2014-01-02 Ordinary Meeting Agenda

ORDINARY MEETING AGENDA                                                        2 JANUARY 2014


4.   Options for reimbursement for a councillor’s use of their private vehicle for council
     business. Option 1 an annual payment of $5,000 or Option 2 a monthly claim for
     reimbursement based the published ATO rates per business kilometre method.

5.   Reimbursement of the reasonable cost of meals when attending an approved event, as per
     the current Taxation determination.

6.   Hospitality expenses incurred by councillors on council business
     •    Councillors up to $500 per annum
     •    Mayor up to $5000 per annum

7.   Administrative tools and access to council office amenities, including a computer, access to
     a printer and stationery, and an allowance of $240 per month to purchase communications
     devices and plans as well as a printer and consumables for use at the councillor’s
     residence.


BUDGET & FINANCIAL ASPECTS
Council is required to publish in its Annual Report the Councillors’ Expenses Reimbursement
Policy and the details of expenses incurred by, and the facilities provided to, each councillor
during the financial year ( section 186 Local Government Regulation 2012).

Provision has been made in the January - June 2014 Budget to meet the cost of councillors’
entitlements under the policy. The annual cost per councillor excluding mandatory professional
development, meals, travel and accommodation, and use of council owned equipment and office
amenities, is estimated to be:

•    Councillor $9,630 per annum ($1,250 discretionary development+$5,000 Option 1
     vehicle+$500 hospitality+$2880 telecommunications and consumables);

•    Mayor $14,130 ($1,250 discretionary development+$5,000 Option 1 vehicle+$5,000
     hospitality+$2,880 telecommunications and consumables)

RECOMMENDATION
That Council note the report by the Chief of Staff, Executive Office to the Ordinary Meeting dated
2 January 2014 and:

1.   Endorse the Councillors’ Expenses Reimbursement Policy (provided at Attachment 1 to the
     report) pursuant to section 250 of the Local Government Regulation 2012; and

2.   Request the Chief Executive Officer to make a copy of the Policy available for public
     inspection at the Tewantin office and to publish the Policy on the Noosa Council website in
     accordance with section 251 of the Local Government Regulation 2012.

ATTACHMENTS
1.   Councillors’ Expenses Reimbursement Policy – Attachment 1




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