2016-11-14 General Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                        8 NOVEMBER 2016


BRANCH ACTIVITIES                            RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                         THE NEXT QUARTER
Deliver 2016/17 capital works and               External gallery sign installed on           Review options for LED lighting in       Refurbishment of Level 1 plant
facilities’ projects                              Pelican St                                     Cooroy     Library  and    obtain          room into suitable Gallery storage
                                                New PA system installed in gallery             quotations                                 room
                                                Wallace Park entryway signage                Undertake repairs to Noosa               Progress Boilerhouse repairs
                                                  installed – facilities report improved         Museum roof to prevent leaks
                                                  ability for visitors to locate precinct

Develop            draft        disaster        Draft Libraries’ Collection Business         Draft Business Continuity Plan           Finalise and implement Business
recovery/business continuity plans for            Continuity Plan completed                      being   reviewed by relevant               Continuity Plan
library and gallery collections                                                                  stakeholders

Business as Usual activities                    Libraries & Galleries 2016/17                Libraries cleaning contract tender       Award tender for Libraries’ cleaning
                                                  Branch     Plans      and      Risk            closed and being evaluated.                contracts
                                                  Management Plans completed                   Finalise make-up of Noosa Council        Recruitment to commence for
                                                Resignation of Gallery Director                Heritage Reference Group and               Gallery Director position in early
                                                Nominations called for Noosa                   hold first meeting                         2017
                                                  Council Heritage Reference Group             Promotion     of   mobile   library
                                                                                                 services through “Stop of the
                                                                                                 Month” campaign

Local Laws
Review    Compliance    &   Enforcement         Policy reviewed in conjunction with          Finalise Policy                          Introduce and commence to use
Policy                                            Governance       Branch.     Minor                                                        new policy
                                                  adjustments agreed on.

Dog Registration renewal notices                Approximately 2,500 customers                Finalising unpaid registrations          Advocate for dog owners to switch
                                                  elected to have their renewals sent            (2,000). Only 16 of the emailed            to emailed renewals.
                                                  via email rather than Aust Post                renewals remain unpaid.
                                                  resulting in a saving of over $2,000

Review of Processes                             Animal impound process reviewed              Design new impound forms and             Review
                                                  and streamlined to allow for better            implement process.
                                                  reconciliation of pound expenditure.

Mobile Infringement Process rolled out for      New T1 based infringement module             Address operational faults arising       Review and expand infringement
Parking Officers                                  in operation for Parking.                      from new process                           Module to include animal offences.


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