2016-11-14 General Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   8 NOVEMBER 2016




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                     8 NOVEMBER 2016

       COUNCIL POLICY — AUDIT AND RISK COMMITTEE CHARTER

       Council to discharge the responsibilities of ‘due care and diligence’ in relation to:
 |     .     The delivery of the organisation’s outputs efficiently, effectively and economically-and so as to
             obtain optimal value for money;
       °     Optimising the organisation’s performance in terms of quality, quantity, timeliness, cost and
            where appropriate, location;
       *     Reporting organisational financial and operational information to the users of its reports in a
             relevant, reliable and timely manner;
       °     Ensuring the integrity and consistency of the organisation’s corporate culture relative to ethical
             conduct and probity, including in relation to its tendering, contracting and other procurement
             processes; and
 |     °     Initiatinge special investigations as it sees fit, or as directed by Council, in relation to matters
             set out in this Charter.
       In the discharge of the foregoing responsibilities the Committee must provide prompt and
       constructive advice to Council, particularly where issues are identified that could present a material
       risk or threat to the Council.

       2.  Relationship with Internal Audit
       It is noted that due to its size, the Noosa Council does not have a dedicated resource to perform the
       internal audit function.
       Therefore, in terms of this, the Audit and Risk Committee may from time-to-time seek independent
       reports for specific matters.
       3.  Relationship with Council Executive Management Groups
       The Audit and Risk Committee will liaise closely with other Council executive management groups
       and ensure, to the extent practicable that there is no material overlap between the internal and
       external audit functions. The Committee will ensure that there is a frank and meaningful exchange
       of information between the groups where this is necessary or desirable.
       4.  Relationship with Line Management
 |     The role of the Audit and Risk Committee with respect to line managementmanagement will focus
       on whether the actions proposed to address audit concerns are satisfactory and cost-effective and
       will enhance the effectiveness and efficiency of Council’s operations
       5.  Relationship with External Audit
       The Audit and Risk Committee has no power of direction over external audit or the manner in which
       the external audit is planned or undertaken but will act as a forum for the consideration of external
       audit findings to ensure they are balanced with the views of management. The Committee will consult
       with external audit on that function’s proposed audit strategy and audit fees for each year and ensure
       that an integrated audit process occurs, to the extent practicable. The Committee will review letters
       and reports provided by an external auditor.
       6.  Membership of Audit and Risk Committee
       The Audit and Risk Committee will consist of the Mayor and one Councillor, as per Section 210 of
       the Local Government Regulation 2012.
       The Council will appoint two external members with the appropriate qualifications to the Committee.
       At least one member will have significant experience and skills in finance matters.
       Collectively, the Committee shall possess:

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