer Community Development Coordinator, Noosa Council
Media Liaison Officer Community Engagement Manager, Noosa Council
All members will nominate a Deputy to ensure continuity and full agency representation.
Page 21 of 32
Section 22
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
Noosa LDMG advisors from December 17 2014
Role Position
Coastguard Commander Noosa Coastguard
District Disaster Management Group Executive Officer to the District Disaster Coordinator
Information Technology Advisor Manager ICT, Noosa Council
Local Media Representative Editor Noosa News
Local Member Representative Assistant Electorate Officer
Queensland Ambulance Service Officer in Charge, Noosa Station, Queensland
Representative Ambulance Service
Rural Fire Representative Group Officer Noosa
SEQWater Representative SEQ Water Dam Safety Manager
Surf Life Saving Queensland Regional Manager
Representative
Telstra Representative Area Sales Manager
Page 22 of 32
Section 23
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
Waste & Environmental Health
5 WASTE COLLECTION SERVICES POLICY
DOCUMENT IN FOR MATI ON
Author Waste Coordinator, Douglas Barnes
Community Services Department
Index ECM/Subject/Policies/Waste Collection
Attachments 1. Noosa Council Policy - Waste Collection Services
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Waste Coordinator to the Infrastructure and Services
Committee date 9 December 2014 and
A. Rescind the existing Waste Collection Services Policy that transferred to the Noosa
Council from the Sunshine Coast Council under the Local Government
(De-amalgamation Implementation) Regulation; and
B. Approve the Noosa Council Waste Collection Services Policy provided as Attachment
1 to the report.
REPORT
Noosa Council has not adopted an updated policy for waste collection services. The policy
provided as Attachment 1 will provide clarity to staff involved in the provision of waste
collection services.
The policy addresses three (3) aspects of Waste Collection Services:
a. The minimum permissible waste collection service for various establishments;
b. The criteria for provision of a Waste Service to infirm residents and
c. The circumstance for exemption from a waste collection service.
Minor amendments were made to the previous Sunshine Coast Council policy, detailing “the
minimum service levels” by the exclusion of 140 litre wheelie bins which are no longer
provided and the inclusion of bulk waste bins which are now commonly provided to resorts
and apartment complexes within the Noosa region.
Previous Council Consideration
Nil.
Finance & Risk
Nil.
Page 23 of 32
Section 24
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
The Policy has been discussed with Environmental Health, Customer Service, DA Planning
and Waste Management staff
Departments/Sections Consulted:
X Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
X Waste & Environmental Health X DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
X Executive Office Corporate Services
Community Engagement Finance
X Customer Service ICT
Executive Support Procurement & Fleet
x Governance Property & Facilities
Human Resources Revenue Services
Page 24 of 32
Section 25
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
Noosa Council Policy
Waste Collection Services
Corporate Plan Reference: Goal Setting Policy and strategy
Key Focus Waste Management Strategy
Endorsed by Council: 18 December 2014
Policy Author: Manager Waste and Environmental Health Branch
POLICY BACKGROUND & SCOPE
The purpose of this policy is to set out the minimum service levels for waste collection
services and to define the approved exemptions or variations to those collection services.
This policy applies to waste and recyclable collection services provided to residential
premises, multiple housing premises, caravan and cabin parks, commercial and industrial
premises, food premises and other premises as defined within Noosa Council Planning
Scheme.
COUNCIL POLICY
Waste collection is an essential service provided by Council. Council has a legal obligation
to provide a waste collection service in order to minimise health risks and ensure that waste
is disposed to limit environmental impacts. To meet this obligation, Council has determined
minimal service levels for waste collection. Exemptions from this service are only approved
upon meeting certain eligibility criteria detailed within this policy. Requests for assistance in
location for bin placement for bin servicing are available from council.
MINIMUM WASTE COLLECTION SERVICES
All premises within the area serviced by the Waste Collection Contractor, (where the
collection vehicle passes the property), must receive a minimum waste collection service,
unless exempted from service as detailed under this policy. The minimum waste collection
service is determined by the type of premises as detailed following:
Page 25 of 32
Section 26
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
Premise Type Bin size Type Frequency
Single Residential 1x 240 Wheelie bin Waste Weekly
1x 240 Wheelie bin Recycling Fortnightly
Rural Property (where As for single residential As above As above
Cluster bins are
provided)
Multiple Housing & 1 x 240L Wheelie bin per two dwelling units Waste Weekly
visitor accommodation
1 x 240L Wheelie bin per two dwelling units Recycling Fortnightly
OR
Bulk waste bin, 120L per single dwelling Waste Weekly
unit
Bulk recycling bin, 120L per single dwelling Recycling Fortnightly
unit
OR
Bulk recycling bin to provide storage Recycling Weekly
capacity of, 60L per single dwelling unit per
week, if weekly service is available.
Caravan Park / 1 x 240L Wheelie bin per 4 cabins or Waste Weekly
Portable Cabins caravan sites
1 x 240L Wheelie bin per 4 cabins or Recycling Fortnightly
caravan sites
OR
Bulk waste bins to provide storage capacity Waste Weekly
of 60L per cabin or caravan site per week
for waste and;
Bulk recycling bins to provide storage Recycling Weekly
capacity of 60L per cabin or caravan site
per week, if a weekly service is available.
Commercial/Industrial 1 x 240L Wheelie bin per commercial or Waste Weekly
Industrial unit
1 x 240L Wheelie bin per commercial or Recycling Fortnightly
Industrial unit
OR
Bulk waste bins to provide storage capacity
of 240 L per commercial/industrial unit per Waste Weekly
week
Recycling Fortnightly
Bulk recycling bins to provide storage
capacity of 240L per commercial/industrial
unit.
Food Premises 1 x 240L Wheelie bin per food premise Waste Twice Weekly
2 x 240L Wheelie bin per food premise Recycling Fortnightly
OR
1 x 240L Recycling wheelie bin may be Recycling Weekly
provided in areas where a weekly recycling
service is provided
Page 26 of 32
Section 27
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
ADDITIONAL SERVICE CAPACITY
Where premises produce waste in excess of the capacity that can be stored in the bins
provided under the minimum service capacity on a regular basis, additional services are
required.
The Council will require the owner to provide additional bins or increase the service
collection frequency to remove the waste that is regularly generated on the premises.
INFIRM SERVICES
1. An infirm resident who can store their waste and recycling bins within 60 metres of the
front street alignment of the property will be eligible for the provision of an infirm waste
collection service, on completion of the approved application form.
2. The application form is to include certification by a medical practitioner to confirm the
infirm status of the resident.
3. An infirm service will not be provided where there is another person residing at the
premises who is capable of placing the bins near the front alignment for servicing.
EXEMPTION FROM A WASTE COLLECTION SERVICE
A property owner can apply for an exemption from a waste collection service where the
following criteria apply.
1. The property is located on an easement or roadway which is not accessible by the
contractor’s vehicle, or
2. A rural property residence is a considerable distance from the front road alignment.
There is no location on the property near the front alignment to store the bins between
service days, due to the topography of the land, or
3. There is no location adjacent to the road alignment for storing the bins on collection
day that will ensure the safe collection of the bins, without causing a traffic hazard. (ie
Sharp bends, crests, one lane road).
Note: - In relation to items 1, 2 and 3 above, a cluster bin service near the applicant’s
residence will be assessed by council as an alternative. Exemption will only be
allowed if a cluster bin service is considered to be impractical.
4. The resident is infirm - elderly, unwell or physically unable to place the bins on the kerb
for service or provide the bins within 60 metres of the front alignment of the property,
to receive an infirm service. There is no other person residing at the premise that can
assist with placing the bin out for servicing.
5. The premises are being demolished or will be vacant for a full year and will not be
intermittently occupied, or offered for sale or rent.
Applications for service exemption will be assessed by an authorised officer of Council’s
Waste Management Section.
Page 27 of 32
Section 28
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
SERVICE EXEMPTION PROCEDURE
1. A service exemption request is not required for remote premises that are not within the
area serviced by the waste collection contractor.
2. Where a service exemption is requested for serviceable premises, a request for an
exemption from a waste collection service must be made on the approved application
form and is to address the exemption criteria mentioned above.
3. Should exemption from a waste service be approved, waste from the premise must be
disposed of at an approved council waste disposal facility.
DEFINITIONS
Bulk bin: large commercial bin greater in capacity than a 240 litre or 360 litre Mobile
Garbage Bin (MGB) which may or may not have wheels.
Cluster Bin Service: A group of one or more bins located in a strategic location such as on
road reserve where the bin/s can be serviced by the collection contractor. Cluster bin
services are provided at the discretion of council staff.
Wheelie Bin: A Mobile garbage bin (MGB), usually of 240L in capacity.
Waste service: Council’s collection of waste from premises within the defined waste
collection area provided by a waste contractor.
RELATED POLICIES AND LEGISLATION
Waste Reduction and Recycling Act 2011.
Environmental Protection Regulation 2008.
Noosa Council Planning Scheme Policy No 9
Version control:
Version Reason/ Trigger Change (Y/N) Endorsed/ Reviewed by Date
V 5.0 New Policy document N W. Schafer 12Nov 2014
Page 28 of 32
Section 29
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
6 WASTE MANAGEMENT CONTRACT 1415T006 AND IMPROVED CHEMICAL
DOSING AND MONITORING
DOCUMENT IN FOR MATI ON
Author Manager Waste and Environmental Health, Wayne Schafer
Community Services Department
Project Manager, Adam Britton
Planning & Infrastructure Department
Index ECM/Subject/Waste Management/Contracting
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Manager Waste and Environmental Health and the
Project Manager to the Infrastructure & Services Committee Meeting dated 9 December
2014 and
A. Award Contract 1415T006 to Sunstate Group Pty Ltd for the lump sum amount of
$840,510;
B. Allocate $175,000 from the Waste Management Reserve to cover the additional
funding for delivery of contract 1415T006;
C. Agree to proceed with the design and construction of improved chemical dosing and
monitoring equipment for the project, which are outside the scope of Contract
1415T006, at an estimated cost of $120,000, with costs allocated from the Waste
Management Reserve; and
D. Agree to budget adjustments being made in the next budget review.
REPORT
Noosa Council is licenced by the Department of Environment and Heritage Protection to
operate the Eumundi Road landfill. The licensed responsibilities include a number of criteria
that relate to the quality of stormwater released into the adjacent natural environment.
Sunshine Coast Council had previously engaged consultants to design stormwater
management systems to meet the requirements of the approval. The proposed systems
include:
1. Construction of a biological control basin, ‘Bio Basin’, designed to collect and treat
nutrient rich stormwater run-off from the green waste and mulching stockpiles using
reed beds before discharge to the adjoining environment.
2. Upgrade of the existing High Efficiency Sedimentation (HES) Basin to reduce the
release of sediment to the adjacent environment. Recent samples downstream of the
discharge point exceed the licence for the discharge of sediment for stormwater
leaving the site and this needs to be rectified to comply with licence conditions or risk
penalties under the Environmental Protection Legislation. The upgrade is designed to
accommodate a greater area of the landfill site in lieu of constructing a new HES on
another part of the site.
Page 29 of 32
Section 30
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
In developing a procurement strategy it was considered beneficial to Council and the existing
landfill operator to tender the projects as a single contract.
The request for tender was publically advertised in the Sunshine Coast Daily and the
Brisbane Courier Mail on Saturday 11 October, 2014.
At tender box close on Tuesday 4 November 2014, the documents had been downloaded
108 times and submissions had been received from eight (8) respondents:
1. PJM Civil Contractors Pty Ltd
2. Robson Civil Projects
3. Sunstate Group Pty Ltd
4. Moggil Constructions Pty Ltd
5. Ostwald Bros.
6. Sunshine Coast Project Management Pty Ltd
7. Pentacon Pty Ltd
8. Hutchinson Builders
The evaluation panel noted that seven submissions were of a very high standard and that
five (5) of the eight (8) offers were very close in price. The evaluation team identified that the
submission from Sunshine Coast based Sunstate Group Pty Ltd comprehensively addressed
the requirements set out in the tender specification receiving the highest non-price score and
the second highest price score, resulting in the highest combined score. The evaluation
team considers the offer from Sunstate Group Pty Ltd to be most advantageous to Council.
These works exclude the specialist works for the dosing and monitoring equipment which will
be tendered for separately.
Pending approval from Council to award the contract, it is understood that that the preferred
contractor will be able to commence onsite in early January 2015. The duration of the project
is 13 weeks, excluding an allowance for wet weather. This timing is suitable to the landfill
operations.
The supplying and installing of dosing, monitoring and SCADA equipment is not included
within this contract as the works are deemed specialist works best managed more closely by
Council rather than through a main contractor.
Previous Council Consideration
Council considered and approved this project for inclusion in the 2014/15 Capital Works
program.
Finance & Risk
Noosa Council’s budget for this project was based on Sunshine Coast Council estimates
developed by consultants in 2013. A post tender comparison of the original estimates and
the prices received indicates that in a number of areas the estimates were not relative to
current market price. It is considered that the price difference is more from optimistic
estimating rather than lack of competition or price escalation within the marketplace.
The project involves civil works in a location that has risk of encountering unsuitable material
over and above that which has been allowed in the estimates. On this basis a financial
contingency of 5% is deemed to be required over and above the contract price.
Page 30 of 32
Section 31
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
Other financial risks include those that arise from conflicts between operation of the landfill
site by Transpacific and construction of the project. The tender has sought to mitigate the
risks as much as possible by ensuring adequate provision for working around the existing
operations.
Given the above this report seeks an approval from Council to increase the budget for the
civil works based on the below.
Bio Basin
Contract Price $369,692
Contingency 5% $18,485
Staff allocation $7,500
Consultant attendance $7,400
SUBTOTAL $403,077
Budget $446,900
NET $43,823
HES Basin
Contract Price $470,817
Contingency 5% $23,541
Staff allocation $7,500
Consultant attendance $12,900
SUBTOTAL $514,758
Budget $297,000
NET -$217,758
Overall combined shortfall -$173,934 (round to -$175,000)
In addition to seeking funding for the shortfall to allow the construction of the two civil works
projects under a single contract, this report seeks to obtain additional funding for the
specialist design and construction of improved chemical dosing and monitoring equipment.
This work is outside of the original scope of contract 1415T006.
This element of the overall project is estimated at costing $120,000 after applying a 20%
contingency on the former estimates developed in 2013. It was originally considered that the
existing HES dosing and monitoring equipment would be operational into future financial
years.
Advice from the Waste Management Section is that new equipment is required as soon as
practically possible, as existing equipment is failing and will not provide the optional level of
chemical dosing and monitoring required in conjunction with the improvements to the HES
basin to meet landfill licence requirements.
Combining the shortfall for the civil works project and the funds required for the dosing and
monitoring equipment, the total additional funds sought is $295,000.
Corporate Services Department (Wayne Jensen) has confirmed that funds exist within the
Waste Management Reserve to cover the additional amount of $295,000 in capital costs
associated with the delivery of the project. The operating position should not be impacted by
the transfer for capital works expenditure. Budget changes to be included in the next
quarterly budget review.
Page 31 of 32
Section 32
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 9 DECEMBER 2014
Consultation
External Consultation - Community & Stakeholder
The project manager has consulted with the Transpacific landfill manager in developing the
tender specification and allowance for working on a Principal Contractor site.
Internal Consultation
This tender process was conducted in conjunction with Council’s Procurement Officer and
Waste Management Officer.
Departments/Sections Consulted:
x Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
x Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support x Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 32 of 32