2019-08-15 Ordinary Meeting Minutes

ORDINARY MEETING MINUTES                                                        15 AUGUST 2019


    Council Resolution
    Moved:             Cr Stockwell
    Seconded:          Cr Wilkie
    That Council note the report by the Chief Executive Officer to the Services & Organisation
    Committee Meeting dated 6 August 2019 and:
    A.   Repeal Council’s current Standing Orders and adopt the new Standing Orders for
         Council Meetings provided as Attachment 2 to the report subject to the following
         amendments:
         26.3     A Councillor may make a request from, or through, the Chairperson for further
                  information or ask a question:
                  a)     before the motion or amendment is seconded; and
                  b)     after the motion or amendment is seconded once the Councillor who
                         moved the motion has been given the opportunity to speak.
         15.5e)   the person uses words or actions that discriminate or vilify based on a person’s
                  race, religion, sexuality or gender identity.
         36.5e)   the person uses words or actions that discriminate or vilify based on a person’s
                  race, religion, sexuality or gender identity.
         29.4     Deleted
         29.5     Deleted
         29.6     The Chairperson shall declare the result of a vote or a division as soon as it has
                  been determined. The names of Councillors voting in the affirmative and in the
                  negative shall be recorded in the minutes or meeting notes of Council meetings.
         31.3     A Councillor or officer to whom a question is asked without notice may request
                  that the question be taken on notice for, or prior to, the next meeting.
    B.   Authorise the CEO to make any required minor amendments to the document prior to
         publication;
    C.   Note that the mandated Model Meeting Procedures adopted by Council in December
         2018 are now incorporated, without any changes, into the new Standing Orders for
         Council Meetings provided as Attachment 2 to the report;
    D.   Request the Chief Executive Officer to record the names of Councillors and how they
         voted on all decisions and recommendations at Council meetings commencing in
         September 2019;
    E.   Note that the new Standing Orders include the provision for public question time which
         would be undertaken in accordance with Public Question Time Guidelines and request
         the CEO to develop such Public Question Time Guidelines for Council adoption noting
         that the provisions of the Standing Orders in relation to public question time will not
         commence until those Guidelines have been adopted by Council; and
    F.   Request the Chief Executive Officer to promote the availability of petitions, deputations,
         presentations and public question time at Council meetings as one way in which the
         community can engage with our Council through our meeting processes and in particular,
         update information available on Council’s website in relation to these options as well as
         periodically promoting these issues using other Council communication channels.
                                                                                           Carried.




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