2020-04-30 Ordinary Meeting Agenda

ORDINARY MEETING AGENDA                                                              30 APRIL 2020


Areas of responsibility of the Services and Organisation Committee include the responsibilities
associated with the functions of:
    Community Services (including Community Facilities, Libraries and Galleries, Waste
     Management, Environmental Health, Local Laws and Community Development);
    Infrastructure Services (including Asset Management, Infrastructure Planning and Design,
     Building & Facilities, Civil Works and Maintenance and Parks);
    Corporate Services (including Finance, ICT, Revenue Services, Procurement and Fleet and
     Property);
    Executive Services (including Governance, Customer Service, People and Culture and
     Community Engagement ); and
    CEO’s office.
The General Committee has the responsibility to deal with matters not dealt with at the Planning and
Environment Committee and the Services and Organisation Committee or matters referred directly
to that Committee by the Chief Executive Officer.

As a matter of protocol, matters are referred to the General Committee for consideration when a
Councillor does not agree with the staff recommendation or when the matter is so significant that it
should be considered by all Councillors. Our protocol requires a Councillor to request a matter be
referred to the General Committee with such a request being made to the Mayor, the Chairperson
of the relevant Committee or via the CEO, generally prior to the Committee meeting.

The rules for the conduct of Standing Committees and Council Ordinary meetings are dictated by
the Local Government Act 2009 the Local Government Regulation 2012 and Council’s Standing
Orders.

Standing Committees can only deal with the subject matters for which they are formally established,
they have no statutory powers and can only recommend a course of action to the Council unless
formal delegation of power by the Local Authority has been given. It is not proposed to have Standing
Committees with decision making powers.

Like the Ordinary meeting, Standing Committees are open to the public unless a meeting is closed
pursuant to section 275 of the Local Government Regulation 2012. Noosa Council has always had
a tradition of not closing meetings to the public unless there is a clear legal requirement or need to
do so. Items for Council consideration are placed on the agenda of the appropriate Committee by
the CEO.

In relation to the conduct of Standing Committees, section 267 of the Local Government Regulation
2012, states that a local government may appoint a chairperson of each Committee or alternatively,
the Committee may appoint a chairperson if the Council does not make such an appointment. The
proposal is that Council appoints the Chairperson of the Standing Committees in the first instance.
My advice to Council is that we provide other Councillors with the opportunity to gain experience in
chairing Committee meetings in the future and it may well be that membership of the Standing
Committees can be reviewed also to provide a broader base of experience for Councillors. While up
to Council, it would be ideal to change the Chairpersons of Standing Committees after two years.

It is also proposed that the meetings of the Committees occur in the Tewantin office generally on a
monthly cycle during the remainder of 2020 as follows:
    Planning and Environment Committee, on the Tuesday morning prior to the week of the
     General Committee Meeting and the Ordinary Meeting, commencing at 9.30am.
    Services and Organisation Committee, on the Tuesday afternoon prior to the week of the
     General Committee Meeting and the Ordinary Meeting, commencing at 1.30pm.
    General Committee, on the Monday prior to the Ordinary Meeting, commencing at 10am.
    Ordinary Meeting, on the third Thursday of each month, commencing at 5pm.
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