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2015-05-26 Infrastructure & Services Committee Agenda
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AGENDA
Infrastructure & Services
Committee Meeting
Tuesday, 26 May 2015
commencing at 9.00am
Committee Room, 9 Pelican Street, Tewantin
Committee: Crs Sandy Bolton (Chair), Bob Abbot, Frank Pardon, Noel Playford
“Engagement with our community to protect and enhance our lifestyle”
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Section 2
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS 3
Infrastructure Planning & Design 3
1 CAPITAL PROGRAM DELIVERY STATUS MAY 2015 3
COMMUNITY SERVICES DEPARTMENT REPORTS 11
Disaster Management & Public Order 11
2 DISASTER MANAGEMENT AND PUBLIC ORDER REPORT TO 30 APRIL 2015 11
Libraries & Galleries 19
3 TENDER FOR COOROY COFFEE SERVICE CONTRACT 1415T025 19
Waste & Environmental Health 22
4 TENDER 1415T003 - SALE OF RECOVERED STEEL AND BATTERIES 22
CLOSED SESSION -
Page 2 of 24
Section 3
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS
(Infrastructure Services only)
Infrastructure Planning & Design
1 CAPITAL PROGRAM DELIVERY STATUS MAY 2015
DOCUMENT INFORM AT ION
Author Asset Planning Coordinator, Bryan O’Connor
Planning & Infrastructure Department
Index ECM/Subject/2014-2015 Annual Capital Works Program
Attachments 1. Capital Projects Delivery Status, 19 May 2015
EXECUTIVE SUMMARY
The project delivery status report is currently presented monthly to the Infrastructure and
Services Committee until the end of the financial year, with the escalated activities around
the delivery of Council’s capital program. The report highlights projects that have been
completed and a general overview of the current and future activities of the projects being
delivered.
This report also provides a capital project delivery spreadsheet (Attachment 1) that provides
a general overview of the projects completed and the status of current projects being
delivered. The previously presented capital delivery project dashboard can be utilised to
demonstrate an individual project’s status at any given time throughout the delivery of this
report.
RECOMMENDATION
That Council note the report by the Asset Planning Coordinator to the Infrastructure &
Services Committee Meeting dated 26 May 2015 providing an update on the status of the
projects being delivered in the 2014/15 Capital Works Program.
REPORT
The purpose of this report is to inform the Infrastructure & Services Committee of the overall
status of the Capital Works Program projects to 19 May 2015. The report also provides an
opportunity to highlight and discuss projects within the program and also confirm the
completion of projects as they are being delivered throughout the 2014/2015 financial year.
1. Current Projects
Since the commencement of the New Year the escalation in project delivery and overall
progress in the delivery of capital projects has significantly increased. There are currently
159 active projects in the 2014/15 capital program with a value of $23.1m (not including
Emergent Works reserve) as of 19 May 2015. There are now 38 projects completed with the
remaining projects commenced and in varying stages of delivery.
Page 3 of 24
Section 4
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
Some of the projects that have commenced recently include:
• Tewantin Cooroy Noosa Road Rehabilitation Stage 1
• Tewantin Pathway Upgrade & Lighting
• Noosaville Gympie Terrace Pipe Rehabilitation
• Sunrise Beach Ben Lexcen Drive Pipe re-lining
• Noosaville Primary School safety improvements
• Tewantin Primary School safety improvements
In addition to these projects commencing we have a number of upcoming projects being
undertaken through May & June and these include:
• Cootharaba Dr Pages Road and Kinmond Creek road sealing Design
• Noosa heads Park Road boardwalk Design
• Noosaville William Street Pathway
• Tewantin Cooroy Noosa Rd stage 2 – 6
• Tewantin Daintree Estate Stage 2
In addition to these projects, there are a number of projects that are nearing completion by
the end of May or early June:
• Noosaville Lions Park, Pirate Playground Renewal
• Information Technology Mobility project
• Multiple Bus Stop Shelter Upgrades (approx. 5)
• Noosaville Wallace Park Pathways
• Noosaville Gibson Road – Road Safety improvements
• Lake Macdonald Botanical Gardens Pathway Renewal
Botanical Gardens Pathway Renewal Works
Page 4 of 24
Section 5
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
Bus Shelter renewals – Construction of concrete slab for Bus Shelter at Noosa Pde.
2. Projects that will continue beyond financial year
It is important to note that there are two major projects that will continue on beyond 30 June
2015 and will carry-over into the 2015/2016 financial year. These projects have significant
budget amounts totalling $2.8m and impact on the overall project delivery and completion
results. These projects include:
• Noosaville Munna Point Bridge Stage 2 $1.4m
• Pomona Rifle Street Flood Mitigation $1.4m
3. Summary
The overall delivery of the capital program continues to increase in momentum with all of the
projects either completed or commenced prior to the end of June. The escalation in
construction activities will continue over the remaining weeks of this financial year.
The current year to date expenditure including actuals and commitments totals $13.8m. This
is still below the original forecasted expenditure profile. However, the continued effort on
project delivery will see the majority of the 2014/15 capital works projects either completed
or significantly commenced by the end of June 2015.
Previous Council Consideration
The capital works program has previously been distributed to Councillors (document titled
“Capital Works Program 2014/2015”).
Finance & Risk
Nil
Consultation
External Consultation - Community & Stakeholder
Nil
Page 5 of 24
Section 6
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
Internal Consultation
Project delivery staff within the Planning and Infrastructure Department were consulted in the
preparation of this report.
Departments/Sections Consulted:
Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 6 of 24
Section 7
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
Attachment 1
Page 7 of 24
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
Attachment 1
PROJECTS IN PROGRESS
Project Project Name Project Priority / Project Stage Project Overall Year To Date Estimated To
Number diac 1i ia] Budget Vedi Ul! Financial Year End $
Commitments) $
| 500109|Munna Point Foreshore Stablisation [Medium Approval] 105000] 4722.12] 0277.88
| 500113|CooroyRV Stopover [Medium Approval | 45000] 2420.29] 3579.71]
| __500022|Tewantin Council Officeroofrehab flow Concept. | 30000] 30000
| __500059|Whole of Shire-stormwaterCCTV___— [Medium __[Concept__——| 0000] 2085.25] 7914.75 |
| _500080|Standard DrawingsReview High Concept | 25000] 25000
| __500062|Noosaville-EumundiRd corridor High Concept | 79085.25] OS (79085.25]
| __500104|Cooroy Library Tactile Marker Placement__—— [Medium _[Delivery_ ss |_—9338.5] 9838.5]
| 500010]Kookaburra Park Public Amenities [Medium __— [Delivery |_—55000] 5955.91] 2904.09]
| __500016|Whole of Shire-communitylightpoles__—— [Medium __[Delivery_ __—{|_—_— 75000] 6363.64] 8636.36
| 500028|Whole of Shire-gravelresheeting [Medium [Delivery | 420000] 41552461] -5524.61
| 100728IT Major Projects [Medium Delivery | 128200] 118752.41 9347.6
| __100737|Gibson Road (Eumundi Noosa RdtoThomasst) [Medium __[Delivery___—|__ 430800] 398395.24] 3.2404.76)
|___100738|Sunshine Beach State School safetyimprove [High [Delivery | 9387.12] 1938712]
Page 7 of 24Section 8
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
Page 8 of 24
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
| 500046|NoosaParadeBusStop114—C—C‘“;CSC*sMecdium”~—s[Deelivery | 0000] 1853855] 3:1461.45|
| _500047|NoosaParadeBusStop26_———C—~“‘C*C*S*C*C‘dMeecdium”~—Ss[Deelivery | 40000] —S 587492] -18749.2|
| 500048|NoosaParadeBusStop27_SCSC~*~*‘idMecdiumm ~—s[Deelivery | 40000] —5:9497.52] —-19497.52|
| 500049|NoosaParadeBusStop28_ ss CSC—C~“‘C‘idMecdiumm: ~—s[Deelivery | 5000] 75379.) -10379.1
| _500051|Peregian Beach DLW BusStop87_—SSC|Meedium [Delivery | 125000] ~~ 84822.05] 4017.95]
| _500052|Sunrise Beach Wollomia Way BusStop11 [Medium _—i[Delivery | 40000) — 4487.84] -4 817.84
| 500081]Whole of Shire TrafficStudy ss SSCSCSC*iMeecdiumm [Delivery | 100000] 7699.45] (92300.55|
Multiple [Translinkbusstopsx9 ss SCSC~C~—~‘~CSC‘iMedium Delivery | 420000] ~—419999.7] —-9999.7]
|__500055|Whole of Shireresealandrehab_——SCSCSC*Mecdium’ [Delivery | 5553610] 4226983.45| —1326626.55]
| 500066]Eumundiroad Landfill BioBasin ——SSSCSCSC*sMeecdiumm [Delivery | 403077| 58466831] -181591.31|
| _500117|Sunshine Beach School precinct pathways_——s[Low———sé(Deelivery ~~ | Ss 25000_—S CC —Ci YC SCSC~C~C«i SO
| 500065]Emergent-allinfrastructurerenewal Ss [Medium [Delivery | —'1003039.26] ss CO]S«1003039.26
| _500077|Whole of Shire-corporate website Ss [Medium [Delivery | 12240] 2239.09] C91
| __500034|Noosaville Lions Park Pirate Playground Ss [Medium _—_—i[Delivery | —S— 160000] 1533249] 675.1
| _500100]Wallace ParkSharedPath ss SCSCSC~*~*dMeecdiumm ——s[Delivery | ~——— 400000] ~~ '199074.22] ———200925.78|
| 500042|Tewantin Pathway upgrade &lighting Ss [Medium [Design ~—s| =~ 270000] =~ 145308.19] = 124691.81|
| _100751]Eenie Creek & Walter Hay Drive off-ramps [Medium [Design ~~ | 109100] 3.220.781 76879.2
| __500083|Noosa Bus Station Safer Streets Program ss [Medium [Design ~~ | sta 7900( —21952.9] (95 947.1
| _500099|Eenie Creek Pathway Signage Stagel Ss [Medium [Design ~~ | 0000)_——s1472859] 2527141]
| 500103|Cooroy Noosa Rd corridor improvements [Medium [Design ~~ | 230000] 1941.67] 2:10588.33 |
| _500058]Re-lining of Ben Lexcen stormwater [Medium [Design =~ | S000] 9689.87] «40310.13 |
| _100752|WeybaRd &ReefStintersection Upgrade [Medium [Design =| 28500] 4020.42] 104479.58
| 500064]SunriseBeach-BenLexenDrive = ————SSS—S*[Mecdium [Design =| 80000] ~— 1743106] (62568.
| _500057|GympieTcpipe rehabilitation ss SSSC*Meecium [Design ~—s| 200000] 1988.79] 198011.21
| 100745[Gympie Tepipe rehab- investigation ___—~—=—=—=«(Medium ——_—‘(oesign =| = 300[ S872] =i 281.28
| _100726|Peregian SurfClub PublicAmenities slow ——S—CédPlanning’ =| SS s4800)— Ci SCSCéi 48000
| _500201|PomonaRoadFootpathRenewal stow” slang ~— | ~——s 80000] —— ——Cé‘iYsC;stCSC‘C;‘C;C‘«007*
| 500050}Noosa Junction Transit Centre improvements [low ———sPlanning ~~ | =~ 0000—s ——(tssCiYSCCCSC*‘C‘é OO
Page 8 of 24Section 9
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
Page 9 of 24
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
| __500106|Noosa River Flood MitigationStudy [Medium [Planning | S000] 888.87] 4921.11.13]
| _500026|Weyba Creek bankerosion restoration [Medium _—i|Planning —|_— 20000] 2969.97] -4969.97]
| _500108|Girraween Sports Complex lighting Ss ftow Planning | t0000]— CC }S*10000
| _500085|Peregian Beach Precinct Planning [Medium __—i|Planning | 50000] 9279.61] 40720.39)
| _500203|Economic Study Medium Planning | 50000] 197080] 147080]
| 500112|NoosavilleLandfill flow Planning | 120000] 120000
| __500004|Noosaville - Gympie Tce/ William St____— [Medium [Tender | 60000] 3532.1] 5646 7.9
| __100721|Gympie Tce and William Strevetment__ [Medium [Tender | 37100] 2073.28] 8026.72]
| ___500021|NoosaRespite Centre internalrefurb_ [Medium [Tender | 150000] 2798.28] 137201.72
| _500098|BusSheltersDesign Medium tender] 60000] 7719.8] 1379.8]
COMPLETED PROJECTS
Project Project Name Project Priority / Project Stage Project Overall Year To Date Estimated To
Number Criticality Budget (Actual And Financial Year End $
Commitments) $
500070
Page 9 of 24Section 10
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
Page 10 of 24
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
| __ 500119] Bicentennial Community Hall schooltoilet_ | Complete] $24,000] $19,500] $4,500
| __500009|Noosa Leisure Centre-designanddetail_ Medium [Complete | $10,000] $5,608] $4,392
| 500001 | Electric Bus FeasibilityStudy [Medium [Complete] $100,000] $92,158] $7,842
| _500111]Rufous St Peregian Stage 2Redevelopment__——— [Medium __—|Complete__—|_——— $130,000] $141,857] -$.11, 857
Page 10 of 24Section 11
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
COMMUNITY SERVICES DEPARTMENT REPORTS
Disaster Management & Public Order
2 DISASTER MANAGEMENT AND PUBLIC ORDER REPORT TO 30 APRIL 2015
Author Disaster Management and Public Order Manager, Ron Thomas
Community Services Department
Index ECM/Subject/Branch Management/Community Services Department
Attachments Nil
RECOMMENDATION
That Council note the report by the Disaster Management and Public Order Manager to the
Infrastructure & Services Committee Meeting dated 26 May 2015 providing an update on the
activities of the Disaster Management & Public Order Branch activities for the period ending
30 April 2015.
REPORT
The purpose of this report is to advise Council of the Disaster Management & Public Order
Branch activities for the period from 1 January to 30 April 2015.
The Branch has responsibility for disaster management operations, the SES, regulated
parking, animal management, the regulation of Local Laws & State Acts under Council’s
responsibility and supports a number of other branches to achieve compliance with the local
laws they enforce.
1. FINANCE
The objective of the Disaster Management & Public Order Branch is to balance the demands
of its regulatory enforcement role with community expectations of fairness.
In this context the aim of sound financial management is to ensure that the revenue raised is
fair and just and operational costs are used responsibly.
The branch can be broken down into three teams Community Resilience and Disaster
Management, Management, and Public Order.
Page 11 of 24
Section 12
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
Community Resilience and Disaster Management
For the purpose of reporting, Community Resilience and Disaster Management includes the
budgets for Disaster Management Operations and the SES.
Community Resilience and Disaster Management
Actual YTD Budget YTD Variance (YTD) Budget Full Year
Total Revenue $17,058 $20,035 -$2,977 $20,035
Total Expenditure $54,157 $66,291 $12,134 $77,542
Net Operating Surplus/Deficit -$37,098 -$46,256 $9,158 -$57,507
Depreciation $15,589 $15,589 $0 $18,541
Internal Charges $65,311 $65,183 -$128 $78,121
Total Surplus/Deficit -$117,998 -$127,027 $9,030 -$154,169
Community Resilience and Disaster
Management ytd April 2014/15
$80,000
$60,000
$40,000
$20,000 Actual YTD
$0 Budget YTD
Total Revenue Total Expenditure Net Operating
($20,000) Surplus/Deficit
($40,000)
($60,000)
The Community Resilience and Disaster Management budget for 2014/15 is in a sound
position as at April 2015.
It is proposed that responsibility for the Disaster Management and SES budgets will transfer
to Infrastructure Services in the 2015/2016 financial year.
Page 12 of 24
Section 13
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
Management, Disaster Management and Public Order
Management, Disaster Management and Public Order
Actual Budget
YTD YTD Variance (YTD) Budget Full Year
Total Revenue $7,800 $0 $7,800 $0
Total Expenditure $215,406 $209,309 -$6,096 $254,567
Net Operating Surplus/Deficit -$207,606 -$209,309 $1,704 -$254,567
Depreciation $0 $0 $0 $0
Internal Charges $70,736 $70,736 $0 $84,883
Total Surplus/Deficit -$278,342 -$280,045 $1,704 -$339,450
Management, Disaster Management and
Public Order ytd April 2014/15
$250,000
$200,000
$150,000
$100,000
$50,000
Actual YTD
$0
Total Revenue Total Expenditure Net Operating Budget YTD
($50,000)
Surplus/Deficit
($100,000)
($150,000)
($200,000)
($250,000)
The Disaster Management and Public Order budget for 2014/15 is in a sound position as at
April 2015.
Page 13 of 24
Section 14
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
Public Order
For the purposes of reporting the Public Order budget comprises Animal Control, Local
Laws, Stock Control, Parking Supervision, Public Safety and Public Order and Safety
Coordination.
Public Order and Safety
Budget
Actual YTD YTD Variance (YTD) Budget Full Year
Total Revenue $890,249 $948,315 -$58,066 $1,167,487
Total Expenditure $1,019,309 $1,008,102 -$11,207 $1,257,079
Net Operating Surplus/Deficit -$129,060 -$59,787 -$69,273 -$89,592
Depreciation $8,879 $8,879 $0 $10,151
Internal Charges $81,362 $81,362 $0 $75,000
Total Surplus/Deficit -$219,302 -$150,029 -$69,273 -$174,742
Public Order and Safety ytd April 2014/15
$1,200,000
$1,000,000
$800,000
$600,000 Actual YTD
$400,000 Budget YTD
$200,000
$0
Total Revenue Total Expenditure Net Operating
-$200,000 Surplus/Deficit
With regard to the Public Order budget variations in the Animal Control and Parking cost
centres need to be highlighted.
Animal Control
Animal Control ytd April 2014/15
Actual Budget
YTD YTD Variance (YTD) Budget Full Year
Total Revenue $209,420 $328,702 -$119,282 $436,341
Total Expenditure $101,575 $121,667 $20,092 $195,000
Net Operating Surplus/Deficit $107,845 $207,036 -$99,190 $241,341
Depreciation $2,177 $2,177 $0 $2,594
Internal Charges $4,843 $4,843 $0 $5,812
Total Surplus/Deficit $100,825 $200,016 -$99,190 $232,935
Page 14 of 24
Section 15
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
Animal Control ytd April 2014/15
$350,000
$300,000
$250,000
$200,000
Actual YTD
$150,000
Budget YTD
$100,000
$50,000
$0
Total Revenue Total Expenditure Net Operating
Surplus/Deficit
The 2014/15 animal management budget overestimated dog registration revenue by
approximately $180,000. This error results from two causes:
• The number of entire dogs was overestimated at the beginning of the financial year by
approximately 1600 due to entire dogs owned by pensioners being double counted
and puppies (for which there is no charge) also being included as entire dogs.
The problem that resulted in this error has been resolved and the budget will be
amended to reflect the true number of entire dogs in BR4.
• The house to house survey for unregistered dogs estimated it would identify 1,500
unregistered dogs in the community. Most of these were anticipated to be entire dogs
and as a result the survey was projected to provide an income of up to $150k.
In the four months to 30 April 2015, there have been approximately 1,300 dogs
identified as unregistered, however most of these dogs have been desexed and or
microchipped. This means that revenues from the house to house survey are well
below the projected income for the same number of dogs. The impact of the lower
than expected revenue from the house to house survey will be partially offset in BR4
by a reduction in the expenditure required to undertake the survey.
On the positive side, the revising down of the number of entire dogs and the results of the
house to house survey have revealed that Noosa Shire has one of the highest percentages
of desexed dogs in the state with almost 90% of dogs in the community being desexed. This
reflects the success of the “responsible pet ownership” program introduced several years
ago to encourage pet owners to desex and microchip their pets.
When completed the animal registration house to house survey is expected to identify more
than 1,600 dogs not previously registered bringing the total number of dogs in the Shire to
just over 9,000.
Page 15 of 24
Section 16
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
Parking
Parking ytd April 2014/15
Actual YTD Budget YTD Variance (YTD) Budget Full Year
Total Revenue $544,416 $501,650 $42,766 $611,591
Total Expenditure $392,546 $331,568 -$60,978 $390,005
Net Operating Surplus/Deficit $151,870 $170,082 -$18,212 $221,586
Depreciation $0 $0 $0 $0
Internal Charges $23,545 $23,545 $0 $28,254
Total Surplus/Deficit $128,325 $146,537 -$18,212 $193,332
Parking ytd April 2014/15
$600,000
$500,000
$400,000
$300,000 Actual YTD
$200,000 Budget YTD
$100,000
$0
Total Revenue Total Expenditure Net Operating
Surplus/Deficit
Parking revenue is well above the original budget estimate. BR3 identified that parking
income would exceed the budget estimate by $190k and increased revenue accordingly
from $380k to $570k. Subsequently some of revenue has been identified as being incorrectly
allocated to Parking and should in fact be allocated to SPER (State Penalties Enforcement
Registry) and CITEC (system used to locate Qld registrations) recoveries.
BR4 will therefore recognise a decrease of $50k in parking revenue to $520k and an
increase in SPER revenue of $72,500.
On the expenditure side BR4 will recognise an increase of $55k for casual wages (Labour
Hire) from $120k to $175k reflecting the practice of running a seven day a week operation
rather than five day per week as originally budgeted.
Page 16 of 24
Section 17
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
2. CUSTOMERS
During the past four months the branch received over 2,000 phone calls, generating 2,360
Customer Requests with an average completion time between 5 and 8 working days, except
for animal management that had an average completion time of 23 days.
Activity No of complaints Average time to complete
Animal management 110 23 days
Illegal camping 232 5 days
Local laws 455 5.5 days
Parking 1141 7.5 days
Abandoned vehicles 412 6 days
Illegal tree removal 10 5.5 days
During the period there were:
1,015 Animal notices issued The majority of these notices were served to register dogs
as part of the house to house survey.
To date all homes from Peregian Beach to Tewantin have
been visited in the survey.
1,313 Dogs registered This compares with 428 for same period last year.
56 Animal fines Offences included the animal “not being under effective
control”, being “in a prohibited area” or “failure to register”.
There were 102 animal fines issued during the same period
last year.
23 Local Law fines Offences included “illegal removal of trees”, “littering” and
“prohibited activity”.
This compared with 30 local law fines issued during the
same period last year
2,804 Parking fines 1,045 of these were issued during January 2015.
This compared with 1,966 parking fines issued for the same
period last year and 381 issued during January 2014.
3. PEOPLE
The long serving Disaster Management and Public Order Manager Ron Thomas retired on
15 May 2015 after almost 26 years in Council.
The Local Laws Investigations and Prosecutions Officer has been active in delivering
modules of a local government focused investigations training course that has attracted over
55 participants including 30 from other local governments. He has also assisted deliver Code
of Conduct training across the organisation during the period.
4. SYSTEMS & PROCESSES
Council’s proposed new subordinate local laws went to public consultation in February and
March 2015. In response to its call for submissions Council received 684 submissions with
681 of these being concerned with changes to the dog off-leash areas, the majority opposing
changes to off-leash areas at Peregian Beach and north Sunshine Beach.
After considering these submissions Council made some amendments to the proposed local
laws which were then signed off at the 7 May 2015 Council meeting. The new suite of Local
Laws will now be gazetted and come into effect from 1 July 2015.
Page 17 of 24
Section 18
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
An investigation is currently underway to deliver a new infringement management system,
there are two possible options being explored. Option one involves an upgrade of our
current system the second option is a system developed by T1 to integrate into Council’s
core system. The two options are similar in capabilities but differ in cost and functionality.
It is expected the assessment will be completed during 2015 with a decision made as soon
as possible. Considering the age and cost to maintain the current system the replacement
infringement system should be introduced as soon as possible following the assessment.
5. Future Direction
There is further work required on the Local Laws Service review with the next stage being a
more detailed assessment of levels of service and a process review of business and
administrative systems. The review is expected to be completed by September 2015.
Previous Council Consideration
Nil
Finance & Risk
Refer Section 1 Finance.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Management Accountant - Finance
Departments/Sections Consulted:
Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Libraries & Galleries Asset Design & Investigations
Community Development Asset Planning
Civil Operations
Environment
Executive Office x Corporate Services
Community Engagement x Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 18 of 24
Section 19
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
Libraries & Galleries
3 TENDER FOR COOROY COFFEE SERVICE CONTRACT 1415T025
DOCUMENT INFORM AT ION
Author Libraries & Galleries Manager, Kerri Contini
Community Services Department
Index ECM/ Subject/ Libraries/ Library Management
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Libraries and Galleries Manager to the Infrastructure &
Services Committee Meeting dated 26 May 2015 and award Contract 1415T025 for the
Cooroy Library Coffee Service to United Synergies for an initial two (2) year period
commencing on 1 July 2015 (or nearest practical date to this) and expiring on 30 June 2017
with options for two extensions of up to one (1) year each.
REPORT
The purpose of this report is to provide Council with the outcome of the social procurement
tender for the Cooroy Library Coffee Service.
1. Background
The café was established in 2010 with the opening of the Cooroy Library. The purpose of the
cafe was to add value to customers’ library visits by providing hot refreshments within the
library, allowing members and visitors to stay longer. Additionally, the café was to provide an
opportunity for social enterprise either through training and work placement opportunities for
local people or through a small business opportunity for a local operator who was
experiencing disadvantage.
The café has had two operators since 2010. The last operators had to withdraw in late 2013
due to continuing ill health. With de-amalgamation imminent, Council library staff took over
management of the café until a new tender could be arranged.
2. Social Procurement
Community Services and Procurement staff have been discussing the concept of trialling
social procurement for Noosa Council. Social procurement is the delivery of social outcomes
through purchasing and procurement processes. The social benefits then have a flow-on
positive economic benefit within the community.
It was agreed through the leadership team to pilot the Cooroy Library Coffee Service as a
social procurement tender. Important to the pilot was utilising existing service requirements
and procurement processes to deliver an additional social benefit.
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Section 20
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
3. Tender Process
On 10 April 2015 an invitation for public tenders for the Cooroy Library Coffee Service
(Contract 1415T025) was advertised, seeking an operator to establish a viable, vibrant
coffee service inside Cooroy Library.
Tenders were publicly advertised in the Sunshine Coast Daily and Noosa News on 10 April
2015. The tender documents were available via LG Tenderbox and 12 recipients
downloaded tender documents. Several other inquiries were received by phone and email.
Two groups attended the onsite information session held on 22 April 2015 at Cooroy Library.
At the close of the tender on 4 May 2015, only one submission was received, from United
Synergies. This tender was fully compliant and was evaluated by the members of the
assessment panel in accordance with the procurement probity plan developed for this
tender.
The proposal offers to recruit young people experiencing disadvantage or barriers to
employment and then provide quality training and a genuine workplace experience. The
operation would be fully managed by United Synergies staff with strong backgrounds in
hospitality, training and supporting young people.
The assessment panel noted that the tender was of a very high standard. It identified that
the tenderer, United Synergies, presented an offer that was financially viable and exceeded
all the non-price elements of the evaluation criteria. In particular, the offer demonstrated a
very strong track record in social enterprise and social services for young people, significant
experience in operating a retail coffee business and a methodology that will create positive
social outcomes for young people experiencing disadvantage in the Noosa region and flow-
on positive social and economic outcomes for the hinterland region.
The tender process used existing procurement procedures and this pilot has demonstrated
that social procurement does not require a separate procurement process.
4. Implementation
It is proposed to award Contract 1415T025 to United Synergies for an initial two (2) year
period commencing on 1 July 2015 (or nearest practical date to this) and expiring on 30
June 2017 with options for two extensions of up to one (1) year each.
A transition plan will be developed which will include:
- development of lease and operational guidelines;
- recruitment and training of initial young people;
- changeover of equipment;
- parallel operations between United Synergies and Noosa Council staff to ensure
continuity and consistency of service; and
- full transition to United Synergies operations.
It is anticipated that this transition plan will commence in June 2015.
Previous Council Consideration
Nil
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Section 21
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
Finance & Risk
This tender is expected to provide a range of social outcomes with a non-dollar value as a
return to council, rather than a commercial return.
The successful tenderer is responsible for outgoings that are part of operating the café and
after the first twelve months expects to generate sufficient profit to pay $100 rent per month.
The proposed methodology and operational guidelines will include a range of processes to
manage issues and risks. United Synergies’ tender response included detailed processes to
manage risks associated with workplace health and safety, service continuity and potential
staffing issues.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Consultation included:
Manager Procurement/Fleet
Procurement Officer
Community Development Officer
Governance Adviser
Local Laws unit
WHS representative
Departments/Sections Consulted:
x Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
x Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
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Section 22
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
Waste & Environmental Health
4 TENDER 1415T003 - SALE OF RECOVERED STEEL AND BATTERIES
OCUMENT INFORM AT ION
Author Manager Waste and Environmental Health, Wayne Schafer
Community Services Department
Index ECM/Tender 1415T003 Sale of Recovered Metals and Batteries
Attachments Nil
EXECUTIVE SUMMARY
Nil
RECOMMENDATION
That Council note the report by the Manager Waste and Environmental Health to the
Infrastructure & Services Committee meeting dated Tuesday 26 May 2015 and award
Contract 1415T003 Sale of Recovered Metals and Batteries to Sims Group Australia
Holdings Ltd in accordance with tendered prices as detailed in the tender submission for an
initial contract period of 2 years and the exclusive right to extend the contract for two one
year extensions.
REPORT
Scrap metals and lead acid batteries are segregated and stockpiled at the Eumundi Rd
Resource Recovery Facility and at Rural Transfer Stations. This valuable resource is
recycled and generates revenue to offset some of the costs incurred by Council in its
resource recovery activities.
The current contractor is Sims Group Australia Holdings Ltd. Due to the pending expiry of
the current contract and the value of a future contract, a tender was called in compliance
with Council’s procurement policy for the future sale of recovered metals and lead acid
batteries.
Commercial in Confidence
The tendered prices are regarded as ‘commercial in confidence’ due to the competitive
nature of the recycling business and have not been included in this report. Prices can be
made available to Councillors, if required.
Term of Contract
The initial term of the contract is for a period of 2 years. Council has the exclusive right at its
discretion to extend the contract for one or two periods, each period being up to 12 months.
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Section 23
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
Tenders Received
Four (4) tenders were received from companies who deal in bulk recycling of metals
products as detailed below:
1. Onesteel Recycling Pty Ltd
2. Certified Destruction Services Pty Ltd.
3. Country Metal Recyclers (Sims Group Australia Holdings Ltd)
4. The Recycling Centre
Tenders initially closed at 4pm on Friday 24 April 2015. Due to confusion regarding the
tender pricing structure, all tenderers were invited to resubmit prices by 5pm on Wednesday
29 April 2105.
Tender Evaluation
Tenders were assessed in accordance with the tender Probity Plan by 2 members of the
Waste Management Section, an officer from Procurement and Fleet Section and the
Workplace Health and Safety Officer.
The highest scoring tender was received from the incumbent contractor Country Metal
Recyclers (Sims Group Australia Holdings Ltd). This tenderer scored highest in both pricing
and other evaluation criteria. Sims Group operates a very large metals recycling business in
Australia and services many local governments who recycle metal products at their resource
recovery centres. The contractor has a known and respected performance record through
past contracts with Noosa Council. The evaluation team unanimously recommend that
Council award the contract to Sims Group Australia Holdings Ltd.
Previous Council Consideration
Nil
Finance & Risk
Approximately 2,000 tonnes of recycled metals are sold annually by Council. The sale of
metals and lead acid batteries provides council with a significant revenue stream. This
revenue offsets some of the costs of resource recovery operations.
1. Examples of how prices are calculated
The rate paid for ferrous scrap is based on the preceding month’s average “Tex Report”
(weekly mid-point), divided by the Reserve Bank of Australia (RBA) preceding month’s daily
indicative AUD/USD exchange rate, multiplied by the contractor’s offered percentage.
The rate paid for lead acid batteries is based on the previous month’s average London Metal
Exchange (LME) “Lead” Cash Sellers Price, divided by the Reserve Bank of Australia (RBA)
preceding month average daily indicative AUD/USD exchange rate, multiplied by the
contractors offered percentage.
2. Risk
Some risk is associated with fluctuations in world commodity market prices as these prices
rise and fall regularly.
Note: When the tender documents were prepared the amount of metal recovered was
estimated and tenderers have priced on this volume. Since that time the amount of metal
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Section 24
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 26 MAY 2015
recovered has exceeded expectations and the total estimated revenue from the Sims Group
will be more than shown in the tender assessment.
The tender by Sims Group would provide Council with similar revenue to that currently
received, if world commodity prices do not change.
Consultation
External Consultation - Community & Stakeholder
Clarification of tender prices was essential to ensure that tender assessment was made
using the same criteria for all tenders received. Tenderers were required to clarify their
tenders and revise tender prices due to confusion by some tenderers about the pricing for
lead acid batteries and which monthly TEX report to use for estimating pricing.
Internal Consultation
Procurement and Fleet Section provided valued assistance in the preparation of tenders and
in tender evaluation in accordance with the Probity Plan developed for assessment of this
tender.
Departments/Sections Consulted:
X Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health X DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office X Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet X
Governance Property & Facilities
Human Resources Revenue Services
Page 24 of 24