2018-12-11 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   11 DECEMBER 2018




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                            11 DECEMBER 2018

                                                          Department of Local Government, Racing and Multicultural Affairs
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           5.    Closed Meetings
            Local Government and standing committees may resolve that a meeting be closed to the public if
           its Councillors or members consider it necessary to discuss any of the following matters:
           e Appointment, dismissal or discipline of employees
           e  Industrial matters affecting employees
           e  Local Government’s budget
           e  Rating concessions or contracts proposed to be made by the Local Government or starting or
              defending legal proceedings involving the Local Government
           e Any action to be taken by the Local Government under the Planning Act 2016 (PA), including
              applications made to it under the PA
           e  Business for which a public discussion would be likely to prejudice the interests of the Local
              Government or someone else or enable a person to gain a financial advantage.
           A Local Government or committee must not make a resolution (other than procedural) in a closed
           session meeting. If a closed session includes attendance by teleconference, the Councillor/s
           attending by teleconference must maintain confidentiality by ensuring no other person can hear
           their conversation.
           5.1   To take an issue into a closed session, the Local Government must first pass a resolution to
                 do so.
           5.2   Inthe interests of accountability and transparency, the Local Government must specify the
                 nature of the matter to be discussed and the reasoning of the Councillors for going into
                 closed session.
           5.3   If the matter is known in advance, the agenda should clearly identify that the matter will be
                 considered in closed session and name the topic to be discussed and a brief explanation of
                 why it is deemed necessary to take the issue into closed session.
           5.4   The minutes of a Local Government must detail the matter discussed and reasoning for
                 discussing the matter in closed session. The Local Government must also ensure that it
                 complies with the statutory obligations associated with recording of passed resolutions.

           Model Meeting Procedures                                                             Page 10 of 11

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