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2016-07-12 Services & Organisation Committee Agenda
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AGENDA
Services & Organisation
Committee Meeting
Tuesday, 12 July 2016
commencing at 1.30pm
Committee Room, 9 Pelican Street, Tewantin
Committee: Crs Frank Pardon (Chair), Jess Glasgow, Tony Wellington, Frank Wilkie
“Engagement with our community to protect and enhance our lifestyle”
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Full text of the other 39 sections
Section 2
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
REPORTS FOR CONSIDERATION OF THE COMMITTEE 3
1 SOCIAL STRATEGY IMPLEMENTATION PLAN 3
2 PROPOSED TENURE RENEWALS AND TENURE RENEWAL STATUS UPDATE -
COMMUNITY ORGANISATIONS 14
3 COOROY DATA CENTRE - LEASE OPTION TO MACH TECHNOLOGY GROUP
PTY LTD 19
4 APPOINTMENT OF EXTERNAL MEMBERS TO COUNCIL'S AUDIT & RISK
COMMITTEE 21
5 NOOSA LOCAL DISASTER MANAGEMENT GROUP - EMERGENCY
MANAGEMENT ASSURANCE FRAMEWORK 23
6 1516T076 REGISTER OF PRE-QUALIFIED SUPPLIERS FOR THE HIRE OF PLANT
AND OPERATORS 27
REPORTS FOR NOTING BY THE COMMITTEE 30
7 ELECTRIC BUS LEASE UPDATE 30
8 NOOSA COUNCIL TRAFFIC ADVISORY AND SPEED MANAGEMENT
COMMITTEE, JULY 2015 35
CLOSED SESSION -
Page 2 of 40
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 SOCIAL STRATEGY IMPLEMENTATION PLAN
DOCUMENT INFORM AT ION
Author Community Development Coordinator, Alison Hamblin
Community Services Department
Index ECM/ Subject/ Noosa Social Strategy
Attachments 1. Social Strategy 3 year implementation plan
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Coordinator to the Services &
Organisation Committee Meeting dated 12 July 2016 and
A. Adopt the Noosa Social Strategy three (3) year Implementation Plan as set out in Attachment
1 to the report; and
B. Request the Chief Executive Officer to provide an update and review of the Implementation
Plan after twelve (12) months of operation.
REPORT
1. Background
Noosa Council adopted the Noosa Social Strategy (the Strategy) at its Ordinary Meeting of 17
December 2015, following a process of:
statistical analysis
policy review
targeted workshops with Councillors, State Government agencies and community stakeholders
strategy development in collaboration with an external reference group.
The Social Strategy identifies four aspirational themes which will enhance residents and visitors
quality of life. These are that we become:
a cohesive and resilient community
an active and healthy community
an accessible, diverse and affordable community
a creative and informed community.
The Social Strategy aims to provide a framework to continue to improve our community wellbeing
and cohesiveness. It requires not only a holistic Council approach but major investment by other
government agencies and positive engagement with community and business groups and
individuals to identify and overcome the significant social issues and challenges that we face as a
Shire.
Page 3 of 40
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
At its meeting on 17 December 2015 (when the Strategy was approved), Council requested the
Chief Executive Officer to develop an Implementation Plan detailing a three year action plan to
support the Social Strategy.
2. Implementation Plan
Council’s role in the implementation of the Strategy will vary depending on the type of issue
identified and action required. For example, Council may be:
an advocate
a regulator
a partner
a facilitator
a funder
a service provider.
This Implementation Plan has been developed to reflect these roles as well as the four key themes
identified in the Strategy. It has been deliberately designed to build upon and highlight work already
being undertaken across Council Departments as well as identifying specific actions that various
areas within Council will take across a three year period from July 2016 to June 2019.
Recognising that implementation of the Strategy cannot be achieved by Council alone but will
require collaboration with the community and key stakeholders, the Plan proposes as one of its
first initiatives the establishment of a community roundtable to systematically identify, consider and
address key local social issues.
It also recognises the need for further policy work in the areas of Sport and Active Recreation, Arts,
Culture and Heritage and Community Health.
Previous Council Consideration
Ordinary Meeting, 17 December 2015, Item 5, Page 4
That Council note the report by the Community Development Coordinator to the Infrastructure &
Services Committee Meeting dated 8 December 2015 and
A. Approve the Noosa Social Strategy, provided at Attachment 1 to the report;
B Authorise the Chief Executive Officer to make any required minor amendments to the
Strategy prior to its publication; and
C. Request the Chief Executive Officer to develop an implementation plan to support the Social
Strategy by 30 April 2016.
Finance & Risk
Funding for actions within the Implementation Plan are contained in core budget allocations and
new initiatives across a range of Council Departments and branches.
$100,000 has been specifically allocated as a new initiative in the Community Development Team’s
2016/2017 budget. This funding will be directed to the following projects:
Establishing the Community Partnership Roundtable
Sport and Active Recreation Plan
Arts, Heritage and Culture Plan
Page 4 of 40
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
Five community Initiatives:
- Initiatives to support volunteers
- Noosa Shire Youth network
- Johns Landing initiative
- Grow your Arts
- Wellbeing Indicators
It is proposed that future budget allocations for the implementation of the Social Strategy be
considered as a part of an annual review of this Implementation Plan and considered in Council’s
annual budget process.
External funding, partnerships and strategic alliances with government agencies, businesses,
community groups and individuals will also be sought to achieve the goals identified in the Social
Strategy.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
The Community Development branch has held discussions regarding the development of the
Implementation Plan with staff in the following branches:
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer to the Mayor & CEO x Community Facilities x Financial Services
Executive Support x Community Development ICT
x Libraries & Galleries Procurement & Fleet
x Local Laws Property & Facilities
x Waste & Environmental Health Revenue Services
X Executive Office X Planning & Infrastructure
x Community Engagement x Building & Plumbing Services
Customer Service Civil Operations
x Economic Development x Infrastructure Planning & Design
x Governance Planning & Environment
Human Resources x Strategic Land Use Planning
Sustainability
Page 5 of 40
Section 6
ATTACHMENT 1
Page 6 of 40
ATTACHMENT 1
Noosa Social Strategy Implementation Table: July 2016 through to June 2019
fetons Current and Proposed Actions Lead Department/Branch within Council Resources Required
Key initiative 1: Organise and facilitate a Community Partnership Roundtable to systematically identify, consider and aim to address key local social issues
li. [Develop Terms of Reference for Community Partnership Roundtable (CPRT 16/17 Council - Community Development New Initiative 16/17 budget
lii. _|Identify key stakeholders and individuals through an EOI process 16/17 Council - Community Development New Initiative 16/17 budget
li. __ [Facilitate inaugural meetings of the Community Partnership Roundtable 16/17 Council - Community Development New Initiative 16/17 budget
Establish a maximum of five (5) community roundtable priority projects to be implemented over the next 3 years 17/18 Council - Community Development For consideration in 17/18 budget process
Key initiative 2: Develop an interactive community facility database (including school facilities) with the aim of maximising use of existing facilities
li. Establish a database which identifies all community facilities in the Shire 16/17 Council - Community Development & Property & Facilities
oo Develop and maintain an interactive, searchable, on line tool that provides details for all community venues for hire in Noosa 17/18 Council - Community Development For consideration in 17/18 budget process
Shire
Key initiative 3: Review Council managed facilities to optimise usage
li. __ [Complete a service review of the Noosa Leisure Centre 16/17 __ |Council - Community Facilities
lii. __|Implement recommendations of service reviews of Noosa Aquatic Centre and The J including review of fees & charges 16/17 Council - Community Facilities New initiative 16/17 budget
lili. |Work with Noosa Gymnastics Club Inc. to expand the Bicentennial Community Hall facilit 16/17 Council - Community Development & Community Facilities Core budget and external funding
liv. _ |Implement recommendations of reviews of Noosa Leisure Centre 17/18 Council - Community Facilities New Initiative 16/17 budget
lv. __| Planning and design for the refurbishment of Noosaville Library to better meet community needs 16/17 Council - Libraries & Galleries New initiative 16/17 budget
lvi. __ [Undertake Noosaville Library refurbishment 17/18 Council - Libraries & Galleries For consideration in 17/18 budget process
vi | Commence review of Mobile Library in preparation for end-of-life of facility 18/19 Council - Libraries & Galleries For consideration in 18/19 budget process
Key initiative 4: Encourage, promote and provide opportunities and appreciation for volunteerism
P| Develop relevant training, templates, networking and volunteer recognition opportunities for community organisations and their Council - Community Development & Human Resources Core budget
volunteers
lii. | Highlight and celebrate volunteering opportunities within our community as part of National Volunteering Week 16/17 Council - Community Development & Human Resources New Initiative 16/17 budget
Review and provide recommendations to enhance Council's in-house volunteer programs and recognition including Gallery, 17/18 Council - HR For consideration in 17/18 budget process
Library, Environment etc
Key Initiative 5: Encourage events and celebrations that bring communities together and recognise days of national or local importance
li. | Provide funding through Councils Community Grants Program for local community events Council - Community Development
li |Recognise and provide ‘in principle’ support to events and activities such as Sorry Day, White Ribbon etc 16/17 Council - Community Development
Work in partnership with local organisations to celebrate, promote and help fund days of national or local importance through the|Current {Council - Libraries & Galleries & Community Development Core budget
community grants program
Key Initiative 6: Partner with key stakeholders to encourage broad community participation in activities that protect and enhance the environmental values of the Shire
li. |Promote and support existing environmental volunteering programs available in the Shire Council - Parks and Natural Areas
Seek and provide community grant opportunities for initiatives that seek to involve broader community participation in Current {Council - Planning and Environment Core budget
environmental projects and initiatives
Key Initiative 7: Partner with schools and support services to develop and encourage initiatives that support young people, their families and carers
li. __ |Deliver programs through libraries and community which support the development of literacy and learning Council - Libraries & Galleries
Develop a working relationship with the Department of Communities Office for Youth and establish a Noosa Youth Service 16/17 Council - Community Development New Initiative 16/17 budget
Provider's Network to encourage partnerships, collaboration and networking between professional working with the Shire's
oung people
Hh Prioritise funding through the Community Grants program for projects that support young people 17/18 Council - Community Development Core budget
Page 6 of 40Section 7
Page 7 of 40
Key Initiative 8: Undertake a service mapping exercise of providers in order to identify gaps and potential opportunities for partnering in service delivery
P| Conduct an audit of Noosa based organisations and organisation providing support services to Noosa Shire residents and 16/17 Council - Community Development New Initiative 16/17 budget
provide a report on the outcomes to the CPRT
ii. [Identify gaps and opportunities in delivery of social services 17/18 Council - Community Development For consideration in 17/18 budget process
| Develop a plan for addressing the identified gaps in service delivery in partnership with the CPRT 17/18 Council - Community Development For consideration in 17/18 budget process
Key Initiative 9: Partner with Government agencies and service providers to collate and share localised data and statistics to inform social priorities, and advocate for additional resources to the Shire
i. | Undertake Community Wellbeing survey for Noosa local government area using the Australian Unity Wellbeing Index 16/17 Council - Community Development New Initiative 16/17 budget
HY Identify sources of useful social data and establish process/tool for collation of Noosa specific data on social issues eg 17/18 Council - Community Development For consideration in 17/18 budget process
Department of Treasury, Centrelink, Primary Health Network etc & purchase/negotiate access rights where required
iii. [Develop an on line tool that reports on the social data for the Shire that can be shared with local organisations 17/18 Council - Community Development For consideration in 17/18 budget process
Prepare a community status report based on outcomes from CPRT and the wellbeing indicators for inclusion in Council's Annual }17/18 Council - Community Development For consideration in 17/18 budget process
Report
Key Initiative 10: Take a lead role in establishing professional networks that encourage collaborative practice, information sharing and professional development
i. | Participate in and support relevant professional networks. Council - All Departments Core budget
| Establish professional networks as required and recommended by the CPRT 17/18 Council - Community Development For consideration in 17/18 budget process
Key Initiative 11: Develop disaster management plans and resilience strategies for at risk local communities and groups
i. [Meet Councils legislative requirements under the Disaster Management Act 2003 Council - Planning & Infrastructure & Community Services Core budget
ii. __ [Continue to facilitate the Noosa Local Disaster Management group and the Noosa Local Recovery Group Council - Planning & Infrastructure & Community Services Core budget
liii. [Identify at risk communities and groups that would benefit from disaster management plans 16/17 Council - Community Services Core budget
Complete disaster management plans for communities and groups as identified above 17/18 Council - Community Services & Planning & Infrastructure
Key Initiative 12: Leverage technology to integrate and deliver services
li. [Assist community based organisations to establish and maintain an online presence 16/17 Council - Community Development & Libraries and Galleries Core budget
| Encourage the use of technologies by providing training opportunities on the use of these technologies for community groups 16/17 Council - Community Development & Libraries and Galleries Core budget
lili. ___ [Adopt social media policy for Council 16/17 Council - Community Engagement Core budget
Prioritise initiatives that integrate the use of new and emerging technologies in Council grant programs 17/18 Council - Community Development & Economic Development Core budget
Key Initiative 13: Create One Stop Shop Community Hubs that bring multiple service agencies under one roof
i. Use results from service mapping, CPRT and facility audit to identify need and locations of potential community hubs 17/18 Council - Community Development For consideration in 17/18 budget process
| Develop a business case for the creation of a stand alone Community Services one stop shop in Noosa 18/19 Council - Community Development For consideration in 18/19 budget process
Page 7 of 40Section 8
Page 8 of 40
Current and Proposed Actions Lead Agency Resources Required
Key Initiative 1: Develop and implement a Sport, Active Recreation and Open Space Plan
li. [Develop and seek council endorsement of a Noosa Sport and Active Recreation Plan 16/17 Council - Community Development New Initiative 16/17 budget
ii {Develop and seek council endorsement of a Noosa Open Space Plan to inform the Planning Scheme 16/17 Council - Planning and Infrastructure New initiative 16/17 budget
nh Implement key actions identified in the Noosa Sport and Active Recreation Plan 17/18/19 |Council - Community Development For consideration in 17/18/19 budget process
Implement key actions identified in the Noosa Open Space Plan 17/18/19 |Council - Planning and Infrastructure For consideration in 17/18/19 budget process
Key Initiative 2: Proactively work with government agencies, commercial and not for profits organisations to address the risk factors associated with preventable diseases
Develop initiatives with relevant organisations including Country to Coast Primary Health Network and Queensland Health which |Current |Council - Community Development Core budget
assist in stimulating opportunities for residents to undertake sufficient physical activity and lead healthy lifestyles
ii. _|Provide and support physical activity opportunities that target populations that have low participation rates. Council - Community Development
nh Provide and support initiatives that promote healthy eating and provide nutrition education to targeted populations with low food Council - Community Development Core budget
literacy.
MN Provide and support programs that aim to reduce risk factors associated with preventable diseases and promote healthy Council - Community Development & Environmental Health For consideration in 17/18 budget process
lifestyles.
Develop a community health plan. 17/18 {Council - Environmental Health For consideration in 17/18 budget process
Key Initiative 3: Provide safe and quality play spaces for our children
li. |Support play based learning through Council's community facilities Council - Libraries & Galleries and Community Facilities
HY Conduct risk assessments on all playgrounds and play facilities to identify any improvements required including inspection Council - Planning and Infrastructure Core budget
schedule
iii. [Develop a maintenance and replacement plan and budget for children’s play spaces across the shire Council - Planning and Infrastructure
Ne Develop a master plan for Chaplin Park in consultation with the community to ensure valuable open space is being utilised to its |16/17 Council - Property and Facilities and Community Development New Initiative 16/17 budget
full potential
Design and construct Regional Hinterland Playground 18/19 Council - Planning and Infrastructure For consideration in 18/19 budget process
Key Initiative 4: Continue to support and develop the Noosa recreational trail network
li. [Continue to maintain and promote the cycling and walking pathways across the Shire Council - Planning and Infrastructure
| In partnership with Department of National Parks, Sport and Racing, Tourism Noosa and private enterprise promote the use of Council - Planning and Infrastructure For consideration in 17/18 budget process
recreational trails.
nh Develop a network between Gympie and Sunshine Coast Council to ensure continuity of trail linkages across local government |17/18 Council - Planning and Infrastructure For consideration in 17/18 budget process
boundaries
Support initiatives through Councils Community Grants Program and other funding sources that promote the use and 17/18 Council - Community Development Core budget
maintenance of the Noosa Trail Network
Key Initiative 5: Advocate for and encourage low cost, sustainable community initiatives that promote healthy lifestyle choices across the Shire
li. Deliver programs which provide information and learning opportunities in the areas of health and wellbeing Council - Libraries & Galleries
HY Work with Tourism Noosa, businesses and local sporting clubs to attract sporting events and teams to Council's major venues, |16/17 Council - Community Development Core budget
including the development of a Noosa Sports Facilities Guide
iii. [Create opportunities for visiting elite athletes to provide inspiration and mentoring to local young athletes 17/18 Council - Community Development
liv. _|Create opportunities for grass roots officiating and administrative development 17/18 Council - Community Development
v. Develop partnerships and programs that introduce community activation of underutilised public spaces such as edible gardens, |18/19 Council - Community Development & Planning & Infrastructure | For consideration in 18/19 budget process
urban games, street makeovers and temporary closures for street activity and neighbourhood building
Page 8 of 40Section 9
Page 9 of 40
Key Initiative 6: Advocate for and encourage local programs and services that aim to prevent mental illness and social isolation
F Provide and promote activities and awareness campaigns such as mental health week and World Mental Health Day (October) |16/17 Council - Community Development Core budget
he Prioritise funding through Councils Community Grants Program for projects that address social isolation or reduce the risks of {17/18 Council - Community Development Core budget
mental illness in the community
he Promote local and accessible support services for families, friends, neighbours and colleagues of people with mental illness 17/18 Council - Community Development Core budget
Deliver programs and services which reduce social isolation and increase community connectedness. Council - Libraries & Galleries Core budget
Key Initiative 7: Enhance community safety through the implementation and application of Crime Prevention through Environmental Design (CPTED) principles
a Incorporate CPTED principles in all council documents relating to the development and refurbishment of public facilities and Council - Planning and Infrastructure & Community Services Core budget
places.
Key Initiative 8: Develop and implement behavioural change strategies to help achieve Council’s Towards Zero Waste — Waste Minimisation Plan
li. [Launch Towards Zero Waste Campaign during National Recycling Week. 16/17 Council - Waste Core budget
li. | Encourage and improve recycling outcomes through awareness training, behaviour change, and education programs. 16/17 Council - Waste Core budget
he Encourage voluntary uptake of the garden waste (3 bin system) collection service, including awareness raising of correct use 16/17 Council - Waste Core budget
iv. Prepare Community for mandatory three-bin system of waste collection including the garden waste bin in Oct 2017, including 17/18 Council - Waste For consideration in 17/18 budget process
community education and awareness campaign, and the development of a reward and recognition program for excellent
recycling and garden waste performance
Manage and promote the correct and effective use of the garden waste (3 bin system) 17/18 Council - Waste For consideration in 17/18 budget process
Key Initiative 9: Assist community groups and sporting organisations to maintain their community assets
li. ]Provide community grants to organisations to assist with the cost of maintenance and upgrades of community facilities Council - Community Development Core budget
lii. ___|Seek funding from non-council sources to upgrade and improve community facilities. Council - Community Development Core budget
he Identify, assist and support community groups in applying for funding from non-council sources by assisting with grant writing, Council - Community Development Core budget
letters of support, planning support etc.
Implement the Community Land and Infrastructure Tenure Policy in order to provide a consistent approach for the Council - Community Development & Property and Facilities Core budget
administration of new and continuing tenure arrangements.
Fund Unitywater fixed water and sewerage access charges and limited usage charges for eligible not for profit incorporated 16/17 Council - Community Development & Property and Facilities Core budget
organisations
Provide building insurance cover to all eligible community facilities on Council owned and managed land 16/17 Council - Community Development & Governance Core budget
Vil. Undertake condition audits and develop facility maintenance schedules for all community facilities and sports fields on council 16/17 Council - Community Development, Property and Facilities & New Initiative 15/16/17 budget
owned or managed land Building and Plumbing
Key Initiative 10: Undertake a review of land requirements to meet the objectives highlighted in the Social Strategy
Adopt a Desired Standards of Service for Public Parks and land for Community facilities network to met the future needs and 16/17 Council - Planning and Environment Core budget
standard of facility provision across the Shire
Page 9 of 40Section 10
Page 10 of 40
Current and Proposed Actions Lead Agency Resources Required
Key Initiative 1: Actively encourage the establishment of social enterprises in the Shire
PY Explore opportunities for expansion of Social Enterprise and the creation of new social enterprises to increase employment 17/18 Council - Community Services For consideration in 17/18 budget process
opportunities
Collaborate with Social Traders and Social Ventures to assist identification of potential social enterprise partner opportunities 18/19 Council - Community Services For consideration in 18/19 budget process
that will assist the most vulnerable in our Shire
Key Initiative 2: Improve and advocate for inclusive access to public places, spaces and services
P| In consultation with community groups and individuals who experience difficulties accessing public spaces, identify key areas for }17/18 Council - Community Development and Planning & Infrastructure |Core budget
improvement in service provision and public area access
Identify opportunities to make changes (or advocate) for improved outcomes for people who experience difficulty in accessing |17/18 Council - Community Development Core budget
services or spaces in Noosa Shire
Key Initiative 3: Work with traditional owners and the local indigenous community and value their needs and views in policy development
P| Identify traditional owners and representatives of the local indigenous community and establish respectful dialogue Council - Community Development & Strategic Planning & Core budget
Libraries and Galleries
Provide and formalise opportunities in council policy development processes to engage with traditional owners and the local 17/18 Council - Community Development & Strategic Planning Core budget
indigenous community.
Key Initiative 4: Development a social procurement policy and incorporate social benefit criterion into Council’s procurement processes
li. __| Establish a database of the social enterprises operating within the Shire (through CPRT and service mapping 17/18 _|Council - Community Development & Procurement
ii. |Develop a social procurement policy that encourages the development of local social enterprises 17/18 Council - Community Development & Procurement
nh Review pilot Social Procurement café enterprise in Cooroy Library 18/19 [Council - Libraries & Galleries Core budget
Key Initiative 5: Advocate to Federal and State Governments for increased support for social service provision where need and gaps arise ee
P| Identify key state and federal government departments with responsibility for social issues affecting the Noosa community and |16/17 Council - Mayor, Councillors, CEO, Directors Core budget
establish and/or maintain a strategic relationships
ho Through the CPRT, identify opportunities for advocacy on Noosa Shire's priority social issues 17/18 Council - Community Services Core budget
Key Initiative 6: Plan for an increase in the numbers of elderly people living independent
li. [Deliver programs and services which support older people living independently though Council libraries Council - Libraries & Galleries and Community Facilities
ho Ensure the planning scheme allows for housing, services and infrastructure that supports aged persons 17/18 Council - Strategic Planning Core budget
Key Initiative 7: Advocate for increased flexible respite opportunities for the frail aged and people with a disability
P| Work with key stakeholders in respite service provision in Noosa and the broader Sunshine Coast region to deliver coordinated |17/18 Council - Community Development & Community Facilities Core budget
service provision for frail aged or people with a disabili
oo Investigate opportunities to increase the availability of accommodation for adults with a disability, i.e. share-mates rental 17/18 Council - Community Development & Strategic Planning Core budget
initiative
Key Initiative 8: Work with the community and relevant Federal and State Government agencies to assist the implementation of major social reforms such as the National Disability Insurance Scheme and Domestic Violence initiatives
Zz Identify key stakeholders for implementation of major social reforms through CPRT, service mapping and sector consultation 16/17 Council - Community Development & Community Facilities Core budget
Key Initiative 9: Undertake a Housing Needs Analysis to inform planning and future advocacy
PY Complete a Noosa Housing Needs analysis in consultation with key stakeholders 16/17 —_ |Council - Strategic Planning New Initiative 16/17 budget
Page 10 of 40Section 11
Page 11 of 40
Key Initiative 10: Work with government agencies, not-for-profit organisations and the business sector to explore innovative ways of tackling housing affordability
F Provide advice and assistance to homeless residents in the Shire Council - Community Development, Local Laws and Parks and |Core budget
Gardens
Hh Identify government departments, not for profits and businesses with an interest in addressing housing affordability in the Noosa }16/17 Council - Community Development Core budget
Shire and work with these agencies to address issues of homelessness in the Shire.
he Engage with key stakeholders identified in 10ii to inform CPTR and Housing Needs Analysis 16/17 Council - Community Development Core budget
Key Initiative 11: Encourage inclusive practices in community and commercial activities to ensure everyone, regardless of their abilities or challenges, is able to participate in community life
| Prioritise funding through the Community Grants program for projects that support inclusive practices in community activities 17/18 Council - Community Development Core budget
HY Provide opportunities to showcase local organisations who provide excellence in inclusive practices 18/19 Council - Community Development For consideration in 18/19 budget process
Key Initiative 12: Continue to facilitate improvements in public transport, walking and cycling facilities to lessen dependency on private vehicles
li___| Finalise and seek Council endorsement of a Noosa Transport Strategy 16/17 Council - Infrastructure & Planning Initiative funded from 15/16
yo Implement key actions identified in Council Transport Strategy 17/18/19 |Council - Infrastructure Planning and Design For consideration in 17/18/19 budget process
Page 11 of 40Section 12
Page 12 of 40
| Current and Proposed Actions Internal Responsibility Resources Required
Key Initiative 1: Develop and implement an Arts, Cultural and Heritage Plan
P| Develop and seek endorsement of a Noosa Arts, Culture and Heritage Plan 16/17 [Council - Community Services New Initiative 16/17 budget
including the incorporation of a public arts polic
r | Implement key actions identified in the Noosa Arts, Culture and Heritage Plan. 17/18/19 |Council - Community Development, Libraries and Galleries For consideration in 17/18/19 budget process
Key Initiative 2: Work with creative businesses, not for profits, governments and cultural organisations to develop and expand the Shire’s creative industries
li __ | Deliver heritage and gallery based exhibitions Council - Libraries & Galleries
ii {Expand and deliver ‘Grow your Arts’ development programs 16/17 Council - Community Development & Galleries New Initiative 16/17 budget
a Identify local businesses, not for profits and cultural organisations with an interest in creative industry sector development 16/17 Council - Community Development & Galleries Core budget
Develop a professional partnership and support with the Sunshine Coast Creative Alliance 16/17 Council - Community Development & Galleries New Initiative 16/17 budget
Coordinate opportunities for organisations to form partnerships and events that showcase and grow creative industries 17/18 Council - Community Development, Libraries & Galleries Core budget
Key Initiative 3: Support local artists and arts organisations to provide a range of arts and cultural services and activities
li. __| Partner with Arts Queensland in the provision of the Regional Arts Development Fund (RADF Council - Community Development
ii. [Continue to deliver Floating Land Environmental Art event Council - Libraries & Galleries
iii. {Work in partnership with local organisations to deliver arts and cultural services and activities Council - Libraries & Galleries
iv. Design and deliver professional development programs to increase the capacity of both community organisations and creative |17/18 Council - Community Development, Libraries and Galleries For consideration in 17/18 budget process
practitioners
Key Initiative 4: Use social media and emerging technologies for information sharing and lifelong learning purposes
| Deliver programs and services which utilise emerging technologies to provide information and facilitate lifelong learning Council - Libraries & Galleries Core budget
ii. {Partner with the Sunshine Coast Creative Alliance to develop an arts sector e-newsletter 16/17 Council - Community Development and Galleries
| Include emerging technologies as focus area of Grow
5 1 1 1 21 10 878 1377 61 21 96 Your
5 1 1 1 21 11 946 1377 61 21 86 Arts projects 17/18 Council - Community Development New Initiative 16/17 budget
Key Initiative 5: Encourage local innovation and creative responses to community issues
li. __ [Implementation of Rufous Street Master Plan and construction of digital hub 16/17/18 |Council - Community Services & Infrastructure and Planning Capital initiative 16/17/18 budget
e | Prioritise RADF grant funding to address identified social issues. 17/18 Council - Community Development Core budget
Key Initiative 6: Facilitate the co-location of community groups for the purpose of resource and information sharing
li. [Facilitate networking opportunities and management workshops for arts community groups Council - Community Development
F | Create/support creative community hubs in locations such as Wallace Park, Cooroy Butter Factory, Noosa Junction, Pomona 16/17 Council - Community Development, Galleries and Libraries Core budget
Key Initiative 7: Respect Noosa’s history and heritage and identify opportunities for preservation, interpretation and celebration
al Maintain a heritage library service which collects and documents local heritage and provides services and programs to enable Council - Libraries & Galleries Core budget
local heritage to be broadly accessible.
ii [Implement new heritage levy polic 16/17 Council - Libraries and Galleries, Strategic Planning
iii {Work with Noosa Museum to develop a 5-year strategic plan and collections polic 16/17 Council - Libraries New Initiative 16/17 budget
In partnership with community organisations, complete the renovation of Tait-Duke Community Cottage with acknowledgement |16/17 Council - Community Development and Libraries Core budget and external funding
to the history and heritage through historical display and celebrations
Develop Indigenous signage project in recognition of significant locations and flora and fauna in consultation with traditional 17/18 Council - Libraries and Galleries & Planning and Infrastructure | For consideration in 17/18 budget process
owners
Progressively digitise heritage material to increase accessibility and preserve original materials 16/17/18 |Council - Libraries & Galleries Heritage Levy
Page 12 of 40Section 13
Page 13 of 40
i___| Encourage local festivals, events and activities through Councils Community Grants progam Current_|Council- CommunityDevelopment_CCore budget
A aa
_ SSS SS aR asi somey A Pas eessaess Fe aSaSane aS
li____|Conduct a review of the Noosa Regional Gallery including service delivery andlocation, ——C*dé'7/18___—[Counnciil - Libraries & Galleries CCSCSCdi For consideration in 17/18 budget process _|
jii___ |Develop/support Arts outreach activity/strategy i.e.: satellite Gallery programs to remote/community/schools_ (17/18 [Council - Community Development and Galleries | Foor consideration in 17/18 budget process _|
OE esszs<|;E; , GE eeeeeeeeeeooeorrereeeeseeseeereerrernroeeeure'cereeeeeeeeeODPPjProo
Page 13 of 40Section 14
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
2 PROPOSED TENURE RENEWALS AND TENURE RENEWAL STATUS UPDATE -
COMMUNITY ORGANISATIONS
DOCUMENT INFORM AT ION
Author Property Officer, Hayley Jamieson
Corporate Services Department
Index ECM/ Subject/ 46.01 PROPERTY MANAGEMENT | Leases
Attachments 1. Status Update - Expired Community Tenure Agreements
2. Expired Community Tenure Agreements to 31 December 2017
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Property Officer to the Services & Organisation Committee
Meeting dated 12 July 2016; and
A. Note Attachment 1 to the report, Status Update - Expired Community Tenure Agreements;
B. Authorise the CEO to enter into tenure renewal negotiations with all community organisations
outlined in Attachment 2 to the report in accordance with the Community Purpose Land and
Infrastructure Tenure Policy; and
C. Apply the exception to the requirement for tendering of the leases under Section 236 (1) (b)
(ii) of the Local Government Regulation 2012 as the leases are to community organisations.
REPORT
Council administers 83 tenure arrangements across the Noosa Shire area for Council owned or
controlled land to various community organisations.
Since July 2015 progress has been made on the backlog of tenure renewals. There are currently
25 tenure agreements that have expired (see Attachment 1) with a number in different stages of
the renewal process. The Property team continue to work closely with the Community Development
team to renew these agreements as quickly as possible.
There are a further 8 community tenure agreements that will expire up to 31 December 2017. A
list of these 8 leases is detailed in Attachment 2.
Consequently, this report proposes that these tenure agreements are to be renewed in accordance
with Community Purpose Land and Infrastructure Tenure Policy which was endorsed by Council
at the Ordinary Meeting on 12 March 2015.
Under Section 236 (1) (b) (ii) of the Local Government Regulation 2012, Council is not required to
tender for the leasing of these properties as the purpose of the lease renewals are to community
organisations. The requirement of this exception is that a relevant Council resolution is first
obtained.
Page 14 of 40
Section 15
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
Previous Council Consideration
Ordinary Meeting, 30 July 2015, Item 13, Page 12:
That Council note the report by the Property and Facilities Manager to the Planning & Organisation
Committee Meeting dated 21 July 2015 and:
A. Authorise the CEO to enter into tenure renewal negotiations with all community organisations
outline in Attachment 1 to the report in accordance with the Community Purpose Land and
Infrastructure Tenure Policy; and
B. Apply the exception to the requirements for tendering of the leases under Section 236 (1) (b)
(ii) of the Local Government Regulations 2012 as the leases are to community organisations.
Finance & Risk
Security of tenure is often a requirement by Government agencies operating grant programs that
community organisations access. Groups can potentially miss out on funding opportunities if
secure tenure arrangements are not in place.
Council also requires that the tenure arrangements be formalised to ensure that effective asset
management arrangements are in place including ongoing maintenance of buildings and facilities
in line with asset management plans.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Nil.
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support X Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws X Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 15 of 40
Section 16
ATTACHMENT 1
STATUS UPDATE - EXPIRED COMMUNITY TENURE AGREEMENTS
App ID Lessee/Permittee Name Address Details Lot & Plan Expiry Status
CLi14/0001 Quamby Pl Tennis Court 3 Quamby Place NOOSA Lot 33 N 21855 28/11/2009 In progress
SOUND
CLi09/0016 Cooroy Gymnastics Club Inc Garnet St COOROY Lot 204 MCH976 31/03/2011 In progress
CLe09/0147 Sunshine Coast Camphor Laurel Timber Initiative In Lower Mill Road Part Lot 5 SP 213104 31/03/2011 In progress
COOROY
CLi14/0007 Cooroy Badminton Club Inc 26 Emerald Street Lot 234 MCH4082 30/04/2013 In progress
COOROY
CLi14/0011 Noosa Lions Football Club Inc 1 Cooyar St NOOSA Lot 1 SP239726 30/09/2013 In progress
HEADS
CLi14/0012 Noosa Branch Little Athletics Inc 1 Cooyar St NOOSA Lot 1 SP239726 15/03/2014 In progress
HEADS
CLi14/0013 Noosa Community Training Centre (T/A Brite Side 2/6 Ventura Drive Lot 77 RP882401 30/08/2015 In progress
Industries) NOOSAVILLE
CLe09/0150 Pomona Cooran Amateur Rugby League Football Club Railway Rd COORAN Lot A & B Lot 117MCH5050 31/12/2015 Commenced
CLi14/0058 Community House 1-3 (Salvation Army) Lot 1 SP23972 No tenure Commenced
CLe09/0116 Noosa District Softball Association Inc 31 Butler St TEWANTIN Lot O SP169987 on 30/06/2011 Draft with groups
3MCH3843 for consideration
CLe09/0117 Tewantin Tennis Club Inc 31 Butler St TEWANTIN Lot J SP169987 on 30/06/2011 Draft with groups
3MCH3843 for consideration
CLe09/0205 Noosa District Rugby League Football Club Inc 31 Butler St TEWANTIN Lot K SP169987 on 30/06/2011 Draft with groups
3MCH3843 for consideration
CLe09/0121 Noosa District Netball Association Inc 31 Butler St TEWANTIN Lot G SP169987 on 30/06/2011 Draft with groups
3MCH3843 for consideration
CLe09/0122 Tewantin Noosa Pony Club Inc 31 Butler St TEWANTIN Lot P RP 169987 on 30/06/2011 Draft with groups
372MCH3843 for consideration
CLe14/0018 Noosa Touch Association Inc 31 Butler St TEWANTIN Lot M & N SP169987 on 30/06/2011 Draft with groups
372MCH3843 for consideration
CLi14/0010 Tewantin Noosa Playgroup 17 Moorindil Street Lot 68 MCH838013 31/10/2013 Draft with groups
TEWANTIN for consideration
CLe09/0002 Tewantin Noosa Cricket Club Inc 2 Poinciana Ave Lot A on Lot12 SP221092 30/06/2015 Draft with groups
TEWANTIN for consideration
Page 16 of 40
Section 17
App ID Lessee/Permittee Name Address Details Lot & Plan Expiry Status
CLi14/0009 Cooroy Community Garden Inc 26 Emerald Street Lot 234 MCH4082 31/10/2015 Draft with groups
COOROY for consideration
CLe09/0030 Kin Kin Community Development Group Inc Old Wahpunga Road KIN Lot B on SP194129 - 31/07/2011 Not commenced
KIN 1SP119738
CLi14/0002 Noosa Outrigger Canoe Club Inc 2 Mill Street Lot 165 SP223758 31/10/2013 Not commenced
NOOSAVILLE
CLi14/0014 United Synergies Ltd - Community Garden 12 Ernest Street Lot 268 SP13627 31/01/2015 Not commenced
TEWANTIN
CLe09/0157 Pomona Memorial School Of Arts Inc 6 Reserve St POMONA Lot 1 MCH5234 31/07/2015 Not commenced
CLi14/0006 Cooroora Woodworkers Group Inc - Wood Storage 4 Johnson Court Lot 4 SP242414 30/09/2015 Not commenced
COOROY
CLi14/0008 Sunshine Coast Camphor Laurel Timber Initiative - Wood 4 Johnson Court Lot 4 SP242414 30/09/2015 Not commenced
Storage Area COOROY
CLi09/0043 Sunshine Coast Sports Aviators Inc Tingira Crescent Lot 149 RP 130983 30/09/2015 Not commenced
SUNSHINE BEACH
(136 David Low Way)
CLi09/0025 Veggie Village Community Gardens Inc 4 Rufous St PEREGIAN Lot 75 MCH839108 09/06/2017 Completed
BEACH
CLi14/0005 Pomona & District Community House Inc (Lawson Shed) 2 Station St POMONA Lot B MCH4799 on Lot 21 30/04/2018 Completed
RP910994
CLi15/0001 Tinbeerwah Hall Inc Sunrise Road Lot 5 RP116185 27/01/2019 Completed
TINBEERWAH
CLi15/0005 Noosa Model Flyers Inc Teewah Beach Road Permit A Lot 7 MCH4562 04/05/2018 Completed
NOOSA NORTH SHORE
Cle15/0006 Sunshine Coast Aviators Teewah Beach Road Lease B Lot 7 MCH4562 02/11/2018 Completed
NOOSA NORTH SHORE
Cle09/0154 Ridgewood Community Hall Association Inc 2 Donnellys Road Lot 1 RP96477 06/03/2019 Completed
RIDGEWOOD
Cle14/0019 Good Shepherd Lutheran College Sports Ovals Walter Hay Lot 909 SP236313 & Lot 31/01/2035 Completed
Drive NOOSAVILLE 101 SP162077
Page 17 of 40
Section 18
ATTACHMENT 2
EXPIRED COMMUNITY TENURE AGREEMENTS TO 31 DECEMBER 2017
App ID Lessee/Permittee Name Address Details Lot & Plan Expiry
CLi14/0003 Pomona Arts Inc 10 Station Street POMONA Lot 22 RP910994 29/03/2016
Cle14/0009 Kin Kin School of Arts Hall 50 Main Street KIN KIN Lot 214 SP143420 ( Lot A on SP221085 30/04/2016
lease survey)
CLe09/0155 Federal Memorial Hall 2 Skyring Creek Road FEDERAL Lot 320 SP 187329 31/05/2016
CLe09/0153 Noosa Community Radio – The J The J 60 Noosa Drive NOOSA HEADS Lot 2 SP 191701 30/06/2016
CLe09/0148 Cooran Memorial School of Arts 14 King Street COORAN Lot 38 RP42022 31/03/2017
CLi09/0017 Kin Kin & District Tennis Club 50 Main Street KIN KIN Lot 214 SP143420 ( Lot X on SP221085 16/06/2017
lease survey)
CLe09/0149 Noosa Shire Arts & Crafts Association 54 Eumundi Noosa Road NOOSAVILLE Lot A SP213098 lease survey 31/12/2017
(Wallace Park)
Cle09/0160 Kin Kin Rual Fire Brigade 57 Main Street KIN KI2 Lot 200 SP233184 31/12/2017
Page 18 of 40
Section 19
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
3 COOROY DATA CENTRE - LEASE OPTION TO MACH TECHNOLOGY GROUP PTY LTD
DOCUMENT INFORM AT ION
Author Property Officer, Michelle Stirling
Corporate Services Department
Index ECM/ Subject/ 46.1 – Building Leases/ Applic #: LEAS13/0036 Cooroy Data
Centre
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Property Officer to the Services & Organisation Committee
Meeting dated 12 July 2016 and authorise the Chief Executive Officer to extend the current lease
agreement to Mach Technology Group Pty Ltd over Lot 1 on SP221081 for a further two (2) year
period commencing 31 October 2016.
REPORT
The Cooroy Data Centre is located at 11A Maple Street, Cooroy (adjacent to the Cooroy Butter
Factory). Council constructed the Data Centre in 2008 as part of the Noosa Clever Networks
Project. The project was the subject of a funding agreement between Noosa Council and the then
Federal Department of Broadband, Communications and the Digital Economy.
Mach Technology successfully tendered to operate the Data Centre and a 5-year lease
commenced on 31 October 2008. The lease agreement provided for free rent for the first 3 years,
and a negotiated commercial rental from year 4 due to the Data Centre being considered an
emerging industry at the time.
Pursuant to the lease agreement Mach Technology was awarded 1 x 3-year option commencing
31 October 2013. An additional option falls due this year, and the incumbent has requested in
writing to exercise the final (2) year option commencing 31 October 2016.
Accordingly, the purpose of this report is to extend the current lease for a further 2 years
commencing 31 October 2016. The incumbent has generally discharged its obligations in relation
to the current lease to date.
Previous Council Consideration
Nil.
Page 19 of 40
Section 20
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
Finance & Risk
Council could be exposed to various contractual risks should the lease renewal not be considered
and the incumbent remains on site.
Council has factored in the lease revenue stream for the site into the 2016/17 budget. Failure to
renew the lease arrangement will impact on Council’s overall revenue budget.
Consultation
External Consultation - Community & Stakeholder
Mach Technology Group Pty Ltd
Internal Consultation
Director Corporate Services
Property and Facilities Manager
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws X Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 20 of 40
Section 21
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
4 APPOINTMENT OF EXTERNAL MEMBERS TO COUNCIL'S AUDIT & RISK COMMITTEE
DOCUMENT INFORM AT ION
Author Governance Advisor, Paul Bright
Executive Office
Index ECM/ Subject/ Audit & Risk Committee
Attachments Nil.
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Governance Advisor to the Services & Organisation Committee
Meeting dated 12 July 2016 and re-appoint the current external members of the Audit & Risk
Committee, Scott Williams and Cameron Jaggers for a further term of two years from August 2016
to August 2018.
REPORT
Council’s Audit and Risk Committee is a statutory requirement under the Local Government Act
2009. Currently the Committee is made up of the Mayor and Cr Jackson as the Councillor
representatives on the Committee, and Scott Williams and Cameron Jaggers as external members.
In July 2014, Council appointed Scott Williams and Cameron Jaggers as external members of the
Audit & Risk Committee for a term of two years commencing in August 2014.
Over the last two years, Mr Williams (current Committee Chair) and Mr Jaggers have provided the
Committee with excellent service and expertise in supporting the Committee’s role in managing
risk, oversight of financial controls, liaison with the Council’s auditors and also the review of
Council’s financial statements. Details of their experience is as follows:
Cameron Jaggers
Associate at KMPG specialising in internal audit, risk and control services. Numerous
professional qualifications including a Master of Professional Accounting and is a current
facilitator at the Institute of Chartered Accountants. High level of professional expertise in audit,
risk management and project control risk reviews.
Scott Williams AM
Former Councillor and Shire President of a local government in New South Wales. Past and
current board member of numerous major boards including University of New England and the
University of the Sunshine Coast. Has owned and operated a number of significant businesses
and is a fellow of the Australian Institute of Company Directors.
Page 21 of 40
Section 22
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
Council’s Governance Advisor has liaised with Mr Williams and Mr Jaggers to:
Advise of Council’s appreciation for the valuable contribution that they have both made to the
Committee over the past two years; and
Confirm their interests with respect to undertaking another two year term on the Committee.
Both Mr Williams and Mr Jaggers have confirmed that have enjoyed their roles on the Committee
and would appreciate the opportunity to continue for another term subject to Council’s approval.
Previous Council Consideration
Ordinary Meeting, 28 April 2016, Item 3, Page 6
That Council note the report by the Chief Executive Officer to the Services & Organisation
Committee meeting dated 19 April 2016 and:
…..
H. Appoint the Mayor and Cr Jackson as members of the Audit and Risk Committee;
….
Ordinary Meeting, 31 July 2014, Item 11, Page 10
That Council note the report by the Chief Executive Officer to the Planning & Organisation
Committee Meeting dated 22 July 2014 and appoint Scott Williams and Cameron Jaggers as the
two external members of the Audit Committee for a term of two years.
Finance & Risk
Having appropriately qualified, competent and practically minded external members appointed to
the Committee is essential to ensure that the Committee adequately discharges its important
oversight role.
It is with confidence based on Mr Williams and Mr Jaggers performance on the Committee to date
that they are recommended for reappointment.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Nil.
Departments/Sections Consulted:
X Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
X Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 22 of 40
Section 23
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
5 NOOSA LOCAL DISASTER MANAGEMENT GROUP - EMERGENCY MANAGEMENT
ASSURANCE FRAMEWORK
DOCUMENT INFORM AT ION
Author Director Planning & Infrastructure, Martin Drydale
Planning & Infrastructure Department
Index ECM/ Subject/ Local Disaster Management Group
ECM/Subject/ Local Disaster Management Plan
ECM/Subject/ Disaster Operations
Attachments Nil.
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Director Planning & Infrastructure to the Services &
Organisation Committee Meeting dated 12 July 2016 and adopt the shared responsibility principles
of the IGEM Emergency Management Assurance Framework, for the purposes of the ongoing
development and improvement of Council’s disaster management capabilities.
REPORT
Background
The Inspector-General Emergency Management website (www.igem.qld.gov.au) states that:
“The Emergency Management Assurance Framework (EMAF) is a commitment by Queensland’s
disaster management stakeholders to position Queensland as the most disaster resilient State in
Australia.
The framework supports accountability and builds consistency across all levels of the disaster
management arrangements and reinforces a shared responsibility for delivering better disaster
management outcomes for the community.
The framework, the first of its kind in Queensland, promotes an end-to-end approach to the
continual improvement of disaster management effectiveness and will enable a statement of
confidence in Queensland’s disaster management arrangements. Developed in collaboration with
disaster management practitioners, the framework provides a standard that can be applied by all
Queensland disaster management stakeholders to ensure their legislative responsibilities are met
and that disaster management programs are effective, aligned with good practice, encourage the
best use of resources and meet the needs of Queensland communities.”
Page 23 of 40
Section 24
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
Structure of the Inspector-General of Emergency Management (IGEM) EMAF
The objectives of the Framework are to:
direct, guide and focus work of all entities, including all tiers of government, to achieve key
disaster management outcomes for the community;
promote cooperation between entities responsible for disaster management in the State;
support emergency services, other entities and the community to identify and improve disaster
management capabilities;
identify opportunities for cooperative partnerships to improve disaster management outcomes;
support continuous improvement in disaster management;
provide consistency and reinforce “cultural interoperability” based on “shared responsibilities”;
and to
promote excellence in disaster management.
As an organisation, Council can hope to achieve the following Key Outcomes by applying the
principles of the Standard to its disaster management operations:
a better understanding of the strengths and residual risks in disaster management capabilities
(individual and sector-wide);
identification of opportunities for joint investment through planning to build capability and
capacity and improve performance;
access opportunities for cooperative action across Government and the community;
regularly and consistently monitor and evaluate progress towards achieving the Standard; and
identify disaster management priorities.
The Framework provides for a number of Shared Responsibility components which enunciate a
structured way in which to assess current performance, identify improvement areas and measure
compliance. These being:
Hazard Identification and Risk Assessment;
Hazard Mitigation and Risk Reduction;
Preparedness and Planning;
Planning;
Emergency Communications;
Response; and
Relief and Recovery.
Page 24 of 40
Section 25
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
The following graphic provides a visual representation of the Framework and in particular the
Shared Responsibilities which will provide the focus of development and improvement activities.
A copy of the Emergency Management Assurance Framework has been made available in the
Councillors’ Room.
Page 25 of 40
Section 26
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
Next Steps
The appointment of a designated officer from 1 July 2016, with responsibility for supporting the
development and improvement of Council’s disaster management capability, provides an
opportunity to drive this initiative forward and to see the Local Disaster Management Group operate
more effectively.
Council will also continue to work closely with the District Disaster Management Group Chair and
Executive Officer to ensure a collaborative approach to achieving the six shared responsibilities.
Further reports on planned activities and progress in meeting the Assurance Framework principles
will be presented over the course of the 2016/17 financial year.
Previous Council Consideration
Nil.
Finance & Risk
Disaster Management is identified in Council’s Corporate Risk Register as a High Risk. Moving
towards compliance with the IGEM-EMAF has been identified as an important mitigation activity.
Consultation
External Consultation
The Local Disaster Co-ordinator has advised the Noosa Local Disaster Management Group that
Council intends to use the IGEM-EMAF for improvement purposes, and has received support for
this proposal from that Group.
Internal Consultation
Consultation has occurred with the Director Community Services, in his role as Recovery
Coordinator.
Departments/Sections Consulted:
Chief Executive Officer X Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 26 of 40
Section 27
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
6 1516T076 REGISTER OF PRE-QUALIFIED SUPPLIERS FOR THE HIRE OF PLANT AND
OPERATORS
DOCUMENT INFORM AT ION
Author Works Coordinator, Justin Steel
Planning & Infrastructure Department
Index ECM \ Subject \ Contracting \ Contractors and Consultants
ECM \ Subject \ Procurement \ Purchasing and Supply Matters
Attachments Nil.
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Works Coordinator to the Services & Organisation Committee
Meeting dated 12 July 2016 and:
A. Award the contractors listed in Table 1 within the report as pre-qualified suppliers for plant
and operator hire pursuant to tender 1516T076; and
B. Award the contract for an initial term of up to two (2) years, with an option to extend the
arrangement up to twelve (12) months.
REPORT
Noosa Council has an operational requirement for the short and long term hire of various types of
plant to conduct activities relating to construction, maintenance and renewal of Council’s assets
including roads, pathways, drainage infrastructure etc. Council’s internal heavy plant fleet meets
most normal day to day requirements but where Council does not have the required internal plant;
there is a need to externally hire plant and operators to support these activities.
1. Tender Process
Tenders were sought via an open market Invitation to Tender process. The tender opened on 20
February 2016 and closed 14 March 2016. Fifty-eight (58) submissions were received in total, with
fifty four (54) deemed conforming and evaluated. The four (4) non-conforming submissions were
due to inadequate documentation being submitted which did not meet Council’s tendering
requirements (as required under Council’s Conditions of Tendering, Clause 10).
2. Tender Assessment
The conforming submissions were assessed using the following non-price criteria:
Capability & Resourcing
Contract Experience & Capacity
Methodology
Quality
Health & Safety
Environment & Sustainability
Contribution to Local Economy
Page 27 of 40
Section 28
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
As a Schedule of Rates was submitted for this tender request, the evaluation panel was unable to
consider price as a criteria fairly. As a result, each tenderer was provided a $1 pricing value to
ensure equitable comparison for each remaining non-price criteria.
Each conforming tenderer scored satisfactory or above which enabled them to be recommended
for the panel.
Table 1 shows the list of contractors recommended to form the pre-qualified supplier panel
arrangement for the hire of plant and operators.
Table 1: List of Pre-Qualified Suppliers under 1516T076
ACE Rentals Ensbey Earthmoving Master Hire
All Sopes Rempote Control Mowing Enviro Sweep McGarrell Plant and Equipment Pty LTd
Allcott Hire EWP Hire Pavitt Earthmoving
Amanda Sims Ezyquip Hire Peter Dennehy and Sons Earthmoving
Anmel Cherrypicker Hire Fishys Earthmoving PowerClear Pty Ltd
Asphalt Innovations Fraser Earthworks Pty Ltd Quality Plant Hire
Bebrok Excavations Pty Ltd Graham Russell R&J Opal Mines Pty Ltd
Boardman Sand and Gravel Pty Ltd Hastings Deerings (Aust) Ltd Rosmech Sales & Service Pty Ltd
Bonnell Bros Pty Ltd HTD Australia RW & G Johnston Pty Ltd
Boom Logistics Ltd I.B.S. Excavations S&T Nicholls Pty Ltd
BS & AF Dixon Integra Contracting Sherrin Rentals Pty Ltd
Cleanaway Operations Pty Ltd Jet Vac Excavations Shovlin Plant Hire (Australia) Pty Ltd
Coates Hire Operations Pty Limited Kelly's Bobcat Hire Smart Earthworx
Conplant Pty Ltd Kenilworkth River Sand Pty Ltd Sniffers Group
Cooloola Excavations Pty Ltd Kennards Hire Stabilised Pavements Australia
Crejae Excavations Kevin Smith Super Vax Pty Ltd
Earth 2 Turf Lonspa Pty Ltd Suttons Cleaning Service Qld Pty Ltd
Earthland Group M.T.E. Sales and Services Pty Ltd Voight Contracting Pty Ltd
The recommended panel arrangement allows Noosa Council to enter into an agreement with the
above suppliers having met the required criteria, and will reduce staff time spent procuring plant.
The term of the panel arrangement will be for an initial period of two (2) years, with an option to
extend for a further term of up to twelve (12) months.
Page 28 of 40
Section 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
3. Programme
Once the panel is awarded, contractors will receive purchase orders for hire of plant and/or
operators when required to support Council’s activities. Tasks will be distributed to the most cost
effective contractor with the appropriate plant and equipment and/or operator on the panel.
Finance & Risk
Provision has been made within the Work Operations budget to allow for the hire of plant and
operators to be supplied under the register of pre-qualified suppliers.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Finance, Procurement, Environment, Civil Operations and Asset Planning.
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries X Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service X Civil Operations
Economic Development X Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 29 of 40
Section 30
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
REPORTS FOR NOTING BY THE COMMITTEE
7 ELECTRIC BUS LEASE UPDATE
DOCUMENT INFORM AT ION
Author Project Officer, Joanna Ferris
Planning & Infrastructure Department
Index ECM \ Project\ TP000300
ECM \ Subject\ Commercial Bus Routes
ECM \ Subject\ Transport Levy
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Project Officer to the Services & Organisation Committee
Meeting dated 12 July 2016 providing an update on the electric bus tender.
REPORT
At the Ordinary Meeting of 19 May 2016, Council agreed to nominate Higer Bus & Coach as the
preferred tenderer for the supply of electric buses for a 6-month trial period, subject to the following
conditions being successfully completed:
1. The capacity of the local Energex infrastructure at Noosa Junction Bus Station and Diyan
Street, Tewantin to support the required recharging stations; and
2. The Chief Executive Officer to negotiate and agree to any remaining items requiring
clarification and to award Contract 1516T067 to Higer Bus & Coach subject to satisfactory
compliance with the remaining conditions.
The items below provide an update on progress to date:
1. Capacity of the local Energex infrastructure at Noosa Junction Bus Station and Diyan
Street, Tewantin to support the required recharging stations
a. Initial advice from Council’s electrical consultant was that the existing Energex network at
both locations would be insufficient to power the requirements of the electric bus charging
stations, and it was likely to require pad mount transformers at each location.
b. Applications were lodged with Energex on 31 May 2016 for Energex to investigate the
changes required to their network, in order to accommodate the electric bus charging stations
at both Diyan St and Noosa Junction Transit Centre.
c. A meeting was held on 2 June 2016 with Higer Bus & Coach, Noosa Council, TransLink,
Department of Transport and Main Roads and Council’s electrical consultant Robert
Graham. The meeting included a site visit to jointly inspect the proposed bus charging station
locations at Diyan St, Tewantin and Noosa Junction Transit Centre. The Noosa Junction
Transit Centre was deemed unsuitable for the bus charging stations due to the difficulty and
likely high cost of amending existing infrastructure to suit the charging station.
Page 30 of 40
Section 31
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
An inspection of the Noosa Heads Bus Station which is also on the same bus route revealed
a much simpler site for incorporation of the bus charging infrastructure. Consequently, the
Transit Centre application was cancelled and resubmitted for Noosa Heads Bus Station on
3 June 2016.
d. In anticipation of seeking support from Energex due to this project being an Australian first,
a letter was sent from Mayor Tony Wellington to the Energex CEO on 7 June 2016 requesting
fast-tracking of the applications, in order to meet the proposed timings for the trial. A positive
response from the Energex CEO was received on 16 June 2016 with a commitment to
support working with Noosa Council to progress the project.
e. Energex assessment of the applications formally commenced on 22 June 2016. Advice to
date from Energex staff is that the applications have been fast tracked and are at the detailed
planning phase.
f. As part of the Energex assessment, Energex have requested detailed information on the
electric bus charging specifications. The purpose of requesting the information is to
determine the design of the pad mount transformer required at each site, and to ensure the
power drawn by the charging stations does not affect the quality of electricity in the area.
g. On 29 June 2016, Higer Bus & Coach Australia CEO travelled to meet with the bus charging
design engineers in China, with the aim of confirming the bus charging stations are able to
meet Energex requirements. The outcome of these meetings is expected on 5 July 2016
ahead of an onsite meeting on 6 July 2016, which will then in turn allow Energex to progress
the design of the pad mount transformers and other network changes.
h. Given the bus charging stations will require pad mount transformers and other network
changes, Council will seek to negotiate with Energex for the most cost effective and
advantageous outcome for the trial. It is proposed that given the costs are likely to be high
and the trial duration only 6 months, a lease of the Energex infrastructure may be the most
advantageous option. The outcome of these negotiations will be part of a future report to
Council regarding the project.
i. Energex have advised that any infrastructure works will have a 26 week lead time. This
places any installation no sooner than early January 2017. This timing accords with the bus
manufacture and delivery timetable which would occur no earlier than the end of January as
described in more detail below.
2. Negotiations
Council and Higer Bus & Coach have had ongoing negotiations regarding the lease agreement for
the delivery of the buses, and Council’s request for contract performance security in the form of
bank guarantees. An update on these is provided below.
a. Programme
With the aim of all outstanding items being resolved to Council’s satisfaction and a lease
agreement signed during the week of 11-17 July, bus delivery is expected to take 28 weeks (7
months) arriving approximately the 16-20 January 2017. Subject to no further extensions, the six-
month trial would conclude on 30 June 2017.
Key dates during the trial period include:
Last week of Xmas School Holidays (Qld) 16– 23 Jan 2017.
Australia Day 26 January 2016
Easter School Holidays (Qld) 31 March – 18 April 2017
Easter week-end 14-17 April 2017
Proposed Free Holiday Buses 8 – 17 April 2017
Page 31 of 40
Section 32
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
b. Contract Performance Security
The draft lease agreement included the requirement for two bank guarantees as performance
security. The requirement for bank guarantees as security for performance is typical of large
contracts particularly in the construction industry. As Council was impacted by the non-
performance of the previous electric bus supplier, the draft lease agreement sought to impose the
bank guarantee security to ensure incentives were in place for Higer Bus & Coach to perform to
the agreed contract. Whilst Higer Bus & Coach appreciate Council’s intentions for security, they
have advised that this is not typical of the motor industry and the parent company AHG International
Pty Ltd have not endorsed the taking out of financial security.
As an alternative form of guarantee in negotiating the need for contract performance security,
Council has sought a detailed management plan from Higer Bus & Coach which is to cover the
management of risks to the contract. To date Higer Bus & Coach have provided a programme and
letters of support from their major suppliers, along with a critical path Gantt chart which details
potential hold points and mitigation measures. Further work is required on this issue, and Council
will continue to work with Higer Bus & Coach to ensure it is satisfied with their ability to manage
risks to the project.
Previous Council Consideration
Ordinary Meeting, 19 May 2016, Item 1, Page 13
That Council note the report by the Project Officer to the General Committee Meeting dated 16
May 2016 and the Further Report to the Ordinary Meeting dated 19 May 2016 and
A. Nominate Higer Bus & Coach as the preferred supplier for Contract 1516T067 for a six month
lease cost of $131,200 (excl GST) subject to the capacity of the local Energex infrastructure
at Noosa Junction Bus Station and Diyan Street, Tewantin.
B. Delegate authority to the Chief Executive Officer to negotiate and agree to any remaining
items requiring clarification and to award Contract 1516T067 to Higer Bus & Coach subject
to satisfactory compliance with the remaining conditions.
C. Authorise the CEO to negotiate with TransLink, Sunbus and Higer Bus and Coach regarding
the implementation, monitoring and reporting of the live trial; and
D. Approve the funding of the live trial to a maximum of $508,530 to be met from the Public
Transport Levy Reserve.
Risk
This project is an Australian first bespoke project and imposes risks throughout the project
including:
1. Deliverability
As described above, Council is working with Higer Bus & Coach to manage the risks within
respective controls, however the fact that there are numerous operators and parties involved it is
still a relatively high risk to delivery.
2. Electrical Infrastructure
As this is a first for Energex, there is financial risk that the cost of the Energex infrastructure is
higher than Council’s electrical consultant’s estimate of $150,000 per site and that Energex would
seek to recover the full cost of the pad mounted transformers. To mitigate this risk Council will seek
to negotiate with Energex for the most cost effective and advantageous outcome for Council.
Page 32 of 40
Section 33
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
Finance
Table 1: Electric Bus Trial Budget
Organisation Original Trial Budget Expenses to date Remaining Budget
TransLink $480,000 $15,277 $464,723
Noosa Council $550,000 $41,470 $508,530
Total $1,030,000 $56,747 $973,253
The remaining budget for the electric bus trial is $973,253 with a maximum of $508,530 from Noosa
Council and $464,723 from TransLink.
Table 2: Proposed Lease and Non-Lease Costs
Item Lease Cost
Six month lease cost $131,200
Noosa Council contribution $65,600
TransLink contribution $65,600
Item Non Lease Costs (to be confirmed)
Consultancy fees – evaluation, legal, electrical $120,000
Electricity costs $13,000
Gantry cover $12,000
Livery (external & internal) $20,000
Ticketing equipment $6,000
Sunbus cost model $378,790
Overnight garaging of bus TBC
Bus Maintenance TBC
Cleaning $5,000
Marketing $20,000
Contingency $40,000
Total estimated non-lease costs $614,790
Noosa Council contribution $307,395
TransLink contribution $307,395
(Reductions in the marketing and contingency items have been made)
Table 3: Energex Expenses
Item Quantity Amount
Energex applications 2 $14,294
Pad Mounted Transformers 2 $300,000 (to be confirmed)
Total estimated Energex costs $314,294
Noosa Council contribution $157,147
TransLink contribution $157,147
Table 4: Estimated total cost
Item Amount
Lease cost $65,600
Non Lease costs $307,395
Energex Expenses $157,147
Total $530,142
Approved budget $508,530
Shortfall $21,612
Page 33 of 40
Section 34
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
The shortfall funding for the trial could be met through:
The Public Transport Levy Reserve which is currently greater than $1.6 million (exact figure is
unavailable due to the end of financial year processes).
Negotiations with Energex regarding cost saving options with the pad mounted transformers.
Consultation
External Consultation - Community & Stakeholder
Energex Connections Planning Group – Connections Planning Coordinator
Higer Bus & Coach – General Manager
RPG Electrical – Consultant
TransLink – Electric Bus Project Consultant
Internal Consultation
Procurement – Procurement and Contracts Advisor
Finance – Management Accountant
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities X Financial Services
Executive Support Community Development ICT
Libraries & Galleries X Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development X Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 34 of 40
Section 35
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
8 NOOSA COUNCIL TRAFFIC ADVISORY AND SPEED MANAGEMENT COMMITTEE,
JULY 2015
DOCUMENT INFORM AT ION
Author Technical Officer – Transport & Traffic, Lewis Moes
Planning & Infrastructure Department
Index ECM/ Subject/ Traffic Management/ Speed Management Committee
ECM/ Subject/ Traffic Management/ Traffic Advisory Committee
Attachments 1. Action Matrix
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Technical Officer, Transport and Traffic to the Services &
Organisation Committee Meeting dated 12 July 2016 detailing the key outcomes of the Noosa
Traffic Advisory and Speed Management Committee meetings from 30 November 2015, 3 March
2016 and 2 June 2016.
REPORT
The purpose of this report is to update Council on the key outcomes of the Noosa Traffic Advisory
and Speed Management Committee meetings held on 30 November 2015, 3 March 2016 and 2
June 2016.
A number of traffic related issues have been discussed, with the Committee noting that numerous
traffic investigations are still being undertaken before any final conclusions can be made. The
current issues are listed in the Action Matrix included as Attachment 1.
The key outcomes finalised at the Noosa Traffic Advisory and Speed Management Committee
meetings are set out below:
1. Successful Community Road Safety Grant
Noosa Council has been successful in obtaining a Community Road Safety Grant from the
Department of Transport and Main Roads (DTMR) for 100% funding of a Variable Message Sign
(VMS) and speed radar worth $21,450 (excl GST).
The purpose of the VMS and speed radar is to increase road safety by alerting drivers of their
speed as well as displaying road safety messages. With input from DTMR, Queensland Police and
customer requests, a roster has been developed for the deployment of the VMS and speed radar
to provide immediate treatment for known road safety issues in the area.
Page 35 of 40
Section 36
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 JULY 2016
2. Speed Review – Cooroy Connection Road (Elm Street) Cooroy
The Department of Transport and Main Roads (DTMR) undertook a review of the 100km/h speed
limit on Cooroy Connection Road (east of the highway off ramp through to north of Pearsons Road).
The recommendation of this review is:
the speed be reduced to 80km/h between the highway off ramp and just past the Yurol Forest
Road intersection
the speed be reduced to 90km/h from the Yurol Forest Road intersection to north of Pearsons
Road.
This recommendation was supported by the committee, and DTMR has reduced the speed to
80km/h & 90km/h with all necessary signage changes made at no cost to Council.
Previous Council Consideration
Nil.
Finance & Risk
There are ongoing costs associated with traffic investigations in order to ensure a safe road
environment for our community. In most cases safety improvements determined from these
investigations will be funded from operational budgets or referred for consideration in future budget
deliberations.
Consultation
External Consultation - Community & Stakeholder
Qld Department of Transport and Main Roads (Road Operations and Road Safety)
Qld Police Service
Qld Fire and Emergency Services
Internal Consultation
Nil
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office x Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development x Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 36 of 40
Section 37
Page 37 of 40
Attachment 1
M MiNfelew = Traffic Advisory Committee (TAC) & Speed Management Committee (SMC)
m mkeoeweis Action Matrix
As of 2/6/2016
No. Meeting eet Issue Actions & Notes PNXesiCey a] lortTac-yalt
Date No. Officer Status
1. 15/5/2014 2.13 Black Mountain Range Road - Council ¢ Council (Lewis) to finalise the vericom computer Council Ongoing
Speed Reviews data for the appropriate outcome with regards to (Lewis)
Speed reviews generated from customer changing speed, warning signs and advisory signs.
request regarding speeding and requests to Council (Lewis) will prepare a report and plan of
lower the speed limits. Customer requests recommendation to the committee at the next
(RM2014/04481, 12366 & 00432) meeting,
2. 5/3/2015 Weyba Rd Noosaville — speed limit on e Council (Nick) to write a letter to the Farmers Council Ongoing
market day Market organizers to request their new traffic (Nick)
Merits of variable speed limit signage fronting Seer 0 Counc veeeting and
the Farmers Market on Sunday mornings 6am p 9-
— 1.00pm
3. 18/6/2015 3.4 Hill Street, Pomona e Council (Nick) to organize a meeting with DTMR Council Ongoing
Proposed development application with (Leah McKenzie) to present proposed plans and (Nick)
possible intersection redesign with Subway discuss.
Avenue
4. 18/6/2015 3.6 Eenie Creek Rd/Reef St Noosaville e Council (Lewis) has inspected the road surface Council Ongoing
Roundabout around the roundabout during a rain event and it (Lewis)
Customer concerned with pavement of the was determined more maintenance of the exiting
rouandabout and wants Council to investigate drains is required to properly drain the water off the
crashes. Lewis to discuss with Police roundabout road surface. QPS (Sherryn) has
Ww ebCrash details offered to help investigate and do vericom testing
in the future if required by Council.
18/6/2015 3.8 Middle Creek Rd Federal e Council (Lewis) to review and prepare work orders Council Ongoing
Reduction in speed limit (from 80km/h to for any quick wins with regards to signage and line (Lewis &Scott)
6Okm/h). This eed has had several fatal marking solutions. This road has been flagged as
accidents in the last 3 years and is normally a possible blackspot funding. Council (Scott) to DTMR
quiet country road but is unmarked, with blind prepare application for blackspot funding with (Dan)
comers , DTMR (Dan) as a contact point to assist with
applications.
Page 37 of 40Section 38
Page 38 of 40
27/8/2015 3.5 Cooroy Connection Road (Elm Street), ¢ DTMR (Dan) advised the speed review is complete DTMR Completed
Cooroy and the new speed signs of 90km/h are now on the (Dan)
DTMR has conducted a speed limit review of Cooroy Connection Road. DTMR (Dan) advised
Coorov Connection Road. Cooroy with the the intersection at Yurol Forest Road could be a
cuteome of the review to reduce the speed possible candidate for the safer roads sooner
limit from 100km/h to 90km/h. program.
7. 27/8/2015 44 Informing the public of road rules e DTMR (Leanne) will be producing new media DTMR Ongoing
Council wanted to raise the point of informin material, fact sheets and road rule refreshers for (Leanne)
the public about the basic mond rules 9 general public and school education. Community
: - Road Safety Grant outcomes will be announced at
particularly with regards to roundabouts. the end of June. Noosa submitted a grant for a
road rule refresher for motorist using roundabouts.
30/11/2015 3.1 Hasting Street / Woods Park, Noosa Heads _ |e Council (Scott & Nick) to have a discussion with Council Ongoing
A number of overnight camper vans and local laws to look at the possibility of clamping (Scott & Nick)
campers varkin atthe snd ot Hastinas Street wheels as some tourist would disregard fines. This
& Woods Park g g is a whole of shire problem and it was suggested to
raise this at a Councilors informal session for
further discussion. Also look at discussing this with
other Councils in similar situations like Cairns
Council.
30/11/2015 3.5 Louis Bazzo Drive, Pomona e DTMR (Dan) advised the speed data collected DTMR Completed
A customer request through DTMR to do a supported the current 100km/h speed limit. No (Dan)
speed review of Louis Bazzo Drive, Pomona further action required.
of the existing 100kmm/h limit between
Pomona/Kin Kin Road and Boreen Point.
10. 30/11/2015 4.1 Good Shepherd Lutheran College e QPS (Michael) will visit the school and discuss QPS Ongoing
Council is looking at the possibility of operating in the area and issuing tickets to parent (Michael)
improving congestion around the roundabout not complying with the road rules as part of Jump .
and entry into Good Shepherd Lutheran Street Operation. Council (Scott) will also follow up Council
College y p by send a letter to the school. (Scott)
11. 30/11/2015 4.2 Noosa Hill Safety Group Submission e Council (Scott) will assess the recent traffic Council Ongoing
Council have received a submission from the counters and investigate a signage trial to limit (Scott)
Noosa Hill Safety Group about possible traffic movements in the Noosa Hill area.
options to improve traffic safety in the area of
the Noosa Hill Precinct (Eugarie Street,
Nairana Rest & The Quarterdeck)
Page 38 of 40Section 39
Page 39 of 40
12. 3/3/2016 3.2 Eumundi-Noosa Road & Ely Street, e Council (Lewis & Scott) to discuss solutions of line Council Ongoing
Noosaville marking and signage with the Councilors and (Lewis & Scott)
There have been 2 recent car accidents on customers to find the best outcome.
the 18" & 19" of February, Police to provide
more detail. There has also been a number
other traffic issue around this intersection.
13. 3/3/2016 3:3 Diamond Street, Cooroy e Council (Lewis) to discuss with shop owners and Council Ongoing
Customer request to change the parking Councilors regarding the change and to implement (Lewis)
alignment outside the shops. the new 60 degree nose in car parks.
14. 3/3/2016 3.6 Noosa Drive & Viewland Drive, Noosa e Council (Lewis) will remove the give way line Council Ongoing
Heads marking on Noosa Drive & Viewland Drive (Lewis)
Customer request to investigate the give way intersection to reduce confusion.
intersection and the correct road rules.
15. 3/3/2016 3.8 Hospital Street, Pomona e Council (Scott) will be doing a project initiation for Council Ongoing
Council to investigate options following an bollards around the park in Hospital Street so this (Scott)
accident at the Pomona Park on market day project can be considered for future capital
, budgets.
16: 3/3/2016 3.9 Elm Street, Cooroy e Council (Lewis) actioned a works plan to have Council Completed
. llow line marking installed along that section. (Lewis)
Request from QPS to discuss a number of ye :
ease around the Cooroy State School QPS (Mal) was happy with the outcome. No further
, action required.
17. 3/3/2016 4.1 Elm Street & Pearsons Road, Cooroy e Council (Lewis) advised the new retirement estate Council Completed
; : development has conditions to upgrade the (Lewis)
An _ ee ne ahd intersection of Elm St & Pearsons Rd to include a
, dedicated right turning lane to reduce the conflict at
that intersection. Committee was happy with the
outcome, no further action required.
18. 3/3/2016 4.3 Cooroy-Noosa Road, Cooroy e QPS (Mal) was happy this issue was highlighted at QPS Completed
Roadwork compliance the committee and no further action required. (Mal)
19. 2/6/2016 3.4 Traffic Accidents e QPS weren't aware of the finer detail around the QPS Ongoing
Cé-ebsident Panciana Ave & Mosnnall'st Tewantin car accident and QPS (Sherryn) will look (Sherryn)
Tewantin 9"" March 8:30am , into the accident report to see if the road design
‘ was a contributor.
Page 39 of 40Section 40
Page 40 of 40
20. 2/6/2016 41 Elm Street, Cooroy e QPS (Mal) raised an issue of trees on the inside DTMR Ongoing
Requests from QPS for tree maintenance corer of this intersection blocking sight distance (Dan)
around the intersection of Elm Street & Yurol for cars on Elm Street turning right into Yurol Forest
Forest Road Road. DTMR (Dan) will investigate this and will
, action works to the maintenance crew if required.
21. 2/6/2016 4.2 Highways & Motorways e QFES (Archie) raised an issue around the design QFES & QPS Ongoing
Request from QFES to improve emergency of emergency vehicle crossovers on highways and
vehicle crossovers on highways and motorways. There area number of cases where
motorways these are blocked with wire ropes, guardrail & other
hard structures preventing emergency vehicles
access. QFES & QPS to write letters to the Director
General of DTMR to help highlight the issue.
Page 40 of 40