2018-12-11 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   11 DECEMBER 2018




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                 11 DECEMBER 2018

                                                                        —        Queensland
                                                                                 Integrity Commissioner

                        (c)   participating in cou            s, policy development, and decision-making, for the
                               benefit of the local gov       ea;
                        (da)   being accountable to the       ity  for the local government's performance.
    [Emphasis added]

   Recording of material personal interests and conflicts of interests at meetings
   The requirements for minutes relating to a material personal interests and conflicts of interests at
   meetings are set out in section 175] of the LGA.

          175]   Records about material personal interests and conflicts of interests at meetings
                 (1)    If section 175C applies to a matter to be discussed at a meeting of the local government or
                        any of its committees, the following information must be recorded in the minutes of the
                        meeting and on the local government's website —
                        (a)    the name of the councillor who has a material personal interest in the matter;
                        (b)    the material personal interest, including the particulars mentioned in section 175C
                               (2)(a) as described by the councillor;
                        (c)    whether the councillor participated in the meeting, or was present during the
                               meeting, under an approval under section 175F .
                 (2)    If section 175E applies to a matter to be discussed at a meeting of the local government or
                        any of its committees, the following must be recorded in the minutes of the meeting and on
                        the local government's website —
                        (a)    the name of the councillor who has a real conflict of interest or perceived conflict of
                               interest in the matter;
                        (b)    the councillor’s personal interests in the matter, including the particulars mentioned
                               in section 175E (2) as described by the councillor;
                        (c)    the decisions made under section 175E (4) and the reasons for the decisions;
                        (d)    whether the councillor participated in the meeting, or was present during the
                               meeting, under an approval under section 175F ;
                        (e)    if the councillor voted on the matter —how the councillor voted on the matter;
                        (f)   how the majority of councillors who were entitled to vote at the meeting voted on the

   Local Government Regulation 2012 (LGR)

   Meeting Requirements
   Section 272 of the LGR deals with the mandatory requirements in relation to council minutes of
   meetings:

          272    Minutes
                 (1)    The chief executive officer must ensure minutes of each meeting of a local government are
                        taken under the supervision of the person presiding at the meeting.
                 (2)    Minutes of each meeting must include—
                        (a)   the names of councillors or committee members present at the meeting, and
                        (b)    ifa division is called on a question—the names of all persons voting on the
                              question and how they voted.

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