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Work Health and Safety Management Manual WC OHS 001 Revision 21 14/02/2024 [OCR of page images] woollam CONSTRUCTIONS Work Health and Safety Management Manual WC OHS 001 Revision 21 14/02/2024 ig fy WORKING TOGETHER 7 TO BUILD LEGACIES
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Contents
AMENDMENT RECORD .....................................................................................................................5
1. COMMITMENT AND POLICY ..................................................................................................... 7
1.1 INTRODUCTION ............................................................................................................................................ 7
1.2 LEADERSHIP AND COMMITMENT ................................................................................................................... 8
1.3 INITIAL WHS REVIEW .................................................................................................................................... 8
1.4 MANAGEMENT SYSTEM POLICY .................................................................................................................... 8
2. PLANNING .............................................................................................................................. 9
2.1 IDENTIFICATION OF HAZARDS AND RISKS .............................................................................................................9
2.2 LEGAL REQUIREMENTS ................................................................................................................................ 9
2.3 OBJECTIVES AND TARGETS ........................................................................................................................ 10
2.4 PERFORMANCE INDICATORS....................................................................................................................... 11
2.5 WHS MANAGEMENT PLANS ........................................................................................................................ 11
3. IMPLEMENTATION .............................................................................................................. 12
3.1 RESOURCES – HUMAN, PHYSICAL AND FINANCIAL .......................................................................................12
3.2 INTEGRATION ............................................................................................................................................ 12
3.3 ORGANISATIONAL CHART ........................................................................................................................... 12
3.4 ACCOUNTABILITY AND RESPONSIBILITY ......................................................................................................13
3.4.1 Managing Director ................................................................................................................................. 13
3.4.2 General Manager ................................................................................................................................... 13
3.4.3 General Manager People......................................................................................................................... 13
3.4.4 Operations Manager ............................................................................................................................... 14
3.4.5 HSEQT Manager .................................................................................................................................... 14
3.4.6 Regional HSE Coordinators ..................................................................................................................... 15
3.4.7 Project Managers................................................................................................................................... 16
3.4.8 Site Managers ....................................................................................................................................... 16
3.4.9 Foremen – Leading Hands ...................................................................................................................... 17
3.4.10 Site HSE Advisor................................................................................................................................ 17
3.4.11 Self-employed Persons ....................................................................................................................... 18
3.4.12 Workers and Others .................................................................................................................................. 18
3.5 CONSULTATION ......................................................................................................................................... 19
3.5.1 Daily Pre-Start Talks ............................................................................................................................... 19
3.5.2 Toolbox Talks ........................................................................................................................................ 19
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3.5.1.3 Workplace Health and Safety Representatives/Committees.........................................................................19
3.5.3a Workplace Health and Safety Representatives ......................................................................................20
3.5.3b Workplace Health and Safety Committees ............................................................................................20
3.6 TRAINING AND COMPETENCY ..................................................................................................................... 21
3.6.1 WHSMP Training .................................................................................................................................... 21
3.6.2 Site Training .......................................................................................................................................... 21
3.6.3 Safe Work Method Statement Training .....................................................................................................21
3.6.4 Contract Partner’s Safe Work Method Statement Reviews .........................................................................22
3.6.5 Recognition of Competency .................................................................................................................... 22
3.6.6 Recognition of Contract Partner’s competency .........................................................................................22
3.7 SUPPLYING GOODS AND SERVICES ............................................................................................................22
3.8 COMMUNICATION....................................................................................................................................... 22
3.8.1 On-Site Communication .......................................................................................................................... 22
3.8.2 Reporting .............................................................................................................................................. 23
3.8.3 Document Control .................................................................................................................................. 23
3.8.4 Records Control..................................................................................................................................... 23
3.9 HAZARD RISK / MANAGEMENT.................................................................................................................... 24
3.9.1 Hazard Identification and Reporting .........................................................................................................24
3.9.2 Hazard / Risk Assessment ...................................................................................................................... 25
Risk Matrix ............................................................................................................................................................. 25
3.9.3 Decide on Control Measures for Hazards / Risks ......................................................................................26
3.9.4 Implement Control Measures .................................................................................................................. 26
3.9.5 Monitor and Review Control Measures .....................................................................................................26
3.10 DESIGN ..................................................................................................................................................... 27
3.10.1 Design and Construct ........................................................................................................................ 27
3.10.2 Construct Only ......................................................................................................................................... 27
3.11 ENGAGEMENT OF CONTRACT PARTNERS AND LABOUR HIRE ........................................................................27
3.12 INCIDENT INVESTIGATION ........................................................................................................................... 28
3.13 PURCHASING GOODS AND MATERIALS ........................................................................................................29
3.14 EMERGENCY PREPAREDNESS .................................................................................................................... 29
4. MEASUREMENT AND EVALUATION ............................................................................. 30
4.1 AUDITS ............................................................................................................................................................ 30
4.1.1 Establishment Audit ................................................................................................................................ 30
4.1.2 Regular Site Audits ................................................................................................................................. 30
4.3 SAFETY INTERACTIONS .............................................................................................................................. 31
4.4 WEEKLY SAFETY AND ENVIROMENTAL SITE INSPECTIONS ...........................................................................31
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4.5 EXTERNAL AUDITS OF THE WHSMS.............................................................................................................32
4.6 INTERNAL REVIEWS OF THE WHSMM ...........................................................................................................32
4.7 TASK OBSERVATIONS ................................................................................................................................ 32
4.8 REGULAR OFFICE AUDITS ........................................................................................................................... 33
4.9 HEALTH SURVEILLANCE ............................................................................................................................. 33
4.10 APPROPRIATE EQUIPMENT ......................................................................................................................... 34
5. REVIEW AND IMPROVEMENT ......................................................................................... 34
5.1 REVIEW OF THE WHSMS ............................................................................................................................. 34
5.2 CORRECTIVE AND PREVENTATIVE ACTION ...................................................................................................35
5.3 MANAGEMENT REVIEW ............................................................................................................................... 35
5.4 CONTINUAL IMPROVEMENT ........................................................................................................................ 35
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AMENDMENT RECORD
Revision Date Revision Details
Incorporating changes following Federal Safety Commission Audit
conducted 02.09.2009, including:
• 2.2 Legal Requirements.
• 4.1 Regular and Scheduled Cross Audits
• 4.3 Audits of the OHSMS
• Inclusion of 3.5.1 Workplace Health and Safety Officers
05.11.2009
• Inclusion of 3.5.2 Workplace Health and Safety
Representatives
• Inclusion of 3.5.3 Workplace Health and Safety Committees
• 3.11 Engagement of Contract Partners and Labor Hire
• 3.10 Design
• 3.6.3 Recognition of Competency
Incorporating changes to comply with the new WHS Act and
15.06.2012
Regulation and changes to the company structure
09.04.2013 Incorporating changes decided at Compliance Manager’s meeting
Incorporating changes to assist with the Federal Safety
04.06.2013
Commission criteria
Incorporating changes to assist with the Federal Safety
27.04.2015
Commission criteria
Incorporating changes to require task observations to be saved in
29.07.2015
project folders;
04.08.2015 Amended policy and included information regarding office audits
Incorporating changes to Position titles and to make the document
more reflective of current practices including:
• Change references to Regional Compliance Managers
• Amended the responsibilities for Compliance Manager and
12.01.2016 Regional Compliance Advisors
• Amended Organisational Chart to be more reflective
• Removed 2007 and 2008 amendments from the
amendment’s pages
• Change version number
10.02.2016 Added information regarding Contract Partner competencies
19.10.2016 Amend information relating to Contract Partner engagement
Amended information relating to:
• Attendees of MRM,
• Good and Poor performing Contract Partners
20.03.2017
• Organizational Chart
• References to Regional Managers (now Business Manager)
• Change version number
22.06.2017 Incorporated new front page and new version number
18.12.2017 Major changes to incorporate maintenance activities
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Revision Date Revision Details
24.05.2018 Changes including incorporating the cloud-based software system
02.08.2018 Further changes related to Procore
Major changes to incorporate new positions, Safety Interactions
19.09.2019
and improve accuracy and relevance, change of title
Changes to remove Woollam Services (formerly FM) information to
20.03.2020 a standalone document. Change in Version Number. Introduction to
LMS
17.11.2020 Change references from AS/NZS 4801 to ISO 45001:2018
06.06.2022 Changes to Legal Requirements information
Changes to Legal Requirements information
21.10.2022
Changes to Accountabilities
01.01.2024 Minor Changes to General Procedural information.
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1. COMMITMENT AND POLICY
1.1 INTRODUCTION
Woollam has implemented a Work Health and Safety Management System (WHSMS) for the purpose of managing the
impacts of its activities on the health and safety of its employees and the public. This system is designed to comply with the
requirements of AS/NZS 45001:2018.
The following diagram illustrates the layers of documentation within the WHSMS.
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1.2 LEADERSHIP AND COMMITMENT
Woollam is committed to the prevention of injury and illness to persons at the workplace through the development and
implementation of a pro-active Work Health and Safety Management System, which has been developed, and will be
monitored in accordance with the requirements of applicable Statutory or Territory Legislative and/or Health Orders
requirements, and ISO 45001:2018. This document shall be made available to all interested parties concerned with Work
health and safety.
Woollam Management shall ensure where necessary, that adequate resources are available, such as to maintain a high level
of Work health and safety standards and ensure that risk is managed at an acceptable level.
1.3 INITIAL WHS REVIEW
Woollam Work Health and Safety performance was initially reviewed by means of external audits conducted by independent
WHS specialists. The information was used in the Planning and Implementation of Woollam WHS Management Manual in
accordance with ISO 45001:2018.
1.4 MANAGEMENT SYSTEM POLICY
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2. PLANNING
2.1 IDENTIFICATION OF HAZARDS AND RISKS
The hazards and risks related to projects undertaken by Woollam will be assessed by the Project Manager or delegate in
conjunction with the HSEQT Manager and recorded in the WHS Management Plan using the WHS Management Plan
Development Procedure for guidance, for each project, in accordance with the WHS Legislation. The WHS Management Plan
will also identify legislative criteria relevant to the hazards and risks.
Project HSE Resourcing will be determined by undertaking an initial Project Health assessment and a risk assessment /
audit of each project monthly, considering a number of relevant factors. The risk assessment will be completed by the
Regional HSE Coordinators for each project in their respective region and recorded on the Project Classification
spreadsheet.
2.2 LEGAL REQUIREMENTS
There is an extensive selection of documents and legal requirements that are available for the development of Woollam
plans, procedures, SWMS and other system documents. Wherever possible the document that offers the most
comprehensive information, the most effective outcome or best industry practice has been chosen to reference. Each code
of practice refers to the state in which it is being referenced. A reference to any document referred to in this document is to
be read as a reference to that document as in force at the time the document is referred to unless express provision is
made to the contrary [WH&S Regulation Section 13]. The following tabled documents represent the legal requirements
relevant to the activities normally undertaken by Woollam. During the Project Start Up Meeting, the relevant Regional HSE
Coordinator will review the table and identify all health and safety legislation, Codes of Practice and Australian Standards
relevant to the scope of works. All identified documents will be included in section 1.3 of the relevant WHS Management Plan
and will be available through the Site Manager in hard copy or on the Woollam intranet, if required.
Queensland WH&S Act 2011 NSW WH&S Act 2017
Queensland WH&S Regulation 2011 NSW WH&S Regulation 2017
Environmental Protection Act and Regulation Induction for Construction Work – National CoP
Electrical Safety Act 2002 (Qld) Hazardous Manual Tasks CoP
Electrical Safety Legislation 2002 (Qld) How to Safely Remove Asbestos CoP
Electrical Safety CoP 2010 – Working near How to Manage and Control Asbestos in the
overhead and underground services (Qld) Workplace CoP
Electrical Safety CoP 2013 – Managing Electrical Work Health and Safety Consultation, Co-operation
Risks in the Workplace (Qld) and Co-ordination CoP
Electrical Safety CoP 2010 – Works (Qld) How to Manage Work Health & Safety Risks CoP
Managing Electrical Risks at the Workplace CoP Managing the Risks of Hazardous Chemicals in the
(NSW) Workplace CoP
Work Near Overhead Power Lines CoP (NSW) Managing Noise & Preventing Hearing Loss CoP
Managing the risk of falls at Workplaces CoP First Aid in the Workplace CoP
Managing the Work Environment & Facilities CoP Managing the Risks of Plant in the Workplace CoP
Confined Spaces CoP Welding Processes CoP
Excavation Work CoP Demolition Work CoP
Formwork CoP (Qld) Safe Design of Structures CoP
Scaffolding CoP 2021 (Qld) Tilt up and Pre-cast Construction CoP (Qld)
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Queensland WH&S Act 2011 NSW WH&S Act 2017
Mobile Crane CoP (Qld) Tower Crane CoP (Qld)
Preventing Falls in Housing Construction CoP
Steel Construction CoP (Qld)
(NSW)
Concrete Pumping CoP (Qld) Construction Work CoP (NSW)
Children and Young Workers CoP (Qld) AS/NZS 3000 Electrical Installations
Traffic Management for Construction or AS/NZS 3012 Electrical Installations- Construction
Maintenance Work CoP (Qld) & Demolition Sites
AS/NZS 3760 In-Service Safety Inspection &
AS/NZS 1576.1 Scaffolding - General Requirements
testing of Electrical Equipment
AS/NZS 1873.1 Power-Actuated Hand-Held
AS/NZS 4576.1995 Guidelines for Scaffolding
Fastening Tools
AS/NZS 2550.1 Cranes, Hoists & Winches - Safe AS 2550.5 Cranes, Hoists & Winches – Safe Use –
Use – General Requirements Mobile Cranes
AS 2550.10 Cranes, Hoists & Winches – Safe Use AS 2550.15 Canes, Hoists & Winches – Safe Use –
– Mobile EWP Concrete Placing Equipment
AS 2550.20 Cranes, Hoists & Winches – Safe Use
AS 3850 Tilt-Up Concrete Construction
– Self Erecting Tower Cranes
AS 3610 Formwork for Concrete AS 2601 The Demolition of Structures
The HSE Team regularly communicates with local Inspectors including receiving updates via email and participating in the
Queensland Government Safety Leadership at Work Program which identifies relevant changes in legislation. Any legislative
changes are discussed in various HSE meetings. Woollam has a subscription to SAI Global Standards Watch, which alerts of
any changes to Australian Standards. The HSEQT Manager will issue document updates to the nominated relevant person as
they are received, who in turn will notify regional staff affected by the changes.
The HSEQT Manager shall arrange to have changes made to the company’s WHS Management System as necessary to
comply with changes to Legislations, Australian Standards, and Codes of Practice etc, in accordance to the Legislation and
Document Review Procedure, and the Document Control Procedure.
Any changes to the abovementioned will be communicated to the nominated relevant person who will distribute to sites as
required.
Legislation and public health orders requiring vaccination against coronavirus – State and Territory governments have made
and may continue to make public health orders requiring workers to be vaccinated against COVID-19 in their state or
territory. Employers and workers need to comply with any public health orders that apply to them.
The coronavirus pandemic doesn’t automatically make it reasonable for employers to direct employees to be vaccinated
against the virus. Woollam will follow Government and Health Orders as determined and will issue the lawful and reasonable
direction requiring vaccination (where applicable) and accordingly with our employees and contract partners. This will include
conducting a risk assessment where required.
2.3 OBJECTIVES AND TARGETS
The target set by Woollam in relation to its health and safety objectives is to ensure Zero Injuries through the continued
improvement of its systems so as to eliminate work related injuries and illnesses. The management of Woollam measures
the performance and compliance of the company Work Health and Safety System in conjunction with the requirements of
ISO 45001:2018 through the conduct of workplace inspections and management systems audits.
The Managing Director, in conjunction with all attendees of the Leadership Team Meeting, will set Safety Objectives and
Targets for the company, with a view to the continual improvement of safety performance. These Objectives and Targets are
documented on the monthly HSE Report.
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Progress towards the Objectives and Targets is regularly reviewed and documented during the Leadership Team Meetings, HSE
Leadership Group Meetings and Regional HSE Meetings.
2.4 PERFORMANCE INDICATORS
The Management of Woollam measures the performance and compliance of the company Work Health and Safety
Management System, in conjunction with the requirements of ISO 45001:2018, through the conduct of workplace
inspections, safety interactions and management systems audits.
The General Manager People and Safety will meet with the Directors and other members of the Executive Leadership Team
monthly to review the effectiveness of the WHS Management System and analyse trends and opportunities for improvement.
At the Leadership Team meeting a report will be tabled. This report will measure basic Key Performance Indicators like;
• Injury Frequency Rates
• Incidents including serious or notifiable incidents and identification of common themes/trends amongst incidents
• Audit Results
• Completion of Safety Interactions by Senior Management
• Rehabilitation
From this report any negative variance from the nominated targets and goals will be highlighted and discussed.
The Directors will use the findings of the management review meetings, including audit results, as a basis for determining WHS
compliance in the annual review of each team member.
The HSEQT Manager will forward the relevant safety related performance to each Woollam Regional Manager, via email, for
distribution to their respective teams to provide feedback on the current company WHS performance.
2.5 WHS MANAGEMENT PLANS
A WHS Management Plan will be developed by the Regional HSE Coordinator in consultation with the Project
Manager/Contract Administrator, using WHS Management Plan Development Procedure, for each construction project
undertaken by Woollam.
During the letting of contracts, Woollam will send out a copy of the WHS Management Plan to all engaged Contract Partners.
The WHS Management Plan and all associated documentation will be kept in the lever arch folders in the Site Office of each
project and will be available for reference by workers. At completion of project the WHS Management plan will be saved as
per the Records Management Procedure.
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3. IMPLEMENTATION
3.1 RESOURCES – HUMAN, PHYSICAL AND FINANCIAL
Woollam management shall ensure, where necessary, that adequate resources are available, such as to maintain a high level
of Work health and safety standards and ensure that risk is managed at an acceptable level.
3.2 INTEGRATION
Woollam aims to benefit from the integration of the Work Health and Safety Management System in other Management
Systems, such as:
• Training and Development
• Communication and Reporting
• Resource Allocation
• Quality Assurance
• Design and ECI
3.3 ORGANISATIONAL CHART
Project related reporting routes within the company are as illustrated and associated responsibilities are detailed in section
3.4:
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3.4 ACCOUNTABILITY AND RESPONSIBILITY
3.4.1 Managing Director
The Managing Director is responsible for:
• Accepting Overall Responsibility for the company’s WHS;
• Setting objectives for WHS performance.
• Authorizing the WHS management system, including policy and procedures;
• Authorizing the allocation of resources for the implementation of the WHS management system;
• Appointing a management representative with the authority and responsibility to establish, implement, monitor and
maintain the Work health and safety management system;
• Providing the management representative with the necessary administrative, financial and training resources where
required so as to allow the person to undertake the role effectively;
• Ensuring that company employees acknowledge their legal responsibilities in relation to WHS;
• Ensuring that the company’s WHS management system is regularly audited to gauge its effectiveness;
• Reviewing the effectiveness of the company’s WHS management system by consideration of such information as
audit reports and incident statistics;
• Review the Risk Register, no more than six monthly, to ensure the hazards identified and the designated controls
are appropriate and effective;
• Attending site from time to time to discuss WHS matters with Site Management and the workers and participate in a
Safety Interaction whilst on site;
• Taking such actions as required ensuring that deficiencies in the WHS management system are addressed and
rectified.
3.4.2 General Manager
General Manager Operations is responsible for:
• Providing Supervisory support and direction to employees, Contract Partners, and project personnel, to ensure
adherence to the WHSMM and WHS Management Plan;
• Ensuring results of all Audits / Inspections are rectified as soon as possible;
• Authorizing the allocation of resources for the implementation of the WHS management system across the
business;
• Identifying hazards and risks to employees, Contract Partners and the public associated with projects undertaken;
• Attending site from time to time to discuss WHS matters with Site Management and the workers and participate in a
Safety Interaction whilst on site;
• Reviewing the effectiveness of the company’s WHS management system by consideration of such information as
audit reports and incident statistics;
• Taking such actions across the business as required ensuring that deficiencies in the WHS management system are
addressed and rectified;
• Ensuring all Incidents and reports from external authorities are reported to the HSEQT Manager /Regional HSE
Coordinator in the prescribed timeframe;
• Enforcing the compliance of Site Safety Rules, Responsibilities and Obligations to all on Site.
3.4.3 General Manager People
The General Manager People and Safety, acting as the Management’s WHS Representative, will be responsible for:
• Communicating the Management Systems Policy;
• Promoting customer requirements throughout the business;
• Ensuring that processes needed for the Quality, Workplace Health and Safety and Environmental Management
Systems are established, implemented and maintained to ensure compliance with the relevant Australian and
International Standards;
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• Understand the requirements of and provide supervisory support and direction to employees, Contract Partners,
and project personnel, to ensure adherence to the Woollam Constructions’ Management Systems and relevant
legislation;
• Reporting to the Directors on the performance and effectiveness of the system, and the need for improvement, by
providing relevant information to the Leadership Team Meetings.
• Implementing any of the Director’s recommendations that arise during the Leadership Team Meeting;
• Send information relating to Safety Performance discussed at the Leadership Team Meeting to each of the Site
Managers
• Raise unresolved site issues at the Leadership Team and HSE Leadership Group Meetings and report back to site,
via the Regional HSE Coordinators and a toolbox talk, the results;
• Taking such actions across the construction business, as required, ensuring that deficiencies in the WHS
management system are addressed and rectified;
• • Ensuring results of all Audits / Inspections are rectified as soon as possible;
• Ensuring the Site Quality Plan, WHS Management Plan and Environmental Management Plan for each project are
prepared and maintained;
• Conducting Task, QA, and Environmental Observations.
3.4.4 Operations Manager
General Manager Construction is responsible for:
• Provide Supervisory support and direction to employees, Contract Partners, and project personnel, to ensure
adherence to the WHSMM and WHS Management Plan;
• Ensuring results of all Audits / Inspections are rectified as soon as possible;
• Authorizing the allocation of resources for the implementation of the WHS management system across all
construction projects;
• Identifying hazards and risks to employees, Contract Partners and the public associated with construction projects;
• Authorizing WHS Management Plans for projects that will ensure that work activities at the workplace are safe and
without risk of injury or illness to workers on the site and members of the public at or near the workplace;
• Attending site from time to time to discuss WHS matters with Site Management and the workers and participate in a
Safety Interaction whilst on site;
• Reviewing the effectiveness of the company’s WHS management system across construction projects by
consideration of such information as audit reports and incident statistics;
• Taking such actions across the construction business, as required, ensuring that deficiencies in the WHS
management system are addressed and rectified;
• Ensuring all Incidents and reports from external authorities are reported to the HSEQT Manager /Regional HSE
Coordinator in the prescribed timeframe;
• Enforcing the compliance of Site Safety Rules, Responsibilities and Obligations to all on Site.
3.4.5 HSEQT Manager
The HSE Manager will be responsible for:
• Communicating the Management Systems Policy;
• Promoting customer requirements throughout the business;
• Understand the requirements of and provide supervisory support and direction to employees, Contract Partners,
and project personnel, to ensure adherence to the Woollam Constructions’ Management Systems and relevant
legislation;
• Participate in Project Start Up Meetings, Project Debrief meetings and Maintenance Start Up Meetings
• Ensuring internal audits including Site, Office and Facility Maintenance are scheduled
• Ensuring internal audits including Site, Office and Facility Maintenance are conducted as scheduled and maintain
audit registers and update action items list as required;
• Participate in external audits and visits from external authorities and respond to any issues raised and update the
Action List as required;
• Schedule, facilitate and participate in required external audits to maintain current certifications;
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• Approve/Issue Safety Alerts to each region to inform workers of relevant safety information;
• The production of and control of all essential HSE documentation;
• Providing relevant WHS information to estimators for tender submissions, as requested;
• Completing required reports and surveys to assist us to maintain our industry standing;
• Maintenance of Safety Statistics for all regions;
• Participate in Incident Investigations and respond to issues raised. Ensure Incident Register is updated appropriately
and provide rehabilitation and a suitable duties plan if required;
• Implement and maintain appropriate Health Surveillance procedures and ensure Health Surveillance Registers are
update appropriately;
• Ensure Emergency Response Procedures including training and evacuation drills in each office in each region are
conducted;
• Provide minor IT support to HSE Staff, Site Managers and site staff;
• Conducting Task and Environmental Observations.
3.4.6 Regional HSE Coordinators
The Regional HSE Coordinators are responsible for:
• Communicating the Management Systems Policy;
• Conduct Project Health Risk Assessments at the beginning of a project;
• Promoting customer requirements throughout the business;
• Ensuring that processes needed for the, Workplace Health and Safety and Environmental Management Systems are
established, implemented and maintained to ensure compliance with the relevant Australian and International
Standards;
• Provide relevant information to the HSEQT Manager for discussion at the Leadership Team Meetings on: Training
and Education, Incidents, Completion of Task Observations, Completed Audit results, Environment, and Hazard
Reports) and opportunities for improvement, CP Interactions, Inspector Interactions, individual project HSE
performance and regulator notices issued;
• Ensuring internal audits including Site, Office and Facility Maintenance are scheduled
• Ensuring internal audits including Site, Office and Facility Maintenance are conducted as scheduled and maintain
audit registers and update action items list as required;
• Participate in external audits and visits from external authorities and respond to any issues raised and update the
Action List as required;
• Provide responses to site teams related to issues elevated to the Leadership Team and the HSE Leadership Group
for resolution through toolbox talks
• Issue Safety Alerts to each region to inform workers of relevant safety information;
• Ensure the WHS Management Plan and Environmental Management Plan for each project are prepared and
maintained and the Facility Specific Maintenance Compliance Plan for each facility where Woollam Constructions has
been engaged to conduct the maintenance activities;
• Participate in Incident Investigations and respond to issues raised. Ensure Incident Register is updated appropriately
and provide rehabilitation and a suitable duties plan if required;
• Organise required internal and external HSE training in each region, to provide adequate training for staff to perform
their job and forward relevant information to HR for record keeping;
• Implement and maintain appropriate Health Surveillance procedures and ensure Health Surveillance Registers are
update appropriately;
• Maintain Emergency Response Procedures including training and evacuation drills in each office in each region;
• Provide minor IT support to Site Managers and site staff.
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3.4.7 Project Managers
Project Managers are responsible for:
• Provide Supervisory support and direction to employees, Contract Partners, and project personnel, to ensure
adherence to the WHSMM and WHS Management Plan;
• Ensuring results of all Audits / Inspections are rectified as soon as possible;
• Participating in the identification of hazards and risks to employees, Contract Partners and the public associated
with their projects;
• Implementing WHS Management Plans for projects that will ensure that work activities at the workplace are safe and
without risk of injury or illness to workers on the site and members of the public at or near the workplace;
• Attending site at least once a month to discuss WHS matters with Site Management and workers and participate in
a task observation and conduct a Safety Interaction whilst on site;
• Ensuring all prospective Contract Partners undertake a Tender Interview prior to engagement with records kept on
the Contract Partner Tender Interview form.
• Reviewing the effectiveness of the company’s WHS Management System on their projects by consideration of such
information as audit reports and incident statistics;
• Taking such actions as required ensuring that deficiencies in the WHS Management System are addressed and
rectified;
• Participating in the investigation of all incidents or near miss incidents on their projects so as to determine the
causes and the corrective action required so as to prevent a recurrence of the incident;
• Ensuring all Incidents and reports from external authorities are reported to the HSEQT Manager /Regional HSE
Coordinator in the prescribed timeframe;
• Fulfilling all Emergency Responsibilities assigned to them in the WC OHS 058 Emergency Preparedness and
Response Checklist;
• Enforcing the compliance of Site Safety Rules, Responsibilities and Obligations to all on Site.
3.4.8 Site Managers
Site Managers are responsible for:
• Provide Supervisory support and direction to employees, Contract Partners, and project personnel, to ensure
adherence to the WHSMM and WHS Management Plan;
• Completing regular Inspections of their projects recording findings on Site Inspection and assigning actions to have
deficiencies rectified;
• Completing a Site Diary each day to record the days’ activities
• Ensuring action items resulting from Audits / Inspections are rectified as soon as possible;
• Recording evidence of General Construction Induction from those working on the site;
• Providing a Site-Specific Induction for those working on the site;
• Ensuring that the WHS Management Plan, including Emergency Response Procedures and Site Safety Rules are
available and made known to persons who work at, or visit the workplace;
• Reviewing Safe Work Method Statements provided by completing Woollam Constructions’ Safe Work Method
Statement Checklist;
• Conducting risk assessments and developing, implementing and reviewing Safe Work Method Statements for the
performance of work tasks or activities by Woollam Construction employees and Contract Partners;
• Conducting Daily Prestart talks, to inform the workers, of the planned daily activities and associated hazards;
• Ensuring a Woollam Constructions’ Task Observation is completed each week to monitor the work methods of
employees and Contract Partners to ensure they comply with their Safe Work Method Statements;
• Ensuring a Safety Interaction is completed each day to promote positive safety conversations and to address
unsafe acts and conditions
• Conducting Toolbox Talk Meetings, once a week or prior to high risk activities, with employees to identify the
hazards, risks and control measures associated with construction activities and to provide the workers with a
means of communicating any issues;
• Evaluating Contract Partner HSE performance monthly and record findings on the Contract Partner Evaluation Form
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• Ensuring the orderly conduct of all work at the construction workplace to ensure workplace health and safety at the
workplace;
• Ensuring that all plant and equipment at the workplace, including common plant provided by the principal
contractor, is safe for use and maintained;
• Ensuring that workplace activities at the workplace are safe and without risk of injury or illness to workers or
members of the public at or near the workplace;
• Investigating and reporting all incidents and near miss incidents so as to determine the causes and the corrective
action required so as to prevent a recurrence of the incident;
• Ensuring all Incidents, reports from external authorities and any issues raised in Daily Reports are reported to the
Regional Manager, Project Manager and HSEQT Manager / Regional HSE Coordinator in the prescribed timeframe;
• Fulfilling all Emergency Responsibilities assigned to them in the WC OHS 058 Emergency Preparedness and
Response Plan;
• Enforcing the compliance of Site Safety Rules, Responsibilities and Obligations to all on Site.
3.4.9 Foremen – Leading Hands
Foremen – Leading Hands are responsible for:
• Provide Supervisory support and direction to employees, Contract Partners, and project personnel, to ensure
adherence to the WHSMM and WHS Management Plan;
• Ensure for the safe conduct of all work activities under their control;
• Instructing employees (including Contract Partners) in safe practices that affect their work, and ensuring Safe Work
Method Statements are adhered to;
• Ensure that accurate records are taken of all safety concerns and forwarded to the Site Manager;
• Ensure that all employees in the workforce (including those of Contract Partners) comply with the Projects safety
requirements and take immediate action with those who do not;
• Encourage employees to report; hazards, unsafe work practices, near misses and all injuries, no matter how
insignificant they may seem;
• Participate in regular safety audits / inspections as required;
• Actively participate in Toolbox Talk Meetings;
• Ensuring a Safety Interaction is completed each day to promote positive safety conversations and to address
unsafe acts and conditions
• Ensuring all Incidents, reports from external authorities and any issues raised in Daily Reports are reported to the
Regional Manager, Project Manager and HSEQT Manager /Regional HSE Coordinator in the prescribed timeframe;
• Fulfilling all Emergency Responsibilities assigned to them in the WC OHS 058 Emergency Preparedness and
Response Checklist;
• Enforcing the compliance of Site Safety Rules, Responsibilities and Obligations to all on Site.
3.4.10 Site HSE Advisor
Site HSE Advisors are responsible for:
• To report to the Site Manager, Project Manager and Regional HSE Coordinator about the overall state of state of
health & safety, quality and environment at the workplace;
• To provide assistance to the Site Manager, at his direction, in assuring the required documentation is completed on
site i.e. toolbox talks;
• To conduct regular inspections at the workplace to identify any hazards and unsafe or unsatisfactory workplace
conditions and practices;
• To deliver appropriate educational programs in workplace health & safety, and environment;
• Participate in Tender Interviews with Contract Partners
• Monitoring and Reviewing control measures are implemented, by conducting Task Observations, in conjunction with
the Site Manager, Project Manager and relevant Contract Partner of employees and Contract Partners performing
work activities on site;
• To assist with the investigation of, all workplace incidents at the workplace;
• To assist ‘Inspectors’ and/or auditors in the performance of the ‘Inspectors’ duties; and
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• Ensuring all Incidents and reports from external authorities are reported to the HSEQT Manager /Regional HSE
Coordinator in the prescribed timeframe;
• Fulfilling all Emergency Responsibilities assigned to them in the Emergency Preparedness and Response Checklist;
• Ensuring a Safety Interaction is completed each day to promote positive safety conversations and to address
unsafe acts and conditions
• To assist the Site Manager, evaluate the Contract Partner HSE Performance monthly
• Coaching project teams in the completion of Safety Interactions
• Enforcing the compliance of Site Rules, Responsibilities and Obligations to all on Site.
• Participate, where possible or required, in the consultative process such as WHS committees and toolbox talks
• Complete the sections of the audit checklist, nominated by the Regional HSE Coordinator, on a daily basis
• Ensure all required work details, documentation and photos are uploaded into the facility management platform
• Log and schedule any ad-hoc maintenance requests within the facility management platform
• Ensure all planned and reactive maintenance works are completed and closed out in-line with the maintenance
schedule
• Carpentry – Repairs to building fixtures and fabric, including door hardware, keys and locks
• Painting – Patching and painting of walls, doors and ceilings
• Plumbing – Minor plumbing repairs and maintenance, tap washers, toilet cisterns etc.
• Medical Equipment – Inspections of: beds, hoists, rollators, wheelchairs, shower chairs and the like
• Grounds maintenance – Maintenance of pathways, gutters, drains, watercourses and landscaping
• Electrical – Lamp replacement, push button RCD testing and inspection of electrical equipment
• HVAC – Inspection of air conditioning systems, cleaning and filter replacement
3.4.11 Self-employed Persons
Self-employed persons (Contract Partners) are responsible for:
• Fully understanding the requirements of the relevant Safety Legislation, WHS Management Manual, and WHS
Management Plan, in particular, their duties and responsibilities;
• Ensuring his or her own safety and the safety of others is not affected by the way the work is performed;
• Submitting a current Safe Work Method Statement in accordance with the current WH&S Act and Regulations when
requested by Woollam Constructions;
• Ensuring that all work performed complies with their Safe Work Method Statements;
• Reporting any Incident, Injury, Equipment Damage, Hazard or Near Miss to the employer or Principal Contractor;
• Ensuring that people (other than the employees of the person) are not exposed to risks to their health and safety
arising from the conduct of the person’s undertaking while they are at the person’s place of work;
• Fulfilling all Emergency Responsibilities assigned to them in the WC OHS 058 Emergency Preparedness and
Response Checklist.
3.4.12 Workers and Others
Workers and others (visitors) are responsible for:
• Fully understanding the requirements of the relevant Safety Legislation and WHS Management Plan,
in particular, their duties and responsibilities;
• An employee must, while at work, take reasonable care for the health and safety of people who are at the
employee’s place of work and who may be affected by the employee’s acts or omissions at work;
• An employee must, while at work, co-operate with his or her employer or other person so far as is necessary to
enable compliance with any requirement under the Act or the Regulations that is imposed in the interests of health,
safety and welfare on the employer or any other person;
• Complying with all safety instructions by the employer / principal contractor at the workplace;
• Not placing at risk, the WH&S of any person at the workplace;
• Not willfully or recklessly interfering with or misusing anything provided for the WH&S;
• Not willfully injuring themselves;
• Using Personal Protective Equipment, if the equipment is provided by the employer, and the worker has been
properly instructed in its use;
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• If a worker considers that PPE is necessary to safely undertake a job, or required by law, or if the worker has not
been properly instructed in the use of any safety equipment, the worker is under an obligation to immediately bring
such concern to the attention of the relevant employer;
• Reporting any Incident, Injury, Equipment Damage, Hazard or Near Miss to the employer or Principal Contractor;
• Fulfilling all Emergency Responsibilities assigned to them in the WC OHS 058 Emergency Preparedness and
Response Plan.
3.5 CONSULTATION
3.5.1 Daily Pre-Start Talks
Daily Pre-start talks will be used as a means of involving and consulting with employees in order to obtain consultation on
WHS issues and procedures to control risks. Issues arising out of Daily Pre-Start Meetings will be recorded on the Daily Pre-
start Talk Minutes.
Issues raised during Daily Pre-Start Talk Meetings, that cannot be resolved at a Site Level, will be communicated to the
Regional HSE Coordinator for resolution. If a resolution is not achieved, the Regional HSE Coordinator will raise the issues
with the HSEQT Manager who will ensure it will be discussed during the Leadership Team Meeting for resolution. The results
of the resolution at the Leadership Team Meeting will be communicated to the relevant Regional HSE Coordinators who in
turn will notify the site where the issue was raised by the completing and participating in a toolbox talk with all workers to
discuss the results. The Regional HSE Coordinator will ensure the issues raised are addressed in the prescribed timeframe.
Site Managers will conduct Daily Pre-Start Talks with employees and Contract Partners to communicate and discuss:
• The activities planned for the site;
• The issues and hazards arising from those activities;
• Details of work other than routine work being carried out
• Potential for any serious risk
• Likelihood of affecting members of the public or other non-employees
• Changes to the WHSMP including changes to the Risk Register
• General Site issues
• Issues raised by workers and team members
The Daily Pre-Start Talk Minutes will be displayed adjacent to the Site Personnel Sign In Sheet for other employees and
Contract Partners to read and sign onto when they arrive on site.
All completed Daily Pre-Start Talk Minutes shall be kept on site until the completion of the Project.
3.5.2 Toolbox Talks
Woollam Constructions will utilize toolbox talks in two manners:
1. Pre-prepared toolbox talk templates are available on the intranet. There are templates covering various issues and they
are available for the Site Managers to use to convey a particular safety message.
Site Managers will present one toolbox talk per week and all workers on site including Contract Partners are expected
to attend and sign the back page as evidence of attendance.
2. Toolbox talks will be undertaken prior to high risk activities such as Tilt Panel Erection. These toolbox talks will be
attended by all workers involved in that particular high-risk activity and will discuss the hazards, risks and controls to be
used whilst undertaking the high-risk activity. The information discussed will be recorded on Toolbox Talk Minutes or on
the Contract Partners Toolbox Talk form/template and all workers will sign as evidence of attendance. Once complete
the Site Manager will gather the completed toolbox talk and keep on site until the completion of the Project.
The Toolbox Talk Minutes will be displayed in a prominent location on site (lunchroom) for other employees and Contract
Partners to read when they arrive on site and will kept until completion of the project.
3.5.1.3 Workplace Health and Safety Representatives/Committees
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Woollam Constructions acknowledges it has obligations under the relevant state representation and participation relating to
Workplace Health and Safety Representatives, Workplace Health and Safety Committees, elections, training, entitlements
etc, and shall ensure these obligations are fulfilled.
Woollam Constructions may make arrangements for the establishment of an WHS Committee or the election of an WHS
Representative whether or not it has been requested by any employees.
3.5.3a Workplace Health and Safety Representatives
When required, Woollam Constructions shall;
• Negotiate with the workers about workplace health and safety representatives for the workplace when requested
and assist in the election of the representative.
• Permit a workplace health and safety representative to make inspections.
• Consult with each workplace health and safety representative at the employer’s workplace about any workplace
incident, proposed changes to the workplace, the presence of an inspector at the workplace, a notice given by an
inspector and things that come to Woollam Constructions knowledge.
• Display the identity of each workplace health and safety representative for the workplace.
• Tell new workers employed by the employer about workplace health and safety representatives.
• Provide adequate and appropriate training to the employee to allow the employee to act as a Workplace Health and
Safety Representative.
3.5.3b Workplace Health and Safety Committees
When required, Woollam Constructions shall;
• Establish a workplace health and safety committee for a workplace if;
(a) a workplace health and safety representative for the workplace asks the representative’s employer or the Principal
Contractor to establish a committee; or
(b) 5 or more workers request a committee to be established.
• Establish the workplace health and safety committee within 2 months of the request.
• Consult with employees and give employees the opportunity to be involved with WHS issues and decisions during
regular Safety Committee Meetings.
• Safety Committee meetings will be held a minimum of once every three months, or more frequently as required or
agreed.
• Consultation occurs in reference to, but is not limited to the following topics discussed in Safety Committee meetings;
o Legislative Changes
o Objectives and Targets
o Training and education
o Reviewed / Amended Safe Work Method Statements
o Incidents
o Progress on Action Items
o Audits / Inspections
o Hazard Reports
o General Business
• The Minutes from Safety Committee Meetings will be posted on site notice boards for perusal by employees and
Contract Partners at the workplace.
• Site Managers will make site personnel aware of other consultative arrangements for the site by posting the names
of safety representatives or safety committee members on the site notice board.
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3.6 TRAINING AND COMPETENCY
3.6.1 WHSMP Training
Site Managers and Leading Hands will receive training in the use of the WHSMP using the WHS Management Plan Training
Program at the commencement of each project or utilizing the online training portal available on the LMS or ELMO. Evidence
will be saved on the WHS Management Plan Training Program Questionnaire and filed in the WHS Management Plan for the
Project and sent to HR.
3.6.2 Site Training
In accordance with the applicable State Legislation, Woollam Constructions shall ensure a person has attended General
Construction Safety Induction Course and been given a Site-Specific Induction for the workplace before allowing the person
to start construction work. Evidence of the General Construction Safety Induction and the Site-Specific Induction shall be
recorded on the Site Induction Record or the software package SignOnsite.
Site Managers will add the inductee’s details to the Site Induction Register located in the WHS Management Plan or kept
electronically for the Project.
3.6.3 Safe Work Method Statement Training
Site Managers will train Woollam Constructions’ employees in the requirements of Safe Work Method Statements when they
first enter the work site. Training will be evidenced by the inductees signing onto the Safe Work Method Statement for their
respective tasks / work activities.
Safe Work Method Statements shall be compiled by the following process, utilizing the knowledge and experience of
Woollam Constructions’ employees;
1. Break the process down into Activity, Task or Job Steps
2. Identify the hazards associated with each step
3. Assess each hazard for likelihood and consequence and allocate an initial Risk Ranking using the Risk Calculator.
4. Identify controls and consider implementation taking into account available information on the hazard including any
records of incidents, illness and disease.
5. Reassess the risk ranking, with the new / recommended controls in mind to estimate the Residual Risk.
The Safe Work Method Statement shall contain the following information;
• Woollam Constructions name.
• A description of the work activity or task to be undertaken.
• The date the Safe Work Method Statement was developed.
• The names of the persons who developed the Safe Work Method Statement.
• The Safe Work Method Statement shall reference the relevant workplace.
• Identified hazards which are associated with the work activity or task.
• The job steps involved in doing the task.
• The control measures that will be put in place to eliminate or minimize the potential hazards identified.
• The name of the persons responsible for ensuring that the controls are in place prior to the commencement of the
work activity or task.
• Risk rating before controls are implemented.
• Risk rating after controls are implemented (Residual Risk Rating)
• The names and signatures of all persons conducting the task / activity.
Any alterations or ammendments to the Safe Work Method Statements, will be communicated to the employees via a
Toolbox Talk Meeting, and a copy of the revised Safe Work Method Statement will be posted on the site notice board for
perusal by employees and Contract Partners.
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3.6.4 Contract Partner’s Safe Work Method Statement Reviews
Contract Partner’s Safe Work Method Statements will be reviewed for adequacy and compliance using the the Safe Work
Method Satement Checklist form located on the cloud based software system Procore.
3.6.5 Recognition of Competency
The HR Department will maintain the Woollam Constructions’ Training Needs Analysis which lists the company employees in
the region, and shows their competencies, and for competencies that need to be renewed from time to time (e.g. first aid
certificates) will show the future renewal dates.
The HR department will maintain photocopies of qualifications (tickets, licenses, etc.) for each of the competencies claimed
by employees.
Woollam Constructions shall maintain a Training Needs Analysis of all occupations within the company on the Learning
Management System (LMS) or ELMO. The LMS/ELMO shall display the competencies required for the applicable occupation.
When a person is employed, or when an employee is promoted to a supervisory role within Woollam Constructions, the
applicable Supervisor cross reference the occupation of the employee with the applicable Competence Record, determine
and ensure the applicable training is delivered to the employee. Details of all training provided to new and current employees
shall be kept on the LMS/ELMO.
3.6.6 Recognition of Contract Partner’s competency
Woollam Constructions shall ensure all Contract Partners’ workers produce satisfactory evidence as to the competency of
the work they are expected to undertake, through the presentation of the certificates or letters of competencies, training
logbooks and where applicable, licenses. These records will be recorded on or kept with the site-specific induction form.
Woollam will only accept recognition of competency validated by a Registered Training Organization (RTO).
3.7 SUPPLYING GOODS AND SERVICES
Where Woollam Constructions intends to supply a service to a client or customer, Woollam Constructions’ Management will
arrange a Pre-start Meeting and or Site Visit to ascertain the respective sites health and safety requirements. Any additional
health and safety obligations required, will be communicated to employees prior to commencement via Daily Pre-Start Talks,
recorded on the Daily Pre-start Talk Form, posted on the site notice board or available on Sign-Onsite.
3.8 COMMUNICATION
3.8.1 On-Site Communication
Site Managers will conduct a Daily Pre-start, daily, and a Toolbox Talk, once a week, with employees and Contract Partners
Representatives to communicate and discuss:
• The activities planned for the site
• The hazards and risks associated with those activities
• The control measures to be used to control those risks (toolbox talks)
WC OHS 098 Daily Pre-start Minutes and Toolbox Talk Minutes will be displayed in a nominated location for other employees
and Contract Partners to read when they arrive on site. Sign-Onsite will also be utilized for both of these purposes.
In circumstances where Sign-Onsite is being utilized
Safety Committee Meetings will also be utilized as a tool for communication on sites. The minutes from Safety Committee
Meetings will be displayed on notice boards for perusal by employees and Contract Partners.
Safety Alerts will be issued to communicate safety related information. The HSEQT Manager will use his discretion when
deciding what information is to be included in a Safety Alert. The Safety Alert will be displayed on notice boards for perusal
by employees and Contract Partners.
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A notice board will be established in a prominent position on site, usually in or adjacent to the lunchroom, accessible to all
personnel and will be used to display Safety Committee Meeting Minutes, Safety Alerts, and other relevant Health and Safety
information.
3.8.2 Reporting
Woollam Constructions has developed documents and procedures for the timely reporting of information to ensure the
WHSMS is monitored and performance improved.
• Reporting documents and procedures have been established to cover the following;
• Regular meetings between the Regional HSE Team to discuss the effectiveness of the WHSMM and make any
required changes. Minutes will be taken and saved on the server.
• Reporting of incidents and systems failures are reported on the Incident Investigation Report also available in
Procore.
• Non-compliant workers will be reported on the Hazard Report Form also available in Procore;
• Hazards, which are unable to be controlled immediately, will be reported on Risk Assessment;
• Preventative and Corrective Actions will be reported on the Incident Investigation Report or in Procore.
• If there is an incident which requires reporting to an external authority, this will be done according to Incident
Reporting and Investigation Procedure and in accordance with Incident Notification Flowchart.
3.8.3 Document Control
The WHS Management Manual is reviewed by the Managing Director. The Process Improvement Lead maintains the
document control of the document and publishes the current version on the intranet.
WHS Management Plan and their revisions are reviewed by Project Managers and Regional HSE Coordinators, and then
approved (signed) by the Relevant Project Manager. The Project Manager maintains an electronic copy of each WHSMP in
the relevant project folder and issues the signed master copy to the relevant Site Manager. Hand amendments may be made
to the master copy and are initialled by the Site Manager or HSE Team. The HSE Team then amends the electronic copies,
including updating the amendments page, to reflect the changes. The Project Manager, or their delegate, notifies the
relevant stakeholders of the changes.
WHSMS Forms and Documents are identified by the allocation of a Document Number located in the Footer of each page.
The Document Number, Document Name, Creation Date, Version Number, Review Date and Amendment Date of each
document are maintained by the Digital Process Lead on an electronic register.
WHSMS forms and documents are reviewed and controlled in accordance with Document Control Procedure.
The revision status of documents is indicated by the issue date or revision number in the footer.
Copies of regulations, etc. are controlled as described in Section 2.2 Legal Requirements.
3.8.4 Records Control
Hard copy safety–related records on job sites will be collected by the Site Manager and stored in lever arch files and on the
project file on the internal drive system. so that they remain legible for the course of the project.
The Site Manager will email records to the HSEQT Manager, Regional HSE Coordinator or the Project Manager as per the
Incident Notification Flowchart, or when requested. The Project Manager will store records so that they are traceable to the
project.
Upon completion of a project, the project records, electronic and hard copy will be stored in line with Records Management
Procedure.
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3.9 HAZARD RISK / MANAGEMENT
Woollam Constructions will manage risk, by implementing the following five steps Risk Management Process;
3.9.1 Hazard Identification and Reporting
Hazards identified during the course of the project, which are unable to be controlled immediately, will be reported, and
corrective / preventive controls will be implemented to minimize the likelihood and consequences of the hazard.
After consultation, if controls cannot be implemented to reduce the hazard to As Low as Reasonably Practicable, a risk
assessment of the hazard must be conducted using the Risk Assessment Form and the following details reported;
• description of the hazard
• control measures outlined as to how the hazard will be eliminated or minimized;
• identifying who will be responsible for implementing the control measures;
• hazards to be assessed using the risk calculator located in section 3.9.2 of the WHSMM and taking into account
available information on the hazard including any records of incidents, illness and disease;
• participants in the Risk Assessment process
Recommended control measures identified from the Risk Assessment, will be implemented in the form of Safe Work Method
Statements.
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3.9.2 Hazard / Risk Assessment
The level of risk for each identified hazard will be assessed by reference to the risk calculator shown below or as defined by
legislation applicable to the jurisdiction in which the construction work is undertaken. Identified risks will be reduced to So
Far as Reasonably Practicable (SFARP) by the application of control measures. SFARP should not be above 2 Medium.
A Risk Rating will be determined by calculating the Likelihood or Frequency against the Consequence Severity on the Risk
Calculator and taking into account available information on the hazard including any records of incidents, illness and disease.
This Risk Rating will be categorized into 4 Risk Levels;
Risk Rating Risk Actions
Tolerance
Unacceptable Controls are inadequate, task not to commence or continue until risk is reduced by changes to methodology and or
1. Extreme
Risk additional control measures have been approved by the operations support teams.
Unacceptable Controls may be inadequate, task not to commence or continue until risk is reduced by changes to methodology and or
2 High
Risk additional control measures agreed by Project Manager in consultation with Construction Team management.
Tolerable Existing controls are monitored for effectiveness and where additional controls to reduce risk are identified controls are to
3. Medium
Risk be implemented.
Accepted
4. Low Undertake the activity with existing controls and monitor effectiveness.
Risk
However, in the event of a task having a risk where no matter what controls are put in place it still remains a 1 High risk,
practical risk controls priorities such as, for example, Work Permits, increased inspections or supervision will be
implemented.
Risk Matrix
CONSEQUENCE LIKELIHOOD
The event may Not expected The event will The event is
The event
occur only in however the probably occur in expected to
could occur at
Health & exceptional event may occur most occur or has
Environment Quality Severity some point
Safety circumstances at some point circumstances occurred
Rare Unlikely Possible Likely Almost Certain
Serious and Severe damage
Fatality irreversible to Woollam
environmental
Permanent Total harm with costs
reputation Catastrophic Medium High High Extreme Extreme
Disability greater than Loss greater
$50,000 than $200,000
Considerable
Significant /
damage to
extensive injury Extensive Woollam
or illness environmental reputation High Medium Medium High High Extreme
Permanent damage
Loss of $50,000
Partial Disability
– $199,999
Woollam brand
Serious injury or Minor reputation
illness resulting environmental Moderate Low Medium Medium High High
in lost time injury damage Loss of $5,001 –
$49,999
Minor impact to
Injury or illness Woollam
Environmental
requiring medical
nuisance
reputation Low Low Low Medium Medium High
treatment Loss of $501 –
$5,000
No effect on
Injury or illness Woollam
requiring minor No environmental
first aid damage
reputation Insignificant Low Low Low Medium Medium
treatment Loss less than
$500
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3.9.3 Decide on Control Measures for Hazards / Risks
Control measures shall be selected according to the Hierarchy of Controls. In order of preference, these are:
1. Elimination - completely remove the hazard, or risk of exposure to the hazard. E.g. removal of a noisy machine
from an otherwise quiet area or removing the need for stressful actions and movements by redesigning the work
area or workflow.
2. Substitution – replacing one substance or activity with a less hazardous one e.g. using a non-flammable solvent in
the place of a flammable one or replacing an unstable machine with a stable one.
3. Isolation - can the hazard be isolated from the worker or the worker from the hazard?
4. Engineering – control the risk through engineering controls such as using enclosures, guarding, local exhaust
ventilation, or automation e.g. installing guards on machinery
5. Administration - policies and procedures for safe work practices e.g. Procedures to be followed for use of
hazardous chemicals or processes, and lockout procedures.
6. Personal Protective Equipment – PPE should only be used where other measures are not practicable e.g.
respirators, ear plugs.
3.9.4 Implement Control Measures
Control measures shall be implemented into Safe Work Method Statements and will address the legislative criteria identified
in the Risk Register contained in the WHS Management Plan.
The Safe Work Method Statements must include the following Legislative Requirements;
• The activity / task being undertaken
• The companies ABN
• The control measures to be used
• The way the activity will be performed
• How the control measures will be monitored and reviewed
• Any relevant prescribed occupations
• The risk rating before applying control measures
• The residual risk after the control measures have been applied
3.9.5 Monitor and Review Control Measures
The monitor and review of control measures will be conducted during the project by means of Task Observations, regular
reviews and Audits of sites, and daily monitoring of employees and Contract Partners conducting work activities / tasks by
the Site Manager or his delegate.
The results will be recorded on Procore.
Task Observations shall be conducted by the Site Manager, Project Manager, relevant Contract Partner and if available, a
HSE Resource weekly for compliance against the respective Safe Work Method Statement, and to evaluate the effectiveness
of control measures included in the Safe Work Method Statement.
Control measures adopted, will be monitored to ensure their effectiveness during the work activity / task. Any deficiencies
and non-compliances of the control measures implemented in the Safe Work Method Statements identified during the
observations will be rectified immediately, and adjustments made to the applicable Safe Work Method Statement. All
amendments made to Safe Work Method Statements will be communicated to the workers via Daily Pre-Start Meetings,
Toolbox Talks, and during Safety Committee Meetings.
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3.10 DESIGN
3.10.1 Design and Construct
Where Woollam Constructions undertakes the design of a structure, Woollam Constructions will engage experienced design
consultants. Woollam Constructions will request the applicable design consultants to provide a Safety in Design risk
assessment. The content of this risk assessment will be brought to the Project Start Up Meeting where the results can be
added to the WHS Management Plan Risk Register.
If a design change is requested, then the Design Change Procedure is to be followed.
3.10.2 Construct Only
Where Woollam Constructions is engaged in a construct only contract, Woollam Constructions will request a WHS Report
and Risk Assessment from the Architect to be discussed at the Project Start Up Meeting. Residual risks identified in the WHS
report and Risk Assessment will be added to the WHS Management Plan Risk Register.
If for whatever reason, no WHS report and Risk Assessment was received the Site Manager will undertake an initial
document review prior to construction and send a Request for Information (RFI) for clarification on any build ability or
constructability issues. Upon receipt of the RFI it will be reviewed, if it clarifies the issue the documents, if required, will be
amended. The amendments will then be distributed to the relevant stakeholders accompanied by updated document
registers. Any additional risks/hazards created by the design change will be added to the WHS Management Plan Risk
Register.
If design buildability or constructability issues are discovered during the construction stages, the Project Team (Site
Manager, Contracts Administrator and Project Manager) will send a RFI. Upon receipt of the RFI it will be reviewed, if it
clarifies the issues the documents, if required, will be amended. The amendments will then be distributed to the relevant
stakeholders accompanied by updated document registers. If the design change is major and results in additional hazards
risks, these risks will be added to the WHS Management Plan Risk register and communicated to site staff during a toolbox
talk.
3.11 ENGAGEMENT OF CONTRACT PARTNERS AND
LABOUR HIRE
Upon selection of the preferred Contract Partner, but prior to engagement, the Project Manager will conduct a tender
interview with the proposed Contract Partner. This interview will be recorded on WC CON 073 Contract Partner Tender
Interview and will cover the following topics:
• Contract
• Compliance (WHS, QA and Environment)
• Administration
• Works and Programme
• QA
• Safety
• Industrial and Insurance
• General
• Special Conditions
If the Contract Partner is new, a Contract Partner Information Record form must be sent out, completed by the Contract
Partner and returned to the issuing office. This information is forwarded to the Brisbane Office, so it can be added to the
accounting software (CHEOPS). At least two references must be sought for new Contract Partners.
The information requested in the SIR includes:
• Company details
• Relevant licensing
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• Work Cover Insurance
• Personal Insurance
• Public Liability Insurance
The information requested in the SIR is updated annually.
The following information will be sent out once the contract has been awarded:
• Standard Contract Agreement
• Conditions of Contract
• WHS Management Plan
• Scope of Works
Upon receipt of a signed Standard Contract Agreement, a signed Conditions of Contract and required information, the
Contract Partner will be allowed to start on site.
Contract Partners’ safety performance on Woollam Constructions’ Projects will be evaluated using our Safety Interaction
program. HSE Team representatives will be involved during the Contract Partner Tendering to ensure Contract Partners who
have not met our HSE performance expectations are identified and managed appropriately.
When selecting Labour Hire, the Site Manager will contract the Contracts Administrator to organize a Labour Hire employee
from the preferred Labour Hire supplier. The Site Manager will advise the Contracts Administrator on what work the Labour
Hire employee will be required to do. The Contracts Administrator, in turn, will notify the Labour Hire Company of the
requirements of the work to be undertaken and a skill set required. The Labour Hire Company will send out the best
candidate who fits the skill set.
3.12 INCIDENT INVESTIGATION
The Regional HSE Coordinator shall complete and or review incident reports as they are received.
If an incident is a notifiable event, the Regional HSE Coordinator will notify the regulatory authority within the prescribed time
(a fatality will be notified promptly by phone or fax; a serious bodily injury, a work caused illness or a dangerous event will be
notified immediately when becoming aware of the incident).
For notifiable incidents or if requested by a client, a comprehensive Incident Investigation Analysis must be completed by the
Regional HSE Coordinator in conjunction with the Site Manager and Project Manager using the Incident Investigation Analysis
form. Evidence will be kept with the WHS Management Plan and saved in the electronic project folders as well as Procore.
Incident investigations will be recorded on the Incident Investigation Report, and notification will be in accordance with the
Incident Notification Flowchart.
Corrective and Preventive measures will be introduced where such are appropriate.
The responsibility and implementation time frame will be entered on the Incident Investigation Report and reviewed as
outlined in the report and signed off when complete.
Incident Investigation Reports will be forwarded to the Regional HSE Coordinators as per the Incident Notification Flowchart
and entered in the Master Incident Spreadsheet.
The Regional HSE Coordinators will discuss current Incident Investigation Reports during the Regional HSE meetings.
Incident data will be converted to Incident Statistics which will be maintained by the HSEQT Manager and used for future
Leadership Meetings.
Appropriate injury management and return to work procedures are contained within the Rehabilitation Policy and Procedures.
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3.13 PURCHASING GOODS AND MATERIALS
Project Managers and Site Managers will ensure that purchase specifications for any goods, including items of plant and
chemical substances, include the requirement to comply with WHS Legislation and relevant Standards as per the Workplace
Health and Safety Conditions of Contract.
Purchase orders will require the supplier to provide relevant WHS documentation, such as a SDS or evidence of mobile plant
maintenance and plant risk assessments.
Hazardous substances must be listed in the Hazardous Substances Register and a risk assessment performed and a SDS
must be provided to the Site Manager before they are brought onto site.
3.14 EMERGENCY PREPAREDNESS
Woollam Constructions has identified the most likely potential emergency situations for construction activities. These
situations and appropriate actions are recorded on the Emergency Response and Preparedness Plan. The Emergency
Response Plan for the specific project will be included with the WHS Management Plan for the project and displayed at the
workplace.
At the beginning of the project and before construction activities begin The HSEQT Manager / Regional HSE Coordinator, in
conjunction with the Site Manager and Project Manager, shall determine the emergency equipment required for the project
and record this information on the Emergency Preparedness and Response plan. The HSEQT Manager or Regional HSE-
Coordinator should hold a minimum a Cert 4 BSB41419 Work Health and Safety or equivalent.
The location of the equipment will be demonstrated on the Emergency Evacuation Plan.
Qualified persons (first aid certification) shall identify site first aid equipment and requirements in accordance with relevant
legislation, codes of practice and Australian standards.
Woollam Constructions will ensure inspection, test and maintenance requirements for emergency and first aid equipment are
identified, scheduled and undertaken.
All Woollam Constructions’ Site Mangers, Leading Hands will undertake Emergency Response Training prior to commencing
on site with records sent to HR.
Workers and visitors will be provided the information via site specific induction.
Once a site has been established an Emergency Evacuation Diagram will be developed taking into account any site-specific
issues. The Emergency Evacuation Diagram will be recorded on the Emergency Evacuation Diagram Template and displayed
at a prominent location on site.
The Emergency Scenarios identified in the Emergency Preparedness and Response Plan will be drilled as prescribed during
the plans creation or every three months and recorded on the Emergency Drill Evaluation or on Procore / Sign-onsite and in
the Site Diary.
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4. MEASUREMENT AND
EVALUATION
Woollam Constructions has established implemented and maintained documented procedures to monitor and evaluate on a
regular basis, the key characteristics of its operations and activities that can cause illness and injury.
Woollam Constructions will conduct monitoring and evaluation of;
• Potentially hazardous processes to ensure controls have been effective
• Hazards that would trigger Health Monitoring requirements.
• Work areas to ensure that site specific safety rules are enforced
• Work sites to ensure that controls are effective
• Progress towards objectives and targets
• Corrective and preventative actions
• Effectiveness of the WHSMS.
The documented procedures used to monitor and evaluate will include;
4.1 AUDITS
4.1.1 Establishment Audit
The Regional HSE Coordinators will arrange an Establishment Audit of Woollam Constructions’ Projects which will be
recorded in Procore within the first month of each project to ensure the site has been established in an appropriate manner.
The respective Regional HSE monthly report will be used to measure completion.
Establishment Audits shall include;
• Scope; Establishment Audits will be conducted on all Woollam Constructions’ Projects in all Regions.
• Frequency; Establishment Audit will be completed on Projects within one month of project commencement.
• Methodologies; Audits will be conducted using the Establishment Audit Checklist on the cloud-based software
system, Procore. Unacceptable findings resulting from an audit will be recorded with the auditor adding any
relevant comments. Observations to rectify any deficiencies identified shall be sent to the relevant stakeholder and
monitored until appropriate actions can be implemented. The Lead Auditor shall set designated timeframes for
Action Items to be completed and shall request the relevant parties to reply when actions are closed out.
• Responsibilities; the HSEQT Manager /Regional HSE Coordinators shall have the responsibility of Lead Auditor,
and the assigned Project Manager or Site Manager will give technical advice as required.
• Auditor Selection and Competencies; Establishment Audits will be conducted by the HSEQT Manager /Regional
HSE Coordinators in conjunction with an assigned Project Manager or Site Manager. The Lead Auditor will hold
current Health and Safety Qualifications and an accredited Auditor Training Qualification or will be trained in Internal
Auditing by a person with an accredited Auditing Training Qualification.
• Reporting of Results; the auditor will ensure all relevant stakeholders are included in the distribution of the
Procore Audit report.
4.1.2 Regular Site Audits
The Regional HSE Coordinators will arrange monthly audits of Woollam Constructions’ Projects which will be recorded in
Procore. The respective Regional HSE monthly report will be used to measure completion.
Regular Audits shall include;
• Scope; Regular Audits will be conducted on all Woollam Constructions’ Projects in all Regions.
• Frequency; Regular Audits will be completed on Projects a minimum of every quater.
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• Methodologies; Audits will be conducted using the Site Audit Checklist on the cloud based software system, Procore.
Unacceptable findings resulting from an audit will be recorded on the Site Audit Checklist. The auditor will complete the
form adding any relevant comments. Observations to rectify any deficiencies identified shall be sent to the relevant
stakeholder and monitored until appropriate actions can be implemented. The Lead Auditor shall set designated
timeframes for Action Items to be completed and shall request the relevant parties to reply when actions are closed out.
• Responsibilities; the HSEQT Manager / Regional HSE Coordinators shall have the responsibility of Lead Auditor,
and the assigned Project Manager or Site Manager will give technical advice as required.
• Auditor Selection and Competencies; Regular Audits will be conducted by the HSEQT Manager / Regional HSE
Coordinators in conjunction with an assigned Project Manager or Site Manager. The Lead Auditor will hold current
Health and Safety Qualifications at a minimum a Cert IV in OHS.
• Reporting of Results; the auditor will ensure all relevant stakeholders are included in the distribution of the Procore
Audit report.
4.3 SAFETY INTERACTIONS
The results of Safety Interactions will be recorded on a cloud-based software system.
Any deficiencies or non-conformances identified during Safety Interactions will be rectified immediately, wherever possible.
The Safety Interaction shall cover;
• Scope; Safety Interactions shall be conducted on all Woollam Constructions’ projects and maintenance facilities.
• Frequency; Safety Interactions with employees and Contract Partners conducting work activities, will be performed
daily, to promote more positive safety conversations and address unsafe acts and conditions.
• Methodologies; Interactions will be undertaken with the inspector identifying a worker and having a safety related
conversation with the nominated worker.
• Responsibilities; Directors, General Managers, Regional Managers, Project Managers, Site Managers and relevant
Contract Partners are required to complete Safety Interactions against a designated target.
• Auditor Selection and Competencies; the person conducting the interaction will have completed a minimum of a
Course in General Safety Induction Construction Industry.
• Reporting of Results; the results will be recorded on a cloud-based software system and any Non-Conformances
will be reported to the relevant Contract Partner for rectification.
4.4 WEEKLY SAFETY AND ENVIROMENTAL SITE
INSPECTIONS
Weekly Safety and Environmental Site Inspections shall be conducted on all Woollam Constructions’ projects weekly. Any
non-conformances shall be reported to the Site Manager for rectification.
Each Site Manager or his delegate shall complete a Site Inspection of his site as per the checklist on Procore.
Site Inspections shall include;
• Scope; Site Inspections shall be conducted on all Woollam Constructions’ Projects.
• Frequency; Each Site Manager or his delegate shall complete a weekly Inspection of his site as per the checklist
contained in the Site Inspection on the cloud-based software system, Procore.
• Methodologies; The Inspection shall cover housekeeping, inspection and maintenance of emergency equipment,
exit signs, paths of travel, alarm systems on the site, monitor the performance of employees and Contract Partners
against the requirements of the applicable Safe Work Method Statements, the evaluation of control measures will be
measured from the results of Task Observations, Common plant and other equipment (e.g. scaffold, temporary
power boards) will be inspected as specified in the WHS Management Plan for each project and records of
inspections will be retained by the Site Manager, and all items of electrical equipment belonging to the Project and
the due date for testing and tagging.
• Responsibilities; The Site Manager or his delegate shall complete the Site Inspection.
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• Auditor Selection and Competencies; The Site Manager or his delegate will be a Site-Specific Inducted person
and will have completed a minimum of a Course in General Safety Induction Construction Industry.
• Reporting of Results; the results will be recorded on Procore, with any Non-Conformances reported to the Site
Manager for rectification.
4.5 EXTERNAL AUDITS OF THE WHSMS
Audits of the WHSMS will conducted to ensure all applicable State Legislative Requirements, Responsibilities and Obligations
are being met, and to review the effectiveness of the WHS Management System.
The HSEQT Manager will arrange for an external Auditor to complete audits of the WHSMS every twelve months. These
audits will form part of Woollam Constructions’ ISO 45001:2018 and Federal Safety Commission Accreditation, and ongoing
review of the system. The HSEQT Manager will maintain a list of corrective actions to rectify any deficiencies identified
during the audits and will report the findings during the HSE Leadership Group meeting.
Audits of the WHSMS shall cover;
• Scope; Audits of the WHSMS shall include a desktop audit for compliance and shall include site audits in selected
regions to verify compliance on site. The external auditor will choose the location of these site audits and notify
Woollam Constructions prior to the audits being undertaken.
• Frequency; The HSEQT Manager will schedule audits of the Woollam Constructions WHS Management System
every twelve months.
• Methodologies; System Audits will be performed by an accredited external auditor. Audits will be conducted and
recorded on the auditor’s document. Unacceptable findings resulting from an audit will be recorded on the checklist.
Corrective Actions to rectify any deficiencies identified shall be recorded on spreadsheet on the Woollam Constructions’
server. The Lead Auditor shall set designated timeframes for Action Items to be completed and shall arrange for a
review of the Site on the assigned date to ensure Action Items have been completed.
• Responsibilities; The Accredited External Auditor shall have the responsibility of Lead Auditor.
• Auditor Selection and Competencies; Audits of the WHSMS shall be conducted by an Accredited External
Auditor who will hold current Health and Safety Qualifications and an accredited Auditor Training Qualification
• Reporting of Results; the auditor will present a report to the relevant HSE Team member highlighting any
unsatisfactory findings. The relevant HSE team member will issue a list of Corrective Actions to rectify any deficiencies
identified, to the Site Manager of the respective Project. The HSEQT Manager will add any Action Items to Procore.
Management will review the results of internal and external audits and address unsatisfactory findings as described in
Section 5.3 Management Review.
4.6 INTERNAL REVIEWS OF THE WHSMM
The HSEQT Manager and Regional HSE Coordinators will meet at least every month to discuss the effectiveness of the
WHSMM and any changes that might be required. During this meeting all areas of the WHSMM and any issues from site
including any findings from Inspectors or External auditors will be discussed.
All Regional HSE Coordinators will be required to attend. The minutes of these meetings, including allocating responsibilities,
will be recorded and saved on the Woollam Construction’s server. Any findings from these meetings will be communicated to
Directors for discussion at the Leadership Team Meeting and any required changes will be made to the WHSMM by HSEQT
Manager .
4.7 TASK OBSERVATIONS
The results of Task Observations will be recorded on a cloud-based software system.
Any deficiencies or non-conformances identified during Task Observations will be rectified immediately.
The Task Observations shall cover;
• Scope; Task Observations shall be conducted on all Woollam Constructions’ projects and maintenance facilities.
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• Frequency; Task Observations of employees and Contract Partners conducting work activities, will be performed
weekly, to monitor and evaluate the effectiveness of implemented controls detailed on Safe Work Method
Statements.
• Methodologies; Control measures adopted, will be monitored to ensure their effectiveness during the work activity
/ task. Any deficiencies and non-compliances of the control measures implemented in the Safe Work Method
Statements identified during the observations will be rectified immediately, and adjustments made to the applicable
Safe Work Method Statement. All amendments made to Safe Work Method Statements will be communicated to the
workers via Toolbox Talks, and during Safety Committee Meetings.
• Responsibilities; The Site Manager shall complete the Task Observation in conjunction with Project Manager, Site
HSE Advisors and relevant Contract Partners
• Auditor Selection and Competencies; the person conducting the observation will have completed a minimum of
a Course in General Safety Induction Construction Industry.
• Reporting of Results; the results will be recorded on a cloud-based software system and any Non-Conformances
will be reported to the relevant Contract Partner for rectification.
4.8 REGULAR OFFICE AUDITS
The Regional HSE Coordinators will arrange regular audits of Woollam Constructions’ Office locations.
The scheduling of the Office audits will be in line with the six monthly requirement and managed by the Regional HSE
Coordinators.
Regular Office Audits shall include;
• Scope; Regular Audits will be conducted at all Woollam Constructions’ Office locations in all Regions.
• Frequency; Regular Audits will be completed at all Office locations a minimum of every six (6) months.
• Methodologies; Audits will be conducted using the Office Audit Checklist. Unacceptable findings resulting from an
audit will be recorded on the Office Audit Checklist. The auditor will complete the table on the last page of the Office
Audit Checklist and have the Regional Manager add comment, if required, and sign off also. Corrective Actions to rectify
any deficiencies identified shall be recorded on the HSEQT database of the Woollam Constructions’ server. The Lead
Auditor shall set designated timeframes for Action Items to be completed and shall review request the relevant parties
to reply when actions are closed out.
• Responsibilities; The Regional HSE Coordinators shall have the responsibility of Lead Auditor.
• Auditor Selection and Competencies; Regular Audits will be conducted by the Regional HSE Coordinators who
will hold current Health and Safety Qualifications and an accredited Auditor Training Qualification or will be trained in
Internal Auditing by a person with an accredited Auditing Training Qualification.
• Reporting of Results; the auditor will save the completed Office Audit Checklist in K:\7 Management System\Audits
folder under the applicable year or complete the audit available in Procore. Open actions will be checked by the Regional
HSE Coordinator until closure.
4.9 HEALTH SURVEILLANCE
The Regional HSE Coordinators shall determine the need for health surveillance of employees, based on the information
contained within WHS Regulations – Schedule 14 and the WHS Management Plan – Section 2 Risk Register.
Contract partners involved in activities that present exposure risks listed under Schedule 14 of the WHS Reg 2011 will be
required to present information relating to any current health monitoring that is in currently in place within their business
prior to commencing work.
Woollam Constructions shall maintain the following documented records on the WC OHS 061 Monitoring Records Form of all
monitoring conducted on any Woollam Constructions’ Projects and Workplaces:
• Overview of the Monitoring being conducted.
• Location, Date and Time.
• Instrument, Calibration status before measurements.
• Data.
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• Conditions during measuring.
• Influencing Factors.
• Recommendations.
If an employee is identified as requiring Health Surveillance, the process documented in Health Surveillance Program is to be
adopted.
Health surveillance results will be held in confidence by the HR Team and made available to individual employees upon
request.
Workers who are exposed to critical incidents at work shall be provided with assistance in accordance with Exposed
Workers Procedure, to ensure their rehabilitation and a healthy and progressive return to work is achieved.
4.10 APPROPRIATE EQUIPMENT
Woollam Constructions shall purchase the appropriate equipment required for monitoring and measurement and shall
implement a regular schedule of monitoring of the identified equipment in line with manufacturers specifications and
Australian standards..
Woollam Constructions shall maintain documented records of the equipment used for monitoring, such as;
• The name, model and type of the equipment
• Calibration dates
• Method of calibration
• Next test date
• Results of calibration
This will be recorded via the WHS OHS 095 Site equipment / Testing Register and maintained by a Woollam site staff
member.
Contract Partner’s will be required to provide evidence and records consisting of -
• The name, model and type of the equipment
• Calibration dates
• Method of calibration
• Next test date
• Results of calibration
For all equipment that requires regular maintenance, calibration, and recertification as per manufacturers specifications and
Australian Standards.
5. REVIEW AND IMPROVEMENT
5.1 REVIEW OF THE WHSMS
The HSEQT Manager will provide information to the Leadership Team, HSE Leadership Group and other relevant
stakeholders monthly to review the effectiveness of the WHS Management System and analyse trends and opportunities for
improvement.
At the Leadership Team meeting a report will be tabled. This report will measure basic Key Performance Indicators like;
• Injury Frequency Rates
• Incidents including serious or notifiable incidents and identification of common themes/trends amongst incidents
• Audit Results
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• Completion of Safety Interactions by Senior Management
• Completion of required internal training including Woollam Constructions’ induction
• Rehabilitation
From this report any negative variance from the nominated targets and goals will be highlighted and discussed.
The Directors will use the findings of the management review meetings, including audit results, as a basis for determining
WHS compliance in the annual review of each team member.
The HSEQT Manager will arrange for an external Auditor to complete audits of the WHSMS every twelve months. These
audits will form part of Woollam Constructions’ AS 45001:2018 Accreditation, and ongoing review of the system. Procore
will maintain a list of Corrective Actions to rectify any deficiencies identified during the Audits
5.2 CORRECTIVE AND PREVENTATIVE ACTION
All Corrective / Preventive Actions generated from Regular Site Audits, Audits of the WHSMS, External Audits and the
Continual Improvement of the WHSMS shall be added to the cloud-based software system Procore.
The HSEQT Manager /Regional HSE Coordinator shall maintain and regularly review Procore, to ensure all Action Items are
closed out within the prescribed timeframe.
5.3 MANAGEMENT REVIEW
The HSEQT Manager will provide information to the Executive Leadership Team and HSE Leadership Group meetings
monthly to review the effectiveness of the WHS Management System and analyse trends and opportunities for improvement.
At the Leadership Team and HSE Leadership Group meetings a report will be tabled. This report will measure basic Key
Performance Indicators like;
• Injury Frequency Rates
• Incidents including serious or notifiable incidents and identification of common themes/trends amongst incidents
• Audit Results
• Completion of Safety Interactions by Senior Management
• Complaints
• Environmental Incidents
• Safety issues that were unable to be resolved at a site level
From this report any negative variance from the nominated targets and goals will be highlighted and discussed with
appropriate corrective actions developed and allocated.
5.4 CONTINUAL IMPROVEMENT
Woollam Constructions will continually improve the WHSMS by evaluating the performance of the WHSMM against its
objectives and targets. The process of continual improvement will include:
• Identifying areas of opportunity and improvement
• Investigating and analysing root causes of incidents and accidents;
• Developing and implementing corrective and preventative actions to address root causes;
• Documenting any changes in procedures resulting from improvement actions;
• Reviewing the effectiveness of controls implemented;
• Measure and evaluate changes against Woollam Constructions’ objectives and targets.
OHS Management Manual / 14/02/2024 / Page 35 Approved by - HSEQT Manager
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