2017-05-09 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                  9 MAY 2017


A report to Council’s General Committee in April 2014 advised the site had become vacant and led
to a resolution at the Ordinary Meeting dated 1 May 2014, to seek Expressions of Interest (EOI)
for a new commercial lease. No suitable EOI submissions were subsequently received and the
site has remained vacant with a ‘for lease’ sign and Council contact details at its frontage.
In recent months, Council property officers have received a number of enquiries from potential
lessees indicating a change in the Cooroy commercial property market. Proposals for occupation
of the site range from using it as a storage yard to the construction of a new factory. It is appropriate
that an open public EOI process is again undertaken to seek a commercial lessee for the site, in
accordance with the requirements of Local Government Regulations. An EOI rather than tender
process is proposed due to the potential range of uses.
The following assessment criteria and weightings are proposed:
    Price, lease term and commencement date – 35%
    Business track record – 15%;
    Contribution to local economy and capital investment plan – 30%;
    Suitability of proposed use - 10%
    Environmental sustainability and emissions reduction measures – 10%.
Once EOI submissions have been received and evaluated a further report to Council will be made
providing details and a leasing recommendation.
Previous Council Consideration
Ordinary Meeting, 1 May 2014, Item 10, Page 9
That Council note the report by Property Officer, Property and Land Management to the General
Committee dated 28 April 2014 and seek Expressions of Interest (EOI) for a Commercial Lease
for 4 Jarrah Street, Cooroy.
Finance & Risk
The report identifies legislative requirements Council must meet prior to entering a new commercial
lease agreement for the site.
Any lease revenue generated from the site will assist with Council achieving its financial
sustainability objectives.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
    Procurement & Fleet Manager
    Manager Economic Development
    Property Officer and Manager Property & Facilities
Departments/Sections Consulted:

       Chief Executive Officer                Community Services                 X   Corporate Services
       Executive Officer to the Mayor & CEO   Community Facilities                   Financial Services
       Executive Support                      Community Development                  ICT
                                              Libraries & Galleries              X   Procurement & Fleet
                                              Local Laws                         X   Property & Facilities
                                              Waste & Environmental Health           Revenue Services

       Executive Office                       Planning & Infrastructure
       Community Engagement                   Building & Plumbing Services
       Customer Service                       Civil Operations
       Economic Development                   Disaster Management
       Governance                             Infrastructure Planning & Design
       Human Resources                        Planning & Environment
       Sustainability                         Strategic Land Use Planning


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