2020-06-09 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                    9 JUNE 2020



REPORTS FOR CONSIDERATION OF THE COMMITTEE


1                        1920T090 TREE MANAGEMENT & MAINTENANCE                       PREFERRED       SUPPLIER
                         ARRANGEMENT (PSA) - TENDER ACCEPTANCE
DOCUMENT INFORM AT ION




Author                              Matt Hansen, Parks & Gardens Coordinator
                                    Infrastructure Services Department

Index                               ECM / Project and Contact / 1920T090 Tree Management Maintenance /
                                    Reports to Council
                                    ECM / Project and Contract / 1920T090 Tree Management Maintenance /
                                    Awarded Contract
                                    ECM / Subject / Contracting / Parks and Reserves

Attachments                         1.   Evaluation Matrix – Category 1 to Category 4



EXECUTIVE SUMMARY
Tree management and maintenance is a major component of work managed predominantly by
the Parks & Gardens Branch. Contractors are used to perform the bulk of the workload
generated by both proactive and reactive tree works within the Noosa Shire. A number of
contractors are required for the various categories of tree work, which are:
    Tree Planting and Establishment
    Tree Services (i) Major and (ii) Minor
    Specialised Tree Works (e.g. root barrier installation, plant health programs)
                       Tree Assessment and Consultancy

To accommodate the multitude of these works, a contractor panel (Preferred Supplier
Arrangement) is drawn upon and allocated work on an as needs basis. The approximate value of
tree work undertaken by contractors is around $1.2 million per annum. The panel is also
available to be used by other branches within Council.

RECOMMENDATION
That Council note the report by the Parks and Gardens Coordinator to the Services &
Organisation Committee Meeting dated 9 June 2020 and:
A.                       Approve the establishment of 1920T090 – Preferred Supplier Arrangement (PSA) for the
                         provision of Tree Management and Maintenance Services for an initial period of two (2)
                         years for the suppliers listed in Table 1 PSA Recommended Suppliers within the report;
                         and
B.                       Authorise the CEO to approve three (3) optional periods of up to one (1) year each.
                         Options to extend are solely at the discretion of Council and dependent upon contractor
                         performance and the ongoing need for the services by Council under the panel.




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