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2019-06-11 Services & Organisation Committee Agenda
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AGENDA
Services & Organisation
Committee Meeting
Tuesday, 11 June 2019
commencing at 1.30pm
Committee Room, 9 Pelican Street, Tewantin
Committee: Crs Joe Jurisevic (Chair), Frank Pardon, Tony Wellington, Frank Wilkie
“Noosa Shire – different by nature”
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Full text of sections 2 to 91 (of 109)
Section 2
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
REPORTS FOR CONSIDERATION OF THE COMMITTEE 3
1 1718T129 - NOOSA NORTH SHORE CAMPGROUND REFURBISHMENT -
STAGE 1 CONSTRUCTION 3
2 1819T074 PEREGIAN BEACH AMENITIES CONSTRUCTION - TENDER AWARD 9
3 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
OVERVIEW 14
4 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
COMMUNITY PROJECT GRANTS (ROUND ONE) - PROGRAMS 20
5 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
COMMUNITY PROJECT GRANTS (ROUND ONE) - EVENTS 22
6 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
COMMUNITY PROJECT GRANTS (ROUND ONE) - EQUIPMENT 24
7 2019-20 GRANTS - COMMUNITY AND ENVIRONMENT GRANTS PROGRAM
FUNDING - COMMUNITY PROJECT GRANTS (ROUND ONE) -
INFRASTRUCTURE 26
8 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
ENVIRONMENT PROJECT GRANTS (ROUND ONE) 28
9 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
2019-2022 THREE YEAR ALLIANCE AGREEMENT 30
10 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
THREE YEAR SIGNATURE EVENT 33
11 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
THREE YEAR FESTIVE SEASON EVENT GRANTS 35
12 REGIONAL ARTS DEVELOPMENT FUND - GRANT RECOMMENDATIONS -
2018-19 37
13 1819T090 - COLLECTION AND PURCHASE OF SCRAP METAL AND LEAD ACID
BATTERIES 41
14 REVISED GARDEN WASTE SERVICE POLICY 44
15 APPLICATION OF NATIONAL COMPETITION POLICY REFORM FOR 2019-20
BUDGET 66
16 2019-20 FEES AND CHARGES 68
REPORTS FOR NOTING BY THE COMMITTEE 70
17 NOOSA SPIT SHORELINE EROSION MANAGEMENT PLAN UPDATE - JUNE
2019 70
18 GO NOOSA - CHRISTMAS AND EASTER PEAK PERIOD TRAFFIC
MANAGEMENT TRIALS EVALUATION 74
19 2019 COMMUNITY SATISFACTION SURVEY RESULTS 102
CLOSED SESSION -
Page 2 of 109
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 1718T129 - NOOSA NORTH SHORE CAMPGROUND REFURBISHMENT - STAGE 1
CONSTRUCTION
DOCUMENT INFORM AT ION
Author Project Officer, Paul Brennan
Infrastructure Services Department
Index ECM / Projects (T1) / Noosa North Shore Beachfront Campground – Cap.
Work 500661
ECM / Project and Contract / 1718T129
ECM / Subject / Project Management / Council Properties
Attachments 1. Noosa North Shore Campground Refurbishment – Stage 1 Works
Tender Evaluation
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Project Officer to the Services & Organisation Committee
Meeting dated 11 June 2019 and award tender 1718T129 for the construction of the Noosa North
Shore Beachfront Campground Refurbishment - Stage 1 works to Midson Construction (Qld) Pty
Ltd for the lump sum price of $2,275,678 excluding GST.
REPORT
1. Master Planning and Design
Council undertook a master planning exercise for the Noosa North Shore Campground in 2016.
Several options were developed for refurbishing and upgrading the facilities based around a
number of desired outcomes, including (amongst others) the need to improve some long-term
dilapidated environmental elements, respond to changing camping and caravanning customer
expectations and demographics, adjust property boundaries via State Government approval to
capture actual campground space usage, and provide a long-term strategy for the provision and
management of water and wastewater infrastructure that better satisfies customer demand and
environmental constraints for a site located within the Great Sandy National Park.
At the conclusion of this master planning process a preferred option for campground
refurbishment works was selected that recommended a specific mixture of asset renewal and the
provision of new and upgraded infrastructure, based on ensuring a required return on investment
for the business activity. In 2017 a detailed design process using specialist consultants
commenced to capture the outcomes of the preferred option, and this concluded in July 2018.
2. Lot Boundary Revocation and Realignment of Southern Boundary
A Material Change of Use (MCU) was approved by Council in August 2017 in order to allow the
process of negotiating the adjustment of the property boundaries to progress with the State
Government. The intent of these negotiations is to formally move the southern boundary of the
site south into national park land to best reflect the historical camping area, and adjust the
eastern boundary westwards to remove the majority of sensitive coastal dune land from camping
and allow revegetation work in these areas.
Page 3 of 109
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
In 2018 the State Government advised delays in progressing the lot readjustment due to
emerging complexities with Native Title. As it proved difficult to get an accurate timeframe from
them for resolving this issue, it was decided to proceed with tendering a portion of the
construction based on removing the potentially affected area from the scope of works. This
reduced scope, designated Stage 1 Work, comprises approximately 85% of the full refurbishment
scope and is not affected by the Native Title issue. The remaining 15% portion of the scope –
designated Stage 2 Work – will be tendered separately at a later date once advice is formally
received from the State that the lot realignment process can progress once again.
3. Tender Process
Due to the value of the work being greater than $200,000, a public tender was called for the
construction work through the VendorPanel Marketplace system in accordance with the Local
Government Act 2009. An open invitation to tender was released via VendorPanel on 2
November 2018 with advertising in both the Noosa News and Sunshine Coast Daily on 3
November 2018. The tender closed on 11 December 2018. Three (3) conforming tenders were
received.
4. Tender Assessment
The tender evaluation panel undertook an assessment of the tender submissions from the
following respondents, which are listed in alphabetical order:
1) Midson Construction (Qld) Pty Ltd;
2) Ri-con Contractors Pty Ltd;
3) Travis Drenth Constructions.
The tenders were evaluated using the following criteria:
Capability and resourcing;
Contract experience and capacity;
Methodology;
Quality;
Health and safety;
Environment and sustainability;
Contribution to local economy; and
Price.
The tender evaluation team has finalised tender evaluations using the above criteria and further
clarifications with Midson Construction (Qld) Pty Ltd, and considers that tender to be the most
advantageous to Council, and presents the best value for money.
The tender submission from Midson Construction (Qld) Pty Ltd is favourable as they have
significant previous experience with construction of similar projects (including, most recently,
refurbishment to the amenities blocks at the Noosa River Holiday Park for Council), a strong
track record, they are highly capable, and have the necessary resources to meet Council’s
program to complete these works by December 2019.
5. Program & Next Steps
Pending Council approval, Midson Construction (Qld) Pty Ltd propose to construct the Stage 1
portion of the project, inclusive of wet weather allowances, within 22 weeks. There is a targeted
commencement of works at the beginning of July 2019 with practical completion to be achieved
at the beginning of December 2019. The programme is based on staging the construction work
so that all activities are completed prior to the summer holiday period. It should be noted that the
campground ceased operations in early May 2019 in anticipation of construction commencing,
and the forward customer bookings have been adjusted to suit the dates noted above.
Page 4 of 109
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
6. Construction Management and Inspections
Under the construct-only delivery model, Council will maintain the overall project management
role. This will be supported by an externally-appointed superintendent. Specialist architectural
and engineering consultants, appointed by Council, will progressively inspect the work to ensure
project objectives and approval conditions are met. In addition some specific plumbing elements
will be inspected by Council staff as part of the regulatory approvals process required under the
Plumbing Act.
Previous Council Consideration
Ordinary Meeting, 17 December 2015, Item 7, Page 9
That Council note the report by the Executive Officer to the Planning & Organisation Committee
Meeting dated 8 December 2015 and:
A. Agree to engage a multi-disciplinary consultancy to prepare a Master Plan for the Noosa
North Shore Beachfront Campground in order to inform Council of requirements,
associated costs and staging options for upgrading the facility retaining a “nature-based”
low impact approach to the site and style of facilities provided; and
B. Include additional funding of $50,000 in the next quarterly budget review process for the
project.
Finance
The current 2018/2019 budget for the project is $100,000, to allow completion of the approvals
process and allocate a small portion of preliminary construction costs. Council are currently
finalising the draft 2019/20 10 year capital budget and a preliminary allocation of $2,410,000 has
been included for approval; however note that this is subject to budget adoption on 28 June
2019.
The total budget for the construction of Stage 1 works for the project is as follows:
Item Cost
Costs to date (2018/19 FY) $45,652
Tendered Contract Value – Stage 1 construction $2,275,678
Council Project Manager $5,000
Superintendent $60,000
Engineering & Architectural Consultants (Structural, $20,000
Electrical, Mechanical, Building)
QLeave (on $2.28M) $10,809
Subtotal $2,417,139
10% Construction Contingency $227,567
Total $2,644,706
Project Budget (total 2018/19 & 2019/20) $2,510,000
Risks & Opportunities
Finance risks include:
Cost of construction exceeding budget. Current estimates place stage 1 construction costs
exceeding the total budget allocation. This risk (of potential cost variations) will be
managed through Council’s Capital Project Control Group management and if required the
budget review process during 2019/20.
Client request for scope changes. This will be mitigated through Council’s Capital Project
Control Group management and limitation of client requested scope variations.
Latent conditions. Typically a geotechnical risk, previous investigations have mitigated
much of this risk. There is some residual risk associated with the amenities block
refurbishment and potential hidden defects that will be carefully monitored.
Page 5 of 109
Section 6
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Costs relating to service connections such as Energex. This has been mitigated through
careful investigation of the scope requirements along with formal quotations received from
Energex to undertake the required work.
Variation risks. This has been partly mitigated through the lump sum construction
procurement method with further mitigation through post-tender clarifications, tying Midson
Constructions firmly into the scope of works.
Contingency amount being insufficient. This risk may be mitigated through the adoption of
saving options negotiated with Midson Constructions. The risk profile for the nature of the
construction for this project has also informed an appropriate allocation of contingency
level.
Loss of revenue due to customer dissatisfaction with construction. This has been mitigated
through careful management of pre-bookings and development of a construction schedule
that seeks to minimise impact on patrons, including the shutdown of the campground
during construction and practical completion deadline forecast prior to peak summer
season.
Time risks include:
Wet weather delays. Construction during the typically dry season aims to mitigate this.
Some wet-weather day allocations have been built into the program.
Delays in obtaining final approvals. These have been built into the pre-construction
programme.
Delays from complex activities such as wastewater treatment system. This has been
mitigated through previous investigations of technology and careful liaison with suppliers
during the design process, whose advice in turn has informed the construction program.
Safety Risks;
Midson Constructions will be appointed as the Principal Contractor and responsible for
Workplace Health and Safety of the construction sites. Prior to construction commencing,
workplace health and safety and pedestrian and traffic management plans will be required
to be submitted to Council for approval. Council will undertake regular audits on contractor
compliance with these approved plans throughout construction.
Remoteness of site and ferry access. Midson will provide a Safety Management Plan for
approval prior to commencing work that will discuss the management of risks associated
with the site being located on the North Shore and the need to utilise a ferry crossing for
access including materials transportation.
Scope & Quality Risk;
The risk of meeting project objectives will be managed through Council staff reviews
supported by specialist consultants who developed the performance specifications.
Resource Risk;
Midson Constructions have nominated a highly capable team for this project limiting the
resourcing risks to this project. The addition of external superintendent and
architectural/engineering consultants, mitigates the resourcing risk from Council.
Council are currently resourcing additional staff to the Infrastructure Planning, Design and
Delivery section which will help ensure sufficient project management time and attention is
given to the project in 2019/20.
Consultation
External Consultation - Community & Stakeholder
Consultation for this project has been undertaken with the on-site Managers, in conjunction with
Council’s Property Branch. A Project News is available on the Noosa Council website which is
periodically updated.
Internal Consultation
Corporate Services (Property, Procurement); Infrastructure Services (IPDD, Assets, B&F);
Environmental & Sustainable Development (DA, B&P, Environmental Services) Teams
Page 6 of 109
Section 7
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Director X Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries X Procurement & Fleet
Local Laws X Property
Waste & Environmental Health X Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 7 of 109
Section 8
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Page 8 of 109
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Att 1. 1718T129 Noosa North Shore Campground
Refurbishment - Stage 1 Tender Evaluation
Final Evaluation
NOOSA SHIRE COUNCIL _ Weighted Attribute Evaluation Spreadsheet - Final Evaluation
ae ae
(Conforming Tenders Only) (excl of GST)
1
2
3
; a
6
Tf
Bp
9
i
NON-CONFORMING TENDERS
| eatAmonpcestemens | conuncions _itorcomwrectin | wrconconwenos | TP
- Resultant
EE eee ee eee
Se a ee ee ee eee
a a ee eee
me © | 2 | = | cm | mw | ae | io | om | + | om | 6 | om] o [om] so [om] es | om] eo | |
pewmaseey | | | ee | | se | os | sm fo | om | io | om | om | io [om] io [om] es [om | oe | om |
—— ne a eee
ms = | | = | oe | ss | om | o | om | « | om | o | om | oe [om] s [om] es | om] oe | |
Se = | ose | ee Pe ee ee
Po
| eaarnrrcectement | conssons | Mitroncorvrecton | wiconconecorn | TP
fotal Fees (Pc) 50% $2,250,900 $2,275,678 $2,466,515 $0
Average Fees (Pav) $.....-.c0-ssessesssese $2,331,031
Price Score 103 102 94 0
Normalised Price Score (Pn) 100 99 21 o
Weighted Price Score (Pw)
A
‘and weightings of this evaluation
|____ Assesment PanelMember2_ | Project Manager, infrastructure Services |
|___ Assesment PanelMember3 | Property Advisor, Corporate Services |
[Assesment Pane!Member4 | Workplace Health and Safety Advisor, Executive Services|
Page 8 of 109Section 9
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
2 1819T074 PEREGIAN BEACH AMENITIES CONSTRUCTION - TENDER AWARD
DCUMENT INF ORM ATION
Author Project Officer, Paul Brennan
Infrastructure Services Department
Index ECM / Projects & Contracts /1819T074 Peregian Beach Amenities Block
ECM / Projects (T1) / Peregian Beach Public Amenities-CAP.WORK 100726
ECM / Project Management / Council Properties
Attachments 1. Peregian Beach Amenities Block – Construction Tender Evaluation
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Project Officer to the Services & Organisation Committee
Meeting dated 11 June 2019 and award tender 1819T074 for the construction of the Peregian
Beach Amenities Block to Ri-con Contractors Pty Ltd for the lump sum price of $497,635.78
excluding GST.
REPORT
1. Planning and Design
Planning for the replacement of the existing public toilet block at Peregian Beach Park has been
in place for a number of years. In 2012 under amalgamation, a public consultation process was
undertaken to review the existing infrastructure in the park and assess preferred outcomes for
renewing and upgrading facilities. One of the main findings was a strong desire to replace the
existing, dilapidated toilet block with a new facility that better reflected the character of the Park
and met the needs and expectations for locals and visitors alike. Following de-amalgamation a
project to replace the facility was formally initiated in the Capital Works Program.
In 2016 a design process began that looked at a number of options for replacing the facility. A
number of elements were considered, including sizing of the building, security for the public, DDA
compliance, the nature and extent of facilities offered and the type of architecture that would best
suit the Peregian Beach ‘look and feel’. In 2017 a local architectural firm was engaged to
develop more detailed concepts. An internal review process was then undertaken resulting in a
selection of the preferred concept, which was for a modern, larger facility to replace the existing
building at the same location. In order to increase the size of the facility and not adversely impact
on the existing pandanus palms, trees and park equipment, it was decided to extend the footprint
of the building into the existing commercial waste bin area adjacent to Kingfisher Drive. As a
consequence, the design concept included relocating this bin area to the north between the new
building and the surf club building.
This preferred concept was developed further in 2018 and was offered to the public for comment
via ‘Your Say Noosa’. Following this, detailed designs and cost estimates were developed which
concluded with the production of “For Tender” documentation suitable for release to the market
for pricing purposes in December 2018.
2. Tender Process
Due to the value of the works being greater than $200,000, a public tender was called for the
construction works through the VendorPanel Marketplace system in accordance with the Local
Government Act 2009. An open invitation to tender was released via VendorPanel on 14 March
2019 with advertising in both the Noosa News and Sunshine Coast Daily on 16 March 2019. The
tender closed on 9 April 2019. Six (6) conforming tenders and one (1) non-conforming tender
were received.
Page 9 of 109
Section 10
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
3. Tender Assessment
The tender evaluation panel undertook an assessment of the conforming tender submissions
from the following respondents, which are listed in alphabetical order:
1) Be! Building Group;
2) Leaf Building Group;
3) Midson Construction (Qld) Pty Ltd;
4) Ri-con Contractors Pty Ltd;
5) Sunwest Construction;
6) The IF Layton Trust T/A Metalla Pty Ltd.
The tenders were evaluated using the following criteria:
Capability and resourcing;
Contract experience and capacity;
Methodology;
Quality;
Health and safety;
Environment and sustainability;
Contribution to local economy; and
Price.
The tender evaluation team has finalised tender evaluations using the above criteria and further
clarifications with Ri-con Contractors Pty Ltd, and considers that tender to be the most
advantageous to Council, and presents the best value for money.
The tender submission from Ri-con Contractors Pty Ltd is favourable as they have previous
experience with construction of similar projects, a strong track record, they are highly capable,
and have the necessary resources to meet Council’s program to complete these works by
December 2019.
4. Programme & Next Steps
Pending Council approval, Ri-con Contractors Pty Ltd propose to construct the project, inclusive
of wet weather allowances, within 22 weeks. There is a targeted commencement of work at the
beginning of July 2019 with practical completion to be achieved at the beginning of December
2019. The programme is based on staging the construction work so that all activities are
completed prior to the peak summer holiday period. Local retailers will be kept informed
throughout the pre-construction period as a detailed final schedule is developed and potential
impacts on waste removal and local parking are better defined.
5. Construction Management and Inspections
Under the construct-only delivery model, Council will maintain the overall project management
role. This will be supported by an externally-appointed superintendent. Specialist architectural,
engineering and arborist consultants appointed by Council will progressively inspect the works to
ensure project objectives and approval conditions are met. In addition some specific plumbing
elements will be inspected by Council staff as part of the regulatory approvals process required
under the Plumbing Act.
Previous Council Consideration
Nil.
Finance
The construction of this project is to be split over two financial years, with the majority of budget
allocated for the 2019/20 financial year. The current 2018/2019 budget adjusted at BR3 is
$70,000 excluding GST, to allow completion of the approvals process and allocate a small
portion of preliminary construction costs. Council are currently finalising the proposed Capital
Works budget for the 2019/20 financial year and, at this stage, a preliminary allocation of
$577,000 excluding GST has been recommended for approval; however this is subject to budget
approvals.
Page 10 of 109
Section 11
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
The total budget for the construction of the Peregian Beach Amenities Block is as follows:
Item Cost Excluding GST
Costs to date (2018/19 FY) $ 49,004.00
Tendered Contract Value – Stage 1 construction $ 497,635.78
Council Project Manager $ 5,000.00
Superintendent $ 35,000.00
Engineering & Architectural Consultants (Structural, Electrical, Mechanical, $ 18,000.00
Building)
QLeave (on $497k) $ 2,363.77
Subtotal $ 607,003.55
Contingency - construction $ 49,763.58
Total $ 656,767.13
Project Budget (total 2018/19 & 2019/20) $ 647,000.00
Risks & Opportunities
Finance risks include:
Cost of construction exceeding budget. Current estimates place stage 1 construction costs
exceeding the budget allocation. This risk (of potential cost variations) will be managed
through Council’s Capital Project Control Group management and if required the budget
review process during 2019/20.
Client request for scope changes. This will be mitigated through Project Control Group
management and limitation of client requested scope variations.
Latent conditions. Typically a geotechnical risk, previous investigations have mitigated
much of this risk. There is some residual risk associated with the demolition of the existing
amenities block and waste bin areas and potential hidden defects that will be carefully
monitored.
Costs relating to service connections such as Unitywater. This has been mitigated through
careful investigation of the scope requirements and management of the approvals process.
Variation risks. This has been partly mitigated through the lump sum construction
procurement method with further mitigation through post-tender clarifications, tying Ri-con
Contractors Pty Ltd firmly into the scope of works.
Contingency amount being insufficient. This risk may be mitigated through the adoption of
saving options negotiated with Ri-con Contractors Pty Ltd. The risk profile for the nature of
the construction for this project has also informed an appropriate allocation of contingency
level.
Time risks include:
Wet weather delays. Construction during the typically dry season aims to mitigate this.
Some wet-weather day allocations have been built into the programme.
Delays in obtaining final approvals. These have been built into the pre-construction
programme.
Delays from procurement of complex activities such as the rammed-earth wall construction.
This has been mitigated through careful liaison with suppliers during the design process,
whose advice in turn has informed the construction programme.
Safety Risks:
Ri-con Contractors Pty Ltd will be appointed as the Principal Contractor and responsible for
Workplace Health and Safety of the construction sites. Prior to construction commencing,
workplace health and safety and pedestrian and traffic management plans will be required
to be submitted to Council for approval. Council will undertake regular audits on contractor
compliance with these approved plans throughout construction.
Construction in a public space. Council will liaise carefully with Ri-con Contractors Pty Ltd
prior to construction commencing, to work through the safety and logistical challenges of
demolishing and construction works in a busy, highly public space. Ri-con will provide a
detailed Safety Management Plan for approval prior to commencing work that will discuss
Page 11 of 109
Section 12
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
the management of risks associated with the location of the site and how best to mitigate
these during construction.
Scope & Quality Risk:
The risk of meeting project objectives will be managed through Council staff reviews
supported by specialist consultants who developed the design and performance
specifications.
Resource Risk:
Ri-con Contractors Pty Ltd have nominated a highly capable team for this project limiting
the resourcing risks to this project. The addition of external superintendent and
architectural/engineering consultants, mitigates the resourcing risk from Council.
Council are currently resourcing additional staff to the Infrastructure Planning, Design and
Delivery section which will help ensure sufficient project management time and attention is
given to the project in the 2019/20 financial year.
Service-level/Reputational Risk:
Loss of public amenities during construction. Opting to replace the existing block with a
new building on the same location resulted in a decision to commit to providing temporary
public amenities during construction. This temporary toilet block will provide a similar level
of service to the existing and will be located adjacent to the construction site. It will be fully
accessible and maintained throughout construction until such time as the new building is
open. This has been costed for in the tender and allowed for in the schedule.
Loss of power supply to park. The current toilet block provides power to a number of
facilities in the park, including BBQs, picnic shelters, the SLSC tower and remote electrical
outlets for use during park events. It is proposed to maintain full supply to these facilities
during construction and Council will liaise with the contractor to develop a plan for how this
can best be achieved.
Consultation
External Consultation - Community & Stakeholder
Consultation for this project has been undertaken with the public via the ‘Your Say Noosa’
website. Local key stakeholders, such as retailers and representatives from the Peregian Beach
Surf Life Saving Club have also been directly consulted through on-site meetings with Council
Project Officers and Managers. A Project News is available on the Noosa Council website which
is periodically updated.
Internal Consultation
Corporate Services (Property, Procurement); Infrastructure Services (IPDD, Assets, B&F);
Community Services (Waste); Environmental & Sustainable Development (B&P Services);
Executive Services (Community) Teams
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries X Procurement & Fleet
Local Laws X Property
X Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
Director Director X Director
X Community Engagement X Building & Plumbing Services X Asset Management
Customer Service Development Assessment X Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 12 of 109
Section 13
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Page 13 of 109
Attachment 1 - 1819T074 Peregian Beach Amenities Block Construction Tender Evaluation
Final Evaluation
NOOSA SHIRE COUNCIL _ Weighted Attribute Evaluation Spreadsheet - Final Evaluation
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1
2
3
4
5
6
i
8
9
10
NON-CONFORMING TENDERS
plo
PT
1 2 3 4 5 6 7 8 9 10
u o Constructions Midson Constructio ayto ist Building oup
Resultant Resuhant Resultant Resultant Resultant Resultant Resultant ResuRant Resultant
Evaluation Criteria score x score x score x score x score x score x score x score x score x
weighting weighting weighting weighting weighting weighting weighting weighting weighting
frwivanennne Tm | | a | os | om [os | om [os [om | [om | wm [om | oo [om | oo [om | o [om | 0 | om
foceowincncry | om |» | ww | = [om [me | om | [ow [ms [om [om [om |e [om > [om [> [om | [om
few | mT = | om | | wm os | em | [om [os [om [om fom | [om | [om | [om] | om
pe me | om | | [os [om | [ef [om [oe fom | [om fo [ow | [om |e | om
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Price Score 132 118 95 94 84 7 o 0 oO
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Page 13 of 109Section 14
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
3 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
OVERVIEW
DOCUMENT INFORM AT ION
Author Community Development Manager, Alison Hamblin
Community Services Department
Environmental Services Manager, Craig Doolan
Environment & Sustainable Development Department
Index ECM/ Subject/Community Grants
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the overview report by the Community Development Manager and
Environmental Services Manager to the Services & Organisation Committee Meeting dated 11
June 2019 regarding recommended Round 1 2019-20 Community Project and Environment
Grants, Three Year Community and Environment Alliance Agreements, Three Year Signature
Event and Three Year Festive Season Events.
REPORT
The purpose of this report is to provide background information and an overview of the Round 1
2019-20 Community Project Grants and Environment Grants, Three Year Community Alliance
Agreements, Three Year Environment Alliance Agreements, Three Year Signature Event Grants
and Three Year Festive Season Event Grants. These grant recommendations are being
presented to Council in separate reports, for its consideration and endorsement at the June 2019
round of meetings.
Nine reports are being presented to Council for this round of Community and Environment Grants
funding. They include:
1. 2019-20 Community Project Grants (Round 1)
Programs $11,500.00
Events $19,189.00
Equipment $19,799.27
Infrastructure $63,987.98
Total $114,476.25
2. 2019-20 Environment Project Grants (Round 1) $39,443.00
3. 2019-22 Three Year Community Alliance Agreements $80,520.34
4. 2019-22 Three Year Environment Alliance Agreements $56,000.00
5. 2019-22 Three Year Signature Event Grants $53,254.40
2020-22 Two Year Signature Event Grants $12,000.00
6. 2019-22 Three Year Festive Season Event Grants $45,905.28
Page 14 of 109
Section 15
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Background
2019/20 Round 1 Community Project Grants and 2019/20 Round 1 Environment Project Grants
The first 2019/2020 round of the Community and Environment Project Grants was advertised in
local media and through community networks with a closing date of 3 April 2019.
A total of 29 Community and Environment Project Grant applications were received requesting in
total, $262,610.08.
Applications were checked for eligibility against the relevant Noosa Council Grants Policies
(Community Grants Policy and Environment Grants Policy) and Guidelines. Applications were
then reviewed, assessed and commented on by specialist staff with appropriate expertise.
All applications and staff comments were discussed and assessed by the grants assessment
panel. The assessment panel is recommending that eighteen Community Project applications
receive $114,476.25 funding from the Community Project Grants fund and four Environment
Project applications receive $39,443.00 funding from the Environment Levy.
For administrative purposes, these grants are split into the four categories of: programs, events,
equipment and infrastructure.
The remaining allocation for 2019-22 Round 2 will be confirmed when the 2019/20 Budget is
adopted.
As per the relevant Noosa Council Grants Policies, assessors and assessment panel members
recognised and declared any material or perceived conflicts of interest and did not debate nor
were they involved in any discussions on matters relating to that application.
Three Year Alliance Agreements – Community and Environment
Council provides financial support for up to three years to not for profit incorporated community
organisations whose services provide significant benefit to the Noosa community (beyond their
membership); demonstrate value for money; and closely align with Council’s strategic goals and
identified key initiatives.
Council called for expressions of interest for this Grants program in 2016 and again in 2019. If
Council decides to continue with the program after another three years, renewal of agreements
will be negotiated three months prior to their expiry, and if funds allow, will invite expressions of
interest from eligible not for profit community organisations.
Recipients of Three Year Community Alliance Agreements are ineligible for Three-Year
Maintenance Agreements and Three Year Signature Community Event Grants.
Three Year Festive Season Event Grant
In July 2015 Council implemented a three year Festive Season funding program for eligible
organisations, for events that are free to the public and occur between late November and
January each year. Events that can be funded through this program include Christmas Carols,
Concerts, Parades, New Year’s celebrations, and Australia Day activities within the Noosa
Council area. Council Festive Season Event Grants will contribute to costs associated with:
Expenses related to hire of equipment, temporary structures, professional services and
promotion and advertising of the event; and/or
Traffic management plans including traffic control services.
Council now has to consider whether or not to continue this program for a further three years.
These agreements are by invitation only rather than a through a competitive process as per the
Community Grants program.
Staff are recommending no change to the organisations receiving Festive Season funding in
previous years and a CPI increase over the previous year’s funding levels.
Page 15 of 109
Section 16
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
If Council decides to continue with the program after another three years, renewal of agreements
will be negotiated three months prior to their expiry, and if funds allow, will invite expressions of
interest from eligible not for profit community organisations.
Recipients of Three Year Festive Season Event grants are ineligible for Three-Year Community
Alliance Agreements and Three Year Maintenance Agreements.
Three Year Signature Event
This funding provides financial support for up to three years to eligible not for profit community
organisations who have an established track record of hosting a signature event that provides
significant benefit to the Noosa community; demonstrates value for money; and closely aligns
with Council’s strategic goals and identified key initiatives.
Council’s Signature Community Events Grant will contribute to costs associated with:
Expenses related to hire of equipment, temporary structures, professional services and
promotion and advertising of the event; and / or
Traffic management plans including traffic control services.
Staff are recommending no change to the organisations receiving Three Year Signature Event
funding in previous years and a CPI increase over the previous year’s funding levels.
If Council decides to continue with the program after another three years, renewal of agreements
will be negotiated three months prior to their expiry. As part of its annual budget process Council
will consider whether or not to invite additional organisations to be considered for funding under
this program.
Recipients of Three Year Signature Event grants are ineligible for Three-Year Community
Alliance Agreements and Three Year Maintenance Agreements.
Implementation
Following endorsement of the reports, grant applicants will be notified of the outcomes. Funding
to successful applicants will be distributed in July 2019 providing they have no outstanding debt
to Council and they have met any relevant funding conditions.
Previous Council Consideration
Ordinary Meeting Minutes, 21 February 2019, Item 7, Page 19
FURTHER REPORT - ENVIRONMENT GRANTS POLICY
That Council note the report by the Environmental Services Manager to the Planning &
Environment Committee meeting dated 12 February 2019 and the further report to the General
Committee meeting dated 18 February 2019 and:
A. Adopt the Environment Grants Policy as set out in Attachment 1 to the report to the
General Committee meeting dated 18 February 2019 with the addition of the following
words:
“CONDITIONS OF FUNDING
All successful applicants will be required to enter into a funding deed of agreement with
Council and acquit funds within the allocated timeframes. The timeframes and acquittal
requirements are outlined in the supporting Grant Guidelines for the specific funding
program. Successful applicants will be required to actively and publicly acknowledge
Council’s support.”
B. Approve Interim Evaluation Criteria for the next round (February 2019) of Environment
Grants only, based on relevant Strategic Outcomes of the Biodiversity and Waterways,
Wetlands and Coasts themes in the Draft Environment Strategy, listed below;
Page 16 of 109
Section 17
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Ecological linkages and connecting habitat areas are improved and rehabilitated to
increase landscape connectivity and species resilience.
Community conservation partnerships on public and private land are developed to
deliver successful biodiversity conservation outcomes.
Terrestrial and aquatic ecosystems, as well as fauna and flora species, are protected
from significant human impacts.
Invasive pest species are managed strategically to reduce impacts on native species
and habitats, fisheries, recreation and tourism values.
Water quality, riparian areas and catchment health is protected and improved by
partnering with landholders and stakeholders to actively manage and rehabilitate
priority stream reaches.
Aquatic biodiversity is improved through the preservation and enhancement of
diverse instream, riparian and wetland habitats.
Point source and diffuse pollution is identified and effectively managed to reduce
impacts on waterways, wetlands and coasts.
Waterways, wetlands and coastal environments are protected, managed and
maintained in their natural state and are enhanced to support healthy and diverse
ecosystems.
The quality and quantity of groundwater, surface water and wastewater discharge is
optimised to minimise impacts to receiving waters, aquatic ecosystems and human
health.
C. As a result of the introduction of a new separate Environment Grants Program and Policy,
Council approve the amendments required to the Community Grants Policy as detailed in
Attachment 2 to the report to the General Committee meeting dated 18 February 2019; and
D. Authorise the CEO to make any required minor amendments to the Policies prior to
publication.
Ordinary Meeting, 20 December, 2018, Items 1-7 Page 8
2018-19 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT GRANTS
(ROUND TWO)
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 11 December 2018 regarding recommended Round 2
2018/2019 Community Project Grants and a proposed 6 month funding arrangement under the
Community Alliance category.
2018-19 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT GRANTS
(ROUND TWO) - PROGRAMS
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 11 December 2018 and approve the 2018/2019 Round
Two Community Project Grants – Programs provided in Attachment 1 to the report.
2018-19 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT GRANTS
(ROUND TWO) - EVENTS
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 11 December 2018 and approve the 2018/2019 Round
Two Community Project Grants – Events provided in Attachment 1 to the report.
2018-19 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT GRANTS
(ROUND TWO) - EQUIPMENT
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 11 December 2018 and approve the 2018/2019 Round
Two Community Project Grants – Equipment provided in Attachment 1 to the report.
Page 17 of 109
Section 18
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
2018-19 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT GRANTS
(ROUND TWO) - INFRASTRUCTURE
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 11 December 2018 and approve the 2018/2019 Round
Two Community Project Grants – Infrastructure provided in Attachment 1 to the report.
2018-19 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT GRANTS
(ROUND TWO) - ENVIRONMENT
That Services & Organisation Committee Agenda Item 6 be referred to the General Committee
for further consideration.
2018-19 COMMUNITY GRANTS PROGRAM FUNDING - ALLIANCE AGREEMENT WITH
ZERO EMISSIONS NOOSA INC.
That Council note the report by the Environmental Services Manager to the Services &
Organisation Committee Meeting dated 11 December 2018 and approve 6 months Alliance
funding to Zero Emissions Noosa Inc. as provided in Attachment 1 to the report.
Finance
Traditionally, two funding rounds for Projects are run and budgeted for each financial year.
The Community Project Grants allocation for the 2019/2020 year will be adopted as part of the
2019/20 Budget. This is the first of two rounds for the 2019-2020 financial year, with the
remainder to be allocated in the second round.
The Three Year Community Alliance, Signature Event and Festive Season Grants allocation for
the 2019/2020 year will be adopted as part of the 2019/20 Budget.
In the 2019/20 financial year, Environment Grants are mostly being funded by the Environment
Levy and are covered under a separate Council Policy, Environment Grants. The exception is the
Alliance Grant for Zero Emissions Noosa Inc, which will be funded from general rates.
Risks & Opportunities
Community and Environment groups have the opportunity to leverage Council grant funding from
other external grant sources.
Consultation
External Consultation - Community & Stakeholder
Free information sessions and one on one meetings with potential applicants were held
across the Shire for eligible not for profit community organisation to learn about the Council
grants program.
Tourism Noosa
State Government, Sport and Recreation Services
Internal Consultation
This report has been developed in consultation with staff across Council including
representatives from the following areas:
Community Development
Financial Services
Executive Services
Environmental Services
Property and Facilities
Development Assessment
Page 18 of 109
Section 19
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Applications for Community and Environment Grants were assessed by Specialist Officers and
moderated by the Director of Community Services, Director of Environment and Sustainability,
Community Development Manager, Financial Services Manager and the Environment Services
Manager.
Departments/Sections Consulted:
x Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws x Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development x Infrastructure Services
Director x Director Director
Community Engagement X Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
x Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 19 of 109
Section 20
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
4 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
COMMUNITY PROJECT GRANTS (ROUND ONE) - PROGRAMS
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/Community Grants
Attachments 1. 2019-20 Round One Community Project Grants - PROGRAMS
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 11 June 2019 and approve the 2019-20 Round One
Community Project Grants – Programs provided in Attachment 1 to this report.
REPORT
Purpose
The purpose of this report is for Council to consider and endorse the first round of 2019-20
Community Project Grants for Programs as provided in Attachment 1 of this report.
Refer to report titled ‘2019-20 Community Grants and Environment Program Funding - Overview’
presented to the Services and Organisation Committee Meeting dated 11 June 2019, for
background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development x Financial Services
Community Facilities ICT
x Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director x Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture x Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 20 of 109
Section 21
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Page 21 of 109
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Attachment 1 2019-20 Round One Community Project Grants - PROGRAMS
Applicant Project Description Special Conditions Recceneaaes
Funding
Noosa World Surfing Reserve Inc. Community campaign promoting a positive ‘surf code’ and culture. Funding to be used as a contribution to the production of videos and webisodes. $3,500
P Program - purchase ies who will be professionally trained to support
Smart Pups Assistance Dogs UPPY ‘ 8 Ee PREDIC whos P ume uPP. $o
their recipient child.
-af -l i i i li
Zero Emissions Noosa Incorporated nace aleienhalianbarakineniannile at SHEA TONY eclucation campslan Savers Funding is subject to two further quotes for installation of meters. $8,000
via the www.solarschools.net educational service.
Total $11,500.00
Page 21 of 109Section 22
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
5 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
COMMUNITY PROJECT GRANTS (ROUND ONE) - EVENTS
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/Community Grants
Attachments 1. 2019-20 Round One Community Project Grants - EVENTS
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 11 June 2019 and approve the 2019-20 Round One
Community Project Grants – Events provided in Attachment 1 to this report.
REPORT
Purpose
The purpose of this report is for Council to consider and endorse the first round of 2019-20
Community Project Grants for Events as provided in Attachment 1 of this report.
Refer to report titled ‘2019-20 Community and Environment Grants Program Funding - Overview’
presented to the Services and Organisation Committee Meeting dated 11 June 2019, for
background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development x Financial Services
Community Facilities ICT
x Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director x Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture x Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 22 of 109
Section 23
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Page 23 of 109
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Attachment 1 2019-20 Round One Community Project Grants - EVENTS
Recommended
Applicant E D ipti ial iti
Skateboarding events across the shire during 2019-20, to build interest and
Australian Skateboarding Federation : ng 5 : 8 Part funding granted on condition that an event application is submitted to landowner. $5,000.00
professionalism in skating as a sport.
Coorora Woodworking Club Inc. Annual Woodworking Show - 20-21 September, 2019 ee $2,000.00
Part funding is granted subject to an event permit application being submitted to
Friends of Noosa Botanic Gardens Inc. Noosa Botanic Gardens Fathers' Day Plant Fair - 1 September 2019 sevinaanme . ; . ” = $2,250.00
Men's Shed Pomona Inc. Mental health seminar during Seniors Week in partnership with WINDO - 22 $2,091.00
| health inar duri i ki hip with -
August, 2019.
NOOSA alive! - 19-28 July, 2019 -O ing C - Gubbi Gubbi
Nacsa Lang weekend Ine: alive 8 July, 20 pening Ceremony - Gubbi Gubbi $0.00
Dancers.
3 Part fundi ted subject to: a). th | of licati i
- Noosa Strade Bianche 2019 - 9-11 August, 2019 - 3 day Noosa and a unding gran e subject to: a). the approval 0 an event app ication submitted to
Noosa Strade Bianche Association Inc. . . Council, b). Expenditure of the grant on these eligible items: security, ambulance, SES, $4,500.00
hinterland cycle festival. -. . .
directional signage and support vehicles.
Funding is granted for the dedication ceremony only and funding is on the conditional on
Noosa World Surfing Reserve Inc. Noosa World Surfing Reserve Dedication Event - 16-17 February, 2019. |the provision of the land owner's written consent for plaque placement and ceremony $3,348.00
activities.
Sunshine Coast Open House - auspiced by .
The Royal Australian Institute Of Architects Sunshine Coast Open House - 16-17 October, 2019 >
L5G. . 0.00
Total $19,189.00
Page 23 of 109Section 24
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
6 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
COMMUNITY PROJECT GRANTS (ROUND ONE) - EQUIPMENT
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/Community Grants
Attachments 1. 2019-20 Round One Community Project Grants - EQUIPMENT
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 11 June 2019 and approve the 2019-20 Round One
Community Project Grants – Equipment provided in Attachment 1 to this report.
REPORT
Purpose
The purpose of this report is for Council to consider and endorse the first round of 2019-20
Community Project Grants for Equipment as provided in Attachment 1 of this report.
Refer to report titled ‘2019-20 Community and Environment Grants Program Funding - Overview’
presented to the Services and Organisation Committee Meeting dated 11 June 2019, for
background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development x Financial Services
Community Facilities ICT
x Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director x Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture x Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 24 of 109
Section 25
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Page 25 of 109
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Attachment 1 2019-20 Round One Community Project Grants - EQUIPMENT
Applicant Project Description Special Conditions
Men's Shed Pomona Inc. Replace old and unsafe lathe, band saw and thicknesser with new certified equipment. | $6,340.00
Noosa Lions Football Club Inc. Purchase and install four new shelters at Lion's Football Club (soccer) for use by coaches and players. pe $9,990.00
Noosa Water Polo Inc. Purchase safety equipment and training gear for the junior / beginner development program. pe $1,116.27
The Noosa Croquet Club Inc. Purchase of Defibrillator and Croquet Hoops for use by members and guests. pe $2,353.00
Total $19,799.27
Page 25 of 109Section 26
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
7 2019-20 GRANTS - COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING
- COMMUNITY PROJECT GRANTS (ROUND ONE) - INFRASTRUCTURE
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/Community Grants
Attachments 1. 2019-20 Round One Community Project Grants - INFRASTRUCTURE
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 11 June 2019 and approve the 2019-20 Round One
Community Project Grants – Infrastructure provided in Attachment 1 to this report.
REPORT
Purpose
The purpose of this report is for Council to consider and endorse the first round of 2019-20
Community Project Grants for Infrastructure as provided in Attachment 1 of this report.
Refer to report titled ‘2019-20 Community and Environment Grants Program Funding - Overview’
presented to the Services and Organisation Committee Meeting dated 11 June 2019, for
background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development x Financial Services
Community Facilities ICT
x Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director x Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture x Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 26 of 109
Section 27
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Page 27 of 109
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Attachment 1 2019-20 Round One Community Project Grants - INFRASTRUCTURE
Recommended
Applicant Project Description Special Conditions
Funding
Cooroy Gymnastics Club Inc. Replace aged and leaking roof on gymnasium. Funding is granted subject to building approval. $30,000
Replace aged and broken concertina doors which divide the Funding Is granted on condition the lease agreement is signed and submitted to Council
Cooroy Memorial Hall Association Inc. oo . and building approval is sought, and prior to commencement of any work, consultation $3,725
auditorium from the kitchen area. . a . . . .
with Council's Heritage Co-ordinator is required.
Layout and construct a Japanese tranquillity garden including
Katie Rose Cottage Hospice Ltd ponds, a stream, a teahouse and paths - place of quiet reflection for $6,436.25
patients and their families.
an . Purchase and install security cameras and solar lighting system for |Funding is granted on condition the public warning signage required for CCTV
Noosa District Rugby Union Club Inc. . : . $2,834
carpark and clubhouse. installations must be displayed.
Noosa Shire Arts and Crafts Association Install LED lighting at Wallace House as recommeded by the CCIQ EcoBiz_ {Funding is granted subject to consultation with Council's Heritage Co-ordinator prior to $4,700
Report. commencement of any work.
Pomone Tennsawenne cup house improvements ne “peredes newaing internal penne Pi
. . Purchase and install two additional 22700 litre water tanks for Our
Sunshine Butterflies Inc. . $o
Backyard Community Facility.
Final stages of automated cricket ground watering system
Tewantin Noosa Cricket Club Inc. . 8 8 BY $o
installation at Read Park
United Synergies Lid Adapt the building to fit changing scope and purpose - convert kitchen to Funding granted on condition that an alternative solution to a green wall is discussed $16,292.73
client space, replace flooring, refresh paint, landscape a green wall. with Council and subject to building approval.
Total $63,987.98
Page 27 of 109Section 28
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
8 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING -
ENVIRONMENT PROJECT GRANTS (ROUND ONE)
Author Environmental Services Manager, Craig Doolan
Environment & Sustainable Development Department
Index ECM/ Subject/Community Grants
Attachments 1. 2019-20 Round One Environment Project Grants
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Environment Services Manager to the Services &
Organisation Committee Meeting dated 11 June 2019 and approve the 2019-20 Round One
Environment Project Grants provided in Attachment 1 to the report.
REPORT
Purpose
The purpose of this report is for Council to consider and endorse the first round of 2019-20
Environment Project Grants as provided in Attachment 1 of this report.
Refer to report titled ‘2019-20 Community and Environment Program Funding - Overview’
presented to the Services and Organisation Committee Meeting dated 11 June 2019, for
background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development x Financial Services
Community Facilities ICT
x Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director x Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture x Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 28 of 109
Section 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Page 29 of 109
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Attachment 1 2019-20 Round One - Environment Project Grant
‘ ; 7 ase Recommended
Action for Dolphins Limited aking action -a scl ool-based advocacy program and a coastline clean up $0.00
Taki tion - hool- line cl
event at Noosa Main Beach.
Niooswik Ukirict Londonre Gro:ine. Identify, protect and propagate Noosa's threatened roadside plant species |Funding is subject to the resultant data being entered into the $9,099.00
with seven key target species for recovery. Queensland State Wildnet Database.
ee Te eee ee orning Glory - Going ong ut More To Do - Re es a Me or i-strata
Morning Gl - Going Going - But M To Do - Re-establish Iti-strat
. healthy deep-rooted vegetation on the Heathland Drive riparian $18,494.00
(Auspiced by NICA)
embankment.
Noosa Integrated Catchment Association] Monitor shorebirds of the Noosa River Estuary - Monitor, analyse and $3,600.00
Inc. report on 12 years of data. —_—
Noosa Integrated Catchment Gardens for Wildlife - Pilot Project to enhance urban ecology through Funding is subject to applicant agreeing Council be a $8,250.00
Association Inc. (NICA) educating local residents and improving backyard wildlife habitat. participant in the steering committee. ri
Total $39,443.00
Page 29 of 109Section 30
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
9 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING - 2019-
2022 THREE YEAR ALLIANCE AGREEMENT
Author Community Development Manager, Alison Hamblin
Community Services Department
Environmental Services Manager, Craig Doolan
Environment & Sustainable Development Department
Index ECM/ Subject/Community Grants
Attachments 1. 2019-22 Three Year Community Alliance Agreement
2. 2019-22 Three Year Environment Alliance Agreement
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager and the Environment
Services Manager to the Services & Organisation Committee Meeting dated 11 June 2019 and
A. Approve the 2019-22 Three Year Community Alliance Agreement Grant provided at
Attachment 1 to this report; and
B. Approve the 2019-22 Three Year Environment Alliance provided at 2 to this report.
REPORT
Purpose
The purpose of this report is for Council to consider and endorse the 2019-22 Three Year
Community Alliance Agreements and 2019-22 Three Year Environment Alliance
Agreements as provided in Attachments 1 and 2 of this report.
Refer to report titled ‘2019-20 Community and Environment Grants Program Funding - Overview’
presented to the Services and Organisation Committee Meeting dated 11 June 2019 for
background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development x Financial Services
Community Facilities ICT
x Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture x Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 30 of 109
Section 31
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Page 31 of 109
Attachment 1 2019-22 Three Year Community Alliance Agreement
Recommended
Applicant Special Conditions
Funding
Cooroora Historical Society Inc. t/as |Development of an action plan with Council’s Heritage Coordinator that reflects the intent of the 2017 Noosa Shire Museum Situation Analysis and recommendations. Years 2 and 3 funding is conditional upon $5,228.39
Noosa Shire Museum satisfactory implementation of the action plan. Annual funding is subject to the approval of the previous year's acquittal. a
r To promote and encourage the study and knowledge of genealogy, heritage and local history; Extend membership; make records and indexes of monumental inscriptions, parish registers, newspapers,
Cooroy Noosa Genealogical and . . . . oe : ao :
siscorieal Research Group Wie genealogical and historical source material; Produce publications, conduct workshops and hold regular meetings; Collect resources, share knowledge, maintain and extend the holdings of a reference and research $5,228.39
PS: library. Annual funding is subject to the approval of the previous year's acquittal.
Promote sustainable agriculture, horticulture and other rural enterprises in the Noosa Hinterland through field days, workshops, and social events to support and strengthen community cohesion in addition to
Country Noosa Incorporated : z : ats - . : $3,137.04
supporting strong linkages between primary producers and the broader Noosa community. Annual funding is subject to the approval of the previous year's acquittal.
Noosa Arts Theatre Inc Operate a community theatre, including providing an affordable, diverse and innovative program of performing arts events, offer development and engagement opportunities for local volunteers and performers $7,842.59
. as well as provide networking and information sharing opportunities for the performing arts sector. Annual funding is subject to the approval of the previous year's acquittal. —_—
Noosa FM - Noosa Community . . : 7 5 P ‘ a 5 ? 5 as P _ ‘ i.
co. . Nil funding recommended. Funding to be re-considered by Council upon receipt of a satisfactorily revised strategic plan which also indicates the means to implement and 2018-2019 audited finanical report. $0.00)
District FM Radio Association Inc.
panona ARS Wie Operate a performance and heritage cinema venue and an art gallery for access by the local arts and wider community. Provide an affordable, diverse and innovative program of performing and visual arts events. $7,842.59
. Operate the twice monthly Pomona Country Markets. Annual funding is subject to the approval of the previous year's acquittal. _
Serena Provide accessible, no/low cost, high quality support services for people experiencing domestic and family violence in Noosa Shire, including counselling, referral, telephone support and parenting programs. $5,228.39
y , Annual funding is subject to the approval of the previous year's acquittal. =
Raise the profile of disability issues and awareness; Promote partnership across the disability sector and community sector; Ensure a coordinated and strategic approach to disability services across communities;
Sunshine Butterflies Inc. Increase opportunities for people with a disability to access, participate in and contribute to their communities; Provide quality services to people with a disability and their families which meet the need. Annual $7,842.59
funding is subject to the approval of the previous year's acquittal.
Provide case management support and short term accommodation to families residing in the SHINE Houses. Through partnership, provide emergency support services to families and individuals in crisis. Annual
The Salvation Army Property Trust Bs : 8 PP R ; ‘ € Ce me SEey SPP $16,211.11
funding is subject to the approval of the previous year's acquittal.
Sub Total $58,561.09
Australian Volunteer Coast Guard Protect Noosa residents and visitors in the marine environment through: Education - Teaching public courses such as ‘On water behaviour and seamanship’; Examination - Safety Inspections; Search and Rescue - $10,979.62
Association Noosa QF5 Patrols and Radio Bases. Annual funding is subject to the approval of the previous year's acquittal. a
= . s Provide rapid response rescue helicopter service across Noosa Shire including primary rescues at the scene of an accident; neonatal retrievals; inter-hospital transfers; and search and rescues. Annual funding is
LifeFlight Australia . . . " $10,979.62
subject to the approval of the previous year's acquittal.
Sub Total $21,959.25
Total $80,520.34
Page 31 of 109Section 32
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Page 32 of 109
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Attachement 2 2019-22 Three Year Environment Alliance Agreement
Recommended
Applicant Special Conditions .
Funding
Flying Fox Rescue is to continue their 24/7 rescue community service and expert advice on flying fox management. Continue to provide
Flying-fox Rescue Release Noosa Inc. public education in the form of community presentations, school visits and allow interested persons to visit their rescue and release $11,000.00
centre. Provide data of number of flying foxes rescued, rehabilitated and released, as well as the locations.
. oe . Not eligible as project already funded for three years, and nature of activity is not an alliance grant. Encourage to apply for multi-year
Mary River Catchment Coordinating Committee S . P of y . v v ¢ e PPly " $0.00
collaborative project grant when available.
Manage and maintain volunteer programs and education regarding weeds, land management and threatened species conservation.
Noosa & District Landcare Group Inc. Support in the administration of the organisation allows for a high degree of leveraging the funding to new environmental projects in $10,000.00
Noosa.
Noose community Biosphere Association ee noe
Provide and administer programs such as weeding, river patrol, Waterwatch, catchment excursions, auspicing Bushland Care Groups,
Noosa Integrated Catchment Association Inc. native plant education, and Learning Local with Schools. NICA have recently refocused their purpose as a member-based organisation $16,000.00
undertaking on-ground environmental action.
This funding will allow wildlife carers to purchase medicines and consumables for sedation and euthanasia of critically injured local
Wildcare Australia . . 6 P yin $1,000.00
native wildlife each year.
Will allow ZEN, completely run by volunteers, to increase their capacity to apply for grants, develop partnerships, and push Noosa
Zero Emissions Noosa Incorporated oo, P y . y . pacity . PPY 8 . PP P P $18,000.00
towards achieving zero net emissions as a community. A newer group with great capacity if properly supported.
Total $56,000.00
Page 32 of 109Section 33
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
10 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING - THREE
YEAR SIGNATURE EVENT
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/Community Grants
Attachments 1. 2019-22 Three Year Signature Event Grant
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 11 June 2019 and approve the 2019-22 Three Year
Signature Event provided in Attachment 1 to this report.
REPORT
Purpose
The purpose of this report is for Council to consider and endorse the 2019-22 Three Year
Signature Event Grant as provided in Attachment 1 of this report.
Refer to report titled ‘2019-20 Community and Environment Grants Program Funding - Overview’
presented to the Services and Organisation Committee Meeting dated 11 June 2019 for
background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development x Financial Services
Community Facilities ICT
x Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director x Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture x Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 33 of 109
Section 34
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Page 34 of 109
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Attachment 1 2019-22 Three Year Signature Event Grant
Applicant Special Conditions Recommended Recommended
PP P Funding 2019-22 | Funding 2020-22
. . Event application submitted to land owner. Annual funding is subject to
Cooroy Future Group Inc. Cooroy Fusion Festival ie . ' . 8 : $7,319.75
the approval of the previous year's acquittal.
Event application submitted to land owner. Annual funding is subject to
Cooroy Pomona Lions Club Inc. Pomona King Of The Mountain Festival pp . , . 6 ) $10,980.14
the approval of the previous year's acquittal.
. . . Agreement Period 1 Jul'20 - 30 Jun'22. Annual funding is subject to the
Noosa International Film Festival Inc. Noosa International Film Festival . : , . . : $5,000.00
approval of the previous year's acquittal.
A | funding is subject to th lof th i '
Noosa AH & | Society Inc. Noosa Country Show nua MRGIE 13 SEIS NTS SPOT OY ne Previous Yours $10,980.14
acquittal.
Noosa Heads Jazz Club Inc. Noosa Jazz Party vent application subnet ed to ane owner nnual funding is subject to $5,151.13
E t licati itted to | A If ing i bject t
the approval of the previous year's acquittal.
Event licati bmitted to land A | funding is subject t
Noosa Long Weekend Inc. Noosa alive! vent appnication su mit ea to an owner Annual Funding ts subject to $10,980.14
the approval of the previous year's acquittal.
. A t Period 1 Jul'20 - 30 Jun'22. A | funding is subject to th
Noosa Open Studios Inc. Noosa Open Studios Breement rerio i , un . Anuar Tunding is subject to the $7,000.00
approval of the previous year's acquittal.
Event application submitted to land owner. Annual funding is subject to
United Synergies Ltd Booin Gari Festival ep new _— $7,843.10
the approval of the previous year's acquittal.
Total $53,254.40 $12,000.00
Page 34 of 109Section 35
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
11 2019-20 COMMUNITY AND ENVIRONMENT GRANTS PROGRAM FUNDING - THREE
YEAR FESTIVE SEASON EVENT GRANTS
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/Community Grants
Attachments 1. 2019-22 Three Year Festive Season Event Grants
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 11 June 2019 and approve the 2019-22 Three Year
Festive Season Event Grants provided in Attachment 1 to this report.
REPORT
Purpose
The purpose of this report is for Council to consider and endorse the 2019-22 Three Year
Festive Season Event Grants as provided in Attachment 1 of this report.
Refer to report titled ‘2019-20 Community and Environment Grants Program Funding - Overview’
presented to the Services and Organisation Committee Meeting dated 11 June 2019 for
background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development x Financial Services
Community Facilities ICT
x Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director x Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture x Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 35 of 109
Section 36
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Page 36 of 109
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Attachment 1 2019-22 Three Year Festive Season Event Grant
Recommended
Applicant Special Conditions .
Funding
. . Event application submitted to land owner. Annual funding is subject to
Cooroy Chamber of Commerce Inc. Christmas in Cooroy PP . . 6 , $7,319.75
the approval of the previous year's acquittal.
Event licati bmitted to land .A | funding is subject t
Cooroy Pomona Lions Club Inc. Pomona Night Of Lights eee me eene an owner —_—,*, eX, $2,509.63
the approval of the previous year's acquittal.
. . Event application submitted to land owner. Annual funding is subject to
East Coast Originals Peregian Beach Christmas Carols PP . \ . 8 ; $3,659.87
the approval of the previous year's acquittal.
- on . - ye . . Event application submitted to land owner. Annual funding is subject to
Kin Kin Community Group Inc. Kin Kin Community Christmas . \ . $1,568.52
the approval of the previous year's acquittal.
Event application submitted to land owner. Annual funding is subject to
Lake Cootharaba Sailing Club Inc. New Years Eve at The Lake . Ppncancn su . \ wn Sar neing ee? $3,137.04
the approval of the previous year's acquittal.
Noosa Christian Outreach Church Noosa Carols on the River Event application meat to ean owner. Annual funding is subject to $8,365.43
the approval of the previous year's acquittal.
Noosa Marina (auspiced by Noosa Strade . Event application submitted to land owner. Annual funding is subject to
. . (ausp y NYE Fireworks and Band Spectacular PP . , . ’ $5,228.39
Bianchi Inc.) the approval of the previous year's acquittal.
Tewantin Noosa Lions Club & Rotary Club of . . Event application submitted to land owner. Annual funding is subject to
v Australia Day Festival PP . \ . g 4 $10,456.78
Noosa Heads Inc. the approval of the previous year's acquittal.
. . Event application submitted to land owner. Annual funding is subject to
Tewantin Noosa RSL Sub Branch Gala Christmas Carnival v ppicatt 0 " \ w . ual Funding Is sub} $3,659.87
the approval of the previous year's acquittal.
Total $45,905.28
Page 36 of 109Section 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
12 REGIONAL ARTS DEVELOPMENT FUND - GRANT RECOMMENDATIONS - 2018-19
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/RADF/2018-19
Attachments 1. RADF Recommendations for Funding
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 11 June 2019 and approve the Regional Arts
Development Fund recommendations for 2018-19 as outlined in Attachment 1 to the report.
REPORT
The Regional Arts Development Fund (RADF) supports cultural activity through the professional
development and employment of arts and cultural workers in regional Queensland. RADF is a
partnership between State Government, through Arts Queensland and Noosa Council.
The RADF Committee is chaired by Councillor Jess Glasgow and comprises external
professional arts industry representatives with Council officers in supporting roles.
This report covers the second RADF grant round for 2018-19 which closed on 3 April 2019
(Round 11).
Promotion
Promotion of this RADF grant round included media releases to newspapers. Additional
information was then posted on Council’s website, circulated to Council’s arts database and
placed on social media (Facebook). A funding information session was held at The J in February,
2019.
Support to applicants was provided by the Arts and Culture Development Officer, the Community
Development Officer and the Grants Officer. Staff attended face-to-face meetings with individual
applicants and responded to telephone enquiries and emails.
As per the Community Grants Policy all RADF applicants were required to speak to a grants
officer to discuss their project and get support through the application process.
Assessment
RADF applications were assessed against the following generic RADF assessment criteria:
Will the project develop the paid artist’s professional life?
Will the project benefit the community, both directly and indirectly?
Is the project well planned and achievable?
Will the project increase the sustainably of quality and diverse creative communities?
They were also assessed against the Noosa RADF Committee’s two priority areas for 2018-19:
Art Bringing People Together; and
Projects of Place.
Page 37 of 109
Section 38
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
A total of 10 applications requesting $44,000 were received and assessed by the RADF
Committee.
In accordance with RADF Guidelines, Committee members are required to declare any conflicts
of interest and once declared the Committee member is then not involved in related
deliberations. In this round, one Committee member declared a conflict of interest relating to one
application and they did not have any involvement with the assessment or decisions relating to
that application.
The RADF Committee has recommended 9 applications totalling $23,700 for funding. The
projects recommended for funding are excellent in quality and diversity, and will employ quality
artists and arts workers who will engage in valuable arts and cultural activities across the region.
RADF funding notification
Upon Council endorsement of this report, successful applicants will be notified by email including
a letter of acceptance for signature by the applicant.
The unsuccessful applicants who did not meet the grant criteria or who are not funded due to
lack of available funds will be advised in writing. Feedback is provided by the assessment the
panel on areas of the project or application that may be modified or improved.
Previous Council Consideration
Since 2014, Noosa Council has had a partnership with Arts Queensland. As part of this
partnership, Noosa Council is able to offer grants to artists and arts organisations within the
Noosa Shire. These are assessed by the RADF Committee and approved by Council twice each
year.
Finance
RADF is a partnership between State Government, through Arts Queensland and Noosa Council.
Council has a funding agreement which runs from October 2018 to September 2019 with Arts
Queensland.
Risks & Opportunities
There are no risk implications.
Consultation
External Consultation - Community & Stakeholder
The following RADF Committee members:
Ulrike Sturm, Jane Rivers, Toni Wills, Michael Donovan, Alicia Sharples, Cal Webb and
Noelle Nelson.
Arts Development Officer, Arts Queensland
Internal Consultation
Councillor Jess Glasgow – RADF Committee Chairperson
Director Community Services
Director Environment and Sustainable Development
Financial Services Manager
Gallery Director
Community Development Officer – Arts and Culture
Grants Officer, Community Development
Page 38 of 109
Section 39
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer x Director Director
Executive Support x Community Development x Financial Services
Community Facilities ICT
x Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director x Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 39 of 109
Section 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Page 40 of 109
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Attachment 1 Regional Arts Development Fund 2018-2019 - Round 11
Applicant Project Description Special Conditions oe
R
Funding
Now & Forever - Funding towards production and project-management of
Annette Hughes Datson Hughes's album 'Now & Forever’, subsequent launch and Australian $0.00
tour.
. Treading Traces #1 - a suite of site specific dance works to be presented as part
Gail Hewton . $3,000.00
of Floating Land 2019.
Beneath The Blue - a short documentary-style film to engage and educate
Gareth Davies children about Noosa’s turtles, and inspire them to become turtle $5,000.00
conservationists and champions.
. ' . Funding is subject to the applicant meeting with
James Oxley EP recording and launch - to further develop James' musical career. $2,000.00
Development Officer to redevelop budget.
. Jamison Kehl - single release - preproduction, production and postproduction, Enmntioas Is mgect te she Provision ota letter of support
Jamison Kehl . . . . from the mentor and meeting with Development Officer $2,000.00
assisted by University of The Sunshine Cast and, mentor, Andrew Ward MFA.
to redevelop budget.
Self-Publishing Conference Attendance - professional development opportunity
Louise Guy to attend '20BookstoSOK' marketing conference for self-published authors in $1,200.00
the United States.
Michaela Burger with Noosa Chorale - Noosa Alive! To present Melbourne's
Noosa Long Weekend Inc. . . . . .
. . Michaela Burger, in collaboration with Noosa Chorale, at the 2019 festival, $2,500.00
Trading as NOOSA alive! nee ' \
performing 'A Migrant's Son’.
Pam Walpole A plague of poly pods -To create an art Installation of oversized spheres along |Funding is subject to the applicant meeting with $3,000.00
the coast as a site specific work for Floating Land. Development Officer to redevelop budget.
STORYPLACE: Noosa National Park - The story of the Noosa National Park Funding is subject to the applicant meeting with
Red Chair shared by elders, historians, poets, musicians and other community keepers of |Council's Heritage Co-ordinator to discuss Kabi Kabi $3,000.00
knowledge. involvement.
The Dennis Sisters to produce a music video promote and market their new Funding i j h li i ith
The Dennis Sisters is Si produ ic vi p unding is subject to the applicant meeting wit $2,000.00
2019 EP. Development Officer to redevelop budget.
Total $23,700.00
Page 40 of 109Section 41
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
13 1819T090 - COLLECTION AND PURCHASE OF SCRAP METAL AND LEAD ACID
BATTERIES
Author Coordinator Waste Management, Ian Florence
Community Services Department
Index ECM/ Tender 1819T090 Collection and Purchase of Scrap Metal and Lead
Acid Batteries
Attachments 1. 1818T090 Evaluation Spreadsheet
EXECUTIVE SUMMARY
Nil
RECOMMENDATION
That Council note the report by the Coordinator Waste Management to the Services &
Organisation Committee Meeting dated 11 June 2019 and:
A. Award tender 1819T090 - Collection and Purchase of Scrap Metal and Lead Acid Batteries
to Sims Group Australian Holdings Limited; and
B. Award the contract for a term of three (3) years with an option for two (2) extensions of up
to 12 months each.
REPORT
Scrap metals and lead acid batteries are segregated and stockpiled at the Eumundi Rd Resource
Recovery Centre and at Cooroy and Pomona Transfer Stations. This resource is recycled and
generates revenue to partially offset costs incurred by Council in its resource recovery activities.
The invitation of public tenders for Collection and Purchase of Scrap Metal and Lead Acid
Batteries was advertised on VendorPanel on 7 March 2019. At tender close on 2 April 2019,
submissions were received from the following three (3) respondents (in alphabetical order):
1. Liberty Recycling (OneSteel)
2. Raw Metal Corp
3. Sims Group Australian Holdings Limited
The tenders were then evaluated using the following criteria:
Price
Capability and Resourcing
Contact Experience and Capacity
Methodology
Quality
Health & Safety
Environment & Sustainability
Contribution to Local Economy
The evaluation methodology considered a price component of 45% of the score, and non-price
elements of 55% of the score.
Sims Group Australian Holdings Limited demonstrated the capability, experience and resources
to deliver on Council’s contract requirements. They also demonstrated that they have the
capability to satisfy Council’s requirements in the areas of workplace health and safety,
environmental performance and quality assurance.
Page 41 of 109
Section 42
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
No company provided evidence of being based in the Noosa Shire.
In the overall price and non-price evaluation, Sims Group Australian Holdings Limited
demonstrated the best value for money, and therefore is recommended as the tenderer
considered the most advantageous to Council for 1819T090 Collection and Purchase of Scrap
Metal and Lead Acid Batteries.
Tenders were assessed in accordance with the tender Probity Plan by three (3) members of the
Waste Management Branch and a Workplace Health and Safety Advisor.
Finance
Approximately 2,500 tonnes of recycled metals are collected and sold annually by Council. The
sale of metals and lead acid batteries provides Council with a significant revenue stream. The
revenue is difficult to accurately predict as it is dependent on the amount of material generated
by the community and fluctuating commodity price of the metals. An approximate value to Noosa
Council over the initial three-year term of the contract is $1,500,000.
The metal price evaluation for tenders was calculated using the preceding month’s average “TEX
Report” (weekly mid-point), divided by the Reserve Bank of Australia (RBA) preceding month’s
daily indicative AUD/USD exchange rate, multiplied by the contractor’s offered percentage.
The lead acid batteries price evaluation for tenders was calculated using the previous month’s
average London Metal Exchange (LME) “Lead” Cash Sellers Price, divided by the Reserve Bank
of Australia (RBA) preceding month average daily indicative AUD/USD exchange rate, multiplied
by the contractors offered percentage
Risks & Opportunities
Some revenue opportunity and risk will always be associated with metal and battery recyclable
sales due to fluctuations in world commodity market prices, as these prices rise and fall
periodically due to market demand.
Consultation
External Consultation - Community & Stakeholder
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
X Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 42 of 109
Section 43
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Page 43 of 109
Final Evaluation
NOOSA SHIRE COUNCIL _ Weighted Attribute Evaluation Spreadsheet - Final Evaluation
errr ostcton arsine otscarmeaiaesindaastats
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1
2
3
Se (
Sf
6
7
Bp
5
MO
NON-CONFORMING TENDERS
1 2 3 4 5 6 7 8 9 10
[nanan OT [ewe ee] TdT CCC
- oldings Limited
moments | mmtinon | nee | eee | cs Lm [ost | [ee [et = [ee [et [| = [ot =
Resultant
st weighti
evan ainercwrng tem | | sm | om | rm | wm | om | io | om | o [om] o | om] o [om] o | om] o [om] o | om |
Poeesteweerenreey ee] | sm | | rm | me | om | io | om | io [om | os | om] o | om] o | om] o [om] os | om |
metodoey | me | | am | om | sm | | sm | io | om | o | om | o | om | o | om | o | om | o | om | o | om |
umn Tw | om fs | as | | aso | oo | om | oo {om | o | om | o | om] o | om | o | om | o | om |
feemnasetcy | tm es | os | | co | | om | 0 | om | 0 | om | o | om | o | om | o | om | o | om | o | om |
meson f= ||| ~[trf=|efem]elem,>lm|»fm]e[m|>|m| ||
Rometatontotoedtewomy | ome | 0 | ao | so | a | om | om | so fom | o [om] o fom] o [om] o fom] oc [om] o | om |
SS a a
7 recyal SINS Group Austral
| eamrwricastement | onesteey | Row metaicor | Micringsumees | | | PP
PART Raw Metal Corp oldings Limited
Total Fees (Pc) 45% $423,066 $431,760 $457,406 $0 $0 $o
Average Fees (Pav) $....c.sssesesssessseee $437,411
Price Score 93 97 109 0 0 0
Normalised Price Score (Pn) 86 89 100 0 0 0
Weighted Price Score (Pw)
eS a A
a ee Postion tile The Croc miehttcr cafes the ebove score
|___Contract Administrator & Assesment PanelMembert | tan florence and weightings of this evaluation
| Assesment PanelMember2 | Wayne Schafer
| Assesment PanelMember3 | his el Contract Administrator's signature: [tan florence
| Assesment PanelMembera | Rob Walsh
[| Assesment PaneiMemberS |
Page 43 of 109Section 44
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
14 REVISED GARDEN WASTE SERVICE POLICY
DOCUMENT INFORM AT ION
Author Manager Waste and Environmental Health, Wayne Schafer
Community Services Department
Index ECM/ Subject/ Waste – Council Reports/ Waste Management
Attachment Garden Waste Recycling Service Policy
EXECUTIVE SUMMARY
Due to concern regarding the volume of garden waste still being collected and disposed at
Council’s landfill in waste collection vehicles (following the rollout of the garden waste collection
service), waste management staff arranged for Envirocom to undertake a waste audit to
accurately determine the volume of garden waste being placed in general waste bins at resorts
and multi-unit accommodation. The audit confirmed that between 24% and 30% of waste from
these properties consisted of garden waste that could potentially be separately collected and
diverted via a garden waste collection service.
The most appropriate method to facilitate diversion of this garden waste is by changing the
Garden Waste Service Policy. A revised version of the policy has been attached to this report
and Council is being requested to endorse the revised policy to facilitate the changes necessary
to mandate a garden waste service to commercial and industrial properties, multi-unit
accommodation and resorts.
A variation to the Waste Management Contract 1516T043 is required to also include a 1,100 litre
garden waste collection service that is more appropriate for the collection of garden waste from
larger commercial premises.
RECOMMENDATION
That Council note the report by the Manager Waste and Environmental Health to the Services &
Organisation Committee Meeting dated 11 June 2019 and
A. Repeal the Garden Waste Service Policy adopted 20 April 2017;
B. Adopt the revised “Garden Waste Recycling Service Policy” provided at Attachment 1 to
the report, which provides for expansion of the garden waste recycling service to
commercial and industrial properties, multi-unit accommodation and resorts during the
2019/20 financial year; and
C. Authorise staff to make a variation to the Waste Management Contract 1516T043 to
include the provision of a weekly 1,100 litre garden waste collection service in 2019/20.
REPORT
A commercial waste disposal levy commences in Queensland on 1 July 2019. In response to the
levy it is appropriate to review how commercial waste may be diverted from landfill to minimise
the levy impacts upon Council and commercial customers. This report identifies potential savings
to both Council and customers by expanding the garden waste service beyond the current
mandated domestic collection service and revising the Garden Waste Service Policy to
accommodate this.
1. Background
Council implemented a mandated domestic garden waste recycling service in September 2017 to
require domestic residences within the ‘defined garden waste service area’ to be provided with a
minimum 1 x 240 litre garden waste bin collected fortnightly. The intent was to:
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reduce organic waste to landfill; and
recover valuable resources and produce single and double ground mulch, as a recycling
initiative.
Since implementation of the mandated service the number of services has increased from
approximately 5,000 fortnightly services, to 15,477 fortnightly services as at April 2019.
Multi-unit accommodation, resorts and commercial premises were not included in the mandated
service as surveys conducted by Council’s consultant at the time indicated that most of the
garden waste from these premises was being hauled to landfill by commercial gardeners for
segregation and mulching.
2. Waste Audit by Envirocom
Waste management staff were concerned about the volume of garden waste that was still being
landfilled. Visual observations of waste collection vehicles emptying waste at the landfill
contained significant volumes of garden waste, despite the implementation of a mandated
domestic garden waste service.
Early in 2019, staff engaged environmental consultancy firm, Envirocom, to undertake a waste
audit of resorts and multi-unit accommodation to determine the amount of garden waste in the
general waste bin that was being landfilled. The results confirmed that a substantial volume of
garden waste was being placed into the general waste bins.
3. Audit Results
Envirocom weighed the garden waste in the general waste bins from 820 bins from resorts and
756 bins from multi-unit accommodation and identified the following results:
The contents of Resort bins averaged 16.29kg per bin. 30% of the contents by weight was
garden waste.
The contents of Multi Unit Developments bins averaged 14.31kg per bin. 24% of the
contents by weight was garden waste.
The following photos provide an example of the significant volume of garden waste in wheelie
bins at resorts and multi-unit developments.
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Some premises as depicted in the following photos already use a dedicated general waste bulk
bin exclusively for garden waste and would benefit financially by converting the service to a
garden waste bin service (particularly in 2019/20 when the waste levy is introduced).
4. Waste Levy Implications
The $75 per tonne waste levy applies to any commercial waste that is disposed to landfill from 1
July 2019. This applies to garden waste within a commercial waste bin. The levy will rise to $90
per tonne over the next 4 years.
However, if the waste is collected and diverted from landfill through a garden waste collection
service, the cost of a garden waste service is much lower than a general waste bin. This is due to
reduced green waste processing costs vs landfill disposal/waste levy components in the service
charge. The garden waste service:
Provides a significant saving if a general waste service can be replaced with a garden
waste service.
Reduces waste to landfill and consumption of landfill airspace, supporting the waste
reduction strategy for Queensland.
Recovers a valuable resource for reuse (garden waste converted to mulch).
The table below compares garden waste and general waste bin charges (currently proposed for
2019/20):
Bin Size Garden Waste Charge 2019/20 Commercial General Waste Charge 2019/20
240 litre bin $52.50 serviced fortnightly $395 collected weekly including a yellow lid
recycling service fortnightly
360 litre bin $80 serviced fortnightly $550.50 collected weekly including a yellow lid
360 recycling service fortnightly
1,100 litre bulk bin $700 serviced weekly $2,018 collected weekly including a 240 litre
recycling service weekly
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5. Proposed Revision of the Garden Waste Service Policy
To achieve the diversion of garden waste from commercial, industrial, resort and multi-unit
accommodation, it is proposed that Council amend the current garden waste service policy to
include all premises within the defined garden waste service area, if they dispose of garden
waste into the general waste bin.
Proposed policy revision impacts:
Maintain the current mandated service to domestic premises – (no change).
Maintain the optional service outside the mandated service area – (no change).
Introduce a requirement that premises in the garden waste service area must not place
garden waste into a general waste bin.
Make provision for an exemption from a garden waste service if a gardener removes
garden waste to a resource recovery facility for mulching or another approved reuse (no
change).
Recognise that some premises may not physically be able to provide space for additional
bins and may need exemption.
Introduce the garden waste service for currently unserviced premises gradually during the
2019/20 financial year.
Acknowledge that not all premises will have cost savings if they cannot convert general
waste services into garden waste services.
Offer a new weekly 1,100 litre garden waste recycling service in coastal areas if there is
sufficient take up of the service.
Previous Council Consideration
The proposal to expand the garden waste collection service and make provision for a 1,100 litre
garden waste bulk bin collection was discussed at the pre-budget workshop held 1 May 2019.
Finance
There are cost savings to be made for some premises by converting existing general waste
services to garden waste services as detailed in the report. If Council can divert say 2,000 tonnes
of additional commercial garden waste from landfill, commercial property owners will potentially
save $150,000 in waste levy charges.
Commercial property owners can also benefit by the conversion of existing waste services to
garden waste services at substantially reduced cost as detailed in the report.
The 2019/20 revenue statement will make provision for a new garden waste bin category (1,100
litre low noise bin) that more appropriately accommodates garden waste from larger
developments. Cleanaway has agreed to supply this service weekly as a contract variation
provided sufficient number of services (39 weekly), are available to make the collection viable.
The lift rate is the same as a waste bin service.
Cleanaway will require a variation to the Waste Management Contract 1516T043 to include the
provision of a weekly 1,100 litre garden waste collection service in 2019/20. The price of the
service has been calculated as part of the formulation of the 2019/20 budget.
Rather than stipulate the minimum number of garden waste bins that must be made available it is
proposed that the criteria will be “no garden waste is to be placed in the general waste bin”. This
criteria will avoid over supply of bins where they are not needed, such as at developments where
there are minimal gardens. It will also accommodate situations where large volumes of garden
waste is produced and is currently placed into general waste bins.
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Risks & Opportunities
Risks
Conversion of waste bin services to garden waste services will have an impact through the
loss of revenue to cover the corporate costs in service charges.
Some premises may not have physical space for additional garden waste bins and will
need to be exempted.
Contamination of garden waste bins may increase if not properly managed by on site
management vs domestic owners who are better able to control the contents of bins.
Opportunities
This proposal provides:
An opportunity to divert more commercial garden waste and save landfill airspace.
Reduce exposure to commercial customers of imposing waste levy charges for garden
waste that is buried, that can easily be diverted.
In many instances the potential for commercial customers to segregate waste more
efficiently and benefit financially through converting a general waste service to a garden
waste service.
Consultation
External Consultation - Community & Stakeholder
Cleanaway were consulted and agreed to a contract variation to provide a weekly 1,100 litre
garden waste bin serviced weekly and to expand the existing 240 litre and 360 litre garden waste
bin service to commercial premises and multi accommodation units.
Internal Consultation
Corporate Services were consulted during the development of the 2019/20 draft budget and
councillors were exposed to some of the proposals contained in this resort during draft budget
discussions.
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer X Director X Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
X Waste & Environmental Health X Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
| @ NOOSA Council Policy
x i Keeler GARDEN WASTE
RECYCLING SERVICE
Corporate Plan Reference: Our environment is protected, enhanced and valued by
the community
Endorsed by Council:
Policy Author: Manager Waste and Environmental Health
1 PURPOSE OF THE POLICY
This Policy regulates the provision of a garden waste recycling service to the Noosa community.
2 OUTCOME
The provision of a garden waste recycling service is part of Council's long-term waste strategy. The
service incorporates the collection of garden waste and the reuse of this green waste to create
blended soils and Australian standard compost.
The implementation of the service provides a range of outcomes including:
e Diversion of organic waste from landfill
e Reduced consumption of landfill airspace
e Increased lifespan of the landfill
e Reuse of a valuable resource for a community and commercial benefit
e Reduced impact of the State Government waste levy commencing 1 July 2019
3 SCOPE
This policy applies to all premises including but not limited to, single domestic residences, duplexes,
commercial and industrial premises, mulit-unit accommodation and resorts, within the defined garden
waste service area identified in the eleven maps attached to this policy.
The policy may also apply to properties within five kilometres of the defined garden waste service
area where services can be provided optionally.
4 GUIDING PRINCIPLES FOR DEVELOPMENT OF THIS POLICY
In 2016, Council developed a Waste Reduction and Recycling Plan 2016-2024 (the Plan) in
accordance with the State Government’s Waste Reduction and Recycling Act 2011.
The Plan provides the guiding principles for this Policy as well as being a pathway for Council to
achieve the specified target of recycling 55% of domestic waste to landfill by 2024 as provided for in
the State Government's Queensland Waste Avoidance and Recycling and Resource Productivity
Strategy (2014-2024).
This reduction cannot be achieved without the introduction of a garden waste recycling bin for the
separate collection and processing of garden waste to reduce waste buried in landfill.
This policy also seeks to ensure Council meets its obligations under the Federal Competition and
Consumer Act 2010 (CCA).
To ensure compliance with the CCA, Council has given an undertaking to the Australian Competition
and Consumer Commission (ACCC) that it will exempt properties from its standard garden waste
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
recycling service (upon request of the owner) where a commercial gardener or other service provider
removes garden waste on behalf of the owner for a beneficial reuse and the garden waste is not
discharged to landfill.
5 POLICY STATEMENT
Under this Policy Council will provide the following garden waste recycling services to the Noosa
community.
5.1 Defined garden waste service area
The following minimum garden waste service level is to be provided within the ‘defined garden waste
service area, in addition to general waste bin and yellow lidded recycling bin services.
Single domestic dwellings
e 1.x 240 litre lime lidded garden waste recycling bin collected fortnightly.
Duplexes — for each duplex unit serviced separately
e 1.x 240 litre lime lidded garden waste recycling bin collected fortnightly.
Duplex with a shared waste collection service
Shared service between 2 units
e 1.x 240 litre lime lidded garden waste recycling bin collected fortnightly.
Commercial and Industrial Premises
e 1x 240 litre lime lidded garden waste recycling bin where garden waste is regularly being
placed into a general waste bin
Resorts and Multi Unit Developments
e Sufficient 240 litre, 360 litre, lime lidded garden waste recycling bins to prevent garden waste
being placed into a general waste bin, or
e Sufficient 240 litre, 360 litre or 1,100 litre lime lidded garden waste recycling bins if the premises
are located within the coastal townships from Noosa Heads to Peregian Beach or within the
townships of Noosaville and Tewantin.
5.2 Additional Service Capacity
Within the defined garden waste service area, where the owner or occupier receives a garden waste
service but “regularly” places garden waste into a general waste bin, the Council may require the
owner to provide additional garden waste collection capacity (i.e. upgrade to 360 litre bin/s or provide
additional 240 litre bin/s, or 1,100 litre bulk bin/s) to prevent garden waste being disposed to landfill.
5.3. Optional garden waste recycling service
An optional garden waste recycling service is available to domestic, commercial, industrial and multi-
unit developments within the ‘optional garden waste service area’.
The owner of premises within the optional garden waste service area may apply for a garden waste
recycling service to be provided to their premises. Occupiers who are not the owner require the
owner’s permission.
5.4 Invalid garden waste recycling service
An invalid garden waste recycling service may be requested by an owner or occupier of premises
receiving a garden waste recycling service, where there is no person on the premises physically
capable of presenting a bin on the footpath for service on collection day.
Council may require the owner or occupier to provide a medical certificate to confirm their incapacity
to maneuver a garden waste recycling bin to the defined collection point on the footpath.
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5.5 No limit on the number of garden waste recycling bins
There is no limit to the number of garden waste recycling bins that can be requested by the owner
of a premises, provided the owner agrees to pay the relevant cost for each garden waste recycling
service provided.
6 SERVICE FREQUENCY AND BIN PRESENTATION
Garden waste recycling bins (240 litre and 360 litre) will be serviced fortnightly on the normal general
waste collection day, but on the opposite fortnight to the yellow lidded recycling bin service. Garden
waste bulk recycling bins (1,100 litre) will be serviced weekly on the normal service day.
Garden waste recycling wheelie bins must be presented at the kerb by 6am on service day, placed
adjacent to the general waste bin, but spaced more than 500mm apart.
At commercial or industrial premises or multi-unit development where the waste collection contractor
has agreed to service general waste containers on the property, the owner may be able to arrange for
garden waste recycling bins to be collected on the property.
The contents of the garden waste recycling bin will be emptied into a garden waste collection vehicle
and transported to the Resource Recovery Facility at Eumundi Road where the garden waste will be
processed (mulched) for reuse.
7 SERVICE EXEMPTIONS
The owner of premises within the defined garden waste service area may apply for an exemption from
the garden waste recycling service where the following criteria applies:
e the owner or occupier engages a service provider to perform a gardening service at the
premises to either mulch and use on site or remove all garden waste to a resource recovery
facility, or to another location for an approved reuse of the resource. The service provider must
supply a written undertaking that achieves compliance with the exemption criteria mentioned
in this section; or
e the parcel of land on which a single dwelling is located is 400m? or less in area; or
e the parcel of land containing two duplexes is located on a parcel of land less than 400m? in
area.
8 TERMINATION OF EXEMPTIONS IN THE GARDEN WASTE SERVICE AREA
Where Council has exempted a property from the requirement to receive a garden waste recycling
service because another service provider (i.e. gardener) is diverting the garden waste for a beneficial
reuse and no service provider provides a regular service for the removal of garden waste:
e the owner of exempted premises must request a Council garden waste recycling service be
provided.
9 CONTENTS OF WASTE BINS AND GARDEN WASTE BINS
9.1 Use of General Waste Bins for Garden Waste Disposal
Within the garden waste service area, garden waste must not be placed into a general waste recycling
bin unless the owner has been exempted from receiving a garden waste collection service, because
it is not possible to supply the service to the property.
9.2 Contamination of Garden Waste Recycling Bins
Where the owner or occupier of premises with a garden waste recycling service contaminates the
contents of a garden waste bin with ‘excluded waste’ or ‘prohibited waste’, Council may remove the
bin from service to protect the integrity of the garden waste material for processing and reuse. Where
a bin is removed from service no refund of the fees paid for the service will be made and the service
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
charge will continue for the remainder of the financial year.
The service will only be reinstated if the owner or occupier can assure Council that the future provision
of the service will not result in contamination of the bin with excluded material.
10 ROLES AND RESPONSIBILITIES
The Waste Management Section is responsible for the provision of the services under this policy under
general direction of the Manager Waste and Environmental Health.
The Council’s waste collection contractor is responsible for the delivery and servicing of garden
waste recycling bins at the owner's property.
Council’s customer service staff will receive and answer inquiries and complaints about the service
where possible or refer the inquiry to the Waste Management Section.
11 DEFINITIONS
Defined garden waste service area means the area defined by Council resolution where Council
has agreed to provide a garden waste collection service.
The area is broadly identified as the urbanized areas of coastal and hinterland townships (excluding
Kin Kin) and also excludes the majority of the Noosa rural area.
The area is defined on eleven maps attached to this policy, “Identifying properties inside the
boundary of the townships that are included in the defined garden waste service area”
Excluded waste means dirt, soil, gravel, concrete, plastic or plastic bags, plastic garden pots and
any other material that would contaminate the contents of the garden waste recycling bin and prevent
its marketability for reuse after processing into mulch or compost.
Garden waste means organic material from the garden such as grass clippings, leaves, light
branches to 50mm diameter, twigs and sticks, palm fronds, bark, sticks, provided the weight of the
240 litre bin does not exceed 70 Kg for a 240 litre bin or 85 Kg for a 360 litre bin.
Garden waste recycling bin means an approved waste container being a green 240 litre or a 360
litre wheelie bin or a 1,100 litre low noise bulk bin, with a lime coloured lid specifically designated to
receive “garden waste” and be collected from the kerb, or on property at commercial premises by
special agreement.
Garden waste recycling service means the provision by Council of a 240 litre or 360 litre garden
waste recycling bin and the collection of the contents of that bin fortnightly on the normal service day
for a waste collection service, but on the opposite week to the yellow lidded recycling bin service, or
in the case of a 1,100 litre bin the contents collected weekly on the normal service day.
Garden waste bulk recycling service means the provision by Council of an approved 1,100 litre
low noise bulk recycling bin the contents collected weekly on the normal service day.
Invalid garden waste service means a Garden Waste Service provided to a property where one or
all occupants are deemed (based on medical evidence) to be unable to wheel a garden waste
recycling bin to the kerb for collection. The bin must be located in a fixed location approved by
Council. The collection contractor wheels the bin to the collection vehicle, empties the contents and
returns the bin to the fixed location.
Optional garden waste service area means the area within 5 kilometres of the defined garden
waste service area. Owners of property within this optional service area can apply for the service. The
area may be extended beyond 5 kilometres from the defined garden waste service area if Council's
Waste Collection Contractor agrees to provide the service.
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Optional garden waste recycling service means a garden waste recycling service that can be
requested by the owner (or owner’s agent) for:
e Any premises that are within 5 kilometres of the defined garden waste service area.
Single unit domestic dwelling means for the purpose of this policy a self-contained dwelling on a
separate parcel of land and includes each semi-detached dwelling in a duplex building.
12 RELEVANT LEGISLATION
The Competition and Consumer Act 2010 (CCA)
Queensland Waste Reduction and Recycling Act 2011
Queensland Waste Reduction and Recycling Regulations 2011
Environmental Protection Regulations 2008 (Chapter 5A)
Councils Waste Reduction and Recycling Plan 2016 — 2024
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Defined Garden Waste Service Area
11 Maps - Identifying properties inside
the boundary of the townships that are
included in the defined garden waste
service area.
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
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Page 61 of 109Section 62
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
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Page 62 of 109Section 63
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
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Page 64 of 109Section 65
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
15 APPLICATION OF NATIONAL COMPETITION POLICY REFORM FOR 2019-20
BUDGET
DOCUMENT INFORM AT ION
Author Manager Financial Services, Trent Grauf
Corporate Services Department
Index ECM/ 22.11 National Competition Policy
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Manager Financial Services to the Services and Organisation
Committee Meeting dated 11 June 2019 and:
A. Continue to apply the Full Cost Pricing reform option to the Waste Management business
activity for the 2019/20 financial year in accordance with section 44(1)(b) of the Local
Government Act 2009; and
B. Continue to apply the Code of Competitive Conduct to the Holiday Parks business activity
for the 2019/20 financial year in accordance with section 47 of the Local Government Act
2009.
REPORT
The Local Government Act 2009 requires Council to decide each financial year whether to apply
National Competition Policy (NCP) reform to its identified business activities.
Certain activities of Council are required to be identified as business activities if they trade in
goods and services that could potentially be delivered by a private sector firm for the purposes of
earning profits in the absence of Council’s involvement. They do not include the non-business,
non-profit activities of Council such as the libraries, aquatic centre, parks maintenance etc.
The primary purpose for Council to apply NCP reforms to its business activities is to assist in
removing anti-competitive conduct, encourage greater transparency in the operation of its
competitive activities and improve the allocation of Council’s limited resources.
A number of different reform options are provided under legislation for application to identified
business activities. Commercialisation or Full Cost pricing reforms are generally applied to larger
or financially significant business activities, whereas the Code of Competitive Conduct is applied
to the smaller or prescribed business activities.
The general premise to consider is that the larger the Council business activity, the larger the
potential financial impact on the local economy and potential competitors, and hence greater
level of reform applied to ensure ongoing competitive neutrality.
1. Business Activity Classification
Expenditure thresholds are published each financial year by the Department of Local
Government, Racing and Multicultural Affairs. Councils are required to determine if any of their
activities deemed competitive in nature are classified as either a significant business activity
based on the definition under the Local Government Regulation 2012, or a prescribed or smaller
business activity when implementing the Competitive Code of Conduct. The expenditure
thresholds applicable for the 2019/20 financial year have increased from 2018/19 levels in line
with the Consumer Price Index and are as follows:
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Section 67
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
$9.7 million for significant business activities; and
$340,000 for Code of Competitive Conduct business activities.
2. Application to Identified Business Activities for the 2019/20 Financial Year
Two of Council’s activities have been identified as competitive in nature that meet the criteria and
relevant threshold levels for identification as business activities. The activities that have been
identified and reform levels to apply (based on the estimated annualised budgeted expenditure)
are:
Business Activity Expenditure Reform Level
Waste Management $12.0 million Significant
Holiday Parks $1.8 million Code of Competitive Conduct
Note: annualised expenditure for significant activities includes total operating expenses less depreciation less
competitive neutrality costs plus interest and loan redemption. Expenditure for code of competitive conduct activities
includes total operating expenses plus interest.
Previous Council Consideration
Council has adopted NCP reforms to the Waste Management and Holiday Parks business
activities since 2014.
Finance
The financial implications of NCP reforms primarily revolve around pricing strategies for full cost
recovery, which includes a return on investment component. In addition, there is an
administrative effort in ensuring ongoing competitive neutrality compliance (i.e. budget
preparation, reporting, full cost pricing modelling).
Risks & Opportunities
Failure to appropriately review and apply competition reforms annually is a breach of the Local
Government Act 2009, and could also potentially result in competitive neutrality complaints
should appropriate adjustments not be incorporated into business activity pricing decisions.
Consultation
External Consultation - Community & Stakeholder
Council has referenced the latest advice received from by the Department of Local Government,
Racing and Multicultural Affairs in relation to expenditure thresholds.
Internal Consultation
Nil.
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Director X Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 67 of 109
Section 68
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
16 2019-20 FEES AND CHARGES
DOCUMENT INFORM AT ION
Author Manager Financial Services, Trent Grauf
Corporate Services Department
Index ECM/ Subject/ 2019 - 2020 Budget
Attachments 1. 2019-20 Schedule of Fees and Charges (59 page attachment provided
separately to this agenda)
EXECUTIVE SUMMARY
General cost-recovery fees and commercial charges are expected to generate approximately
$16.3 million in the 2019/20 financial year, representing almost 17% of Council’s annual
operating revenue. Fees and charges are set where possible to reflect cost recovery, with
commercial charges set at full cost after consideration of market factors. The 2019-20 fees and
charges schedule is provided in Attachment 1.
RECOMMENDATION
That Council note the report by the Manager Financial Services to the Services and Organisation
Committee Meeting dated 11 June 2019 and pursuant to sections 97, 98 and 262(3)(c) of the
Local Government Act 2009, fix, for the 2019/20 financial year the cost-recovery fees and
commercial charges provided as Attachment 1 to the report.
REPORT
Section 97 of the Local Government Act 2009 requires that cost-recovery fees are to be set at a
level equal to or less than cost of providing a particular service. As part of the 2019-20 budget
development, fees and charges were reviewed to ensure that where possible prices were set for
anticipated volumes at cost reflective levels in line with legislation. Increases identified at levels
above inflation were subsequently presented to Councillors through budget workshops for
discussion and agreement.
Charges which are commercial in nature are set in accordance with Section 262(3)(c) of the
Local Government Act 2009. Commercial charges are applicable to both of Council’s nominated
business activities, Waste Management and the Holiday Parks. Full cost price modelling was
undertaken for both of these activities to ensure that charges reflected full cost and a user pays
philosophy, and no general rate subsidy is required.
Previous Council Consideration
Council considers fees and charges levels annually as part of the budget process. Fees and
charges can also be amended, removed or introduced during a financial year via Council
resolution.
Finance
General cost-recovery fees and commercial charges are expected to generate approximately
$16.3 million in the 2019/20 financial year, representing almost 17% of Council’s combined
annual operating revenue.
Risks & Opportunities
Failure to appropriately adopt general cost-recovery fees and commercial charges may result in
Council being left without the head or power to charge for goods and services, compromising
ongoing financial sustainability and Council’s reputation.
Page 68 of 109
Section 69
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer Director X Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 69 of 109
Section 70
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
REPORTS FOR NOTING BY THE COMMITTEE
17 NOOSA SPIT SHORELINE EROSION MANAGEMENT PLAN UPDATE - JUNE 2019
DOCUMENT INFORM AT ION
Author Project Coordinator – Flooding, Coastal and Foreshore, Daniel Wishaw
Infrastructure Services
Index ECM/ Projects (T1) / Noosa Dog Beach SEMP Coastal Monitoring
ECM / Subject / Erosion
Attachments Nil
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Project Coordinator – Flooding, Coastal and Foreshore to the
Services & Organisation Committee Meeting dated 11 June 2019 providing an update on the
development of a Shoreline Erosion Management Plan (SEMP) for Noosa Spit.
REPORT
1. Background
In November 2018, Council approved the development of a Shoreline Erosion Management Plan
for Noosa Spit to address priority erosion issues and recommend preferred management options.
That resolution also requested that quarterly status updates be provided to Council.
2. Project Update
Consultants, BMT-WBM, have commenced work on the Noosa Spit SEMP which consists of five
phases:
1. Background research and physical data collection phase – completed;
2. Physical data collection – completed;
3. Coastal process model development – in progress;
4. Erosion assessment and conceptual modelling – in progress; and
5. Preliminary Report – in progress.
It is anticipated that phases 1 through 4 of the project will be completed by late June 2019. As
part of the background research, BMT-WBM were tasked with providing an historical context for
the current erosion, building on the report prepared for the Sunshine Coast Regional Council in
2011 and describing the mechanisms of evolution of the river mouth.
A draft discussion paper has been provided to the Project Working Group for review and
feedback prior to submission of the Preliminary Report (Phase 5). Consultation with Councillors
and the community will be undertaken before the recommendations can be prioritised and the
report finalised.
The discussion paper highlighted the following key mechanisms that occur with the river mouth
evolution:
North-easterly wind and wave conditions typically found in spring and early summer,
transport sand into the northern section of the river creating a sand shoal anchored to the
north shore, that changes the alignment to face more directly north south, increasing
erosion at Noosa Spit.
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Section 71
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
East and south-easterly wind and wave conditions (January to September) transport sand
along the Main Beach, which collects at the Spit groyne until such time that no more
storage is possible and bypassing occurs. This bypassing creates a shoal anchored to the
southern shore in front of the north-shore-anchored shoal and reinforces the north-south
orientation that also increases erosion at Noosa Spit.
Without rainfall, the river mouth will naturally increase the volume of sand over time due to
a combination of tide, wind and wave effects.
With rainfall, the river mouth will decrease in sand volume, with high rainfall events able to
overtop the northern and southern connected shoals and re-establish a straighter, central
river alignment, reducing erosive pressure on the Noosa Spit.
Further to these findings, Griffith University have been conducting an investigation into the Noosa
river mouth dynamics as part of a broader south-east Queensland project that is set to be
presented later this year at a coastal conference. Discussions with the research team at Griffith
indicate that their findings are generally supportive of the observations of BMT-WBM.
Figure 1: River Mouth July 2017 (left) and March 2019 (right). The left image clearly shows the shoal features and
north-south alignment, while the right image shows the most recent river alignment with a sustained middle channel
due to increased rainfall.
3. Erosion Update
As can be seen in Figure 1, there is a development and stabilisation of the middle channel
between 2017 and present. An analysis of aerial photography across this time period has shown
that this has resulted in a considerable reduction in the rate of erosion at Noosa Spit. While in
2017 the Spit was receding at approximately 9m per year, this rate has reduced to approximately
2m per year as of the latest image in March 2019. Earlier erosion rates were enhanced by a river
alignment that was ideal for erosion as well as strong storm systems with a northerly wind
aspect, including Tropical Cyclone Debbie.
Over the past year, major storm systems provided east and south easterly wind aspects which
have limited erosive influence on the Spit, while the river alignment has been less problematic for
Noosa Spit. As a consequence the current reduced erosion rate is relieving timing pressures
around the SEMP project and is providing more time to adequately understand this system and
deliver suitable solutions, however, it should be noted that this favourable outcome could reverse
if rainfall through winter and spring is insufficient to maintain the current river alignment.
Page 71 of 109
Section 72
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Previous Council Consideration
Ordinary Meeting, 15 November 2018, Item 2, Page 11
That Council note the report by the Project Coordinator – Flooding, Coastal and Foreshore to the
Services & Organisation Committee Meeting dated 6 November 2018 and
A. Support the urgent completion of a Shoreline Erosion Management Plan for Noosa Spit
and Noosa Main Beach subject to funding being provided in Budget Review 2; and
B. Provide a status update to Council on a quarterly basis.
Council Ordinary Meeting, 21 March 2019, Item 8, Page 9
That Council note the report by the Project Coordinator – Flooding, Coastal and Foreshore to the
Services & Organisation Committee Meeting dated 12 March 2019 providing an update on the
development of a Shoreline Erosion Management Plan (SEMP) and also note the formation of a
staff Noosa Spit SEMP Project Working Group to oversee that project.
Finance
The awarded contract for the Noosa SEMP work is well within the proposed budgets detailed in
the report to the Services and Organisation Meeting dated 6 November 2019 (Ordinary Meeting
15 November 2019).
Risks & Opportunities
An update to the risk matrix, presented to Service and Organisation Committee on 12 March
2019 is presented below.
Risk Description Likelihood Consequence
SEMP and proposed actions are not complete before intervention Implementation of
is required. Unlikely unplanned /
Note: Recent reduction in the rate of shoreline recession has emergency works
provided additional time to complete this project successfully. required.
Remediation costs will continue to grow until a solution can be Certain Increased costs to
implemented. replace lost sand
and habitat.
A failure to remediate may expose Council to a risk of litigation Legal costs and /
from properties that are currently protected by the Noosa Spit Possible or costs awarded
peninsula. as damages if it is
found Council
Note: A legal opinion on this matter is currently being sought. failed in their duty
of care.
Reputational damage, due to a perception of poor management. Possible Reputational.
Consultation
External Consultation - Community & Stakeholder
To be undertaken within the project.
Internal Consultation
Internal consultation is being conducted through the Noosa Spit SEMP Project Working Group.
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Departments/Sections Consulted:
Chief Executive Officer Community Services x Corporate Services
Executive Officer Director Director
Executive Support Community Development x Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
x Executive Services x Environment & Sustainable Development x Infrastructure Services
Director Director x Director
Community Engagement Building & Plumbing Services x Asset Management
Customer Service Development Assessment Buildings and Facilities
x Governance Economic Development Civil Operations
People and Culture x Environmental Services Disaster Management
x Strategic Land Use Planning x Infrastructure Planning,
Design and Delivery
Page 73 of 109
Section 74
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
18 GO NOOSA - CHRISTMAS AND EASTER PEAK PERIOD TRAFFIC MANAGEMENT
TRIALS EVALUATION
DOCUMENT INFORM AT ION
Author Project Officer, Joanna Ferris
Project Manager Transport Innovation, Adam Britton
Infrastructure Services Department
Index ECM / Projects & Contracts / Noosa Transport Strategy / General
ECM / Subject / Traffic Management / Coastal Traffic & Transport Planning
Attachments 1. Go Noosa Initiatives and Evaluation
2. Go Noosa Risks Overview
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Project Manager Transport Innovation and Project Officer to
the Services and Organisation Committee Meeting dated 11 June 2019 regarding the Go Noosa
– Christmas 2018-2019 and Easter 2019 Peak Period Traffic Management Trials evaluation.
REPORT
This report provides an evaluation of the Christmas and Easter trials for managing peak period
traffic, marketed as Go Noosa. The trials were designed as short term initiatives aligned with the
2017-2027 Transport Strategy to manage peak period traffic through behaviour change whilst
maintaining a Noosa look and feel.
The process of running trials is described in the Transport Strategy ‘Prioritising the solutions’
which states ‘some trials will be successful, some may be temporary and others may not work’.
Overall this year saw a significant increase in bus patronage, an increase in walking and cycling
and a slight decrease in vehicles entering Noosa Heads.
Information from this report will be useful to Council and the community in determining and
assessing future transport proposals.
Trialled Initiatives and Evaluation
The below initiatives operated as trials for a combined total of nine weeks over the recognised
peak periods of Christmas (15 December 2018 – 29 January 2019) and Easter (6 April – 28 April
2019);
Free buses;
Information management systems;
Traffic control;
Wayfinding;
Parking changes; and
Paid parking.
The evaluation was sourced from the Transport Strategy and other indicators developed during
the community co-designed behaviour change process ahead of the trials. Data was sourced by
various means including:
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Traffic, cycle and pedestrian counts on identical days to the previous year;
Bus counters over full duration;
Visual observations;
Feedback surveys;
Website statistics; and
Lions Park paid parking receipts.
Behaviour change is typically challenging to evaluate due to the difficultly in establishing control
samples, however, the data and observations obtained allow insights to be gained.
Table 1 summarises the initiatives, evaluation criteria, data returned and evaluation. For a
detailed assessment of each of the initiatives refer to Attachment 1: Go Noosa Initiatives and
Evaluation.
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Section 76
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Table 1: Go Noosa Initiatives and Evaluation Summary
Initiative Initiative Summary Key Indicators and Targets Data / Information Assessment
Free Buses Free TransLink bus services Increase the uptake of free 41% patronage increase over Free buses met targets.
from 15 December 2018 to holiday buses usage over peak Christmas/New Year holiday period.
28 January 2019 and 6 to 28 holiday period by 20%,
April 2019: compared to previous years. 33% patronage increase over Easter
holiday period.
Route 626 – Tewantin to Number and percentage
Sunrise Beach via Noosa reduction in private vehicles in Total of 296,633 passenger bus trips.
Heads congestion hot spots at peak 2% reduction in private vehicle use (on
periods measured day for Noosa Drive).
Route 627 – Tewantin to
Sunshine Beach via Noosa Number and percentage 64% of survey respondents would have
Heads increase in public transport use driven a car if the buses had not been
in Noosa free
Route 628 – Noosa
Parklands to Noosa 95% of survey respondents either very
Junction, via Noosa Civic satisfied or satisfied with their bus trip.
Route 629 – Tewantin to The main reason people caught a free
Noosa Junction via Noosa bus was to avoid traffic and congestion,
Civic convenience and because it is difficult to
Route 632 – Noosa to find a car park.
Cooran via Cooroy and
Pomona
Additional Service:
Temporary Shuttle Bus
064 – Peregian – Noosa
Heads
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Initiative Initiative Summary Key Indicators and Targets Data / Information Assessment
Information Car park sensors linked to Number and percentage 41% patronage increase over
May have contributed to
Systems – Car roadside digital information reduction in private vehicles in Christmas/New Year holiday period
key indicators.
Parking boards at four key entry congestion hot spots at peak 33% patronage increase over Easter
availability and points to Noosa displaying: periods holiday period
Park & Ride
Real time car park Number and percentage Total of 296,633 passenger bus trips.
increase in public transport
availability 2% reduction in private vehicle use (on
use in Noosa
Park & ride information measured day for Noosa Drive)
Holiday messages 47% of survey respondents indicated
that the roadside digital information
boards helped to inform their travel
choices (25% - not applicable, 15% -
unaware of the boards, 13% - no)
72% of survey respondents said the
Park & Ride signage in Noosa Junction
was helpful and easy to follow (22% -
not applicable, 6 % - no).
Traffic Control Traffic controllers to improve Improve bus travel times from Measured 35% reduction in bus travel Met indicator
and Wayfinding pedestrian safety and Noosa Junction to Hastings St bus time from Noosa Junction to Hastings
Requires continual
prioritise bus movements. stop. Street.
improvement process to
Wayfinding signage to direct optimise use of traffic
cars to Park & Ride locations control
and encourage pedestrians
to use preferred crossings.
Parallel Parking Temporary conversion of Improve traffic flow Observations confirmed improved traffic flow Met indicator, however
on Hastings eight parallel car parks to without reversing vehicles. requires further
Street remove reverse parallel consultation regarding
parking manoeuvres during alternative use.
peak.
Hastings Street Trial Rideshare system for Utilisation of 10 car parking bays Limited use of Rideshare to date. Yet to meet indicator.
Rideshare App Hastings St employees established for Rideshare use. Observations include that
established as a 12 month during peak period staff
trial used free buses and in off
peak parking was
available.
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Initiative Initiative Summary Key Indicators and Targets Data / Information Assessment
Noosa Heads Use of Lions Park grassed Revenue targets: Actual revenue:
Failed to meet target
Lions Park – Car area as peak demand paid
Christmas $84,240 Christmas - 5% below target $80,112 revenue.
Park car parking to offset cost of
Go Noosa trials Operational 26/28 days Dominant reason - need
Easter $40,145 Easter– 80% below target $8,208 to close carpark due to
wet weather.
Total $124,396 Total – 29% below target $88,320
Operational 6/16 days
Marketing The Go Noosa brand and Awareness among local residents Survey respondents found out about Go Likely to have contributed
trials were marketed through: and visitors of free buses and Park Noosa through: to key indicators. Note
Print n Ride. challenge to measure
1. Newspaper (25%)
Online 2. Poster (19%)
awareness between
Social media 3. Facebook (22%)
resident and visitor.
Signage Figures reflect survey
4. Free bus last year (35%)
Radio. results.
5. Banners (35%)
6. Sign (34%)
7. Roadside boards (25%)
8. Radio (5%)
Over Christmas the number of people
reached via Go Noosa posts on Noosa
Council’s Facebook page ranged from 1,520
– 6,993 and over Easter 948 – 6,537 people
(an average reach for a Noosa Council post
is 2,000).
Page 78 of 109
Section 79
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Previous Council Considerations
Ordinary Meeting, 21 February 2019, Item 4, Page 6
That Council note the report by the Project Manager and Project Officer – Transport to the
Services & Organisation Committee Meeting dated 12 February 2019 and:
A. Approve the use of free holiday buses for TransLink Routes 626, 627, 628, 629 and 632
from 6 April to 28 April 2019;
B. Approve the use of Transit Australia Group’s (Sunbus) temporary shuttle bus between
Peregian Beach and Noosa Heads from 6 April to 28 April 2019;
C. Approve the use of an information management system at four key entry points to Noosa
from 1 April to 28 April 2019;
D. Approve the use of traffic control, as required, in the Hastings Street precinct to assist in
the flow of traffic and prioritise bus and pedestrian movements between the 6 April and 28
April 2019;
E. Approve the installation of wayfinding signage in the Hastings Street and Noosa Junction
precinct during the period from 6 April to 28 April 2019;
F. Approve the temporary conversion of 8 parallel car parks on the southern side of Hastings
Street to reduce congestion caused by parallel parking from 6 April to 28 April 2019;
G. Approve the use of Noosa Heads Lions Park as a paid public car park from 13 April to 28
April 2019 to be managed by the Tewantin-Noosa Lions Club at rate of $20 per car per
day.
Ordinary Meeting, 18 October 2019, Item 7, Page 17
That Council note the report by the Project Manager and Project Officer – Transport to the
Services & Organisation Committee Meeting dated 18 October 2018 and:
A. Approve the use of peak period free holiday buses for TransLink Routes 626, 627, 628,
629 and 632 and the Boreen Point - Tewantin Flexilink and Council Cabs from 26
December 2018 to 6 January 2019;
B. Approve the use of Transit Australia Group’s (Sunbus) shuttle service between Peregian
Beach and Noosa Heads from 26 December 2018 to 6 January 2019;
C. Approve the use of Queensland school holiday free buses for TransLink Routes 626, 627,
628, 629 & 632 from 15-25 December 2018 and 7-28 January 2019;
D. Approve the use of Queensland school holiday free buses for Transit Australia Group’s
(Sunbus) shuttle service between Peregian Beach and Noosa Heads from 15-25
December 2018 and 7-28 January 2019;
E. Approve the use of an Information Management System at four key entry points to Noosa
during the Queensland school holiday period from 15 December 2018 to 28 January 2019
for the purpose of informing motorists of alternative travel modes and car parking
availability;
F. Approve the use of traffic control and wayfinding in the Hastings Street precinct to prioritise
bus and pedestrian movements on 15-16 December 2018, 22-23 December and from 26
December 2018 to 28 January 2019;
G. Approve the temporary conversion of 16 parallel car parks on the southern side of Hastings
Street from the Hastings Street roundabout to the Sofitel Hotel to other uses including
bicycle and scooter parking, from 15 December 2018 to 28 January 2019;
H. Approve the establishment of a 12-month ride sharing App for Hastings Street staff
including the dedication of five “Rideshare carpool only” bays in Noosa Heads Lions Park &
five “Rideshare carpool only” bays in Noosa Woods; and
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
I. Approve the use of Noosa Heads Lions Park as a paid public car park for the peak period
of 26 December 2018 to 13 January 2019 and the weekends of the Queensland School
holidays (15-16 December 2018, 22-23 December 2018 and 26-27-28 January 2019) to be
managed by the Tewantin-Noosa Lions Club at rate of $20 per car per day with a 60/40
percent share of the car parking revenue to be provided to Noosa Council and the
Tewantin Noosa Lions Club respectively.
Finance
The below Table 2 compares the cost estimates of undertaking the trials for Christmas and
Easter with actual costs.
Table 2: Go Noosa Costs
Item Christmas Easter Estimate Combined Combined Difference
Estimate Estimate Actuals
(May 2019)
Peak period traffic $373,750 $231,630 $605,380 $548,935 $56,445
management plan
cost estimate (incl
contingency).
Lions Park car $84,250 $40,145 $124,396 $88,320 -$36,076
park revenue
estimate
Net Costs $289,500 $191,485 $480,985 $460,615 $20,369
The costs of the initiatives were slightly lower than estimated which offset paid parking revenue
that was also lower than estimated due to the wet weather over Easter.
Risks & Opportunities
An overview comparison of the risks and opportunities considered ahead of the trials with
observations during the trials is in included in Attachment 2: Go Noosa Risks Overview.
Consultation
The Go Noosa initiatives involved consultation and collaboration with many departments within
Council as well as external stakeholders and suppliers.
External Consultation – Stakeholders & Suppliers
TransLink
Sunbus
Hastings Street Association
Noosa Junction Association
ZEN – Transport
Tourism Noosa
Social Deck Behaviour Change specialists
Queensland Treasury Corporation
Go Noosa volunteers
Tewantin Noosa Lions Club
Noosa Heads Lions Club
Camphor Laurel Society
Transport Gov Hack participants
Kennards digital display boards
Graphic Designers
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Section 81
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Print & Signage
Noosa Community Radio
Zinc 96.1 Radio
Noosa News
Traffic Control
Hayes Traffic Engineering
Matrix Traffic & Transport Data specialists
Internal Consultation
Transport Strategy Steering Group
Community Engagement
Infrastructure, Planning, Design and Delivery
Local Laws
Parks & Gardens
Signs & Lines
Building & Facilities
Electrician
Libraries
Property & Business
Financial Services
ICT
Customer Service
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer Director Director
Executive Support Community Development X Financial Services
Community Facilities X ICT
X Libraries & Galleries Procurement & Fleet
X Local Laws Property
Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
Director Director Director
X Community Engagement X Building & Plumbing Services Asset Management
X Customer Service Development Assessment X Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Attachment 1: Go Noosa Initiatives Evaluation
This report evaluates the initiatives undertaken as part of the Noosa Council endorsed peak
period traffic management trials known as the Go Noosa trials, and in turn, provides
commentary on the operational effectiveness, data obtained, feedback, value for money and
areas for improvement of each initiative.
A number of tools were used to evaluate the Go Noosa Trials including:
e Christmas & Easter Go Noosa Survey
e Traffic, Pedestrian and Parking Occupancy Survey — 3 Jan 2019
e Commonwealth bank data
e Traffic sensors
e Go Noosa App data
e Traffic engineer observations
e Tourism Australia data
e Lions Park paid parking receipts
e Anecdotal & Observational feedback
It is acknowledged that behavioural change projects are difficult to evaluate given the lack of
control groups, as such, the evaluation is based on a review of available information compared
to desired outcomes and information obtained in previous years.
1. Initiative - Free Buses
The following five Noosa-specific TransLink bus services were free from the 15'"° December
2018 to 28" January 2019 and the 6" to the 28" April 2019:
e Route 626 — Tewantin to Sunrise Beach via Noosa Heads
e Route 627 — Tewantin to Sunshine Beach via Noosa Heads
e Route 628 — Noosa Parklands to Noosa Junction, via Noosa Civic
e Route 629 — Tewantin to Noosa Junction via Noosa Civic
e Route 632 — Noosa to Cooran via Cooroy and Pomona
In order to offer a free service to residents and visitors between Peregian Beach and Noosa
Heads, the following additional bus service was contracted to Sunbus to deliver:
e 064 —Peregian Beach to Noosa Heads bus
This report excludes information on the other TransLink services that operate into and out of
the shire including:
e Route 620 Noosa Heads to Maroochydore
e Route 623 Noosa Junction to Maroochydore
e Route 630 Noosa Junction to Nambour via Eumundi
e Route 631 Noosa Junction to Nambour via Eumundi and Cooroy
Council has requested information from TransLink on passenger numbers but to date is yet to
receive this information.
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Operational effectiveness:
The highest patronage bus routes 626 and 627 are scheduled at a 15 minute frequency
between Sunshine or Sunrise Beach and Tewantin. The other routes, 628 ,629 operate on a
less frequent schedule and returned a lower total patronage with the 632 only operating 3-4
return services per day.
Sunbus drivers underwent Tourism Noosa’s “Welcome to Noosa” training and wore tropical
shirts. Feedback from both passengers and Sunbus was that wearing the shirts created a fun
holiday atmosphere.
Data obtained:
Over the six week Christmas period there were a total of 203,837 passenger trips and over
the three week Easter period there were a total of 89,796 passenger trips.
Refer to Table 1 for total trips per bus route.
Table 1: Total passenger trips by Bus Route 15 Dec 18 - 28 Jan 2019 and 6 - 28 Apr 2019
Bus Route Total trips - | Total trips - | Total % of Total
Christmas _ | Easter
626 — Tewantin to 76,450 34,708 111,158 38%
Sunrise Beach via Noosa
Heads (24 return
services)
627 —- Tewantin to 70,172 28,780 98,952 34%
Sunshine Beach via
Noosa Heads (23 return
services)
628 — Noosa Parklands 16,709 7,982 24,691 8%
to Noosa Junction, via
Noosa Civic (12 return
services)
629 — Tewantin to Noosa 21,266 8,857 30,123 10%
Junction via Noosa Civic
(11 return services)
064 — Peregian Beach to 15,087 7,720 22,807 8%
Noosa Heads temporary
bus (11 return services)
632 - Noosa to Cooran 4,153 1,749 5,902 2%
via Cooroy and Pomona
(3 return services)
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
ows = we wr ' i
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Image 1: Passengers at Sunshine Beach Road, Noosa Junction
The extended free bus services saw a significant increase in patronage with a 41% increase
at Christmas and a 33% increase at Easter when compared to previous Free Holiday Buses.
Table 2 below compares Christmas of the Free Holiday Buses since 2015. For consistency,
the same dates from Christmas 2017/18 have been extracted from the extended Go Noosa -
Christmas 2018/19.
Table 2: Free Holiday Buses — Year on Year Patronage Comparisons.
Year Total Daily Top 3 routes
Passengers average
2018/19 5 TransLink 26 Dec— | 64,506 (41% 5,864 | 626 — 25,708 passengers
services & 1 5 Jan increase on 627 — 21,802 passengers
Peregian bus | 11 days previous years) 629 — 7,017 passengers
2017/18 5 TransLink 26 Dec— | 45,725 (13% 4,157 | 626 - 18,679 passengers
services & 1 5 Jan increase on 627 - 15,699 passengers
Peregian bus | 11 days previous year) 064 - 4,074 passengers
2016/17 5 TransLink 26 Dec— | 40,247 (138% 4,025 | 626 - 15,417 passengers
services & 1 4 Jan increase on 627 - 12,553 passengers
Peregian bus | 10 days previous year) 064 - 5,074 passengers
2015/16 5 TransLink 26 Dec— | 35,338 3,926 | 626 - 13,788 passengers
services & 1 3 Jan 627 - 12,465 passengers
Peregian bus | 9 days 629 - 3,728 passengers
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Feedback:
The Christmas and Easter Go Noosa feedback survey was available on Council’s website and
Facebook page. The survey was available throughout the duration of the trials and closed a
week after the free buses ended. Hard copy versions of the survey were distributed by Go
Noosa volunteers in Hastings Street and Noosa Junction as well as via the bus driver
passenger assistant. A total of 435 surveys were received (Christmas - 220 online and 98 hard
copy and Easter - 55 online and 62 hard copy). Note, 59% of survey respondents were Noosa
Shire residents.
Key highlights include:
e 95% of survey respondents were either very satisfied/satisfied with their bus trip.
e Approximately 64% of respondents would have made their trip by car if the buses had
not been free.
e The main reason people caught a free bus was to avoid traffic and congestion, it is
convenient and because it is difficult to find a car park.
e Interestingly, 68% of survey respond indicated that they would take a similar bus
service even if a small fee applied. (On week-ends TransLink buses are free for
children with a Go Card and $2.60 for adults therefore more could be done to
encourage bus use all year round)
Open responses:
“Really appreciated the free buses, as a local we don't go to Main Beach due to parking
congestion so it was great that we could do that almost daily with kids over the holidays. Also
caught the bus to go shopping and dining in Hastings St, again would not have done it if no
bus” - Survey respondent.
“Have been coming to Noosa each Christmas for last 3 years, this was first year that | have
seen significantly less congestion, more bus passengers, and better traffic controls leading to
Hastings street by the volunteers, well done made for a much more pleasurable trips to Main
Beach.” - Survey respondent
“A waste of rate payer's money. The buses are noisy, travel way too fast around suburban
streets, creates confusion over what’s free and when to pay. Time delays and contribute to
traffic congestion in the area. A simple set of shuttle buses running on a loop would be more
than sufficient. Free buses cover too large an area” - Survey respondent
‘Firstly big thank you for providing free bus and extending the period. It enabled me to get to
work in Hastings St and get around Noosa without issue of finding a carpark. Just wish it was
subsidised all year round as people really loved the free option.” - Survey respondent
“Cooroy and other hinterland residents are disadvantaged because the 631 service is not
included meaning the only free service available was the 632 which has a very limited
timetable” - Survey respondent
“Great option — left the hire car at home! Free transport encourages us to use the bus”- Survey
respondent
“Thankyou! A Great service! It’s so nice that locals CAN still go to the beach without having to
fight for car parks in peak times. Thank-you for providing this free bus service. Our bus was
full on the day- but it wouldn't deter me from using it again in peak holiday times. My daughter
(9yrs) enjoyed the experience. Hope it’s here to stay in holiday periods” - Survey respondent
“Hope they continue, very positive experience. | am especially impressed with the drivers now
days as opposed to a few years ago.” - Survey respondent
Value for money:
Council currently pays TransLink for loss of revenue on five local TransLink routes
(626,627,628,629,632). In order to provide a free service to residents and visitors between
Page 85 of 109Section 86
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
Noosa Heads and Peregian Beach, Council must seek approval from the Director General of
the Department of Transport and Main Roads to operate a competing service to the existing
Route 620 as this contravenes the Transport Operations (Passenger Transport) Act 1994.
Permission was granted for the Go Noosa trials and Council contracted Sunbus to deliver the
temporary Route 064 Shuttle bus.
Table 3: Free Bus Costs
Free Bus Routes Amount Excl GST for 9 weeks
TransLink services 626,627 628,629,632 $109,068 (Christmas)
$43,980 (Easter)
Total: $153,048
Temporary 064 shuttle bus $71,719 (Christmas)
$39,795 (Easter)
Total: $111,514
Paying TransLink for loss of revenue is good value for money when compared to paying the
full cost of a bus service e.g temporary 064 shuttle bus. Staff have endeavoured to devise a
“work-around” to avoid needing to provide shuttle 064 and to utilise the existing 620 TransLink
bus service however until a new ticketing operating system is in place there is currently no
viable alternative.
As an overall cost per trip comparison, 285,913 passengers at a cost of $264,562 gives an
average cost of 92 cents per passenger trip. This compares to an average cost of $1.15 per
passenger trip in 2017/18 - a 20% reduction in cost per passenger trip.
Areas for improvement:
Bus services in Queensland are controlled by State Government entity TransLink and not
Noosa Council. The size of buses, timetable, and routes are all determined by TransLink.
In order to offer free public transport over the peak holiday periods Council must seek approval
from TransLink and in turn pay TransLink for loss of revenue.
Noosa Council has an excellent working relationship with TransLink and their local operator
Sunbus, and will continue to work on areas for improvement including but not limited to:
e Inclusion of free travel within Noosa on buses that travel outside of the Shire including
Route 620 Noosa Heads to Maroochydore, Route 630 Nambour to Noosa via
Eumundi, and Route 631 Noosa to Nambour via Cooroy and Eumundi.
e Improvements to real-time predictions for all buses.
e Timetable legibility.
e Evening services.
2. Initiative - Information Systems: Car Parking Availability and Park & Ride
Roadside digital information boards were situated at four key entry points to Noosa over the
Christmas and Easter trials. The boards cycled through a number of positive messages with
imagery to evoke a relaxed holiday atmosphere. One of the key messages was congestion
and car parking availability in the Noosa Head’s precinct and encouragement to Park & Ride.
Operational effectiveness:
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
The roadside digital information boards had both a day and night time display mode. Initially
the night time mode was too bright but this was adjusted. The display was connected to Wi-Fi
dongles to allow it to be controlled remotely. The position of the boards repeatedly lost
connectivity from the Wi-Fi dongles. This was manually corrected each time.
The boards required power and were not suitable for solar power or generator.
Using live data from the car parking sensors, the boards were automatically changed with
congestion level updates of green (low congestion & parking available), orange (congestion &
some parking) and red (heavy congestion & limited parking) followed by encouragement to
Park & Ride. The boards sought to reinforce positive messaging rather than negative
reinforcement of congestion issues. —
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HEADS x PO a oy WH
a ee oe
eeease RABI yb RRARAS HEAVY CONGESTION RRR RR
PARK & RIDE - FREE BUS ioe PARK & RIDE - FREE BUS igo PARK & RIDE - FREE BUS ioe
Image 2: Roadside Digital Information Board - Car parking capacity
Noosa Junction was promoted as a key Park & Ride location. This location was selected based
on 3 January 2018 data showing car parking capacity as well as the 7-15minute frequency of
free buses from the Noosa Junction Transit Centre. Signage was used to direct people to
various car parks within the Noosa Junction. The timed parking closest to the Transit Centre
was adjusted from 2 hours to a mix of 6 hours and 30 minutes parking to allow people to Park
& Ride.
me E ‘ 05 (alee ea ee
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TYPE C: ‘Park and Ride’ Arrow: Left Sign size: 1200w x 600H TYPE D: ‘Park and Ride’ Arrow: aight round Sign size: 1200w x 600H
Wy / tT ee >
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Image 3: Example Park & Ride directional signage around Noosa Junction
Data obtained:
Page 87 of 109Section 88
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 11 JUNE 2019
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Pressure sensors were installed at four car parks in the Hastings St precinct (Noosa Woods,
Lions Park, Maze and National Park). They measured the volume of cars moving over the
tubes against the number of car parks.
The information collected from the pressure sensors was uploaded to readiness.io, which is a
cloud based framework to store and manage real-time information. Information collected was
able to instruct and inform all other points of intervention including:
e Messages on the digital boards
e Go Noosa WebApp and Native App
With the introduction of the Bluetooth sensors at Easter, the readiness.io system allowed quick
and easy integration in to the already existing data collected. This “Plug and Play” model was
extremely efficient and reduced overall costs.
A traffic, pedestrian and car parking occupancy survey was conducted on 3 January 2018 and
again on 3 January 2019 in Noosa Heads and Noosa Junction.
Data collected over 13.5 hours at the Noosa Drive approach to Hastings Street roundabout
showed an increase in sustainable transport modes and a decrease in vehicles.
Table 4: Mode Shift — 3 Jan 2018 & 3 Jan 2019
3 Jan 2018 3 Jan 2019 | Change in
Mode Shift
Pedestrians crossing 12,065 12,911
The survey showed a significant increase in use of the Noosa Junction Transit Centre car park
which is assumed to be due to the active promotion of Park & Ride.
The same survey showed a 36% increase in foot traffic in Noosa Junction compared to the
same time last year.
Interestingly, Noosa Junction did not reach car parking capacity (measured as 85%
occupancy), with areas like The J carpark below 40% occupancy.
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Feedback:
Approximately 47% of survey respondents indicated that the roadside digital information
boards helped to inform their travel choices (25% - not applicable, 15% - unaware of the
boards, 13% - no)
Approximately 78% of survey respondents indicated that if car parking around Noosa Heads
was full they would consider Park & Ride as an option with the preferred Park & Ride location
being in Noosa Junction (43%) followed by Tewantin (35%) and Noosaville (21%).
In regards to the signage directing people to Park & Ride in Noosa Junction, 72% of survey
respondents said it was helpful and easy to follow (22% - not applicable, 6 % - No).
Value for money:
Digital boards with purpose built fagades around the trailers were chosen over standard
boards in order to fit with the Noosa Design Principles and to create a welcoming and positive
experience as opposed to a roadside traffic sign.
At the commencement of the Go Noosa trials the Go Noosa App had not yet been developed
and the digital information boards was a means by which to inform people. Transition to an
online platform eg the Go Noosa App would be more cost effective than the boards. However,
the boards are one of the top means by which people find out about the free buses and are a
good way to access new visitors.
Areas for improvement:
e The exact location of the boards was determined by available power supply. Some
dynamic content (intervention messaging) would be better suited to positions closer to
last intervention opportunities and at car parking entrances.
e The pressure sensors experienced wear and tear from vehicles and the batteries
required replacing every 3-5 days. In-ground sensors or camera technology would be
a more reliable long term solution.
e The position of boards should be reviewed as visibility of some was poor albeit
constraint by power supply.
e The speed of traffic limits the amount of messages that can be seen. Transition to an
online platform eg Go Noosa App however the boards target new visitors.
e Noosa Junction is currently not at capacity which would indicate that Park & Ride
should be further encouraged whilst being mindful that Noosa Junction is a vibrant
centre and not to be used as a “car park.”
3. Initiative - Traffic Control & Wayfinding
A traffic management plan was prepared to control and formalise traffic movements in
sequences of priority to improve pedestrian safety, prioritise bus movements, facilitate bus
access in and out of the Noosa Heads Bus Interchange as well as improve traffic flow and
reduce queue length in the Noosa Heads precinct.
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Wayfinding signage in and around the Hastings Street precinct was used to highlight various
beach access opportunities and to encourage pedestrians to use the walkway adjacent to
Emerald Noosa when alighting at the bus stop.
Operational effectiveness:
Following initial adjustments at Christmas to the traffic management plan, the traffic control
was successful in prioritising bus movements and pedestrian safety as well as the flow of
traffic in the Noosa Heads precinct. Further refinements were made over Easter including
commencing earlier and finishing later on week-ends and public holidays as well as including
two marshals to assist the traffic controllers with pedestrian movements.
Based on 2017/18 survey data, during the Christmas Go Noosa trials, traffic control were
engaged from 10am-2pm on the week-ends leading up to the peak period, every day from 26
December 2018 until 13 January 2019 (peak period) and the week-ends following the peak
period including the Australia Day long weekend.
The Traffic Management Plan was adjusted on 29 December 2018 at the Noosa Drive and
Noosa Parade roundabout. The adjustment was made to give priority to buses departing the
bus station from Noosa Parade and also to assist with traffic flows at the roundabouts.
Reducing two lanes to one lane at the bottom of Noosa Hill ensured that cars did not block the
roundabout and assisted in allowing pedestrians to cross safely at the Lions Park pedestrian
crossing it was also a safety requirement - one controller cannot control two lanes.
Based on observations from the Christmas trial, over Easter, traffic control were on call from
8am - 4pm every day from the 13 — 28 April subject to weather and traffic conditions. Due to
wet weather, traffic control were stood down a number of times. In addition Marshalls were
engaged to “hold” pedestrians while traffic controllers managed the traffic flow.
Due to safety regulations traffic controllers are required to wear high visibility clothing. In order
to create a festive atmosphere, traffic controllers wore tropical themed hats, flower leis, Santa
hats, and bunny ears. Traffic controllers also underwent Tourism Noosa’s “Welcome to Noosa”
training.
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Image 4: Traffic control with Welcome to Noosa certificates
Wayfinding signage was installed at key locations in order to assist people to access Main
Beach from entry points throughout Hastings Street. Over the Christmas trials, temporary
corflute signage was used. Signage was often damaged or removed. Aluminium signage was
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used over the Easter trials which improved the overall appearance and significantly reduced
vandalism.
Data obtained:
An independent traffic engineer was onsite to monitor the effectiveness of the traffic
management plan. The Table below highlights the reduction in bus travel time and vehicle
queue length with the use of traffic control.
Table 5: Effectiveness of Traffic Control
Journey from Noosa Junction Bus Stop near Arcadia Street to Noosa Heads Bus Station
| 3™ Jan 2018 Vue a Path) | Pa bed Atk: Kiet)
Traffic Control
Time of Day 12:06pm 12:17pm 12:06pm 11:33am
Service Free Paid Paid Free
Number of Bus 14 Adults 1 Adult 1 Adult FULL Bus +
Passengers Standing
Passengers
Travel Time 14 mins 15 sec 7 mins 18 sec 3 mins 40 sec 9 mins 18 sec
Noosa Drive Opposite Bottle Hibiscus Ave No Queues 10m North of
(northbound) Brush Avenue Roundabout Hibiscus Ave
End of Queue Roundabout
The trial provides useful information to inform the future use of traffic control and infrastructure
needs.
Feedback:
Initial feedback was that traffic control were stopping cars for 1-2 people. This was not the
intent of the traffic management plan and adjustments were made a few days into the trial.
Bus drivers appreciated the traffic control assistance in getting in and out of the Hastings street
precinct at what is a very busy and stressful time of year for bus drivers.
There was some negative feedback regarding the reduction to one lane at the bottom of Noosa
Hill.
Feedback from a business owner on Hastings Street who was driving in and out of the precinct
up to four times a day was that congestion was better than previous years with traffic
controllers keeping traffic flowing.
Another business owner on Hastings Street said “the lollipop people were good”
Request from business owner for additional traffic control to manage pedestrians in front of
Aroma’s
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