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2014-01-02 Ordinary Meeting Agenda
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AGENDA
Ordinary Meeting
Thursday, 2 January 2014
commencing at 1pm
Council Chambers, 9 Pelican Street, Tewantin
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Section 2
ORDINARY MEETING AGENDA 2 JANUARY 2014
TABLE OF CONTENTS
ITEM SUBJECT PAGE
1 APOLOGIES & ABSENCE ON COUNCIL BUSINESS 3
2 CONFIRMATION OF MINUTES 3
3 MAYORAL MINUTES 3
4 NOTIFIED MOTIONS 3
5 CONSIDERATION OF COMMITTEE RECOMMENDATIONS 3
6 ORDINARY MEETING REPORTS 4
6.1 APPOINTMENT OF DEPUTY MAYOR 4
6.2 COUNCIL MEETINGS 5
6.3 COUNCIL COMMITTEES 7
6.4 INTERIM ORGANISATIONAL STRUCTURE 10
6.5 KERBSIDE COLLECTION 13
6.6 TEEWAH AIRSTRIP 14
6.7 INFRASTRUCTURE CHARGES RESOLUTIONS AND POLICIES 18
6.8 COUNCILLORS’ EXPENSES REIMBURSEMENT POLICY 22
6.9 RECRUITMENT OF CHIEF EXECUTIVE OFFICER 30
6.10 2013/2014 OPERATIONAL PLAN AND BUDGET 32
7 PETITIONS 36
8 CLOSED SESSION 36
9 NEXT MEETING 36
10 MEETING CLOSURE 36
Page 2 of 36
Section 3
ORDINARY MEETING AGENDA 2 JANUARY 2014
1 APOLOGIES & ABSENCE ON COUNCIL BUSINESS
Nil.
2 CONFIRMATION OF MINUTES
Nil.
3 MAYORAL MINUTES
Nil.
4 NOTIFIED MOTIONS
Nil.
5 CONSIDERATION OF COMMITTEE RECOMMENDATIONS
Nil.
Page 3 of 36
Section 4
ORDINARY MEETING AGENDA 2 JANUARY 2014
6 ORDINARY MEETING REPORTS
6.1 APPOINTMENT OF DEPUTY MAYOR
DOCUMENT INFORMATION
File No
Author Acting Chief Executive Officer
SUMMARY/PURPOSE
The purpose of this report is to propose to Council a process to appoint a Deputy Mayor.
BACKGROUND INFORMATION
Section 175 of the Local Government Act 2009 (the Act) requires that Council resolve to appoint
a Deputy Mayor from its councillors at the post election meeting.
Other than the requirement for such an appointment, the Act and Local Government Regulation
2012 are silent with regards to the process.
PREVIOUS COUNCIL CONSIDERATION
Nil.
REPORT
It is proposed that the process for the appointment of the Deputy Mayor commence with the
Mayor calling for nominations. Should there be only a single nomination the Mayor would call for
a motion proposing the election of the nominated individual and the motion then be put.
In the event of more than one nomination it is proposed that the preferred nominee be elected by
means of an exhaustive secret ballot, with the Acting Chief Executive Officer and Chief of Staff
acting as Returning Officers. Once the preferred nominee has been identified the Acting Chief
Executive Officer shall inform the Council of the successful nominee’s name and the ballot
papers destroyed. The Mayor would then call for a motion proposing the appointment of the
nominated individual and the motion be put.
BUDGET & FINANCIAL ASPECTS
Nil.
RECOMMENDATION
That Council note the report by the Acting Chief Executive Officer to the Ordinary Meeting dated
2 January 2014 and appoint a Councillor as Deputy Mayor in accordance with Section 175 of the
Local Government Act 2009.
ATTACHMENTS
Nil.
Page 4 of 36
Section 5
ORDINARY MEETING AGENDA 2 JANUARY 2014
6.2 COUNCIL MEETINGS
DOCUMENT INFORMATION
File No
Author Chief of Staff, Executive Office
SUMMARY/PURPOSE
The purpose of this report is for council to adopt Council meeting dates and times for holding
future Council meetings during 2014.
BACKGROUND INFORMATION
In accordance with the Local Government Act 2009 and the Local Government Regulation 2012,
Council at its post election meeting is required to consider the day and times of future meetings.
PREVIOUS COUNCIL CONSIDERATION
Nil.
REPORT
In considering the day and times of future Council meetings, Council is further advised of S257 of
the Local Government Regulation 2012 which requires that a local government meet at least
once in each month.
It is proposed that Council meetings during 2014 be held as follows:
• Thursday 2 January 2014 commencing at 1 pm
• Monday 13 January 2014 commencing at 10 am
• Monday 20 January 2014 commencing at 10 am
• Thursday 6 February 2014 commencing at 6 pm
• From 6 February onwards, on a four weekly cycle commencing at 6pm, except for a single
5 weekly cycle following the meeting on 26 June.
It is proposed that the Chief of Staff develop the corporate meetings calendar and publish the
details of future Council meetings on the internet and corporate website. Details should include
the information that all meetings must be held at Council offices in Tewantin unless determined
otherwise by Council at a previous meeting.
BUDGET & FINANCIAL ASPECTS
Nil.
Page 5 of 36
Section 6
ORDINARY MEETING AGENDA 2 JANUARY 2014
RECOMMENDATION
That Council note the report by the Chief of Staff to the Ordinary Meeting dated 2 January 2014
and:
1. Conduct the first Ordinary Meeting of Council at 1pm on Thursday 2 January 2014 at the
Tewantin office; and
2. Hold subsequent Ordinary Meetings of Council as follows:
a) Monday 13 January 2014 commencing at 10 am
b) Monday 20 January 2014 commencing at 10 am
c) Thursday 6 February 2014 commencing at 6 pm
d) From 6 February onwards on a four weekly cycle at 6pm, except for a single 5 weekly
cycle following the meeting on 26 June.
ATTACHMENTS
Nil.
Page 6 of 36
Section 7
ORDINARY MEETING AGENDA 2 JANUARY 2014
6.3 COUNCIL COMMITTEES
DOCUMENT INFORMATION
File No
Author Chief of Staff, Executive Office
SUMMARY/PURPOSE
The purpose of this report is for Council to consider the establishment of three standing
committees as part of its decision making process.
BACKGROUND INFORMATION
The Local Government Regulation 2012 provides that a council may appoint from its councillors,
standing committees or special committees to assist it to deal with matters.
PREVIOUS COUNCIL CONSIDERATION
Nil.
REPORT
It is proposed that the Council’s decision making process be based around a structure of two
standing committees each comprising the Mayor and three councillors (Committees), a standing
committee comprising all councillors (General Committee), and the Ordinary Meeting.
Pursuant to Section 264 of the Local Government Regulation 2012, it is proposed that the
following standing committees be established:
• The Infrastructure and Services Committee comprising the Mayor, Cr Bob Abbot,
Cr Sandy Bolton and Cr Frank Pardon; and
• The Planning and Organisation Committee comprising the Mayor, Cr Tony Wellington,
Cr Frank Wilkie and Cr Joe Jurisevic;
• The General Committee comprising the Mayor and all Councillors;
The roles of the Infrastructure and Services Committee, the Planning and Organisation
Committee, and the General Committee are:
1. To make recommendations to Council on:
• The formulation of program policies, objectives, priorities and levels of service and
the course of action for specific issues and matters presented to the relevant
committee for determination;
• Issues arising from the monitoring and review of the operation and performance of
the Council’s programs.
2. To provide oversight and guidance to staff on policies and issues relating to the programs
under their Department’s jurisdiction.
Areas of responsibility of the Infrastructure and Services Committee include those programs and
responsibilities assigned by the interim organisation structure to the Community Infrastructure
Department, and the Community and Development Department, with the exception of Planning
and Development programs.
Page 7 of 36
Section 8
ORDINARY MEETING AGENDA 2 JANUARY 2014
Areas of responsibility of the Planning and Organisation Committee include those programs and
responsibilities assigned by the interim organisation structure to the Organisational Services
Department, the Executive Office, and the Planning and Development programs of the
Community and Development Department.
The General Committee has the responsibility to deal with matters not dealt with at the
Infrastructure and Services Committee and the Planning and Organisation Committee.
The rules for the conduct of Standing Committees are dictated by the Local Government Act
2009, the Local Government Regulation 2012, and Council’s Standing Orders.
Standing Committees can only deal with the subject matters for which they are formally
established, they have no statutory powers and can only recommend a course of action to the
Council unless formal delegation of power by the Local Authority has been given. Like the
Ordinary Meeting, Standing Committees are open to the public unless a closed meeting is
declared. Items for Council consideration are placed on the agenda of the appropriate
committee.
In relation to the conduct of standing committees, section 267 of the Local Government
Regulation 2012, states that “a local government may appoint a chairperson of each committee”,
accordingly it is proposed that the Council delegate to each committee the appointment of a
committee chairperson.
It is also proposed that the meetings of the committees occur in the Tewantin office generally on
a four weekly cycle during 2014, as follows:
• General Committee, on the Monday prior to the Ordinary Meeting, commencing at 10 am
on 3 February 2014;
• Infrastructure and Services Committee, on the Tuesday morning prior to the week of the
General Committee Meeting and the Ordinary Meeting, commencing at 9am on
28 January 2014; and
• Planning and Organisation Committee, on the Tuesday afternoon prior to the week of the
General Committee Meeting and the Ordinary Meeting, commencing at 1.30pm on
28 January 2014.
In relation to the Infrastructure and Services Committee, and the Planning and Organisation
Committee, it is proposed that these Committees not meet in April 2014 because of the Easter
holiday period and that while the meeting cycle would generally be four weeks, there be a single
five weekly cycle following the meetings of the Committees in June 2014.
It is also proposed that the Chief Executive Officer include the dates and times of meetings of the
Committees in the Corporate Meetings Calendar published on the internet and corporate
website.
BUDGET & FINANCIAL ASPECTS
Nil.
Page 8 of 36
Section 9
ORDINARY MEETING AGENDA 2 JANUARY 2014
RECOMMENDATION
That Council note the report by the Chief of Staff to the Ordinary Meeting of 2 January 2014
regarding the creation of three Standing Committees and:
1. Approve the creation of the Infrastructure and Services Committee, the Planning and
Organisation Committee, and the General Committee, with the roles and responsibilities
identified in the Officer’s report;
2. Delegate to each of the Committees the authority to appoint a chairperson; and
3. Approve the times and dates of future meetings of the Committees in accordance with
those detailed in the Officer’s report.
ATTACHMENTS
Nil.
Page 9 of 36
Section 10
ORDINARY MEETING AGENDA 2 JANUARY 2014
6.4 INTERIM ORGANISATIONAL STRUCTURE
DOCUMENT INFORMATION
File No
Author Acting Chief Executive Officer
SUMMARY/PURPOSE
The purpose of this report is to obtain Council endorsement of the Interim Organisational
Structure and to have delegation of authority granted to the Chief Executive Officer to manage all
related staff matters.
BACKGROUND INFORMATION
The De-amalgamation Transfer Methodology required the Transfer Manager to develop an
Interim Organisational Structure for the new Council. Once the continuing Council Chief
Executive Officer had provided the list of staff transferring, the Transfer Manager was required to
place staff into positions in the structure and identify those who were unable to be placed.
The number of positions, and hence staff transferring, was at the discretion of the continuing
Council Chief Executive Officer within the range set in the Regulation. The range was between
365 and 450 equivalent full time (EFT) positions.
The list provided the Chief Executive Officer of the Sunshine Coast Council (SCRC) on
29 October 2013 contained 424 EFT positions, which translates to 512 staff.
PREVIOUS COUNCIL CONSIDERATION
Nil
REPORT
The development of the Interim Structure was preceded by the review of services, considering
those currently being delivered by the SCRC to the Noosa Council area, and those delivered by
the pre-amalgamation Noosa Council.
To assist with this project the previous Noosa Council Chief Executive Officer was engaged as a
consultant. On the basis of the service information, a review of the old Noosa Council
organisational structure, the current Sunshine Coast Council structure (particularly those portions
servicing the Noosa area), and discussions with the relevant SCRC Co-ordinators, SCRC
Managers, and the Transfer Team, a draft interim structure was developed.
This draft structure was then further reviewed with regard to funding available to support this
structure and the impacts and effect this would have on the long term financial sustainability of
the Council. It was decided that a structure be built on the premise that staff resources would be
provided to ensure that the services could be provided but there would be very little, if any,
capacity to deal with any calls for additional service.
Page 10 of 36
Section 11
ORDINARY MEETING AGENDA 2 JANUARY 2014
The attached proposed interim structure places 426 staff into 360 EFT positions. These
comprise staff who are in a range of employment categories i.e. contract, permanent full and part
time, temporary full and part time, casuals and trainees whose hours may vary depending on
service needs.
Transferring employees were matched to positions in the interim structure by direct translation,
i.e. they were currently fulfilling a similar role in a similar department in SCRC. Where there were
more staff available for a role than positions available, a closed merit competitive process was
undertaken. In this process staff were invited to submit supporting documentation to assist the
Transfer Manager in the selection process which included a review of the documentation
supplied, their skills and experience, their service record, and in certain cases, reference checks.
During the process of identifying staff who currently fulfilled similar roles, it became evident that
there were certain roles in the Interim Structure for which there were no staff who could be
placed through direct translation, or the competitive process. These positions were then
“advertised” amongst those participating in the competitive process as well as those who had
been identified as not being able to be placed.
Once this process had been completed and where possible, positions filled, all staff who could
not be placed were invited to meet with the Transfer Manager, who then informed them of this
and of the process going forward.
The Interim Structure put forward to Council is one which will ensure that services will continue to
be provided to the community while a permanent structure can be developed. The development
of a permanent structure will require the Council to decide on service levels in particular areas
and to undertake an evaluation of positions before staff are formally placed.
BUDGET & FINANCIAL ASPECTS
All costs have been provided for in the Budget being proposed to Council at this meeting.
RECOMMENDATION
That Council note the report by the Acting Chief Executive Officer to the Ordinary Meeting dated
2 January 2014 and:
1. Adopt the Interim Organisational Structure as attached to the report; and
2. Delegate authority to the Acting Chief Executive Officer to manage all related staff matters.
ATTACHMENTS
1. Interim Organisational Structure – Attachment 1
Page 11 of 36
Section 12
Page 12 of 36
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Final
Date: 26 November 2013Section 13
ORDINARY MEETING AGENDA 2 JANUARY 2014
6.5 KERBSIDE COLLECTION
DOCUMENT INFORMATION
File No
Author Interim Director Community Infrastructure &
Co-ordinator Waste Management
SUMMARY/PURPOSE
This report proposes the re-introduction of a kerbside collection service for residents in the
Noosa Council area.
BACKGROUND INFORMATION
A kerbside collection service was previously offered to residents prior to amalgamation in 2008
and this service ceased after this date.
PREVIOUS COUNCIL CONSIDERATION
Nil.
REPORT
Since the removal of a kerbside collection service there has generally been an increase in the
incidences of illegal dumping across the Noosa region and as a result there is significant
community interest in the return of this type of service.
It is proposed that the service be re-introduced along similar lines to the previous arrangement,
however, a more detailed report will be submitted to the Infrastructure and Services Committee to
be held on 28 January 2014.
This report will propose a schedule of collection times and associated disposal details and will
also present a detailed budget breakdown of the cost implications of this service.
BUDGET & FINANCIAL ASPECTS
A provision for this service has been included in the proposed budget which is being tabled to
Council and a detailed budget breakdown of the proposed service will be made available at the
Infrastructure and Services Committee to be held on 28 January 2014.
RECOMMENDATION
That Council note the report by the Interim Director Community Infrastructure and
Co-ordinator Waste Management to the Ordinary Meeting dated 2 January 2014 and approve the
re-introduction of a kerbside collection service.
ATTACHMENTS
Nil.
Page 13 of 36
Section 14
ORDINARY MEETING AGENDA 2 JANUARY 2014
6.6 TEEWAH AIRSTRIP
DOCUMENT INFORMATION
File No
Author Acting Chief Executive Officer
SUMMARY/PURPOSE
The purpose of this report is to gain Council’s approval to restrict the use of the Noosa North
Shore Landing Ground Reserve (Teewah Airstrip) by prohibiting its use by helicopters whilst
allowing for its continued use by model aircraft, ultralights, and hang gliders.
In addition, approval is sought to authorise the Mayor and Chief Executive Officer to make
representation to the appropriate authorities to have the Cooloola Section of the Great Sandy
National Park and the surrounding and adjacent residential areas declared as restricted airspace.
BACKGROUND INFORMATION
The Teewah Airstrip is situated on the Noosa North Shore between Teewah and Lake
Cooroibah. The airstrip is approximately 1.5km inland from the coast.
Many residents from Teewah, Noosa North Shore, Boreen Point, Cooroibah, Cooroy, Tewantin,
Noosaville to coastal communities extending south of Noosa Heads are concerned about
increased usage of the landing ground for commercial helicopter training activities and
subsequent widespread noise disturbances, including at night.
The helicopter operations adversely affect the amenity of residents and the large numbers of
tourists who visit the area because of its environmental significance.
Page 14 of 36
Section 15
ORDINARY MEETING AGENDA 2 JANUARY 2014
PREVIOUS COUNCIL CONSIDERATION
At its Ordinary Meeting held on 20th September 2012 Sunshine Coast Council resolved:
That Council, noting the upcoming exhibition of the draft planning scheme and submissions still
to be received, defer consideration of the potential increased restricted use of the Noosa North
Shore Landing Reserve, including the barring of helicopter training, until such time that it has fully
considered the views of operators, users and the needs of the aviation sector, along with
community interests.
REPORT
The Site
The airstrip is approximately 1.5km inland from the coast. The airstrip is located on Lot 7
MCH4562 which was declared as Reserve for Landing Ground for Aircraft R967 in June 1948.
Council is trustee of the reserve.
The Teewah Airstrip consists of three short overlapping runways and is currently used for
ultralight aircraft, hang gliding, model planes and helicopter training activities. It is also used by
fixed wing aircraft for approach training activities though these aircraft are not permitted to land
as the airstrip was closed by Council to landings by fixed wing aircraft in 2006.
Page 15 of 36
Section 16
ORDINARY MEETING AGENDA 2 JANUARY 2014
Existing Planning Scheme Provisions
The Noosa Plan 2006 – Planning Scheme Strategy Map identifies the area of the airstrip as an
“Area of Ecological Significance”.
The site is in the Noosa North Shore Locality and is zoned Open Space Conservation.
In the Noosa North Shore Biodiversity Overlay the site is identified as an Environmental
Protection Area, however the runways located within the site are excluded from that designation.
An airstrip is an inconsistent and impact assessable use in the Open Space Conservation Zone.
Specific outcomes for the Open Space Conservation zone in this locality relate to amenity:
O45 Public lands are dedicated to conservation outcomes.
O46 Public lands are used for passive recreation with facilities limited to sand tracks for
access.
1992 Cabinet Decision
In 1992, State Cabinet approved the declaration of the Noosa North Shore Landing Ground as
National Park on the proviso that the areas required for “emergency landings or ultra light
purposes” were retained. The recommendation did not allow for helicopter pilot training or other
commercial uses.
Great Sandy Region Management Plan (2005)
The Great Sandy Management Plan 1994 – 2010 was reviewed in September 2005. This review
recommended that the reserve be "rescinded and added to the Cooloola Section of the Great
Sandy National Park. Continued use of the area by ultralight aircraft will be permitted." There was
no provision for helicopter use or pilot training.
With regard to the National Park generally, the Great Sandy Management Plan (2005) noted that
“Landings, departures and overflying of aircraft may constitute a significant intrusion for some
visitors and disturb and endanger wildlife.”
2003 Noosa North Shore Management Plan
The Noosa North Shore Management Plan was endorsed by the former Noosa Council in 2003
and supported the 1992 Cabinet decision stating:
Transfer the Landing Ground to National Park as approved by Cabinet in 1992, on the proviso
that the areas required for emergency landings, ultra light purposes, helicopter training, model
aircraft use are retained as a reserve for landing ground purposes, or that the whole area be
transferred to National park provided document evidence is given that the use of the landing
ground be allowed to continue.
In this regard the state government wrote to Council in February 2006 requesting the balance of
the landing ground be transferred to National Park and a Resource Reserve be created over the
landing strips with the state and Council as joint trustees. (Refer to “Previous Council
Consideration” above)
The Issue
Over the past five years use of the Noosa North Shore Landing Ground for helicopter training has
escalated significantly. Whereas helicopter training previously occurred only occasionally, the
airstrip is now being used on a daily basis throughout the day and well into the night. Anecdotally,
it appears that use by fixed-wing aircraft for “missed approach” training has also escalated.
Page 16 of 36
Section 17
ORDINARY MEETING AGENDA 2 JANUARY 2014
This has resulted in a significant number of residents complaining to the Airport Authority,
Council, CASA and State Government.
Residents around Boreen Point, Cootharaba, Cooroibah, and Noosa Banks appear to be most
seriously impacted, with more complaints from residents in these areas than others.
A stakeholder meeting was held on 14 August 2012, attended by a range of government
agencies, Local Member Glen Elmes and then Sunshine Coast Council Division 12 Councillor
Tony Wellington. This meeting identified the need to find alternative landing sites in remote
areas, particularly pine forests, to take the pressure off Teewah.
Since that time QPWS has identified 23 alternative landing sites plus training areas over state
forests and a contract for their use has been signed between the State Government and a
commercial helicopter operator, namely Becker Helicopters. This agreement, however, has not
resulted in any obvious cessation of the use of Noosa North Shore Landing Ground.
It is noted that while this report primarily deals with issues associated with the use of the airstrip
there are still matters outstanding relating to a number of tenure transfers that were earmarked to
be implemented on the Noosa North Shore in 2005/2006 as a result of extensive negotiations
between the former Noosa Council and the State government. These matters relate to road
openings and closures, and the nearby Recreation and Camping Reserve, and while they have
been identified in this report it is recommended that they be the subject of a further report to
Council.
BUDGET & FINANCIAL ASPECTS
Other than officer time there will be little or no financial impact for Council.
RECOMMENDATION
That Council note the report by the Acting Chief Executive officer to the Ordinary Meeting dated 2
January 2014 and:
1. Restrict use of the Noosa North Shore Reserve for Landing Ground for Aircraft (Teewah
Airstrip) by prohibiting use by helicopter and fixed wing aircraft, but allow continued use
by model aircraft, ultralights, and hang gliders; and
2. Authorise the Mayor and Chief Executive Officer to make representation to the
appropriate authorities to have the Cooloola Section of the Great Sandy National Park
and the surrounding and adjacent residential areas declared as restricted airspace; and
3. A further report be presented to Noosa Council regarding land tenure matters relating to
the Reserve for Landing Ground for Aircraft (Teewah Airstrip).
ATTACHMENTS
Nil.
Page 17 of 36
Section 18
ORDINARY MEETING AGENDA 2 JANUARY 2014
6.7 INFRASTRUCTURE CHARGES RESOLUTIONS AND POLICIES
DOCUMENT INFORMATION
File No ECM/Subject/Infrastructure Charges
Author Priority Infrastructure Planning & Infrastructure Charges Officer
SUMMARY/PURPOSE
Under “The Local Government (De-amalgamation Implementation) Regulation 2013”, the current
infrastructure charges resolutions and policies adopted by the Sunshine Coast Council transfer
and continue to apply to The Noosa Plan planning scheme area until such time they are reviewed
and replaced by new resolutions and policies adopted by the new Noosa Council.
This report presents a proposed amendment to the current Sunshine Coast Council resolutions
and policies for Noosa Council’s consideration to remove the development incentives (build and
benefit) policy.
A further report will be presented for Noosa Council’s consideration at a future meeting on
Infrastructure Charge Resolutions and Policies for Noosa.
BACKGROUND INFORMATION
The legislation governing how new development should contribute to local government
infrastructure through infrastructure contributions and charges has been under constant change
over the last 10 to 15 years.
Prior to 1997, conditions were generally imposed on development approvals requiring specific
works or monetary contributions as assessed at the time by Council or through local planning
policies and headworks policies in the case for the water supply and sewerage networks.
The “Integrated Planning Act 1997” (IPA) introduced requirements for new Planning Scheme
Policies (PSPs) and required a Schedule 3 planning scheme process that included public
consultation prior to formal adoption by Council. These Planning Scheme Policies (PSPs)
specified the amounts, method and applicable areas in which development were to contribute to
the specified infrastructure networks. Conditions contained in development approvals for Material
Change of Use and Reconfiguring a Lot applications specified compliance with the Planning
Scheme Policies (PSPs) and other reasonable and relevant requirements such as development
frontage works or connection works to the infrastructure networks.
The “Integrated Planning Act 1997” (IPA) legislation also brought in Infrastructure Charges Plans
(ICPs) for “trunk” infrastructure networks to replace the former contribution schemes. These
plans were required to undergo the full Schedule 1 planning scheme process involving first and
second State Interest Reviews in addition to public consultation before final adoption and gazettal
by Council. The former Noosa Council was the only local government to have an Infrastructure
Charges Plan (ICP) approved by the State Government, adopted and implemented in
Queensland being the Noosa “Coastal Major Road Network Infrastructure Charges Plan”
(CMRNICP) that commenced in June 2004. In contrast to application of Planning Scheme
Policies (PSPs) through conditions contained in development approvals, infrastructure charges
are issued through separate charge notices when triggered by a development approval for
Material Change of Use, Reconfiguring a lot and Building Works. These infrastructure charges
apply as a “rate” against the property in accordance with the legislation.
Page 18 of 36
Section 19
ORDINARY MEETING AGENDA 2 JANUARY 2014
In September 2004, amendments to the “Integrated Planning Act 1997” (IPA) legislation saw the
introduction of Priority Infrastructure Plans (PIPs) which included Infrastructure Charges
Schedules (ICSs) as the proposed new infrastructure charging mechanism. These plans were
also required to undergo the full Schedule 1 planning scheme process with the Infrastructure
Charges Schedules (ICSs) requiring additional review and scrutiny by the Queensland
Competition Authority (QCA).
The “Sustainable Planning Act 2009” (SPA) replaced the “Integrated Planning Act 1997” (IPA)
and included provisions for the continuation of PSPs, ICPs, PIPs and ICSs in the interim.
The introduction of the current Adopted Infrastructure Charges regime on 1 July 2011 replaced
all previous contributions and charges regimes applying to all new development approvals issued
from that date. This new legislation generally reduced development charging levels and because
the charges are no longer connected directly to the provision of infrastructure and associated
costs, has introduced complications in transitioning between the previous and current regimes for
new development applications subsequent to previous approvals and extensions to relevant
periods for existing approvals. This Adopted Infrastructure Charges regime is currently
undergoing further review by the State Government, which is likely to have further implications to
local government in the way planning for infrastructure and charges are applied.
The “trunk” infrastructure networks for which infrastructure charges are issued are currently
specified in the Priority Infrastructure Plan (PIP) in accordance with the “Sustainable Planning Act
2009” (SPA) as follows:
• Unitywater networks:
o Water Supply;
o Sewerage
• Council networks:
o Transport including:
Roads;
Pathways: and
Public Transport (only physical infrastructure such as shelters and not the daily
costs of running bus services);
o Stormwater; and
o Public Parks and Land for Community Facilities which includes:
land and embellishments for Public Recreation and Sports Parks; and
land only for Community Facilities (excluding the facility itself).
Issues relating to providing infrastructure charges relief to community organisations and
development incentives are specific discretions adopted and implemented by the Sunshine Coast
Council.
PREVIOUS COUNCIL CONSIDERATION
The matters presented in this report relate to considerations and decisions previously made by
the Sunshine Coast Council and are now presented for the Noosa Council’s consideration and
direction.
Page 19 of 36
Section 20
ORDINARY MEETING AGENDA 2 JANUARY 2014
REPORT
On the 9 April 2009, the Sunshine Coast Council released its development incentives package
that introduced additional infrastructure charge discounts applying to specified development
types and completion dates. The intent of the policy was to encourage investment on the coast
and to kick start construction of developments that may not otherwise commence.
The scheme has 4 incentive options available for development to choose between that discounts
Council only network charges for transport, public parks and land for community facilities and
stormwater networks as follows:
• Option 1: is directed at stimulating employment generating investment through reduced
Infrastructure Charges, targeting selected types of development. The infrastructure charge
reductions amount to 50% if the development is completed by 30 June 2014 and reduces
to 25% if completed before 30 June 2015.
• Option 2: provides relief from paying the additional contributions for previously missing
networks that have been imposed to gain approvals for extensions to relevant periods. The
infrastructure charge reduction is 100% of the missing network charged if the development
is completed before 30 June 2015.
• Option 3: provides relief from paying an Adopted Infrastructure Charge triggered by a
Building Approval relating to networks missing from an existing MCU approval. The
infrastructure charge reduction is 100% of the missing network charged if the development
is completed before 30 June 2015.
• Option 4: provides a saving to development of existing sites where a discount for “use
area” has not previously been provided. The infrastructure charge reduction is 100% of the
missing network charged if the development is completed before 30 June 2015.
To date, approximately 25 applications have been received amounting up to a potential $1.7
million reduction in infrastructure charges revenue at the current time. Of these, 5 applications
relate to developments in the Noosa area amounting up to $172,000 reduction in infrastructure
charges revenue. All approvals for additional discounts issued by the Sunshine Coast Council
are legally binding and translate directly to the new Noosa Council.
There is no way to reasonably determine whether this incentive package has actually stimulated
new development to occur at the current time or whether it has simply reduced charges for
development that was going to proceed in any case. The ultimate result however, is a loss of
development revenue that could be available for the provision of infrastructure to enable
development to occur and the shortfall must be found from other sources such as through rates.
Going forward, it is not considered in Council’s interest to continue with a benefit to development
at the further expense of the rate paying community.
It is therefore proposed that Council consider repealing this development incentives policy for it to
no longer apply to developments in the Noosa planning scheme area.
The following further amendments and issues will be presented to a future council meeting for
Noosa Council’s consideration including:-
1. Adopted infrastructure charges resolution;
2. Infrastructure charge rebates for community organisations;
3. Application of infrastructure charges relating to missing networks for “Extension to Relevant
Period” to existing development approvals and for charges applicable to subsequent
“Building Approvals”;
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4. Transferring from previously applied infrastructure contributions/charging regime to the
current adopted infrastructure charges or to a future infrastructure charges regime.
5. Infrastructure contributions and charges issued on development approvals that are overdue
for payment and a proposal for encouraging immediate payment; and
6. The State Government’s review and possible changes to the current adopted infrastructure
charges regime and priority infrastructure plan requirements.
Internal consultation on this report has been undertaken with the Project Manager Financial
Services (Noosa Transfer Team), Financial Services Coordinator and Coordinator Development
Assessment.
BUDGET & FINANCIAL ASPECTS
The issues presented in this report have bearing on the potential revenue to be collected from
development and impacts the budgetary constraints associated with the provision of trunk
infrastructure.
RECOMMENDATION
That Council note the report by the Priority Infrastructure Planning & Infrastructure Charges
Officer to the Ordinary Meeting dated 2 January 2014 and:
1. Repeal the Sunshine Coast Regional Council’s “Development Incentives (Build and
Benefit)” and cease its application to development governed by The Noosa Plan, Planning
Scheme area;
2. Note that a further report will be presented to Noosa Council at a future meeting on
Infrastructure Charges Resolutions and Polices for Noosa.
ATTACHMENTS
Nil.
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6.8 COUNCILLORS’ EXPENSES REIMBURSEMENT POLICY
DOCUMENT INFORMATION
File No
Author Chief of Staff, Executive Office
SUMMARY/PURPOSE
The purpose of this report is for Council to consider the adoption of a Councillors’ Expenses
Reimbursement Policy to provide for the payment of reasonable expenses and facilities to
councillors for discharging their responsibilities under the Local Government Act 2009.
BACKGROUND INFORMATION
Pursuant to section 250 of the Local Government Regulation 2012 council must adopt by
resolution an expenses reimbursement policy. This policy must be made in accordance with the
local government principles as contained within section 4 of the Local Government Act 2009.
The purpose of this policy is to set the parameters to authorise the payment of reasonable
expenses incurred, or to be incurred, by councillors; and to provide facilities to assist councillors
to discharge their duties and responsibilities.
The four key areas of the policy are the amount of councillors’ entitlements for discretionary
professional development, hospitality, private vehicle usage and telecommunications.
A copy of the policy is attached to this report.
PREVIOUS COUNCIL CONSIDERATION
Nil.
REPORT
This policy applies to the Mayor and Councillors of the Noosa Council. It is compliant with the
principles underpinning the Local Government Act 2009. Two fundamental definitions in the
interpretation of the policy are the meanings of “what is reasonable” and “council business”.
Key aspects of the policy are provisions for:
1. Mandatory professional development related to the role of councillor, subject to council
approval.
2. Discretionary professional development limited to $5,000 per councillor in each quadrennial
term of office or $1,250 per year, to be reviewed annually when setting the budget.
3. Travel and accommodation expenses deemed necessary and reasonable to achieve the
business of council when a councillor is an official representative of council.
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4. Options for reimbursement for a councillor’s use of their private vehicle for council
business. Option 1 an annual payment of $5,000 or Option 2 a monthly claim for
reimbursement based the published ATO rates per business kilometre method.
5. Reimbursement of the reasonable cost of meals when attending an approved event, as per
the current Taxation determination.
6. Hospitality expenses incurred by councillors on council business
• Councillors up to $500 per annum
• Mayor up to $5000 per annum
7. Administrative tools and access to council office amenities, including a computer, access to
a printer and stationery, and an allowance of $240 per month to purchase communications
devices and plans as well as a printer and consumables for use at the councillor’s
residence.
BUDGET & FINANCIAL ASPECTS
Council is required to publish in its Annual Report the Councillors’ Expenses Reimbursement
Policy and the details of expenses incurred by, and the facilities provided to, each councillor
during the financial year ( section 186 Local Government Regulation 2012).
Provision has been made in the January - June 2014 Budget to meet the cost of councillors’
entitlements under the policy. The annual cost per councillor excluding mandatory professional
development, meals, travel and accommodation, and use of council owned equipment and office
amenities, is estimated to be:
• Councillor $9,630 per annum ($1,250 discretionary development+$5,000 Option 1
vehicle+$500 hospitality+$2880 telecommunications and consumables);
• Mayor $14,130 ($1,250 discretionary development+$5,000 Option 1 vehicle+$5,000
hospitality+$2,880 telecommunications and consumables)
RECOMMENDATION
That Council note the report by the Chief of Staff, Executive Office to the Ordinary Meeting dated
2 January 2014 and:
1. Endorse the Councillors’ Expenses Reimbursement Policy (provided at Attachment 1 to the
report) pursuant to section 250 of the Local Government Regulation 2012; and
2. Request the Chief Executive Officer to make a copy of the Policy available for public
inspection at the Tewantin office and to publish the Policy on the Noosa Council website in
accordance with section 251 of the Local Government Regulation 2012.
ATTACHMENTS
1. Councillors’ Expenses Reimbursement Policy – Attachment 1
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ATTACHMENT 1
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ATTACHMENT 1
COUNCILLORS’ EXPENSES REIMBURSEMENT POLICY
COUNCILLORS’ EXPENSES REIMBURSEMENT POLICY
1. POLICY PURPOSE
The purpose of this policy is to set the parameters to authorise payment of reasonable expenses
incurred, or to be incurred, by councillors; and provide facilities to assist councillors to discharge
their duties and responsibilities.
This policy will ensure accountability and transparency in the reimbursement of expenses incurred
by the Mayor and Councillors.
2. POLICY SCOPE
This policy applies to the Mayor and Councillors of Noosa Council.
3. PRINCIPLES
This policy is compliant with the principles underpinning the Local Government Act 2009 (the Act),
that is:
° Transparent and effective processes, and decision-making in the public interest;
° Good governance and legal behaviour of councillors and local government employees.
4. REFERENCE
This Policy applies to the Mayor and Councillors and is made pursuant to section 250 of the Local
Government Regulation 2012 and the Local Government Act 2009.
5. DEFINITIONS
To assist in interpretation the following definitions shall apply:
Council Business shall mean official business conducted on behalf of Council, where a Councillor
is required to undertake certain tasks to satisfy legislative requirements or achieve council
objectives, for example official Council meetings, Councillor forums and workshops,
Committees/Boards as Council's official representative, scheduled meetings relating to Council
appointments.
Council Business should result in a benefit being achieved either for the local government and/or
the local community, for example, this includes but is not limited to:
° Preparing, attending and participating in council meetings, committee meetings, workshops,
strategic briefings, deputations and inspections;
° Investigating issues/complaints regarding Council services raised by _ residents/rate
payers/visitors to the Council area;
° Undertaking approved professional development opportunities;
° Attending civic functions or events;
° Attending public/community meetings, presentation dinners, annual general meetings where
invited as a Councillor;
Noosa Shire Council Page 1 of 6
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COUNCILLORS’ EXPENSES REIMBURSEMENT POLICY
° Attending a community event (e.g. school fete, community group awards and presentations,
fundraisers) where a formal invitation has been received.
Participating in a community group event or being a representative on a Board not associated with
Council is not regarded as Council business.
Councillors shall mean the Mayor and Councillors unless otherwise stated.
Expense shall mean payments made by Council to reimburse Councillors for their reasonable
expenses incurred or to be incurred when discharging their duties as Councillors. These payments
are not regarded as remuneration. The expenses may be either reimbursed to Councillors or paid
direct by Council for something that is deemed a necessary cost or charge when on Council
business.
Facility shall mean the ‘tools of trade’ provided by Council, required to enable Councillors to
perform their duties with relative ease and at a standard appropriate to fulfil their professional role
for the community.
Reasonable shall mean the application of sound judgement and consideration of what is prudent,
responsible and acceptable to the community when determining levels of facilities and expenditure.
6. POLICY STATEMENT
6.1 General Entitlement
Councillors are entitled to be reimbursed reasonable expenses incurred while undertaking Council
business and to be provided with facilities to assist them in undertaking their duties.
6.2 Professional Development
Council will reimburse or be responsible for the cost of reasonable expenses incurred for:
° Mandatory professional development; and/or
. Discretionary professional development deemed essential for the Councillor's role.
Any professional development requiring overseas travel requires a formal Council resolution.
6.2.1 Mandatory Professional Development
Noosa Council will reimburse or cover expenses incurred for the following activities:
e The Mayor's attendance (or his Nominee Councillor) as the primary delegate at the LGAQ,
ALGA and any other relevant conferences/seminars/workshops;
° Workshops, courses, seminars and conferences that are important to the role of a Councillor.
Approval to attend is made by Council resolution following a report to Council seeking
approval for attendance, or by the Mayor.
6.2.2 Discretionary Professional Development
Each Councillor can attend, at their discretion, workshops, courses, seminars and conferences that
improve their skills relevant to the role of Councillor. This training is initially limited to $5,000 per
Councillor in each quadrennial term of office or $1,250 per year, but will be reviewed annually
when setting the budget.
There is no requirement for a Council resolution to approve these attendances. However, the
Councillor must submit details to the Chief Executive Officer prior to attending and provide all
relevant documentation within 14 days of attending the event to ensure reimbursement of
expenses.
Noosa Shire Council Page 2 of 6
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COUNCILLORS’ EXPENSES REIMBURSEMENT POLICY
6.3 Travel as Required to Represent Council
Council will reimburse travel expenses (e.g. flights, motor vehicle, accommodation, meals and
associated registration fees) deemed reasonable and necessary to achieve the business of
Council where:
° A Councillor is an official representative of Council; and
. The activity/event and travel has been endorsed by resolution of Council, or by the Mayor.
Approval for such travel is subject to the following conditions:
° Wherever possible all travel by Councillors will be booked and paid for by Council in
advance;
° Council will generally cover accommodation up to a 4 star maximum standard;
° Overnight accommodation will be reimbursed when a Councillor is unexpectedly required to
stay outside the Sunshine Coast Region and it is unreasonable to expect the councillor to
return home for the night;
. Travel is to be undertaken by the most direct route;
© Travel tickets are not transferrable;
° Requests for travel should be made in sufficient time to take advantage of discounts and gain
access to the widest range of flights;
° Economy class travel is the standard, unless otherwise approved;
° Any fine issued whilst undertaking council business is the responsibility of the councillor
incurring the fine;
° Travel insurance is provided for all Councillors on Council business;
6.4 Private Vehicle Usage
The use of a Councillor's private vehicle for Council business (as defined) will be reimbursed by
Council.
Councillors may elect one of two options regarding this reimbursement.
Option 1
Councillors accept an annual payment of $5,000 as reimbursement for the use of their private
vehicles on Council business.
Option 2
Councillors may make a monthly claim for reimbursement of use of their private vehicles on
Council business by submitting the appropriate form detailing the relevant travel based on log book
details.
The amount reimbursed will be based on the published Australian Tax Office business use of
motor vehicle cents per kilometre method, and kilometre rate applicable at the time of travel.
Councillors will be provided with an appropriate log book to assist in this process.
Noosa Shire Council Page 3 of 6
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COUNCILLORS’ EXPENSES REIMBURSEMENT POLICY
6.5 Meals
The reimbursement of meal costs of councillors on council business may be made using one of the
two methods below:
Method 1 - Council will reimburse the reasonable cost of meals where a Councillor:
° Incurs the cost personally; and
° Is not provided with a meal within the registration costs of the approved activity/event; and
° Produces a valid tax invoice.
Method 2 - If a Councillor is unable to produce a tax invoice and seeks reimbursement for meals
while attending official Council business, he/she may claim up to a maximum of the meal
allowance amounts as stated within the current relevant Australian Taxation Office Taxation
Determination.
Expenses relating to the consumption of alcohol will not be reimbursed.
6.6 Hospitality
Councillors may have occasion to incur hospitality expenses while conducting Council business,
apart from civic receptions organised by Council. The Mayor may particularly require additional
reimbursement when entertaining dignitaries outside of official events.
To allow for this expense, the following amounts can be claimed:
° Councillors up to $500 per annum
e Mayor up to $5,000 per annum
To claim, the Mayor or Councillor must provide a written statement of whom they entertained and
an indication of the costs. Receipts should be provided.
6.7 Accommodation
Councillors may need to stay away from home overnight while attending to Council business.
When attending conferences, Councillors should take advantage of the package provided by
conference organisers (if offered and applicable) and therefore stay in the recommended
accommodation unless prior approval has been granted by the Chief Executive Officer.
All accommodation associated with Council business will be booked and paid for by Council.
Suitable accommodation will be sought within a reasonable distance to the venue in which the
Councillor is to attend.
6.8 Administrative Tools and Access to Council Office Amenities
Councillors will be provided with the following:
° Access to suitable hot desks at the Tewantin Office and Council meeting rooms for usage as
required;
° Administrative support at the Tewantin Office;
° Use of Council landline telephone and internet access at the Tewantin Office:
° Access to a printer, photocopier, paper shredder at the Tewantin Office;
Noosa Shire Council Page 4 of 6
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° Access to a Fax and/or scanner at the Tewantin Office;
. Any other administrative necessities, which Council resolves, are necessary to meet the
business of Council.
Councillors are expected to comply with the same conditions of use, guidelines and processes for
business and communication tools that apply to employees.
6.9 Safety Equipment
Council will provide to Councillor necessary safety equipment for use on official business as and
when required.
6.10 Vehicles
6.10.1 Use of Council Provided Vehicles on Council Business
Councillors will have access to a suitable Council vehicle for Council business if required. A
Councillor wishing to use a Council vehicle for Council business must submit a request to the Chief
Executive Officer at least two (2) days prior to use, except in exceptional circumstances as
determined between the Councillor and Mayor or Chief Executive Officer. Access is subject to
availability.
This is for situations where a Councillor's own vehicle isn't immediately available and they have to
travel on Council business over long distances.
6.10.2 Private Use of Council Vehicles
The use of Council vehicles for private use is only available in emergency situations and the cost of
such usage shall be at the applicable ATO rate for the vehicle size.
6.10.3 Fuel Costs
All fuel used in a Council owned vehicle on official Council business will be provided or paid for by
Council.
6.11 Home Office and Telecommunication Needs -— Consumables, Mobile Phones and
Tablets
To enable Councillors to communicate effectively, Councillors will receive an allowance of $240
per month to purchase communications devices and plans as well as printer consumables for their
residences.
6.12 Insurance Cover
Councillors will be covered under relevant Council insurance policies while on Council business.
Specifically, insurance cover will be provided for public liability, professional indemnity, Councillors
liability and personal accident, and overseas travel.
Council will pay the excess for injury claims made by a Councillor resulting from the conduct of
official Council business and on any claim made under insurance cover.
Council will cover costs incurred through injury, investigation, hearings or legal proceedings into
the conduct of a Councillor, or arising out of, or in connection with the Councillors performance of
his/her civic functions. When it has been found that the Councillor breached the provisions of the
Local Government Act 2009, the Councillor will reimburse Council with all associated costs
incurred by Council.
Noosa Shire Council Page 5 of 6
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6.13 Limit
Council may by resolution reduce or limit benefits receivable under this policy.
7. Review of Policy
This policy will be reviewed when any of the following occur:
1. The related documents are amended or replaced.
2. Other circumstances as determined from time to time by a resolution of Council
Notwithstanding the above, this policy is to be reviewed within six months of each quadrennial
election.
Noosa Shire Council Page 6 of 6
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6.9 RECRUITMENT OF CHIEF EXECUTIVE OFFICER
DOCUMENT INFORMATION
File No
Author Recruitment Consultant
SUMMARY/PURPOSE
This report seeks Council’s formal endorsement of the processes initiated to recruit the
permanent Chief Executive Officer (CEO) for Noosa Council.
BACKGROUND INFORMATION
The State Government regulations controlling the de-amalgamation of Noosa from the Sunshine
Coast Regional Council prescribes that the State Government appointed Transfer Manager, Mr
Peter Franks shall assume the role of Interim CEO on 1st January 2014 pending the appointment
by Council of the permanent CEO.
The Noosa Council Elect, as well as the other three de-amalgamated Local Government areas,
decided that following the 9th November 2013 Council elections the CEO position should be
subject to a competitive recruitment process. This provides equal opportunity for any interested
persons to apply and follows the usual Local Government practice of taking all relevant steps to
ensure the best available candidate is appointed.
The decision by the Noosa Council Elect to advertise the CEO role is in no way a reflection on
the performance of the Transfer Manager, but reflects the significance of the role of the inaugural
CEO as viewed by Council and the importance of following due process.
The objective of the Council Elect was to make the appointment of the permanent CEO as soon
as possible into their term of office. To achieve this, objective decisions were taken in
consultation with the Transfer Manager, to commence the process prior to the formal
establishment of the Council on 1st January 2014.
This report seeks to highlight those pre January 2014 actions and to have them formally
confirmed by the new Council.
PREVIOUS COUNCIL CONSIDERATION
Nil.
REPORT
The Chief of Staff sought proposals from four firms/ individuals, suitably qualified and
experienced in Executive Recruitment to facilitate the recruitment process. Mr Bruce Davidson,
the CEO of the former Noosa Council was appointed.
The Recruitment Consultant met with the Mayor and Councillors Elect on 13 November 2013 and
agreed on the recruitment process to be followed including the appointment of the Mayor, Cr
Abbot and Cr Wilkie as the Council’s Selection Panel.
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The Selection Panel, in conjunction with the Consultant, determined the Position Description,
Candidate Information Package, Selection Criteria, national advertising program and the
proposed terms and conditions for the future contract of employment.
In respect to the range of the total remuneration package for the position, the Selection Panel
was guided by an independent detailed evaluation from a professional firm, engaged by the Chief
of Staff, and with expertise in the area of Local Government Chief Executive Officer
remuneration.
Applications for the role closed on 16th December 2013 and the Selection Panel have agreed on
a shortlist of candidates for further assessment and interview on 9 and 10 January 2014.
The Selection Panel’s recommendation for appointment is scheduled for presentation to the
Council’s Ordinary Meeting on Monday 13th January 2014.
BUDGET & FINANCIAL ASPECTS
The costs of the recruitment process will be provided for in Council’s six month Budget.
RECOMMENDATION
That Council note the report by the Recruitment Consultant to the Ordinary Meeting dated 2
January 2014 on the recruitment of the CEO and:
1. Formally endorse the decisions and actions taken to date as detailed in the report; and
2. Authorise the Mayor to negotiate with the successful candidate and sign a Contract of
Employment on behalf of Council that generally accords with the terms, conditions and
parameters agreed by the Selection Panel and contained in the published Candidate
Information Package.
ATTACHMENTS
Nil.
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6.10 2013/2014 OPERATIONAL PLAN AND BUDGET
DOCUMENT INFORMATION
File No Financial Services - Budget
Author Interim Director Organisational Services
SUMMARY/PURPOSE
The purpose of this report is to present for Council’s consideration the Operational Plan and
Budget for the 6-month period 1 January 2014 to 30 June 2014.
BACKGROUND INFORMATION
The documents for consideration to ensure legislative compliance include:
• Operational Plan;
• Revenue Policy;
• Revenue Statement;
• Register of Cost Recovery Fees and Commercial Charges
• Investment Policy;
• Debt Policy; and
• Budget, including:
o Financial Statements; and
o Capital Works Program
PREVIOUS COUNCIL CONSIDERATION
Nil.
REPORT
The Local Government Act 2009 and Local Government Regulation 2012 require Council to
adopt an annual Operational Plan and Budget, which form a component of the necessary
documents to ensure Council accountability and financial planning requirements are fulfilled.
Due to the de-amalgamations and specific timing challenges relating to the creation of the new
Councils, amendments have been enacted to the Local Government Regulation 2012 that waive
the requirement for new Councils to comply with a number of these reporting requirements. A
further key amendment relates to the need for new Councils to adopt a budget and decide on
rates and charges levels before 1 February 2014.
As such, the Operational Plan and Budget reflects the 6 month period from 1 January to 30 June
2014. Financial forecasts for future years will be developed in conjunction with the establishment
of a new Corporate Plan, the review and establishment of Asset Management Plans, and the
development of the 2014/15 budget on a ‘zero’ base approach.
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The elements of the budget for consideration are outlined below.
1. Operational Plan
Section 104 of the Local Government Act 2009 requires Council to prepare and adopt an
Operational Plan each financial year. The Operational Plan was developed in consultation
between the Transfer Manager and the Noosa Transfer Team, and acts as an interim document
to guide service delivery over the next six months.
The Operational Plan has been developed in the absence of a Council endorsed Corporate Plan,
given the uniqueness of the current de-amalgamation environment. The plan has been prepared
on the basis that ongoing dialogue will be required with Council across a range of individual
initiatives, and also on the understanding that initiatives may change as Council reviews current
strategies in place.
Once the new Corporate Plan is developed following appropriate community consultation, a set
of new objectives and strategies for the shire will be identified from which future Operational
Plans can be delivered against.
2. Revenue Policy and Revenue Statement
Section 193 of the Local Government Regulation 2012 outlines the requirements for Council’s
Revenue Policy, including the principles for levying rates & charges, applying concessions and
for the recovery of outstanding amounts. Section 94 (2) of the Local Government Act 2009
requires Council to decide by resolution what rates and charges are to be levied for the financial
year.
The Revenue Policy and Revenue Statement has been developed on the basis of the
continuation of rates and charges applied by Sunshine Coast Regional Council for the period
from July to December 2013, with no increase in rates and charges nor any changes to discounts
or rebates.
3. Register of Cost Recovery Fees and Commercial Charges
Section 97 of the Local Government Act 2009 empowers Council to generate revenue from fees
and charges by fixing a cost recovery fee by way of a local law or resolution. Section 262(3)(c) of
the Act also provides for a local government to charge for a service or facility, other than a
service or facility for which a cost-recovery fee may be fixed.( i.e. a commercial charge).
The register of cost-recovery fees and commercial charges reflects the continuation of the
schedule adopted by the Sunshine Coast Regional Council for the 2013-14 financial year, and
has been amended to incorporate only those services being provided by the new Noosa Council
from 1 January 2014.
Section 98 of the Local Government Act 2009 requires Council to keep a register of its cost-
recovery fees.
4. Financial Policies (Investment / Debt)
Section 191 and 192 of the Local Government Regulation 2012 requires Council to prepare and
adopt an Investment Policy and Debt Policy.
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The Investment Policy outlines Council’s overall investment objectives and risk philosophy and
outlines procedures to be applied in achieving those objectives.
The Debt Policy shows the proposed loan borrowings for 2013/14 and outlines the term over
which Council plans to repay existing and new loans. The Debt Policy would normally outline
Council’s proposed borrowings over a 10-year period, however due to transitional arrangements
the Debt Policy only provides for loans expected to be undertaken in 2013/14.
5. Budget
Section 169 of the Local Government Regulation 2012 outlines the content to be included in
Council’s budget. The prepared budget contains the financial statements for the period 1 January
to 30 June 2014. The forecast financial position to 30 June 2014 is based on preliminary opening
estimates of the assets and liabilities expected to be transferred from Sunshine Coast Regional
Council, with actual figures not expected until after February 2014.
The Capital Works Program is based on identified current priorities for key asset classes within
available funding constraints. Significant work will be required to be undertaken to develop asset
management plans for each asset class, with outputs of the plans to form the basis of future
Capital Works forecasts.
BUDGET & FINANCIAL ASPECTS
The new Council has a number of financial challenges to address to ensure its long term viability.
The 2013-14 budget has been established conservatively, to ensure cash flows can be managed
and the resultant costs of de-amalgamation appropriately funded with minimal impact on
Council’s overall equity position.
RECOMMENDATION
That Council receive and note the report by the Interim Director Organisational Services to the
Ordinary Meeting dated 2 January 2014 and adopt the 2013/2014 Operational Plan and Budget
as outlined in the attachments, incorporating:
1. Operational Plan;
2. Revenue Policy;
3. Revenue Statement;
4. Register of Cost-recovery Fees and Commercial Charges
5. Investment Policy;
6. Debt Policy;
7. Budgeted Financial Reports; including:
a) Statement of Comprehensive Income;
b) Statement of Financial Position;
c) Statement of Cash Flows;
d) Statement of Changes in Equity;
e) Statement of Capital Funding;
f) Measures of Financial Sustainability; and
g) Schedule of Capital Works.
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ATTACHMENTS
Note: All attachments for this report have been compiled in a separate attachment folder.
1. Operational Plan
2. Revenue Policy
3. Revenue Statement
4. Register of Cost Recovery Fees and Commercial Charges – General
5. Register of Cost Recovery Fees and Commercial Charges – Planning and Development
6. Investment Policy
7. Debt Policy
8. Budget Reports
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7 PETITIONS
Nil.
8 CLOSED SESSION
Nil.
9 NEXT MEETING
The next Ordinary Meeting will be held on Monday, 13 January 2014 in the
Council Chambers, 9 Pelican Street, Tewantin commencing at 10am.
10 MEETING CLOSURE
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