2019-06-11 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                  11 JUNE 2019


   Costs relating to service connections such as Energex. This has been mitigated through
     careful investigation of the scope requirements along with formal quotations received from
     Energex to undertake the required work.
   Variation risks. This has been partly mitigated through the lump sum construction
     procurement method with further mitigation through post-tender clarifications, tying Midson
     Constructions firmly into the scope of works.
   Contingency amount being insufficient. This risk may be mitigated through the adoption of
     saving options negotiated with Midson Constructions. The risk profile for the nature of the
     construction for this project has also informed an appropriate allocation of contingency
     level.
   Loss of revenue due to customer dissatisfaction with construction. This has been mitigated
     through careful management of pre-bookings and development of a construction schedule
     that seeks to minimise impact on patrons, including the shutdown of the campground
     during construction and practical completion deadline forecast prior to peak summer
     season.
Time risks include:
   Wet weather delays. Construction during the typically dry season aims to mitigate this.
     Some wet-weather day allocations have been built into the program.
   Delays in obtaining final approvals. These have been built into the pre-construction
     programme.
   Delays from complex activities such as wastewater treatment system. This has been
     mitigated through previous investigations of technology and careful liaison with suppliers
     during the design process, whose advice in turn has informed the construction program.
Safety Risks;
   Midson Constructions will be appointed as the Principal Contractor and responsible for
     Workplace Health and Safety of the construction sites. Prior to construction commencing,
     workplace health and safety and pedestrian and traffic management plans will be required
     to be submitted to Council for approval. Council will undertake regular audits on contractor
     compliance with these approved plans throughout construction.
   Remoteness of site and ferry access. Midson will provide a Safety Management Plan for
     approval prior to commencing work that will discuss the management of risks associated
     with the site being located on the North Shore and the need to utilise a ferry crossing for
     access including materials transportation.
Scope & Quality Risk;
   The risk of meeting project objectives will be managed through Council staff reviews
     supported by specialist consultants who developed the performance specifications.
Resource Risk;
  Midson Constructions have nominated a highly capable team for this project limiting the
    resourcing risks to this project. The addition of external superintendent and
    architectural/engineering consultants, mitigates the resourcing risk from Council.
  Council are currently resourcing additional staff to the Infrastructure Planning, Design and
    Delivery section which will help ensure sufficient project management time and attention is
    given to the project in 2019/20.
Consultation
External Consultation - Community & Stakeholder
Consultation for this project has been undertaken with the on-site Managers, in conjunction with
Council’s Property Branch. A Project News is available on the Noosa Council website which is
periodically updated.
Internal Consultation
Corporate Services (Property, Procurement); Infrastructure Services (IPDD, Assets, B&F);
Environmental & Sustainable Development (DA, B&P, Environmental Services) Teams

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