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2014-11-11 Infrastructure & Services Committee Agenda

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                         AGENDA


 Infrastructure & Services
    Committee Meeting


          Tuesday, 11 November 2014


                     commencing at 9am
          Council Chambers, 9 Pelican Street, Tewantin



Committee: Crs Sandy Bolton (Chair), Noel Playford, Bob Abbot, Frank Pardon
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Section 2

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA          11 NOVEMBER 2014


TABLE OF CONTENTS

ITEM                                                                        PAGE


ATTENDANCE & APOLOGIES                                                          -
PRESENTATIONS                                                                   -
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS                                   3
Project Delivery & Design                                                      3
1      BUS STOP INFRASTRUCTURE PROGRAM 2014/2015                               3
Asset Planning                                                                 5
2      PROPOSAL TO RENAME ROAD - DAVID LOW WAY, NOOSA HEADS                    5
3      REQUEST FOR COMMEMORATION - HERB WOODS                                  9
COMMUNITY SERVICES DEPARTMENT REPORTS                                         14
Community Facilities                                                          14
4      THE J & BICENTENNIAL COMMUNITY CENTRE QUARTERLY REPORT 1 JULY
       2014 - 30 SEPTEMBER 2014                                               14
5      NOOSA LEISURE CENTRE (NLC) QUARTERLY REPORT 1 JULY 2014 - 30
       SEPTEMBER 2014                                                         19
6      NOOSA COMMUNITY CARE (NCC) QUARTERLY REPORT 1 JULY 2014 - 30
       SEPTEMBER 2014                                                         23
7      NOOSA AQUATIC CENTRE - QUARTERLY REPORT 1 JULY 2014 - 30
       SEPTEMBER 2014                                                         27
Waste & Environmental Health                                                  31
8      E-WASTE COLLECTION SERVICE 2014-15                                     31
CLOSED SESSION                                                            -




                                                                      Page 2 of 33

Section 3

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                                                11 NOVEMBER 2014



PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS
Project Delivery & Design

1                         BUS STOP INFRASTRUCTURE PROGRAM 2014/2015
DOCUMENT IN FOR MATI ON




Author                                Design Services Manager – Ross Sanderson
                                      Planning and Infrastructure Department

Index                                 ECM / Subject / Transport / Commercial Bus Routes / Bus Stops / Bus
                                      Shelters
                                      ECM / Project / Request for quote new bus shelter concept design

Attachments                           Nil


EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Design Services Manager to the Infrastructure & Services
Committee Meeting dated 11 November 2014 and,
A.                        Delegate authority to the Chief Executive Officer to enter into a contract agreement for the
                          construction of the ground works associated with the delivery of 15 bus stops at various
                          locations; and
B.                        Delegate authority to the Chief Executive Officer to enter into contract agreements with
                          suppliers for the Noosa style bus shelters on the following basis:
                          1.    Supply and installation of 15 coastal style shelters for 2014/2015;
                          2.    A fixed price per each for the supply and installation of the coastal style shelter for a
                                period of 3 years starting in 2015/2016; and
                          3.    A fixed price per each for the supply and installation of the rural style shelter for a
                                period of 3 years starting in 2015/2016.



REPORT
As part of the Council’s 2014/2015 Bus Stop upgrade program, designs are nearing completion
for the upgrading of 15 bus stops in the coastal area. The locations for these upgrades were
based on a combination of demand versus replacement of deteriorated infrastructure.

It is proposed to enter into two separate contracts for the delivery of the works at each of the 15
stop locations. This contract separation is required due to the tight construction programming
and the development of the unique rural and coastal style shelters, running in parallel. The two
contracts will be as follows:

1.                        Ground works to achieve Disability Discrimination Act (DDA) compliance, namely a
                          concrete pad with tactile indicators at suitable levels, associated nominal pathways, J pole
                          and rubbish bin; and
2.                        Erection of the bus shelter as a drop in single unit.

                                                                                                           Page 3 of 33

Section 4

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                                 11 NOVEMBER 2014


To meet the required timeframe for delivery of the ground works and provide the best chance of
delivering the new style shelters into these 15 sites, it is proposed to seek Council approval for
the CEO to have delegated authority to enter into contracts related to the 2 items above.


Previous Council Consideration

The Mayor and Councillors have agreed to pursue the design of a unique style for the coastal
and rural bus shelters.

Finance & Risk

Funding

Council has entered into a funding agreement with the Department of Transport and Main Road
(DTMR) to receive approximately 50% contribution towards the stop upgrades. The program of
works is estimated to cost in total $770,000 and is split $390,000 Council and $380,000 DTMR.

With regard to the unique bus shelter, the intention is to seek a supply contract for a 3 year
period to lock in the best possible price for the supply and installation of each shelter.

Risk

Without the delegation being given to the Chief Executive Officer, the delivery has potential to be
delayed.

Consultation

External Consultation - Community & Stakeholder

     Translink

Internal Consultation

     Procurement and Fleet, Corporate Services
     Chief Executive Officer

Departments/Sections Consulted:

     Community Services                        X   Planning & Infrastructure
     Disaster Management & Public Order            Building & Plumbing Services
     Waste & Environmental Health                  DA Planning
     Community Facilities                          Strategic Land Use Planning
     Cultural Facilities                       X   Asset Design & Investigations
                                                   Asset Planning
                                                   Civil Operations
                                                   Environment

X    Executive Office                          X   Corporate Services
     Community Engagement                          Finance
     Customer Service                              ICT
     Executive Support                         X   Procurement & Fleet
     Governance                                    Property & Facilities
     Human Resources                               Revenue Services




                                                                                         Page 4 of 33

Section 5

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                         11 NOVEMBER 2014


Asset Planning

2                         PROPOSAL TO RENAME ROAD - DAVID LOW WAY, NOOSA HEADS
DOCUMENT IN FOR MATI ON




Author                             Project Officer, Beth Potter
                                   Planning & Infrastructure Department

Index                              Road – David Low Way, Noosa Heads

Attachments                        1.   Map


EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Project Officer to the Infrastructure & Services Committee
Meeting dated 11 November 2014 and resolve to rename the section of David Low Way from the
intersection of Noosa Drive to the commencement of Edwards Street as Sunshine Beach Road.


REPORT
1.                        Background

Since the development of the Sunshine Beach estate in the 1920’s the road through what is now
known as Noosa Junction was referred to as Sunshine Beach Road. Over the following
decades, further development at Peregian Beach and Marcus Beach completed the road linking
these estates with this road in Noosa Heads. At that time, the road from Noosa Heads to the
Shire border was variously known as the Scenic Highway, Noosa Coastal Highway, Noosa
Coolum Highway and Noosa Caloundra Road.

In 1974, Noosa Council resolved to name the road David Low Highway to honour the former MLA
David Low. External agencies such as Australia Post, Telecom, SEQEB, Ambulance, Fire
Brigade etc. were notified of the name change. In 1994, Council resolved to change the name to
David Low Way. Refer to Attachment 1 – map.

2.                        The Case for Renaming

Regardless of the resolution by Council, the name Sunshine Beach Road continues to be used
colloquially as the predominant name today, and there are many examples where the preferential
use in the community and by business is Sunshine Beach Road. Such examples include:

 Signage: The new streetscaping works completed by Council just over 12 months ago
   includes multiple instances of way-finding signage for pedestrians and cyclists that reference
   the name Sunshine Beach Road. In addition, Telstra, Translink and most businesses have
   signage indicating Sunshine Beach Road.

 Australia Post: The Delivery Manager from Australia Post’s mail sorting centre in Noosaville
   advises that their mail sorting system is unable to accommodate a road with two
   simultaneous names. Australia Post has this road in their system as Sunshine Beach Road
   and to their knowledge it has never been in their system as David Low Way. Mail addressed
   to David Low Way, Noosa Heads, is currently returned to sender.

                                                                                   Page 5 of 33

Section 6

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                        11 NOVEMBER 2014


 Queensland Police Service: Noosa Police advise that it only knows this road as Sunshine
   Beach Road and there is no recollection of responding to a request for assistance at David
   Low Way, Noosa Heads.

 Queensland Fire and Emergency Services: Queensland Fire & Rescue Area Commander
   advised that their system identifies the road as Sunshine Beach Road.

 Mapping Systems: Council’s external website mapping labels the road Sunshine Beach
   Road however this name does not exist as an address search. Google Maps shows a label
   on the road as Sunshine Beach Road however it recognises the road for searches under both
   Sunshine Beach Road and David Low Way.

While Council’s computerised property system does not recognise Sunshine Beach Road as a
street name, all properties located on this road have their property address as David Low Way as
per the previous council resolution. Revenue Services have advised that if the name is changed
it is a simple process to load the new name into the system and replace the name for affected
properties.

Previous Council Consideration

The most recent Council resolution – 24 March 1994:

“Council confirm the road name “David Low Way” for the road currently called “David Low
Highway”.

Finance & Risk

Nil – all Council signage currently uses Sunshine Beach Road.

Consultation

External Consultation - Community & Stakeholder

 118 hand delivered letters to affected businesses.
 95 letters mailed to affected property owners.
 The issue was discussed with Australia Post, Noosa Police and Area Commander for
   Queensland Fire & Rescue.

Of the 213 letters sent out, only one response was received and it was in favour of the name
change to Sunshine Beach Road.

Internal Consultation

Heritage Librarian, Libraries & Galleries
Rates Supervisor, Revenue Services




                                                                                   Page 6 of 33

Section 7

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                           11 NOVEMBER 2014


Departments/Sections Consulted:

x   Community Services                       Planning & Infrastructure
    Disaster Management & Public Order       Building & Plumbing Services
    Waste & Environmental Health             DA Planning
    Community Facilities                     Strategic Land Use Planning
    Cultural Facilities                      Asset Design & Investigations
                                             Asset Planning
                                             Civil Operations
                                             Environment

    Executive Office                     x   Corporate Services
    Community Engagement                     Finance
    Customer Service                         ICT
    Executive Support                        Procurement & Fleet
    Governance                               Property & Facilities
    Human Resources                          Revenue Services




                                                                                   Page 7 of 33

Section 8

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA   11 NOVEMBER 2014




                                                           Page 8 of 33

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                     11 NOVEMBER 2014

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                                                                                Page 8 of 33

Section 9

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                                              11 NOVEMBER 2014


3                         REQUEST FOR COMMEMORATION - HERB WOODS
DOCUMENT IN FOR MATI ON




Author                               Project Officer, Beth Potter
                                     Planning & Infrastructure Department

Index                                Asset Management/Parks

Attachments                          1.    Photographs


EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Project Officer to the Infrastructure & Services Committee
Meeting dated 11 November 2014 and:
A.                        Agree to commemorate Herb Woods as the founder of the Noosa River ferry service with
                          the planting of a tree and installation of a plaque in the area immediately east of the ferry
                          landing area (as set out in Option 3 of the Report); and
B.                        Thank Mrs Coral Ross for the Woods’ family contribution of $500 towards the costs
                          involved.



REPORT
In May this year, the founder of the Noosa ferry, Herb Woods, passed away. His daughter, Coral
Ross, approached Council to request the recognition of her father and his contribution to the
development of the Noosa region by naming of the ferry area, Woods Landing. Although this
was the original request from Mrs Ross, other options were considered during the investigation of
this request.

1.                        Heritage evaluation and significance of requested location

In 1964 Herbert Woods returned to Tewantin to seek employment after 18 years in the Royal
Australian Navy. Herb saw an opportunity to establish a ferry service across the Noosa River
and, with assistance of other locals, sourced an unused barge and fitted it with cables and a
motor to drive it across the river. As the ferry operated 12 hours per day, Herb employed Sid
Robinson, a retired farmer.

By 1968 the original ferry reached the end of its lifespan and a new ferry was assembled and
shortly thereafter Herb turned over the operation of the business to his brother Harold. In 1973
the business was sold and Sid Robinson continued to work for the new owners until 1981. The
park immediately to the west of the ferry landing area is named in honour of Sid Robinson (refer
Attachment 1, photo 1).

Herb and his wife remained in the local area and were heavily involved with the Tewantin Bowls
Club and their children attended local schools.

2014 marks the 50th anniversary of the founding of the Noosa River ferry service.

Council’s Heritage Librarian has determined that Herb Woods’ significance in starting the ferry
service and contribution to the community meets the established criteria for recognition.

                                                                                                         Page 9 of 33

Section 10

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                          11 NOVEMBER 2014


2.    Options considered

Option 1
The request is to name the ferry area Woods Landing. There are already numerous signs of
varying sizes in this area and clear space around the two ferry landing areas is limited however a
sign could be erected in the grassed space between the two landings (Attachment 1, photo 2).
The sign would be the same size and style as the sign in Sid Robinson Park and total cost,
including installation, would be approximately $800.

Option 2
A fish cleaning table and bench seat were installed by locals on the banks of the river in 2006
(Attachment 1, photo 3). The bench seat is dilapidated and is in the process of being replaced by
Parks. A second option would be to install a plaque on the seat as a tribute to Herb Woods.
Costs of plaque and installation would be approximately $400.

Option 3
This is the now the preferred option of Herb’s daughter, Coral Ross. This option is to remove two
Cocos palms planted in a small grassed area to the east of the ferry landing area (refer
Attachment 1, photo 4), and replace them with a more suitable native tree tolerant of the
conditions in this area, either a Tuckeroo or Hard Quandong. The addition of a small
commemorate plaque at the base of the tree would provide a tribute to Herb Woods as founder
of the Noosa River ferry service. The cost to remove the palms, plant and maintain the new tree
and install the plaque is approximately $1000. This option is supported by the Parks Leader. The
Woods’ family has offered to contribute $500 to costs involved.


Previous Council Consideration

Nil

Finance & Risk

Partial cost approximately $500.

Consultation

External Consultation - Community & Stakeholder

Coral Ross – Woods’ family representative

Internal Consultation

Parks Operations
Heritage Librarian




                                                                                   Page 10 of 33

Section 11

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                           11 NOVEMBER 2014


Departments/Sections Consulted:

x   Community Services                   x   Planning & Infrastructure
    Disaster Management & Public Order       Building & Plumbing Services
    Waste & Environmental Health             DA Planning
    Community Facilities                     Strategic Land Use Planning
x   Cultural Facilities                      Asset Design & Investigations
                                             Asset Planning
                                         x   Civil Operations
                                             Environment

    Executive Office                         Corporate Services
    Community Engagement                     Finance
    Customer Service                         ICT
    Executive Support                        Procurement & Fleet
    Governance                               Property & Facilities
    Human Resources                          Revenue Services




                                                                                  Page 11 of 33

Section 12

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA             11 NOVEMBER 2014


                                                                  ATTACHMENT 1




Photo 1 - Sid Robinson Park




Photo 2. Possible location for Woods Landing sign (Option 1)




                                                                    Page 12 of 33

Section 13

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                  11 NOVEMBER 2014




Photo 3. Location for replacement of bench seat and plaque (Option 2)




Photo 4. Possible location for new tree and plaque (Option 3)




                                                                         Page 13 of 33

Section 14

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                           11 NOVEMBER 2014


COMMUNITY SERVICES DEPARTMENT REPORTS
Community Facilities


4                         THE J & BICENTENNIAL COMMUNITY CENTRE QUARTERLY REPORT 1 JULY 2014 -
                          30 SEPTEMBER 2014
DOCUMENT IN FOR MATI ON




Author                            The J Coordinator, Scott Braby
                                  Community Services

Index                             ECM/ Subject/ 4.21 The J

Attachments                       Nil


EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the The J Coordinator to the Infrastructure & Services Committee
Meeting dated 11 November 2014 providing a quarterly update on The J & Bicentennial
Community Centre.


REPORT
The purpose of this report is to advise Councillors of the The J and Bicentennial Community
Centre’s (BCC) activities for the period ending 30 September 2014. The report will also provide
some commentary on the progress of the centre prior to the first quarter where background
information is required.

The J is a versatile and functional space for community, youth and commercial events and is also
home to current tenants University of the Sunshine Coast (and TAFE) and Noosa Community
Radio. Since opening, The J has offered a combination of flexible meeting spaces, conference
rooms and facilities for hire, complemented by covered outdoor areas and stylish open foyers.
The large theatre/auditorium space right in the heart of Noosa, means that The J is the ideal
venue for a wide range of programming. The J also offers school holiday activities and regular
live entertainment.

The BCC main hall opened in 1988, with the addition of the annexe and demountable building in
later years. Areas available include the Main Hall, Meeting Rooms, Change Rooms, Kitchen,
Annexe and a demountable building. The main hall and annexe have been used for a variety of
community, sporting and cultural activities by individual community members and organisations
over the years for activities such as classes, meetings, rehearsals and workshops. The
demountable building was originally put on the site as a Noosa campus for the University of the
Sunshine Coast and more recently has been home to the Noosa Flexible Learning School.




                                                                                   Page 14 of 33

Section 15

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                          11 NOVEMBER 2014


1   Finance

The objective of all services within the Community Facilities Branch is to balance the demands of
access, equity and community service obligations with sound financial management, and
improving revenue through innovative and entrepreneurial approaches, whilst minimising
operational costs.

The J

The J Q1 2014/15
                                           Actual     Budget     Variance
                                           YTD        YTD        YTD
Total Revenue                              133,565    154,143    -20,578
Total Expenses (incl depn & int chgs)      305,763    324,145    18,382
Total Profit/Loss (incl depn & int chgs)   -172,198   -170,002   -2,196
Depreciation                               73,851     73,851     0
Internal Charges                           51,719     51,278     -441
Total Profit/Loss (excl depn & int chgs)   -46,628    -44,873    -1,755



The first quarter summary performance sees the The J net operating position $1,755 behind YTD
projections.

Revenue is behind budget projections, mainly in the areas of venue hire ($12,730), ticket sales
($1,232) and bar/kiosk sales ($1,020). Approximately $6,400 of the lower venue hire for the
quarter is the result of a reduction in the hours required for the Noosa Long Weekend Festival
compared to previous years.

On the other hand, expenses are also down, mainly in the areas of contract services ($11,894)
and materials and services ($8,330). The lower revenue for venue hire and ticket sales flows
through to some areas of contract services and materials & services, such as lower demand on
cleaning requirements and materials, service and stock related to events.


BCC

The BCC Q1 2014/15
                                           Actual     Budget     Variance
                                           YTD        YTD        YTD
Total Revenue                              14,128     13,500     628
Total Expenses (incl depn & int chgs)      31,124     47,112     15,988
Total Profit/Loss (incl depn & int chgs)   -16,996    -33,612    16,616
Depreciation                               13,019     13,019     0
Internal Charges                           5,003      5,003      0
Total Profit/Loss (excl depn & int chgs)   1,026      -15,590    16,616



Revenue is only slightly behind budget projections for the quarter. Expenses are well behind
expected budget projections for the quarter. This is due to some maintenance work being
postponed.




                                                                                  Page 15 of 33

Section 16

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                         11 NOVEMBER 2014


2   Customers

The J

The quarter has seen 24 events and performances at The J attracting 6,438 people. These
included:

July
 Forbidden Broadway - Greatest Hits Vol.1 x 2
 Night of Comedy with Fiona O'Loughlin
 Film - Bonnie and Clyde
 Forum - Barrie Cassidy Insiders
 Managing Carmen - David Williamson x 4
 Go your own way - Catherine Alcorn
 Queensland Ballet Company
 Ali McGregor in ALCHEMY
 Forum - Architectural Forum
 St Teresa's Sweet Charity

August
 St Teresa's Sweet Charity x 4
 The Naked Magicians

September
 Dear Blossom …
 Sydney Comedy Festival
 Jumpin' @ The J
 Manhattan Short Film Festival
 Goldilocks Rocks

The overall attendance figure at The J for the quarter is 18,835. This figure includes people
attending the site for venue hire bookings, Xbox/lounge use, university, TAFE and radio
attendance.

Noosa Chorale moved to The J in March 2014 and an agreement with QLD Arts Alliance was
established during the quarter which will provide ongoing rotation of art displays in The J Upper
Foyer (commencing 2015).

The J website has seen increased activity throughout the quarter since its relaunch with an
average of 195 visits per day in September.


BCC

Occupancy rates at the BCC have been in decline for a number of years. The departure of the
Noosa Flexible Learning School in July has seen the Demountable building available for hire for
approximately two months. The current configuration impedes the hireable space and potential
uses. Limited enquiry has been received to date.

At the last meeting round Council adopted changes at the BCC which will significantly increase
the usage of the site with two new key anchor tenants – Noosa Gymnastics and the Montessori
School. These changes will commence in 2015 and will be discussed further in The J and BCC
half yearly report to Council.



                                                                                  Page 16 of 33

Section 17

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                            11 NOVEMBER 2014


3      People

The J and BCC have a total of 4.7 FTE’s (full time equivalents), consisting of three permanent full
time employees and a number of casuals undertaking a variety of roles which make up the
remainder of the 1.7 FTE.

Core staff at The J undertook a time and motion study during the quarter which has helped to
inform the service review. Results have confirmed the main activities of the site are venue hire,
ticketing/events, general operations and have highlighted the need for additional training and
sharing of knowledge in some areas in order to enhance operations. On the job training and
knowledge sharing has commenced and will continue as a method of continuous improvement.


4      Systems & Processes

Staff at The J have been working with IT and will shortly be undertaking a pilot using Council’s
ECM program (Electronic Document Management system). The pilot will shape the index
structure for other areas within Community Services. It is expected that the pilot will be complete
by mid-November with the outcomes to be rolled out in the other Community Services areas by
the end of the year.

The J Service Review commenced during the quarter and is now well underway. The review is
due for completion by the end of December in order to be ready for the budget process.


5      Future Direction

      Completion of The J Service Review.
      Develop a 3 year Business Plan based on the outcomes of the Service Review.
      Commencement of ticketing for Noosa International Food & Wine Festival will occur in the
        next quarter.
      Continue working with current users of the BCC Main Hall to effect their relocation to The J
        or Noosa Leisure Centre.
      Enhanced co-branding of The J on Noosa Council marketing material.
      Continue discussions with the Noosa Meetings, Incentives, Conferences and Exhibitions
        (MICE) group to enhance usage of The J in quieter times during the week.


Previous Council Consideration

Nil.

Finance & Risk

Finance branch were consulted in relation to the financial information in this report.

Consultation

External Consultation - Community & Stakeholder

Nil.




                                                                                         Page 17 of 33

Section 18

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                           11 NOVEMBER 2014


Internal Consultation


Departments/Sections Consulted:

x   Community Services                       Planning & Infrastructure
    Disaster Management & Public Order       Building & Plumbing Services
    Waste & Environmental Health             DA Planning
    Community Facilities                     Strategic Land Use Planning
    Libraries & Galleries                    Asset Design & Investigations
    Community Development                    Asset Planning
                                             Civil Operations
                                             Environment

    Executive Office                     x   Corporate Services
    Community Engagement                     Finance
    Customer Service                         ICT
    Executive Support                        Procurement & Fleet
    Governance                               Property & Facilities
    Human Resources                          Revenue Services




                                                                                  Page 18 of 33

Section 19

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                                         11 NOVEMBER 2014


5                         NOOSA LEISURE CENTRE           (NLC)   QUARTERLY        REPORT    1     JULY   2014   –
                          30 SEPTEMBER 2014
DOCUMENT IN FOR MATI ON




Author                              Noosa Leisure Centre Coordinator, Cathy Simon
                                    Community Services

Index                               ECM/ Subject/ 51.04 Sporting Facilities

Attachments                         Nil


EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Noosa Leisure Centre Coordinator to the Infrastructure &
Services Committee Meeting dated 11 November 2014 providing a quarterly update for the
Noosa Leisure Centre.


REPORT
The purpose of this report is to advise Councillors of the Noosa Leisure Centre’s (NLC) activities
for the period ending 30 September 2014. The report will also provide some commentary on the
progress of the centre prior to the first quarter where background information is required.

The NLC caters for Badminton, Futsal (Indoor Soccer), Netball, Basketball, Volleyball, Jump
Bunch (children’s gymnastics), Group Fitness classes, Indoor Rock Climbing, corporate training
inclusive of Council programs and school sessions, special events and hirings. Meeting and
conference rooms are available for meetings/training, TAFE classes, etc. The indoor rock
climbing and yoga classes are managed by separate entities.

1.                        Finance

The objective of all services within the Community Facilities Branch is to balance the demands of
access, equity and community service obligations with sound financial management, and
improving revenue through innovative and entrepreneurial approaches, whilst minimising
operational costs.


                                                  NLC Q1 2014/15
                                                            Actual     Budget
                                                             YTD        YTD       Variance YTD
        Total Revenue                                       107,383     133,728         -26,345
        Total Expenses (incl depn & int chgs)               233,937     267,501          33,564
        Total Profit/Loss (incl depn & int chgs)           -126,554    -133,773           7,219
        Depreciation                                         36,321      36,321               0
        Internal Charges                                     37,727      37,286            -441
        Total Profit/Loss (excl depn & int chgs)             -52,506    -60,166          7,660




                                                                                                   Page 19 of 33

Section 20

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                           11 NOVEMBER 2014


Quarterly summary performance sees the NLC net operating position $7,660 in front of YTD
projections. Actual revenue is $26,345 behind budget projections however expenditure is
$33,564 under projections.

The NLC has four revenue streams: program operations, the group fitness program, café/retail
operations and general operations.

Program operations: Revenue for the Jump Bunch Program is behind by $5,568. Attendance
numbers for this program have been considerably low this quarter, with revenue decreasing by
43% compared to the same period in the last financial year. A marketing strategy for the
program is currently being developed in an effort to increase numbers to the program.

Group Fitness program revenue is behind by $16,708, predominantly due to profiling forecasts of
the program. With the recent review and subsequent changes to the program implemented on 1
August, adjustments have been forwarded in the quarterly budget review.

Café/Retail operations are behind by $7,105. Average café sales are down by approx. $200 per
week. With Jump Bunch attendances also being low for this quarter, this has reflected on café
sales. Café prices have subsequently been increased from October.

General Operations is ahead of budget, this is due to an increase in facility bookings.

The majority of the budget variation in expenses can be seen in the area of Materials and
Services with a saving of $33,000. Materials accounts for a $10,000 saving as $12,000 was
included in the budget as an approved initiative for the purchase of table tennis equipment.
Some of this equipment was funded and purchased from 2013/14 budget, with the remaining
items to be purchased in Quarter 3 when Noosa Table Tennis have fully relocated. Savings also
occurred in the Building and Facilities Maintenance area of $14,000, due to the delay in
scheduling routine Building and Facilities maintenance.


2.   Customers

There have been 18,269 recorded visits to the Centre for the quarter, however as attendances
have been difficult to accurately obtain due to the configuration of the NLC reception area, this
figure is only approximate.

Attendance figures for in-house operated Netball and Badminton sessions have increased by
12% in this quarter compared to the same period in 2013.

Attendances for Volleyball have also increased by 20% compared to 2013 figures.

Facility usage has increased by 40% this quarter. This is due to an increase in Meeting room
and Stadium bookings.

Group Fitness Class numbers have reduced slightly this quarter although the yoga classes which
are now provided by a separate entity, have increased slightly. At this stage, this is not
surprising or concerning with the recent changes to the program effective from 1 August. These
classes will continue to be closely monitored.




                                                                                     Page 20 of 33

Section 21

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                           11 NOVEMBER 2014


3.     People

Cathy Simon was appointed NLC Coordinator in July 2014. This appointment brings stability to
the centre after a period of approximately two years of changing coordinators. This will enhance
staff morale and allow the review and enhancement of the centre in the future. All staff at the
NLC should be commended for their continued efforts prior to the appointment of the permanent
NLC Coordinator. Their team work was exemplary under (at times) difficult circumstances.

The Jump Bunch Program lost a long term Instructor earlier in the year, who after 11 years,
resigned from the role to follow a new career path. A new Instructor took over this role in April
2014 bringing enthusiasm and many years of experience. The new Instructor will be focussing
on growing and evolving this unique program over the coming months.

A new cleaner was recently appointed for the NLC. Previously, cleaning was provided by a
contractor totalling approximately 27 hours per week. This service was reviewed earlier in the
year and it was determined that NLC staff had scope to take on minor cleaning duties within their
normal role, with the remaining tasks to be allocated to the cleaner. The new casual cleaner was
appointed in this role and cleaning hours reduced to 15 per week.


4.     Systems & Processes

As noted above, due to the configuration of the NLC entrance and the nature of the hiring
arrangements, attendance figures have been difficult to accurately obtain. The capital works
project to redesign the entrance will assist with better data capture and flow of customers into the
centre.


5.     Future Direction

Noosa Table Tennis Club will be re-locating to Noosa Leisure Centre at the end of 2014, as a
result of the Bicentennial Community Centre being utilised by Noosa Gymnastics.

As mentioned earlier, a marketing strategy will be developed for the Jump Bunch program in an
effort to increase attendance numbers. This includes the development of a new junior
gymnastics term program for school aged children (up to 6 years) that will be targeted direct to
local schools, and the re-introduction of Jump Bunch Birthday Parties.

The Group Fitness program will continue to be closely monitored and timetabling and program
changes made where necessary.

Other initiatives will include Workplace Health and Safety compliance and developing a new
Asset Management Plan.


Previous Council Consideration

Nil.

Finance & Risk

Nil.




                                                                                     Page 21 of 33

Section 22

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                              11 NOVEMBER 2014


Consultation

External Consultation - Community & Stakeholder

Nil.

Internal Consultation


Departments/Sections Consulted:

x      Community Services                       Planning & Infrastructure
       Disaster Management & Public Order       Building & Plumbing Services
       Waste & Environmental Health             DA Planning
       Community Facilities                     Strategic Land Use Planning
       Libraries & Galleries                    Asset Design & Investigations
       Community Development                    Asset Planning
                                                Civil Operations
                                                Environment

       Executive Office                     x   Corporate Services
       Community Engagement                     Finance
       Customer Service                         ICT
       Executive Support                        Procurement & Fleet
       Governance                               Property & Facilities
       Human Resources                          Revenue Services




                                                                                     Page 22 of 33

Section 23

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                                       11 NOVEMBER 2014


6                         NOOSA COMMUNITY CARE (NCC) QUARTERLY REPORT 1 JULY 2014 –
                          30 SEPTEMBER 2014
DOCUMENT IN FOR MATI ON




Author                               Noosa Community Care Coordinator, Greg Tucker
                                     Community Services

Index                                ECM / Subject / 1.05 Community Care Management

Attachments                          Nil


EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Noosa Community Care Coordinator to the Infrastructure &
Services Committee Meeting dated 11 November 2014 providing a quarterly update on Noosa
Community Care.


REPORT
The purpose of this report is to advise Councillors of the Noosa Community Care (NCC) activities
for the period ending 30 September 2014.

The services provided under the HACC (Federal & State) funding are as follows

                        Domestic Assistance
                        Social support
                        Allied Health Care
                        Personal Care
                        Centre Based Day Care
                        In Home Respite Care
                        Case Management
                        Client Care Coordination
                        Counselling /Support, Information & Advocacy
                        Transport
                        Home Maintenance
                        Home Modifications

The services provided under the HAS (State) funding are as follows

                        Information and Referrals regarding home safety and security
                        Home Maintenance
                        Home Modifications

1.                        Finance

The objective of all services within the Community Facilities Branch is to balance the demands of
access, equity and community service obligations with sound financial management, and
improving revenue through innovative and entrepreneurial approaches, whilst minimising
operational costs.

                                                                                              Page 23 of 33

Section 24

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                            11 NOVEMBER 2014


Noosa Community Care operates under funding agreements with both the State and Federal
Governments.

                                Respite Q1 2014/15
                                            Actual     Budget
                                             YTD        YTD       Variance YTD
Total Revenue                                590,627    570,355           20,272
Total Expenses (incl depn & int chgs)        575,739    612,261           36,522
Total Profit/Loss (incl depn & int chgs)      14,888    -41,906           56,794
Depreciation                                   8,174      8,174                0
Internal Charges                              97,039     97,039                0
Total Profit/Loss (excl depn & int chgs)     120,101     63,307           56,794



                             Home Assist Q1 2014/15
                                           Actual      Budget
                                            YTD         YTD       Variance YTD
Total Revenue                                165,355    144,395           20,960
Total Expenses (incl depn & int chgs)         67,773     78,298           10,525
Total Profit/Loss (incl depn & int chgs)      97,582     66,097           31,485
Depreciation                                       0          0                0
Internal Charges                              16,402     16,402                0
Total Profit/Loss (excl depn & int chgs)     113,984     82,499           31,485



The budget position sees NCC operating within the funding grants for the first quarter.

$50,000 from community care reserves will be sourced in Budget Review 3 to enable branding
concepts, brand manual, signage, print, website, business and marketing plans to be developed
for the rebranding of the Noosa Community Care service.

2.  Customers
 Noosa Community Care
Summary Outputs for the Period - July to Sept 14
Services Provided                                                 Instances
ALLIED HEALTH CARE                                                      194
CARE COORDINATION-CLIENT                                                 32
CASE MANAGEMENT                                                          13
CENTRE-BASED DAY CARE                                                  2651
COUNSELLING/SUPPORT INFO & ADVOCACY-CLIENT                              212
DOMESTIC ASSISTANCE                                                     810
HOME MAINTENANCE                                                        600
HOME MODIFICATION                                                       100
PERSONAL CARE                                                           171
RESPITE CARE                                                            150
SOCIAL SUPPORT                                                          600
TRANSPORT                                                              4130


                                                                                    Page 24 of 33

Section 25

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                          11 NOVEMBER 2014



These 12 services equate to 20,789 hours of service delivery provided to clients through Noosa
Community Care. Compared to the same period last year we have delivered an extra 2,470
hours of service to our clients in this quarter. A large proportion of this increase is due to our
newly established Horticultural Therapy program.


NOOSA HOME ASSIST
                                                       Services
Summary Outputs - July to September 2014
                                                       Provided
Information & Referral
             Information & Referral                           176
Home Maintenance
           Critical Health & Safety resolved                  129
             Improved physical access                         119
             Standard Maintenance Inspections                 175

These services equate to 934 hours of service delivery provided to clients through Noosa Home
Assist Secure.


3.     People
Greg Tucker was appointed as Noosa Community Care Coordinator after the position was
advertised both internally and externally. Greg has been acting Coordinator since the resignation
of long term Respite Centre Coordinator Helene Tedford. Two staff members have obtained
competencies in Certificate II Nail Technology. This now ensures that clients can have pedicures
with qualified staff that will refer them to the Podiatrist when required. The outcome of this
ensures a more sustainable Allied Health budget to meet required outputs.


4.     Systems & Processes

On 22 July 2014 Council approved the name change from Noosa Day Respite Centre to Noosa
Community Care to better reflect the range of services now available.


5.     Future Direction
     Increased development of the Horticultural Therapy program.
     Noosa Community Care rebranding.
     Development of Business Plan (including marketing strategy).
     Finalise Noosa Community Care staffing structure and position descriptions.


Previous Council Consideration

Nil.

Finance & Risk

Refer Section 1 of this report - Finance.




                                                                                     Page 25 of 33

Section 26

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                              11 NOVEMBER 2014


Consultation

External Consultation - Community & Stakeholder

Nil.

Internal Consultation

Nil.

Departments/Sections Consulted:

x      Community Services                       Planning & Infrastructure
       Disaster Management & Public Order       Building & Plumbing Services
       Waste & Environmental Health             DA Planning
x      Community Facilities                     Strategic Land Use Planning
       Libraries & Galleries                    Asset Design & Investigations
       Community Development                    Asset Planning
                                                Civil Operations
                                                Environment

       Executive Office                     x   Corporate Services
       Community Engagement                     Finance
       Customer Service                         ICT
       Executive Support                        Procurement & Fleet
       Governance                               Property & Facilities
       Human Resources                          Revenue Services




                                                                                     Page 26 of 33

Section 27

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                                           11 NOVEMBER 2014


7                         NOOSA AQUATIC CENTRE            -       QUARTERLY         REPORT    1     JULY   2014   –
                          30 SEPTEMBER 2014
DOCUMENT IN FOR MATI ON




Author                              Noosa Aquatic Centre Coordinator, Stephen James
                                    Community Services

Index                               ECM/ Subject/ 51.04 Sporting Facilities

Attachments                         Nil


EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Noosa Aquatic Centre Coordinator to the Infrastructure &
Services Committee Meeting dated 11 November 2014 provicing a quarterly update on the
Noosa Aquatic Centre.



REPORT
The purpose of this report is to advise Councillors of the Noosa Aquatic Centre’s (NAC) activities
for the period ending 30 September 2014. The report will also provide some commentary on the
progress of the centre prior to the first quarter where background information is required.

The NAC comprises a 50m Olympic Pool, 25m Pool, Warm Down Pool/ Learn to Swim Pool,
Toddlers Wading Pool, Fitness Studio, Change Rooms and Amenities Operation. The
maintenance of the Sunshine Beach Skate Park is also overseen by the NAC. The NAC
provides a broad range of aquatic and leisure programs e.g. recreation swimming, learn to swim
(LTS) programs, elite squad training, aqua aerobics, and water polo.

1.                        Finance

The objective of all services within the Community Facilities Branch is to balance the demands of
access, equity and community service obligations with sound financial management, and
improving revenue through innovative and entrepreneurial approaches, whilst minimising
operational costs.

                                                 NAC Q1 2014/15
                                                           Actual        Budget
                                                            YTD           YTD        Variance YTD
        Total Revenue                                          332,252    359,778         -27,526
        Total Expenses (incl depn & int chgs)                  516,733    585,737          69,004
        Total Profit/Loss (incl depn & int chgs)              -184,481   -225,959          41,478
        Depreciation                                            40,775     40,775               0
        Internal Charges                                        83,557     83,557               0
        Total Profit/Loss (excl depn & int chgs)               -60,149   -101,627          41,478




                                                                                                      Page 27 of 33

Section 28

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                          11 NOVEMBER 2014


Quarterly summary performance sees the NAC net operating position $41,478 in front of YTD
projections. Actual revenue is $27,526 behind budget projections however expenditure has been
closely monitored and is $69,004 under projections.

The NAC has five revenue streams: general operations, program operations, the gym, group
fitness and retail operations.

The General operations area (general swimming admissions, pool hire etc) was budgeted to
receive $173k however the NAC has had a quieter than expected start to the 2014/15 financial
year due to a wet and cool August (see Attendance figures in Section 2. Customers) and has
received $156k in revenue.

Program Operations revenue is behind by $10,719 due to slight inaccuracies in the profiling
forecasts which did not take into account the introduction of an automatic payment system for the
LTS Program. However, numbers enrolled in the program have increased during the first quarter
from 681 (2013) to 709 (2014) despite increased competition.

The Gym has a current membership of 182 which is an increase on 2013 however below
previous years. With strong competition for this market and the capital funds required to upgrade
ageing equipment requires a review of its operation as a priority. This review is scheduled to
occur in the second quarter.

Group Fitness revenue is tracking $7,000 behind budget due to the elimination of the 6 month
pass which will see four more even quarters rather than two spikes as previously. This will
continue to be monitored with possible re-profiling to occur during the upcoming quarter.

The Retail Operation is performing well and is $1,507 ahead of expected net position, despite the
first quarter traditionally being the quietest period for the facility. Purchases have been closely
monitored as the first quarter incurs large indent orders (where stock is purchased in advance
however the bulk of the sales do not occur until Quarter 2) from Eyeline, Speedo and Hive.
Retail is becoming a significant source of income for the Centre and a planned expansion of the
shop and the products offered is being undertaken.

The majority of budget variation in expenses can be seen in two areas; Salaries & Benefits and
Materials & Services.

Budget savings of $47,000 in the Salaries & Benefits area are overstated as this quarter budget
had not been profiled in Quarter 1. This has been rectified in October.

The $22,000 budget saving shown in the Materials & Services area predominately comes from
savings in maintenance ($8,000) and equipment ($6,000). These are temporary savings and not
expected to be realised as expenditure is scheduled for Quarter 2 to Quarter 4.

2.   Customers

Attendance figures for the quarter are 42,687, slightly down in comparison with 43,984 in 2013
mainly due to an extremely wet and cool August. Rainfall was experienced on 17 days with a
monthly total of 235mm making it the wettest August for years, coupled with an average
temperature of 20.7 degrees (compared with a mean of 24 degrees) caused lower attendance
rates. However the School holidays in September saw record numbers through the gate.

There is predominately a reduction in our casual entries. Adult entries are down 9% from 4,810 to
4,388 with Concession entries down 17% from 4,662 to 3,894 and Family entries also down 30%
from 365 to 258 for the quarter.



                                                                                    Page 28 of 33

Section 29

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                        11 NOVEMBER 2014


As a result of the active promotion of both the facility and the region by the NAC’s Coaching
Contractors, we have welcomed Willoughby (26 athletes) and Abbotsleigh (42 athletes) Swim
Clubs, their coaching staff and families during September. They provided a boost to the NAC’s
revenue.

3.     People

Recruitment of seasonal casual employees has been finalised. These staff, who are employed as
Instructors for Learn to Swim and as Pool Attendants (Lifeguards), are required to deliver the
service during the peak time from October until the Easter school holidays.

Training is an essential and ongoing part of the NAC’s operation with Pool Attendants recently
completing their annual Lifeguard accreditation and Instructors annually updating their CPR
qualification as required.

4.     Systems & Processes

Automatic Payment has been introduced for the NAC’s Learn to Swim Program. The benefits of
this system have been widely appreciated and will continue to provide a simpler and more cost
effective way of administering the program, while delivering a more convenient payment method
for customers.

Work continues with the Community Engagement Branch to enhance the existing co-branding of
NAC promotional material.

5.     Future Direction

A review of Fitness Studio is scheduled for the second quarter to address the replacement of
ageing equipment and to determine the best operating model for its future.

Capital Works totalling $20,000 are planned for the ageing Sunshine Beach Skate Park.
Consultation between NAC Co-ordinator, Project Officer Infrastructure and users of the facility
have taken place during Quarter 1 with a trial of the Brick N Pave product scheduled to occur on
the small half pipe during Quarter 2.


Previous Council Consideration

Nil.

Finance & Risk

Refer Section 1 of the report.

Consultation

External Consultation - Community & Stakeholder

Nil.

Internal Consultation

Nil.




                                                                                 Page 29 of 33

Section 30

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                           11 NOVEMBER 2014


Departments/Sections Consulted:

x   Community Services                       Planning & Infrastructure
    Disaster Management & Public Order       Building & Plumbing Services
    Waste & Environmental Health             DA Planning
    Community Facilities                     Strategic Land Use Planning
    Libraries & Galleries                    Asset Design & Investigations
    Community Development                    Asset Planning
                                             Civil Operations
                                             Environment

    Executive Office                     x   Corporate Services
    Community Engagement                     Finance
    Customer Service                         ICT
    Executive Support                        Procurement & Fleet
    Governance                               Property & Facilities
    Human Resources                          Revenue Services




                                                                                  Page 30 of 33

Section 31

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                                           11 NOVEMBER 2014


Waste & Environmental Health

8                         E-WASTE COLLECTION SERVICE 2014-15
DOCUMENT IN FOR MATI ON




Author                               Manager Waste and Environmental Health, Wayne Schafer
                                     Community Services Department

Index                                ECM/ Subject/ Waste management

Attachments                          Nil


EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Manager Waste and Environmental Health to the
Infrastructure & Services Committee Meeting dated 11 November 2014 and:
A.                        Communicate the closure of the free e-waste recycling scheme for 2014/15 to Noosa
                          residents and accept future e-waste along with other general waste at the approved
                          schedule of charges; and
B.                        Refer concerns about the free e-waste recycling scheme e-waste and the need to increase
                          funding allocations for continuing the service in 2014/15 via the SEQ Waste Working Group
                          to the Council of Mayors (SEQ) and LGAQ.


REPORT
1.                        Introduction

E-waste is a popular, informal name for electronic products nearing the end of their "useful life."
This term includes items such as computers, televisions, VCRs, stereos, copiers, and fax
machines. Many of these products can be reused, refurbished, or recycled.

Since mid-2012, Council has collected e-waste at no charge to the public and diverted this
material to Brisbane for recycling. Our recycler, CDS Recycling has informed Council that the
funds for free recycling of e-waste for 2014/15 have been exhausted and they will be closing
down the recycling program from 31 October 2014. If Council wishes to recycle products for the
remainder of this financial year, Council will be required to pay for the recycling at a cost of $700
per tonne.

2.                        Product stewardship

1.                        The Federal Government established an agreement with Industry for product stewardship
                          of e-waste mid-2012. This involves the importers and distributors of e-waste products
                          taking financial responsibility for the end disposal of the products they market.
2.                        Industry agreed to pay for 30% of disposal costs for the volume of e-waste they sold in
                          2012/13.
3.                        The percentage of funds agreed by industry increases each year until they contribute 80%
                          of the costs of diversion of e-waste by 2021/22.
4.                        The Government appointed 5 co-regulators to manage the funds allocated from industry
                          and to pay the various companies who collect and disassemble e-waste products.

                                                                                                    Page 31 of 33

Section 32

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                           11 NOVEMBER 2014


3.   Current situation

1.   During the last two years the changeover from analogue to digital TV has caused a major
     increase in the volume of e-waste products.
2.   The percentage of funds allocated by industry in 2013/14 and 2014/15 have not been
     sufficient to cater for the significant increase in products available for recycling.
3.   CDS Recycling processes e-waste from Noosa by collecting, transporting to Brisbane and
     dismantling the waste. Television glass is the most difficult product to recycle as it contains
     lead and must be sent overseas for processing at a cost of $400 per tonne. CDS must pay
     this cost from the $700 per tonne they receive for processing the products.
4.   CDS Recycling advises that they have sustained the free collection in 2014/15 and
     stockpiled the products at their own cost, without full reimbursement of costs from the co-
     regulators.
5.   CDS has written to Council advising that they cannot continue to divert recyclable product
     past 31 October 2014 as the service is not financially sustainable. If Council wishes to
     continue diverting e-waste it will need to pay the costs of diversion which is $700 per tonne.
6.   A large number of local governments in Australia are currently being informed that they
     must now pay for diversion of e-waste or revert to landfilling the products.
7.   A new allocation of funds will occur in 2015/16 but there is already a glut of products
     awaiting recycling. It is likely that any free collection service in 2015/16 will close down
     shortly after commencement due to limited funds available.

A similar situation occurred at the end of 2013 when funds were exhausted. CDS then agreed to
continue the service of collecting material and stockpiling it expecting that a fresh allocation of
funds would occur early in 2014/15. Funds were allocated, but not sufficient to take up the
stockpile of material. The company directors advised that they contributed personal funds to
continue the service, but their personal funds have now been exhausted.


4.   Options available to Council

1.   Continue accepting e-waste without charge and lobby Federal/State Government and or
     industry to put more money into the system. If money is not made available the storage
     space at landfills will not be available and Council will need to landfill the products or pay
     the $700 per tonne.
2.   Inform the community that the free e-waste disposal has ceased for 2014/15. Charge for
     its disposal as general waste and landfill the products until 2015/16 when the free service
     may become available again.
3.   Charge an appropriate fee for e-waste disposal in 2014/15 to generate sufficient income to
     cover the processing costs at $700 per tonne.


5.   Decisions and impacts

1.   Sending mixed messages that products are recyclable and then not recyclable each year is
     counterproductive to educating the community about recycling.
2.   Burying the products after the community has segregated the products for recycling is
     counterproductive to encouraging the segregation of recyclable material.
3.   Paying $700 per tonne for e-waste recycling is not financially responsible when it can be
     landfilled for $137 per tonne. The products have limited impact on the landfill but a valuable
     resource is lost in the metals that make up components.




                                                                                    Page 32 of 33

Section 33

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                                   11 NOVEMBER 2014


4.       If Council charged full cost recovery for e-waste recycling at the landfill it would cost $3.50
         for a 5kg laptop and $7 for a 10kg computer etc. The likely scenario is these items will go
         into a wheelie bins or be mixed with self-haul general waste and not segregated.
5.       A large 60kg TV would cost $42 for disposal. This volume of waste would normally be
         accepted as ½ a trailer load of general waste costing $7.50.

6.         Summary

On balance the recommended position by staff is to stop accepting e-waste without charge this
year and include it in the general waste stream for landfilling. The e-waste recycling scheme has
not been well planned from a local government perspective with a disruptive scheme to the public
for many years. An attempt to explain this situation to the government should be made through
the Council of Mayors (SEQ) and LGAQ as the problem is Australia wide.

Previous Council Consideration

Nil.

Finance & Risk

If Council were to pay the costs associated with disposal of e-waste at the proposed market rate
of $700 per tonne there will be an un-costed impact on the waste budget: 160 tonnes of e-waste
at $700 per tonne would cost Council $112,000 per annum. This amount of e-waste does not
consume a significant volume of landfill space (less than ½% of the annual landfill space
consumption). Paying $700 per tonne is not considered best use of our financial resources.


Consultation

External Consultation - Community & Stakeholder

South East Queensland Waste Group
CDS Recyclers

Internal Consultation

Departments/Sections Consulted:

X      Community Services                                   Planning & Infrastructure
       Disaster Management & Public Order                   Building & Plumbing Services
       
       Waste & Environmental Health                         DA Planning

       Community Facilities                                 Strategic Land Use Planning
       Cultural Facilities                                  Asset Design & Investigations
                                                            Asset Planning
                                                            Civil Operations
                                                            Environment

       Executive Office                                 X   Corporate Services
       Community Engagement                                 Finance
       Customer Service                                     ICT
       Executive Support                                    Procurement & Fleet
       Governance                                           Property & Facilities
       Human Resources                                      Revenue Services




                                                                                            Page 33 of 33

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