2018-12-11 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                 11 DECEMBER 2018


13                       PROPOSAL FOR LIVE VIDEO STREAMING OF COUNCIL MEETINGS
DOCUMENT INFORM AT ION




Author                               Chief Executive Officer, Brett de Chastel
                                     CEO’s Office

Index                                ECM/ Subject/ Council Meetings - General

Attachments                          1.    Available streaming options
                                     2.    Queensland Integrity Commissioner advice




EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Services & Organisation
Committee Meeting dated 11 December 2018 and:
A.                       Agree to live video stream Council Ordinary Meetings and meetings of the General
                         Committee using technology identified in option 3 of the report by the Chief Executive Officer,
                         namely one fixed high definition camera and three omnidirectional microphones at an
                         approximate cost of $2,100 with that funding to be incorporated into Budget Review 3;
B.                       Agree to make such recordings available on Council’s website for future viewing in addition
                         to being live streamed;
C.                       Note that such recordings are not the final record of the meeting and that the meeting minutes
                         are the official record of the meeting;
D.                       Approve the recording of these meetings pursuant to section 38 of Council’s Standing Orders
                         and request the Chairpersons of those meetings to announce at the beginning of each
                         meeting that such recording is occurring;
E.                       Note that for those Ordinary Council meetings that are held in the community twice per year,
                         depending on the location, live video streaming may not be possible but that recording should
                         occur and subsequently be published via the Council website;
F.                       Request the Chief Executive Officer to provide a report to Council after six months to review
                         the technology and practices of the live video streaming and for Council to determine at that
                         stage whether the extend the live video streaming technology to the Committee Room and/or
                         the other committees; and
G.                       Request the Chief Executive Officer to take such necessary action to implement the live
                         video streaming as soon as practical.




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